SOW-Airshow_Golf Carts_DRAFT.docx

STATEMENT OF WORK (SOW)

Golf Cart Rentals (Air Show 2025) November 26, 2024

BACKGROUND:

The 9 RW Air Show Committee is seeking to engage contractors to provide 102 golf cart rental services for the duration of the Event. The Air Show 2025 will take place on 7 – 8 June 2025 and the golf carts will need to be in place 5 June 2025 at Beale AFB, California. The purpose of this Statement of Work (SOW) is to outline the requirements and expectations for the provision of golf cart rental/lease services.

SCOPE OF WORK:

The offeror shall provide a 102 golf carts (82 gas and 20 electric) for the execution of the 2025 Beale Air & Space Expo, Legacy of Reconnaissance Air Show and adhere to the standards in this Statement of Work (SOW). The offeror shall provide all personnel, labor, materials, equipment, management, supervision, coordination, lodging, and transportation to and from the location required to accomplish this work unless otherwise stated herein.

REQUIREMENTS:

1. Golf Cart Specifications:

· Each golf cart shall be in good working condition and meet all applicable safety standards.

1. Braking systems: Golf carts should have reliable braking systems, including a parking brake and a foot-operated brake.

2. Lighting: Golf carts should be equipped with headlights, taillights, and brake lights to increase visibility.

3. Mirrors: Golf carts should have rearview and side mirrors to provide a clear view of surrounding areas.

4. Insurance: The contractors must ensure that the golf carts are insured for accidents or mishaps, with the insurance cost not exceeding $1,020.

· Golf carts shall be equipped with a canopy or roof to provide protection from the elements.

· 70 golf carts shall have 4 seats

· 32 golf carts shall have 6 – 8 seats.

2. Delivery and Pickup:

· The Contractor shall deliver the 102 golf carts to Beale AFB, CA on 5 June 2025 at 0700. The designated location on Beale AFB is to be determined.

· The Contractor shall pick all 102 golf carts from Beale AFB on 9 June 2025 at 0700 at the designated location which is still to be determined.

3. Safety:

· The Contractor shall provide safety instructions and guidelines to all Event staff and volunteers who will be operating the golf carts prior to the release of the 102 golf carts.

Contractor Responsibilities:

· Provide 102 golf carts, meeting the specifications outlined above.

· Deliver and pick up the 102 golf carts as outlined above.

· Contractor technicians will be issued installation passes allowing access from 6:00 AM on June 5, 2025, until 4:00 PM on June 9, 2025. All equipment must be set up and tested by 10:00 AM on June 6, 2025. All golf carts must remain operational and monitored during public access hours from 7:00 AM on June 6 to 6:00 PM on June 8, 2025. The vendor must have sufficient personnel, tools, and spare parts to keep the equipment operational. Any necessary adjustments must be made promptly to avoid extended downtime.

TECHNICIAN ON-SITE REQUIREMENTS:

· Technicians must be on-site during the airshow to troubleshoot and ensure equipment remains functional throughout the event. On-site presence is required during event hours from 7:00 AM to 6:00 PM on June 6, 7, and 8, 2025

SECURITY REQUIREMENTS:

· All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government Installation shall abide by all security instructions and directives of Beale AFB.

· Security. Beale AFB will provide 24-hour security to all equipment.

Delivery:

· Vendor technicians will access the installation through the Commercial Vehicle Inspection Area on South Beale Road for vehicle inspections. Each technician will be issued a base pass for seamless entry and exit at the commercial gate throughout the Air Show. Subsequent access will be via Schneider Gate, Doolittle Gate, or Wheatland Gate. Delivery personnel and on-site technicians must undergo background checks as a prerequisite for Installation Entry. It is mandatory for delivery personnel to submit a Visitor EAL Template to the 9th Security Forces Squadron no later than two weeks before the visit (May 22, 2025). The Visitor EAL Template must include comprehensive details such as Full Name, Date of Birth, Driver's License Number, and State. Any vehicles entering the installation must have proof of registration and insurance