SOW - Air Show Sound and Public Address System Equipment and Services - Beale AFB - DRAFT.docx

STATEMENT OF WORK

FOR

AIR SHOW AIR SHOW SOUND SYSTEM & PUBLIC ADDRESS SYSTEM EQUIPMENT & SERVICES

BEALE AFB CA

9 May 2024

1. SCOPE OF WORK:

The offeror shall provide the Air Show Sound & Public Address System Equipment & Services for the execution of the 2025 Beale Air & Space Expo, Legacy of Reconnaissance Air Show and adhere to the standards in this Statement of Work (SOW). The offeror shall provide all personnel, labor, materials, equipment, management, supervision, coordination, lodging, and transportation to and from the location required to accomplish this work unless otherwise stated herein.

2. LOCATION:

The offeror shall perform the services at Beale AFB, CA 95903.

3. HOURS OF OPERATION:

The offeror shall perform all services during the planning, arrival, practice, and execution of the 2025 Air Show from the periods of 06 June 2025 – 08 June 2025.

4. DESCRIPTION OF PUBLIC ADDRESS SYSTEM SERVICES

The offeror shall perform/provide/possess the following associated services:

4.1 Equipment, material, labor, and transportation to and from the Air Show.

4.2 Miscellaneous appurtenant items and relative accommodations necessary to deliver quality sound, sound engineering, and sound performance for the Public Address Sound System and technical support.

4.3 Sound projection ideally suited for music and speech at loud but pleasing volumes.

4.4 Speaker system that provides a minimum of 1000 watts of D-Class audio power.

4.5 Capacity to place speakers approximately every 100 feet, and approximately 10 feet high, to provide optimal coverage for an approximate crowd fence line 2000 feet, 550 feet back (toward the hangars), with no significant gaps.

4.6 Broadcast sound a minimum of 500 feet into the crowd and can modulate the sound down in areas requiring less volume (VIP tent, DV tent, grandstands, etc).

4.7 In the event of an emergency management situation, broadcast loud enough to reach all areas of the air show static display and hot ramp.

4.8 Experience working with and the necessary equipment to accommodate the special needs of the USAF Thunderbirds.

4.9 Necessary equipment to connect to the Air Boss for cockpit and air traffic audio.

4.10 Well-trained technicians experienced in Air Show sound who have worked an Air Show with your company in the last 5 years and who will work with the Air Show Director, Air Boss, logistics manager, announcer, and performers in coordination of equipment set-up and Air Show execution.

4.11 Can “pipe” all cockpit radio traffic (as desired) directly into the sound system to be heard by the Air Show audience.

4.12 Hook-up to broadcast VHF air-to-ground radio communication over the PA system.

4.13 Audio console w/ dual CD, and MP3 playback capabilities to allow music to be played over the system.

4.14 Minimum of (2) two audio output connections to allow recording directly from the sound system via XLR, RCA, or ¼ inch feed.

4.15 Minimum of (3) three wired and (3) three wireless microphones with stands (tabletop and/or full sized).

4.16 Announcer stage or platform, height justifiable, a minimum of 8 feet wide, by 13 feet long, and 8 feet high for maximum visibility of aircraft flight line, ramp, and taxi way. The stage will be free of any obstructions that would hinder line of sight visibility in a 360-degree radius. The stage will have guard rails around the parameter and steps with handrails for safety.

4.17 Necessary staff and sound technician to control the narration, music, and cockpit voice PA system interface and to set up, operate and tear down the equipment during the entire duration of the Air Show and all performances.

4.18 Appropriate standalone power generation equipment capable of handling the total power needs as described including backup generation equipment, as well as the fuel required to support the generator throughout the event. Generator noise shall not interfere with sound system components, the Air Boss/Air Show coordinator stand, or distinguished visitor areas. Generators shall be placed to provide minimal impact to the Air Show audience.

5. OFFEROR’S RESPONSIBILITY:

The offeror shall provide us with the following:

5.1 List of vehicles/trailers intended to be brought onto base.

5.2 Amount of requested rental cars and types.

5.3 Contractor shall arrive at such time to be able to provide communications support beginning on 06 June 2025 for a practice show, then 07 June 2025 through the completion of the Air Show on Sunday, 08 June 2025.

5.4 Contractor shall be present at an Air Show safety briefing each day, 06-08 June 2025.

6. GOVERNMENT-FURNISHED PROPERTY AND SERVICES:

The following will be provided to the offeror:

6.1 A map of the Air Show layout.

6.2 A specified location to conduct business on/or near the Air Boss platform.

6.3 A courtesy mode of transportation (rental car or golf cart) will be provided as needed for the duration of the Air Show.

6.4 Lunch and water provided onsite (Beale AFB) for the duration of the Air Show 06 - 08 June 2025. No other forms of sustenance will be provided outside of the lunches provided.

7. SECURITY REQUIREMENTS:

7.1 All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government Installation shall abide by all security instructions and directives of Beale AFB.

7.2 Security. Beale AFB will provide 24-hour security to all equipment.

8. MISCELLANEOUS INFORMATION:

8.1 Compensation/Deposits. The Government hereby agrees to compensate the Contractor at the rate specified at the time of award. Advance payment is not authorized, nor will the Government pay a deposit. This agreement is in full force rain (inclement weather) or shine. If the Contractor is on site and ready to perform but cannot perform due to circumstances outside of his/her control the Contractor will be paid 100% of the performance fee. All costs will be inclusive and paid in one lump sum. Invoices for payment must be submitted through Wide Area Workflow (WAWF). WAWF Instructions will be contained in the contract.

8.2 Offeror shall provide adequate insurance to cover replacement costs of any equipment used in support of the Air Show. The government will not be held liable for damage, loss, or theft of any equipment transported on to the installation.

8.3 Ice/water and restricted area port-o-johns will be placed in the vicinity for use.