VTE_Request_For_Quotes.pdf

DEPARTMENT OF THE AIR FORCE HEADQUARTERS 9TH

MISSION SUPPORT GROUP (ACC) BEALE AIR FORCE BASE,

CALIFORNIA

Request for Quote

CES Vertical Transportation Equipment

(VTE)

(i) This is a combined synopsis/solicitation for commercial items for Vertical Transportaiton Equipment (VTE) services. This announcement constitutes the only solicitation, quotes are being requested.

(ii) Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

(iii) This combined synopsis/solicitation is a Request for Quotations (RFQ) and the reference number is FA468619QM003. Written quotes are required (oral offers will NOT be accepted).

(iv) This solicitation document and incorporated provisions and clauses are those in effect through FAC 2005-89, effective 15 August 2016, DPN 20160830, effective 30August 2016, AFAC 2016-0603, effective 03 June 2016.

(v) The North American Industry Classification System (NAICS) code for this procurement is 238290.

Tax identification numbers shall be submitted with quotes.

(vi) The United States Air Force, 9th Contracting Squadron, Beale AFB, California, intends to award a service contract In Accordance With (IAW) the below the requirement description. See below for the Contract Line Item Number (CLIN) structure for a full list of items, quantities, and units of measure.

(vii) Offerors must be registered in the System for Award Management (SAM) to be considered for award. Offerors may register at www.sam.gov. A DUNS (Dun and Bradstreet) number is required in order to register.

(viii) Quotes are due by 1700 (5pm) PST on Monday, 5 Aug 2019 to Mary Rojas.

(ix) You may send quotes to Mary Rojas at mary.rojas.5@us.af.mil

Offeror Name:

Address:

Point of Contact:

Phone Number:

Quotes are due by 1700 (5pm) PST on Monday, 5 August 2019

E-mail Address:

Tax Identification Number (TIN):

DUNS:

CAGE Code:

Circle one: Offeror is / is not a small business.

Circle one: Offeror is / is not SAM registered

Circle one: Representations and certifications are: Online / Not Online

Other Classifications:

(ex: 8(a), HubZone, woman-owned, veteran-owned)

Please see below for a description of the item being delivered. This Request for Quotes (RFQ) will be evaluated as lowest price technically acceptable.

NOTE: This RFQ form shall be submitted in addition to any other quote format utilized by individual offerors. Other quote format should list exact models and part numbers quoted on.

DELIVERY INFORMATION

All Items shall be delivered to:

BEALE AFB CA 95903

Not later than: 1 Oct 2019 Base year and four option years.

Base year 1 Oct 2019 to 30 Sep 2020 Option year one 1 Oct 2020 to 30 Sep 2021 Option year two 1 Oct 2021 to 30 Sep 2022 Option year three 1 Oct 2022 to 30 Sep 2023 Option year four 1 Oct 2023 to 30 Sep 2024

***Please refer to the Statement of Objective for the required product and installment.

*Must meet requirements on attachment

List of required Items

A. VERTICAL TRANSPORTATION EQUIPMENT (VTE)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 MO ____________ _____________

FULL SERVICE VTE MAINENANCE AND REPAIR

FFP

NONPERSONAL SERVICES: Provide all management, tools, supplies, parts Equipment, and labor necessary to inspect, maintain and repair the VTE at Beale AFB during monthly, quarterly, semi-annual, and annual inspections.

0002 1 LS $2500.00 $2500.00

OVER AND ABOVE

FFP

This CLIN may be used for requirements in accordance with the excluded services Paragraph within the PWS

1001 12 MO ____________ _____________

FULL SERVICE VTE MAINENANCE AND REPAIR

FFP

NONPERSONAL SERVICES: Provide all management, tools, supplies, parts

1002 1 LS $2500.00 $2500.00

OVER AND ABOVE

FFP

2001 12 MO ____________ _____________

FULL SERVICE VTE MAINENANCE AND REPAIR

FFP

NONPERSONAL SERVICES: Provide all management, tools, supplies, parts

2002 1 LS $2500.00 $2500.00

OVER AND ABOVE

FFP

3001 12 MO ____________ _____________

FULL SERVICE VTE MAINENANCE AND REPAIR

FFP

NONPERSONAL SERVICES: Provide all management, tools, supplies, parts Equipment, and labor necessary to inspect, maintain and repair the VTE at Beale AFB during monthly, quarterly, semi-annual, and annual inspections.

FOB: Destination

PURCHASE REQUEST NUMBER:

SIGNAL CODE:

3002 1 LS $2500.00 $2500.00

OVER AND ABOVE

FFP

Paragraph within the PWS for the period

4001 12 MO ____________ _____________

FULL SERVICE VTE MAINENANCE AND REPAIR

FFP

NONPERSONAL SERVICES: Provide all management, tools, supplies, parts

4002 1 LS $2500.00 $2500.00

OVER AND ABOVE

FFP

This CLIN may be used for requirements in accordance with the excluded services Paragraph within the PWS

Quotes are due by 1700 (5pm) PST on Monday, 5 Aug 2019

*Must meet requirements on attachment

Offer is valid for 30 days after date of signature.

PLEASE REVIEW THE ENTIRE DOCUMENT.

Date:

Contractor Authorized Representative

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Price

2. Technical Capability

This is a competitive acquisition for the award of a contract resulting from the responsible offeror whose proposal represents the best value to the Government in accordance with the evaluation factors stated in this solicitation. Award will be based on Lowest Price Technically Acceptable (LPTA). Technical tradeoffs will not be made and no additional credit will be given for exceeding acceptability.

The proposal must meet the Government’s minumum requirements in order to be determined technically acceptable and to ultimately be considered for contract award.

Award will be made to the offeror rated technically acceptable and with the lowest evaluated price quoted. The offeror must be deemed responsible in accordance with the Federal Acquisition Regulation and whose quotes conforms to the solicitation requirements.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

COMBO

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F87700 Issue By DoDAAC FA4686 Admin DoDAAC FA4686 Inspect By DoDAAC Ship To Code Ship From Code Mark For Code Service Approver (DoDAAC) Service Acceptor (DoDAAC) Accept at Other DoDAAC LPO DoDAAC DCAA Auditor DoDAAC Other DoDAAC(s)

Quotes are due by 1700 (5pm) PST on Monday, 5 Aug 2019

Quotes are due by 1700 (5pm) PST on Monday, 5 Aug 2017

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

5352.201-9101 OMBUDSMAN (JUNE 2016)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern.

The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMBC A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Lt Col Aaron D.

Judge, 129 Thompson St., Bldg 586, Rm 129, Comm: 757-764-5372, aaron.judge@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon,Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements.

Such inquiries shall be directed to the Contracting Officer.

5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (NOV 2012)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, Quotes are due by 1700 (5pm) PST on Monday, 5 Aug 2017 and valid vehicle insurance certificate to obtain a vehicle pass. Also be advised, the individuals required to have two or more forms of identification from the following: state, common weath, or territory issued ID card or driver’s license, social security card, certified birth certificate, and/or valid US passport unless they hve a Real ID. Also, one or more of these documents must have a phote to positively idenity the bearer as the owner of the documents.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with all the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)