Question and Answers_Parking_Traffic.docx

QUESTIONS AND ANSWERS (Q&A) dated 17 July 2024 Parking & Traffic Management Plan (Air Show 2025)

SOLICITATION NO. FA468624Q0019

Question 1: Can subcontractor past performance by used to satisfy the requirements surrounding references and work samples?

Answer 1: Yes.

Question 2: Is there an incumbent firm that Beale has used for parking/traffic management services in the past, either at past airshows or other events such as the recent Auto expo?

Answer 2: No, the last air show parking/traffic management plan was performed by the government.

Question 3: Will the firm who wins this contract be required to oversee and secure all permits for the use of local public streets?

Similarly, will they be responsible for coordination with local civilian authorities?

Answer 3: Yes. The contractor will inform local authorities and let the Government know of any communications. The government is also performing coordination efforts with respective civilian authorities.

Question 4: Have any specific external stakeholders that will need to be engaged/communicated with been identified beyond Yuba City College, Hard Rock Casino and Hotel, and Bishop's Pumpkin Farm?

Answer 4: No. The regional civilian authorities are aware of the Air Show, but we have not coordinated any parking efforts with local partners identified in the SON.

Question 5: Have any other off-base parking/shuttle locations been identified?

Answer 5: No.

Question 6: Which other major aspects of the Air Show will be handled by private firms through public solicitations or existing contracts?

Answer 6: We have plans for other contracts to be utilized for Ground Operations but nothing is solidified yet.

Question 7: Will each individual firm involved in the execution of the Air Show be required to meet specific insurance requirements, or is there an overarching insurance policy in place to cover all contractors and their work?

Answer 7: All companies should be insured and bonded in the state of California. WILL ASK LEGAL FOR MORE INFO

Question 8: Which, if any, security clearances will our personnel be expected to hold to operate on base? (We are aware of the favorable National Agency Check requirement but are wondering if you expect any additional clearance requirements since that was described as a minimum.)

Answer 8: No security clearance is required. However, if awarded must ensure employees requesting base access have no felonies.

Question 9: Can you please describe any approval/vetting processes subcontractors would be expected to go through in addition to notifying the Procuring Contracting Officer/Contracting Officer Representative of their use? Do subcontractors have to be identified before execution of the contract, or can they be added during efforts under the Scope of Work as needed?

Answer 9: No approval/vetting processes required for subcontractors. Subcontractors do not need to be identified before execution of the contract.

Question 10: Can the Base provide all the staff / volunteers?

Answer 10: No.

Question 11: Can the Base provide all the equipment?

Answer 11: No.

Question 12: Overview: The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to provide services of creating and executing a parking at Beale AFB. The contractor shall perform to the standards in this contract.

Company provides Management Services Only, All Equipment and Volunteers provided from Base as in ELP. Can these items be removed?

Answer 12: No.

Question 13: The contractor shall ensure necessary personnel support for those parking locations.

Company provides Management Services Only. Can this be removed?

Answer 13: No.

Question 14: The contractor shall provide all required and necessary signage for both the traffic management and parking lot identification so that locations and parking lots are clearly identified for attendees.

Company provides Management Services Only. Can this be removed?

Answer 14: No.

Question 15: Contractor will provide all personnel, equipment, and oversight to tear down parking and transportation plan shuttle stops, signage, and parking lot designators. Contractor will have all equipment and personnel off base NLT 4PM the first Monday after the Air Show.

Company provides Management Services Only. Can this be removed?

Answer 15: No.

Question 16: The contractor shall provide documentation on plan at periods of time defined in this PWS.

What does this statement refer to?

Answer 16: This refers to the documents required by the deliverables and service summary of the PWS. There are suspense’s and descriptions of each within sections 9 and 10.

Question 17: Monthly status report to be to be delivered by the 5th of each month. Outlining status of report and limiting factors with current state of plan.

Can this be via email?

Answer 17: Yes, this can. We will identify who will need to receive the email.

Question 18: Pre-during, and post-event environmental remediation of any approved non- paved parking area will be the responsibility of the contractor.

Company provides Management Services Only. Can this be removed?

Answer 18: No.

Question 19: Trash receptacles placed at any parking lot or shuttle bus pickup location must be monitored and emptied by the contractor as applicable throughout the event.

Company provides Management Services Only. Can this be removed?

Answer 19: No.

Question 20: Contractor shall identify material and equipment staging locations NLT 4PM Monday May 6, 2025. Contractor will have all equipment staged at approved locations NLT 4PM the day prior to air show start. Contractor will provide all personnel, equipment, and oversight to setup parking and transportation plan shuttle stops, signage, and parking lot designators prior to start of Airshow operations Friday.

Company does not develop on site procedures for these items, we only report them if observed. Can this be removed?

Answer 20: No.

Question 21: Contractor will provide all personnel, equipment, and oversight to tear down parking and transportation plan shuttle stops, signage, and parking lot designators. Contractor will have all equipment and personnel off base NLT 4PM the first Monday after the Air Show.

Company provides Management Services Only. Can this be removed?

Answer 21: No.