Attachment 1 - PWS - Parking and Traffic Management Plan_Final.pdf

PERFORMANCE WORK STATEMENT (PWS)

AIR AND SPACE EXPO

PARKING AND TRAFFIC MANAGEMENT

PLAN

9TH RECONNAISSANCE WING

Beale AFB, CA

9 July 2024

1. OVERVIEW: This Performance Work Statement is to outline the need for the development and execution of a Parking and Traffic Management plan for Beale Air Force Base (AFB) 2025 Air Show, the Air and Space Expo. The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to provide services of creating and executing a parking at Beale AFB. The contractor shall perform to the standards in this contract.

2. INTRODUCTION: Beale AFB is hosting an Airshow in 2025. Planning, set up, and execution of the Parking and Traffic Management plan for the Airshow will be done by a contracted organization with overview conducted by the Ground Planning team, Security Forces Squadron (SFS), and the Civil Engineer Squadron (CES)

3. MISSION: Ensure the adequate parking and transit timelines for airshow attendees in dictated Airshow Dates. Contractor shall know final dates within 6 months of execution.

4. BACKGROUND: Beale AFB is located around 40 miles outside of Sacramento, CA. With the closest municipalities being Wheatland, Marysville, and Yuba City. The base has 5 gates for base access 2 to 3 will be available for general public Air Show access. The estimated daily attendance of the Air Show will be 30,000 visitors a day.

5. SCOPE: The intent of this acquisition is to create a Parking and Traffic Management plan with the execution of the plan to occur with support of the organization contracted and military personnel.

6. GENERAL REQUIREMENTS: The contractor shall provide a Parking and Traffic

Management plan with detailed plans to enter base and clearly labeled lots with markers deemed necessary by the planners. The contractor shall conduct traffic flow studies to determine best flows on and off Beale AFB. The contractor shall perform a site visit within 60 Days of award that will allow for an adequate site picture for planning of the parking plan.

During site visit the areas and lots that can be utilized will be approved by overview authorities. The contractor shall determine and provide estimated numbers for equipment needed to execute the plan. The planner should also be able to identify enough parking to adequately park 30,000 attendees/12,000 parking spots per day and Emergency and Safety Response for staff to handle or coordinate response to emergencies within the parking areas or on the shuttle buses with appropriate Airshow or response personnel. The contractor shall determine and identify shortcomings in the infrastructure and highlight estimated traffic flows.

6.1. The contractor shall have parking solutions to include both on and off base venues.

On base venues will include the north ramp of the airfield, E Street, Dragon Town, the flight line area, main base, and potentially the north launch ramp commonly referred to as the Christmas tree. Further details of these locations will be provided upon award.

Additionally, parking analysis will not be limited to just those identified locations on base. The contractor shall provide potential off base venues to include Yuba City College, Hard Rock Casino and Hotel and Bishop’s Pumpkin Farm.

6.2. The expected hours of operations of the Air Show are 0900-1600 for Beale Airshow 2025.

6.3. The contractor shall expect to be in place to provide support by 0730 each day and stay until all visitors have successfully exited the base from all identified on base parking facilities.

6.4. The contractor shall ensure necessary personnel support for those parking locations.

6.5. The contractor shall provide all required and necessary signage for both the traffic management and parking lot identification so that locations and parking lots are clearly identified for attendees.

6.6. Contractor will provide all personnel, equipment, and oversight to tear down parking and transportation plan shuttle stops, signage, and parking lot designators.

Contractor will have all equipment and personnel off base NLT 4PM the first Monday after the Air Show.

6.7. The contractor shall provide documentation on plan at periods of time defined in this PWS.

7.PERFORMANCE REQUIREMENTS: The following section specifies the Performance Objectives and Performance Elements for the contract.

7.1. The contractor shall write a Parking and Traffic Management Plan to be executed in a clear and concise manner. This will include an initial draft plan that will be sent for review and returned with comments within 5 business days. Once, comments are addressed and plan adjusted it can be resent and then confirmed complete for the final plan.

7.2. The contractor shall execute the Parking and Traffic Management Plan during the days of the Beale AFB Air Show.

7.3. The contractor shall ensure plan has the estimated of needed transportation to and from identified parking locations. See paragraph 8.1.1 for environmental requirements concerning parking locations.

7.4. The contractor shall ensure plan has estimated number of employees and shifts for transport of visitors to and from the air show.

7.5. Ensure plan has marked Traffic Control Points on installation to be vetted by the Security Forces Squadron and will identify necessary points off installation to be coordinated with local police organizations.

7.5.1. The contractor may request geospatial information from the 9 CES/CEN Geospace office. Geospatial information will be limited to data required for developing the parking and transportation plan (i.e.

CADD, shapefiles, or layers of roads, buildings, paved parking surfaces, etc.).

7.6. Monthly status report to be to be delivered by the 5th of each month.

Outlining status of report and limiting factors with current state of plan.

7.7. Non-Personal Services: The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services.

If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

7.8. Business Relations. The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

7.9. Contract Administration and Management. The following subsections specify requirements for contract, management, and personnel administration.

7.10. Contract Management. The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at Beale AFB and the contractor's corporate offices.

7.11. Contract Administration. The contractor shall establish processes and assign appropriate resources to effectively administer the requirement.

The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

7.12. Personnel Administration. The contractor shall provide the following management and support as required. The contractor shall provide for employees during designated Government non-workdays or other periods where Government offices are closed due to weather or security conditions. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The contractor shall make necessary travel arrangements for employees. The contractor shall provide necessary infrastructure to support contract tasks [tailor this for on-site and off-site support]. The contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs).

7.13. Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

7.14. Contractor Personnel, Disciplines, and Specialties. The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The contractor shall ensure the labor categories as defined in the Labor Categories document (see attachment), labor rates, and man-hours utilized in the performance of each Task Order (PWS line item) issued hereunder will be the minimum necessary to accomplish the task. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

7.15. Location and Hours of Work. Accomplishment of the results contained in this PWS requires work at Beale AFB, CA and at various contractor, subcontractor, and Government facilities (mainly in the continental United States). Normal workdays are Monday through Friday except US Federal Holidays. All employees are expected to be available during core hours during the planning phase. During the Air Show, employees are expected to be on site with adequate equipment and gear in case of inclement weather, in accordance with identified times in complete traffic management plan.

8.SPECIAL REQUIREMENTS: This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

8.1.Security and Safety. DD Forms 254: Overarching security requirements and Contractor access to classified information shall be as specified in the basic DD Form 254, which will be further identified in the DD Form 254 for each TO, as required. All contractor personnel with access to unclassified information systems, including e-mail, shall have at a minimum a favorable National Agency Check (NAC). Visitor Group Security Agreement. The contractor shall sign a Contractor Visitor Group Security Agreement to protect classified information involved in performance under this contract or Task Order. The Agreement will outline responsibilities in the following areas: Contractor security supervision; Standard Practice Procedures; access, accountability, storage, and transmission of classified material; marking requirements; security education;

personnel security clearances; reports; security checks; security guidance; emergency protection; protection of government resources; DD Forms 254; periodic security reviews; and other responsibilities, as required.

8.1.1. Environmental Requirements. The contractor shall comply with all requirements listed below as mandatory and referenced under paragraph 3.0, Performance Requirements.

8.2.The 2006, 2011, and 2018 Air Expo events only utilized paved parking areas identified by the government. If non-paved areas are identified for use by the government, consultation and approval is required from the 9 CES Environmental office and Fire Department. Coordination will be through the Environmental office via the Air Force Form 103 Base Civil Engineering Work Request.

8.3.Pre-, during, and post-event environmental remediation of any approved non- paved parking area will be the responsibility of the contractor.

8.4.Trash receptacles placed at any parking lot or shuttle bus pickup location must be monitored and emptied by the contractor as applicable throughout the event.

8.5.Designated tobacco use areas (DTA) must be approved by multiple installation agencies, to include the Medical Group, Fire Department, and Environmental office.

8.6.The Environmental office must also review the contractor’s proposed parking plan and shuttle bus schedule to ensure National Environmental Protection Act (NEPA) and installation air quality compliance and reporting.

9.DELIVERABLES: The contractor shall provide deliverables as described in subsequent task orders. Deliverables shall be specified by the government. Format and delivery schedule for deliverables shall be outlined in CDRLs and/or other means TBD.

Identifier

Name

Description

Para. 6 Conduct Site Survey Conduct site survey within 60 Days of award to allow for an adequate site picture for planning purposes. This is when parking lots that can be utilized will be approved.

Para 6.1 Draft Parking Assessment and Traffic Flow analysis

Document describing where visitor parking will occur and potential impact on Beale roads.

To be delivered 3 months after contract award.

Para 6.1 Final Parking Assessment and Traffic Flow analysis

To be delivered no later than January 31st, 2025.

Para 7.1 Draft Execution Plan Document outlining requirements for execution of the parking plan. To be delivered 3 months after contract award

Para 7.1 Final Execution Plan To be delivered no later than January 31st, 2025.

10. SERVICE SUMMARY. The Service Summary outlines the minimum standards with delivery method and promotes continuous improvement in contractor performance. The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each performance objective. The SS provides information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in FAR 52.212-4(a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

Performance Objective

PWS Section

Performance Threshold

PO-1

Draft Parking Plan

Para 7.1 3 Months after contract Award

PO-2

Final Parking Plan

Para 7.1 January 31st, 2025

PO-3

Draft Execution Plan

Para 7.1 3 Months after contract award

PO-4

Final Execution Plan

Para 7.1 January 31st, 2025

PO-5

Airshow Set Up

Para 2 Contractor shall identify material and equipment staging locations NLT 4PM Monday May 6, 2025. Contractor will have all equipment staged at approved locations NLT 4PM the day prior to air show start. Contractor will provide all personnel, equipment, and oversight to setup parking and transportation plan shuttle stops, signage, and parking lot designators prior to start of Airshow operations Friday.

PO-6

Airshow Execution

Para 1 During shuttle bus and parking lot operating hours, contractor shall have Superintendent on site to coordinate with Security Forces, Logistic Readiness, Civil Engineer, and other base agencies. Contractor will provide or coordinate logistical support for their on-site personnel, to include, but not inclusive of, access to restrooms/equivalent, rest area for breaks, and safety measures (i.e.

water, sunscreen).

Contractor will ensure staff have means to communicate and coordinate flow of traffic to, from and within the designated parking areas.

Contractor will routinely monitor all staff and parking areas for the duration of operating hours. Contractor will ensure subcontracted bus lines understand that fuel will not be provided for contracted buses at the government gas station.

PO-7

Emergency and Safety Response

Para 6 Contractor will develop on-site procedures for staff to handle or coordinate response to emergencies within the parking areas or on the shuttle buses with appropriate Airshow or response personnel.

Examples include, but are not inclusive of, vehicle accidents, parents reporting missing children, medical incidents, unruly patrons, lost car keys, and dead batteries. The on-site Superintendent will notify and coordinate operations with the

Airshow or designated equivalent. Any damage to government or personal property by contractor staff, to include buses, will be reported through the site Superintendent to Security Forces.

PO-8

Airshow Tear Down

Para 6.6 Contractor will provide all personnel, equipment, and oversight to tear down parking and transportation plan shuttle stops, signage, and parking lot designators. Contractor will have all equipment and personnel off base NLT 4PM the first Monday after the Air Show.

PO-9

Monthly Status Report

Para 7.6 To be delivered by the 5th of each month.

Outlining status of report and limiting factors with current state of plan.