Amendment FA466422Q0003-0001.pdf

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11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBE

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

Solicitation/Contract Form

The following changes have been made:

INFORMATION FROM TO

Response Due Date 07 Mar 2022 14 Mar 2022

Deliveries or Performance

The delivery information for the following CLIN(s) / SLIN(s) were modified:

INFORMATION FROM TO

Period of Performance 14 Mar 2022 to 13 Mar 2023 21 Mar 2022 to 20 Mar 2023

INFORMATION FROM TO

Period of Performance 14 Mar 2022 to 13 Mar 2023 21 Mar 2022 to 20 Mar 2023

Option Line Item 1001

INFORMATION FROM TO

Period of Performance 14 Mar 2023 to 13 Mar 2024 21 Mar 2023 to 20 Mar 2024

Option Line Item 1002

INFORMATION FROM TO

Period of Performance 14 Mar 2023 to 13 Mar 2024 21 Mar 2023 to 20 Mar 2024

Option Line Item 2001

INFORMATION FROM TO

Period of Performance 14 Mar 2024 to 13 Mar 2025 21 Mar 2024 to 20 Mar 2025

Option Line Item 2002

INFORMATION FROM TO

Period of Performance 14 Mar 2024 to 13 Mar 2025 21 Mar 2024 to 20 Mar 2025

Option Line Item 3001

INFORMATION FROM TO

FA466422Q00030001

Period of Performance 14 Mar 2025 to 13 Mar 2026 21 Mar 2025 to 20 Mar 2026

Option Line Item 3002

INFORMATION FROM TO

Period of Performance 14 Mar 2025 to 13 Mar 2026 21 Mar 2025 to 20 Mar 2026

Option Line Item 4001

INFORMATION FROM TO

Period of Performance 14 Mar 2026 to 13 Mar 2027 21 Mar 2026 to 20 Mar 2027

Option Line Item 4002

INFORMATION FROM TO

Period of Performance 14 Mar 2026 to 13 Mar 2027 21 Mar 2026 to 20 Mar 2027

Contract Clauses

Miscellaneous text in this section has been modified to:

MASTER BPA AGREEMENT # TBD_

March ARB Lodging Blanket Purchase Agreement

TABLE OF CONTENTS

SECTION I: BLANKET PURCHASE AGREEMENT (BPA) ADMINISTRATION TERMS AND

CONDITIONS/ SCHEDULE OF SERVICES AND PRICES

SECTION II: STATEMENT OF WORK (SOW)

SECTION III: CONTRACT CLAUSES

SECTION IV: REQUEST FOR QUOTES INSTRUCTIONS AND SOLICITATION CLAUSES AND

PROVISIONS

SECTION I - BPA TERMS AND CONDITIONS/ SCHEDULE OF SERVICES & PRICES

Pursuant to Federal Acquisition Regulation (FAR) 8.405-3, Blanket Purchase Agreements (BPAs), the Contractor, (TBD) , agrees to the following terms of a BPA EXCLUSIVELY WITH The 452 Operational Contracting Office, March ARB, CA. The terms and conditions included in this BPA shall apply to all services made pursuant to the agreement. However, in the event of any inconsistency, the terms and conditions of FAR 8.405-3 will govern.

This Schedule BPA is entered in order to support The March Inn's Lodging Facilities. This requirement is to support March Inn's lodging for Unit Training Assembly (UTA) missions on an "as needed" basis only, to accommodate authorized personnel alternative lodging when March Inn's lodging facility on-base has reached its maximum capacity.

(1) The following agreed upon services can be ordered under this BPA. All calls placed against this BPA are subject to the terms and conditions of the agreement, except as noted below:

ITEM (Number or Type of Service)

Single Occupancy Room Rate Double Occupancy Room Rate

** Price List as submitted on (dated TBD). Per FAR 8.405-4 - Price Reductions, Price reductions are encouraged with Request for Quote per call.

(2) The Government does not guarantee any BPA calls.

(3) This BPA does not obligate any funds. Under the terms and conditions of this Blanket Purchase Agreement, the Government is obligated only to the extent of those authorized calls that are actually made against this Blanket Purchase Agreement by those personnel authorized to do so.

(4) This BPA expires on (dated TBD, provided that all BPA options are exercised). The Government reserves the right to discontinue, at any time, this Blanket Purchase Agreement, for any reason, upon 30 days written notice.

(5) The performance on any BPA calls issues prior to the expiration of the BPA will continue until normal completion unless terminated earlier at the request of the Government.

(6) The following office(s) is hereby authorized to place calls under this BPA:

452 FSS/FSVL and/or the March Inn 655 "M" Street, Bldg. 100, Suite 4 March ARB, CA 92518

(7) The point of contacts for this Blanket Purchase Agreement are:

To Be Provided At Time Of Award

(8) Ordering procedures will be as follows:

a. Calls will be made against the BPA and will be issued on price established at the time of agreement

(9) The exact method to achieve fair opportunity for each task is reserved to the contracting officer or his/her designated representative that is placing the BPA calls and the exercise of discretion and good judgement given the specific requirements of the BPA call to be fulfilled.

(10) When placing a BPA call against this multiple award BPA, the following minimum conditions shall be followed:

a. Issue the requirement to all BPA holders through whatever means is most practical.

b. Provide a reasonable time for BPA holders to respond.

(11) Calls will be placed against this BPA via a designated representative of The March Inn Lodging Office

(12) The requirements of proper invoicing for this Blanket Purchase Agreement have been specified in the Statement of Work. The contractor's invoices shall be dispersed within 10 days of receipt. All payment rendered on this BPA will be via Government Purchase Card (GPC).

SECTION II: STATEMENT OF WORK (SOW)

March Air Reserve Base Lodging BPA

Section 1

1.1 SCOPE OF WORK. The contractor shall provide furnished single and double occupancy room accommodations for The March Inn, March ARB, CA 92518 on a rental basis. Contractor's lodging facilities are to be used on an "as needed" basis only, to accommodate those authorized personnel as alternative lodging when March Inn's on-base lodging facilities have reached capacity. This Blanket Purchase Agreement (BPA) does not guarantee any minimum booking obligation. The contractor may accept or decline March Inn's lodging requests per its needs and availability. There is no obligation on the contractor to accept lodging requests and no guarantee that March ARB will request guestrooms at any given time. The requirements and performance standards for these services under this BPA contract include the following responsibilities set forth herein:

1.1.1 Blanket Purchase Agreement (BPA): providing single and double occupancy for a specific number of hotel or motel rooms, for a specific period of time if and when called for by the Lodging office or his/her designated representative. Guests, who are eligible for on-base quarters, will occupy quarters. Contract Quarters (CQ) Call Slips will determine method of payment for rooms. These reservations will comply with Industry Standards.

Reservations will consist of two types guaranteed and non-guaranteed. A lodging representative or his/her designated representative must specifically cancel these reservations, which are guaranteed by March Inn. The non-guaranteed reservations will be held until 1800 and will cancel automatically if the guest has not called to secure the reservation with their government credit card.

1.1.2. Contract Quarters receiving guests referred from March Inn, will receive a Contract Quarter call slip (non-availability slip). Guests whose call slip says "Bill Unit" their Room Charge will be directly billed to 452 AMW /FM or their tentative units. This typically occurs when guests come in for a UTA, UTA "make up" or group exercise. Contractor shall send final invoice to the lodging representative assigned to review the invoice and will forward on the invoice to the correct group card holder for payment via Government Purchase Card (GPC).

Guests whose call slip says "Paying Guest" will pay their bill prior to checking out of the hotel with their own form of payment via cash, personal credit card/debit card or GPC. This typically occurs when guests are coming in on TDY/PCS orders. Guests will be responsible for any sundries, movies or phone charges also known as "incidentals." The collection of these incidentals are the sole responsibility of the contractor.

1.1.2.1. Guaranteed Reservations. Advance reservations per unit lodging request rosters are guaranteed by The March Inn Lodging Office for Friday night arrivals except as follows:

1.1.2.2. A Friday night room advance reservation is not guaranteed by the March Inn when a guest's reservation arrival date is prior to Friday, and one or more of the room charges is the payment responsibility of the guest.

1.1.2.3. The guest is responsible for payment of all room charges.

1.1.3. Same day arrivals, walk-in reservations are guaranteed by the March Inn when room charges are designated wholly as "Air Force Pays."

1.1.4. The designated lodging representative or units Point of Contact (POC) is specifically responsible for the cancellation of guaranteed "Air Force Pays" reservations. Any cancellation notices must be presented to the contractor's lodging facility prior to 6:00 PM of guest's arrival date.

1.1.5. Non-Guaranteed Reservations. March Inn does not guarantee Saturday night advance reservations. If a guest has not registered or personally called the contractor's lodging facility by 6:00 PM to secure his/her reservation for a late arrival with a credit card, the reservation is automatically cancelled.

1.1.6. All reservations for "walk ins" (those without reservations through UTA rosters) authorized government travelers will be non-guaranteed reservations to be held until 6:00 PM, unless personally guaranteed by calling the contract quarters and providing a valid credit card number.

1.1.7. Reservations for transient aircrews will be non-guaranteed reservations to be held until 6 PM, unless otherwise stated at the time of the reservation.

1.1.8. When a traveler calls the contractor's lodging facility and personally secures his/her reservation in accordance with the contractor's preferred method of payment, the traveler is wholly responsible for payment of any room charges incurred due to traveler's cancellation failure.

1.1.9. The contractor shall accept advance reservations, add-ons and walk-ins as necessary, providing single and double occupancy hotel or motel rooms if available, when, and as called for by the designated lodging representative/s.

1.1.10. Lodging requests per unit and lodging request rosters may be submitted as early as 15 business days in advance and no later than 48 hours of the respective arrival date. Add-ons may be submitted 48 to 24 hours in advance. Walk-ins may be submitted at any time from 48 hours to the time of arrival pending on room availability at the commercial lodging facilities.

1.1.11. The contractor must accept or decline advance reservation requests within 24 hours of receipt so that the government will have adequate time to seek alternative lodging. The government will seek request approval from the contractor prior to requesting additional lodging for add-ons and walk-ins.

1.1.12. In the event of over booking in contract lodging, the contractor shall transport personnel to and billeted in another lodging facility of equal quality at no additional expense to the individual or the government.

1.1.13. The contractor shall lodge guests in accordance with the room occupancy classification (Single or Double) which will be presented to the contractor via a commercial lodging authorization sheet (CLAS) and/or a unit lodging request roster. Note: All March Inn referred walk-in guests will present a CLAS upon arrival at the contractor's commercial lodging facility.

1.1.14. In the event of cancellation of rooms booked to personnel, the contractor agrees to provide prior written notice of cancellation two (2) weeks in advance to the person(s) on the reservation and the point of contact in the agreement.

1.1.15. A change in occupancy classification is valid only when a revised CLAS is signed by an authorized caller of this BPA and presented (via faxed) to the contractor.

1.1.16. The contractor shall bill the government for room charges in accordance with the CLAS and/ roster instruction augment.

1.1.17. Individual Pays CLAS. Guest is responsible for paying his/her commercial lodging bill prior to checking out of the contracted facility. It is the responsibility of the contractor to secure guarantee and collect payment information from individual, according to their standards (i.e. cash, credit card, other). These reservations are made by a lodging representative or the individual themselves with the CLAS form in their possession.

1.1.18. Collections. The government cannot be held accountable for collections on any "individual pays" guest's account. The contractor may make a reasonable request to the government to obtain the units contact information for a guest who vacated the contracted lodging facility with a balance due.

1.1.19. Air Force Pays CLAS. The government is responsible for room charges only. The contractor shall bill the Air Force at the room rate specified in March Inn's lodging request authorization (CLAS or unit lodging request roster).

1.1.20. Parking. The contractor shall provide parking facilities to authorized guests at no additional cost to the government.

1.1.21. Taxes. The contractor shall exempt the government from all federal, state, and local taxes.

1.1.22. Registration. The contractor shall require government "walk-in" travelers to present a March Inn issued CLAS at the time of registration. The traveler's identity should be confirmed by the contractor.

Note: All authorized travelers must possess a government issued identification card. The contractor is responsible for securing mode of payment information from the guest according to their standards.

1.1.23. Methods of Payment. If the guest is traveling on a non UTA status then the contractor must accept the government travel credit card, if offered by the traveler. The contractor may accept payment based on their policies and requirements. If the guest is staying on a UTA status, then the guest's name will be provided on the unit's roster and the invoice will be submitted to the lodging representative as instructed in this SOW.

1.1.24. Problems or questions concerning the correct charge for the contracted lodging room rate should be settled between the contractor and the designated lodging representative. Discrepancies concerning the correctness of items other than room charges i.e. (phone calls, food, drinks, laundry service, and number of days in room) are the sole responsibility of the guest and must be addressed before checkout. This matter should be resolved as per the contractor's own customer service standards.

1.2. Quality Assurance. The government will monitor the contractor's performance under this Blanket Purchase Agreement (BPA) using the following procedures:

1.2.1. On an annual basis, the Air Force inspection team, consisting of the Quality Assurance Evaluator (Lodging QAE) , a lodging designated representative/typically the Lodging General Manager and/or the Guest Services Manager, public health, fire department and security forces representatives.

1.2.2. After acceptance of BPA, the contractor may be submit to an annual no-notice inspection consisting of the Lodging QAE, lodging designated representative and one or more of the health and safety inspectors listed above. This inspection will consist of inspecting 1-3 vacant clean rooms for quality control. The health and safety inspection will focus more on overall safety of the property (security measures) and any public health related inspections.

1.2.3. The checklist provided and labeled "Contract Lodging Facility Inspection Checklist" is a guide. Other factors may also be evaluated and identified to the contractor when they impact service or government travelers' safety.

1.2.4. The lodging QAE shall review compliance/findings with the contractor. All findings of incomplete or unsatisfactory performance will be recorded, verbal notice will be provided, and confirmed in writing to the contractor in the form of a Contract Discrepancy Report. The contractor shall reply in writing, providing the reason for the unsatisfactory condition, corrective action taken, and procedures developed to prevent recurrence.

1.2.5. Failure or unwillingness to comply with Air Force Standards designated in the BPA may result in loss of BPA. In the event of a loss of BPA, the contractor will be notified by the contracting office representative. In the event of which a full inspection will need to be performed at the discretion of the QAE. Pending successful "acceptable" inspection and compliance of standards and contractual agreements, the QAE may recommend the contractor be re-instated in the BPA.

1.2.5. Lodging requests that are accepted by the contractor must be honored per the BPA agreement. Failure to honor accepted lodging requests per contract guidelines may also be grounds for termination of the BPA.

Section 2

SPECIFIC TASKS

2.1. ASSIGNMENT OF LODGING ROOMS. The lodging representative or his/her designated representatives, are responsible for designating the government personnel authorized to occupy the contractor's lodging facility.

Government personnel shall not be lodged under this BPA or be given contracted rate unless authorization has been presented. Room assignments, under "Air Force Pays" status, designated by a lodging request roster or walk-in CLAS as "Double" must be paired with a guest of the same sex in a double occupancy room. Married guests may be roomed together upon request. No other different sex room pairing is authorized. Lodging guests authorized a "Double" have absolutely no authority to request/authorize single occupancy accommodations. The March Inn is the only authorized designator of occupancy status. The government will only honor payments for services as indicated occupancy status on the lodging request roster or CLAS.

2.1.2. DOUBLE OCCUPANCY BILLING IRREGULARITIES:

2.1.2.1. A double occupancy guest checks out early i.e. Saturday morning. The room is still qualified to accept an alternative "Double" for Saturday night. However, if no replacement double occupancy guest is received, the contractor is authorized to bill the government for the remaining guest for Saturday night at the single occupancy rate.

2.1.2.2. Cancellation of a March Inn guaranteed (Friday night) reservation for double occupancy. A single occupancy rate for the remaining guest is authorized. The room is still qualified to accept an alternative "Double" for Saturday night.

2.1.2.3. Cancellation of a March Inn non-guaranteed (Saturday night) reservation for double occupancy. A single occupancy rate for the remaining guest is authorized.

2.1.2.4. Saturday night No-Show of a non-guaranteed reservation for double occupancy. A single occupancy rate for the remaining guest is authorized.

2.1.2.5. Friday night No-Show of a guaranteed reservation for double occupancy. Bill at the double occupancy rate as per the lodging request roster for Friday night for each guest. The room is still qualified to accept an alternative "Double" for Saturday night. A single occupancy rate for the remaining guest is authorized for Saturday night, if the in-house guest is again unpaired.

2.1.2.6. The contractor shall assign/pair authorized double occupancy guests without regards to a single lodging request roster so as to minimize additional lodging costs to the government. In the event of an odd number of double occupancy males/females, the single occupancy rate for the "no male/female share" guest is general deemed acceptable.

2.1.2.7. The contractor shall clearly annotate the roster invoice as to the reason for any and all rate change(s).

The lodging accounting representative reserves the right to disqualify any unexplained or unreasonable rate changes. A lodging representative will notify the contractor when one or more of their rate changes are deemed unacceptable, and will not be honored.

2.1.3. CHECK-IN / CHECK OUT SERVICE. The contractor must provide a check-in/check-out service on a 24-hour basis, seven days a week. The desk area shall be clean, efficiently designed to process multiple check-ins and check-outs simultaneously, and sufficiently staffed with trained personnel.

2.1.4. Contractor will ensure all March Inn guests with advance reservations sign the appropriate lodging request roster at the time of check in. Contractor shall annotate any and all guest cancellations and no-shows on the roster(s). Contractor further agrees to fax and/or email the appropriate lodging representative the signed /annotated rosters to The March Inn lodging office no later than 08:00 AM on Saturday and again on Sunday.

2.1.5. Contractor shall inform all government personnel assigned accommodations under this agreement of the required check out time. Check out time must be prominently posted. Government personnel who incur additional days under this agreement of the required check out time, do so at their own expense. The government incurs no liability in this instance.

2.1.6. TELEPHONE. A telephone shall be provided in each room at no charge to the occupant. Each room occupant shall pay for all toll calls placed by him or her. Telephone services provided shall be available 24 hours a day seven days a week.

2.1.7. EXTRA SERVICE. All extra services not specified in this statement of work or not normally included in the room rate, shall be paid by the individual(s) requesting and receiving the extra services.

2.1.8. DINING FACILITIES. At least one dining facility serving three meals a day must be within safe and adequately lighted walking distance of the facility.

2.1.9. CUSTODIAL SANITATION SERVICE. Daily services include but are not limited to, room cleaning, bed making, linen change (as needed), adequate quantities of soap (minimum of one bar of soap), bath towels, hand towels, wash cloths, sanitized drinking glasses or individually wrapped paper cups, facial tissues and a cloth bath mat. *NOTE: Daily services are authorized to be limited as a part of the contract hotels COVID mitigation plan, however the above amenities must still be offered via "bag drop" or if requested to housekeeping, to be picked up at the front desk or delivered to the room.

2.1.10. LINEN SERVICES. Linen service shall be provided at least once per week or when occupancy changes, whichever occurs first, and whenever necessary due to guest personal requirements. Additional blankets shall be made available if requested by occupant. All linen and blankets shall be clean, freshly laundered, without any objectionable odors, and in good repair, free from tears, rips, holes, stains, and extensive wear. Pillows shall be at least six inches thick to provide proper support.

2.1.11. COMMON USE AREAS. The contractor shall keep all hallways, corridors, grounds, and other adjacent areas under the contractors control in a clean, neat, and safe condition.

2.1.12. "DO NOT DISTURB" SIGNS. All rooms shall have such signs available. Contractor employees shall respect them when displayed.

2.1.13. INFORMATION SERVICES. Desk clerks shall be able to explain to occupants miscellaneous charges not covered by this statement of work, for example, telephone charges. The contractor shall provide information on bus schedules, taxi's and other local transportation, dining facilities and locations, commercial telephone directory service and directions to March ARB.

2.1.14. BILLING PROCESS. The contractor shall invoice the government for "Air Force Pays" room charges as follows:

2.1.14.1. Roster Invoice. The contractor shall require all check-in guests with advance reservations and room charges designated as "Air Force Pays" to sign their unit's lodging request roster. The contractor shall annotate and downward adjust projected billing charges as per cancellations, no-shows, guest paid charges that were designated as "Air Force Pays", and early check outs. The contractor may upwards adjust a limited number of occupancy rate billing charges in accordance with para. 2.1.2. The contractor is not authorized to add names to a predefined lodging request roster, nor upwards adjust the number of guests and or lodging nights billed the government. The contractor must assign a unique invoice number for each March Inn lodging request roster received. The contractor's designated representative validates the billing correctness by signing the roster invoice.

2.1.14.2. Non-Roster Billings. The contractor agrees to invoice non-roster billings apart from any and all predefined roster invoices. The contractor may elect to invoice all Friday-Saturday walk-ins on one invoice or to invoice walk-ins by the designated paying office. Upon request, The March Inn will provide the contractor a sample non-roster to facilitate the billing process. The contractor must assign a unique invoice number for each non-roster roster/walk-in billing remitted for payment. The contractor's designated representative shall validate the billing correctness by signing the non-roster/walk- in billing. The contractor shall remit all CLAS designated "Air Force Pays" as required documentation to the corresponding non-roster invoice/walk-in billing.

2.1.15. The government requires the contractor under this BPA to obtain and remit guests' signature on/with either the roster invoice, or the walk-in roster invoice, or the individual guest's CLAS. In the event the contractor fails to obtain a signature on the roster, the contractor must s provide a copy of the guest's signed registration when billing the government for "Air Force Pays" room charges. Any roster invoice with no guest's signature or signed registration will not be honored. The lodging accountant will serve notice with explanation to the contractor for any payment deviations to contractor's invoice due to missing guests' signature and/or missing guests' CLAS. Contractor is to present a signed registration as a last resort as a signed roster is required.

2.1.16. The contractor must submit invoices within two weeks of service to the March Inn designated representative.

2.1.17. The contractor shall present invoices to:

452 FSS/FSVL and/or the March Inn Attn: Account Dept. and/or Name 655 "M" Street, Bldg. 100, Suite 4 March ARB, CA 92518

2.1.18. Upon receipt, a designated representative of The March Inn Lodging Office will date stamp the contractors' commercial lodging billings and provide notice to the contractor of any split invoice payments as to which pay office will pay what amount and/or for what guests. The contractor's invoices shall be dispersed within 10 days of receipt to the following March ARB offices for review and payment:

- 452nd AMW Services for quality review, 452 AMW/FM for payment

- 4th AF Services for quality review and payment

- 701 COS for quality review and payment

- 163rd ANG Services for quality review and payment

- CEF Services for quality review and payment

- ARS Services for quality review and payment

2.1.19. The designated representative and/or the March Inn Lodging Accountant and/or Lodging Representative will communicate to the contractor any and all payment deviations.

2.1.20. Commercial lodging invoices shall be paid within one month of the initial time the roster/ invoice has been received by the March Inn Accountant.

Section 3

CONTRACTOR FURNISHED ITEMS

3.1. ROOMS/LIVING SPACE. All single and double occupancy rooms shall contain net living and sleeping area in accordance with local standards. No more than two people shall be assigned to a room or share a bathroom.

3.2. STANDARDS:

3.2.1. Room shall be constructed and finished to provide good light and sound attenuation. All piping and wiring must be enclosed.

3.2.2. All finishes (wall and ceilings) should be free from damage, scars, marks, dirt, and dust. Vents and surrounding finishes must be free of dirt and dust.

3.2.3. Ceiling and walls shall be finished in paint or wall covering.

3.2.4. All floors in living and sleeping areas shall have clean and serviceable covering.

3.2.5. All windows will have drapes with blackout lining, shades, or blinds. If only drapes are installed, they must screen out light.

3.2.6. Sufficient electrical outlets shall be available. All electrical cords, bulbs, lights, and switches shall be operational and free from defects.

3.2.7. Each room occupant shall be provided with a room key. All doors shall be free from holes, dents, or other physical defects. All entrance doors to rooms shall have interior security locks, either deadbolt or double locking locks.

3.2.8. Smoke and fire protection systems, must be installed and meet federal, state, and local fire codes.

3.2.9. Bathrooms must be constructed to provide convenient sanitary facilities. Wash basin and shower tub area shall have a vanity table, a large (18" X 30") lighted mirror, stopper devices, towel bars/hooks, and grounded electrical outlets conveniently located for use. Loose, missing, or badly worn/damaged wall tiles, floor tiles, fixtures or accessories are unacceptable. The fixtures controlling the flow of water must not be cracked or leaking, and shall operate properly to maintain a constant, adequate flow and temperature without sudden surges or temperature changes. Bathrooms must have a working exhaust fan or an exterior window that can be opened which must be frosted glass, or curtains to provide privacy. The shower or shower/tub combination shall have shower doors or curtains.

3.2.10. Furnishings and equipment must be clean and free from defects such as cigarette burns, scratches, marks, and tears. The following minimum furnishings are required:

3.2.11. Heating, Air Conditioning and Ventilation. Living quarters shall be provided with individual room-controlled heating and air condition (in season) and otherwise providing the ventilation necessary to maintain comfort for guests. If utilities fail, other than area-wide failure, for more than four hours, the contractor shall take action to provide equal or better quality at no expense to the Government or the occupants.

3.2.12. Safeguarding Valuables. The contractor must provide a means of storing and safeguarding, in a safe or vault, small high-value personal property of the occupants. Receipts for the stored items must be furnished to the guest.

Section 4

DEFINITIONS

4.1. LODGING MANAGER. An efficient civilian employee of the lodging office responsible to the Director of Services, March ARB for matters relating to lodging of military and government employees.

4.2. THE MARCH INN LODGING OFFICE. This office is responsible for providing on and off base housing to authorized transient government employees and military personnel.

4.3. CONTRACTING REPRESENTATIVE. A person with the authority to enter into, administer or terminate contracts for the government and make related determination and findings.

4.4. DESIGNATED REPRESENTATIVE OR THE CONTRACTING RESPRESENTATIVE. The individual or individuals designated in writing (on file with March Inn) to the contractor as being authorized to assign lodging, place calls and make advance reservations for contracted lodging facilities. The written designation will be provided by the March Inn Lodging Manager or Guest Services Manager.

4.5. LODGING FACILITY. An acceptable hotel, motel or inn which provides sleeping accommodations to the traveling public and military members.

4.6. QUALITY ASSURANCE EVALUATOR (QAE/Lodging QAE). The representative of the March Inn who performs technical surveillance of the contract.

4.7. STANDARD LODGING FACILITY. Single or double bedrooms will have a bed for each occupant with pillow, two sheets, firm mattress, mattress pad or cover, blankets, spread, wall to wall carpeting (desired) or other floor covering, a wall switch near the entrance door for at least one lamp, incandescent table or wall mounted lights for each bed. TV, closet or hanger space (minimum of 24 inches for hangers) per bed, smoke detectors, individual thermostats, telephone, note pad with pen, bathrooms with vanity, mirror, light with grounded electrical outlet, exhaust fan and privacy outside window.

4.8. STANDARD LODGING FACILITY SERVICES. Vending areas, 24 hour check in/out, wake-up and message service, central TV antenna or cable TV, room identification/directory signs, and smoke detectors in hallways, air conditioning, ice machines, and adequate parking spaces for all guests, TV/radio directory. Local information packets, passenger and baggage loading zones, and secure luggage storage areas for guests when rooms are not immediately available or for storage at checkout should be readily available.

4.9. SINGLE OCCUPANCY. Accommodations for a single individual. Authorized billing is the contracted single room rate.

4.10. DOUBLE OCCUPANCY. Accommodations for two individuals. Must include separate sleeping stations.

Sleeping station may be individual bed or "pull-out" sofa bed. Authorized billing is one half the contracted double room rate per each guest.

4.11. COMMERCIAL LODGING AUTHORIZATION SHEET (CLAS). An official lodging request document which authorizes single or double room occupancy and designates room charges paying party responsibility.

4.12. LOGING REQUEST ROSTER. An official advance reservations document consisting of multiple traveler's names, the type of lodging accommodations "single or double occupancy," arrival dates, authorized lodging nights and room charges designated as "Air Force Pays."

4.13. ROSTER INVOICE. A roster invoice is a guest's signed lodging request roster which the contractor validates/invoices and presents to The March Inn lodging office for payment processing. A sample of this form is provided and labeled "Sample Lodging Request Roster." Requested billing charges on a roster invoice will closely parallel the stated charges on the original lodging request roster. Any and all adjustments shall be annotated (single line drawn through the billing charge with the correct charge shown next to the original charge). Explanations for downward billing adjustments include cancelled reservations and guests no shows (GNS). An explanation for an upward billing adjustment is no female/male share.

4.14. WALK IN LODGING ROSTER. A lodging office document kept on file by the contractor and provided to the contractor from a March Inn Representative often used by the contractor to obtain authorized walk-in guests' signatures on one billing document. All walk-in guests are required to present a CLAS to the contractor at time of registration. The contractor shall include any and all applicable "Air Force Pays" CLAS when remitting walk-in billings.

4.15. AIR FORCE PAYS. The government assumes responsibility for room charges. The contractor shall bill the government for guest's lodging accommodation only when the lodging request roster and/or CLAS designate the government as the responsible paying party.

Authorized billing will be at the contracted rate for the designated room occupancy for the number of nights specified.

4.16. INDIVIDUAL PAYS. The individual guest is responsible for all charges incurred; room and other such incidentals. The contractor shall charge guest for his/her lodging room rate established under this BPA.

Section 5

APPLICABLE FORMS

Attachments for Reference:

1. Contract Lodging Facility Inspection Checklist

2. Sample Lodging Request Roster

3. Sample Walk-in Lodging Roster

4. Contractor Hotel Complaint Form

SECTION III: CONTRACT CLAUSES

CLAUSES INCORPORATED BY REFERENCE

252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEP 2011 252.203-7003 Agency Office of the Inspector General AUG 2019 252.204-7008 Compliance With Safeguarding Covered Defense Information Controls OCT 2016 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting DEC 2019 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support MAY 2016 252.225-7001 Buy American And Balance Of Payments Program-- Basic DEC 2017 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports DEC 2018 252.232-7010 Levies on Contract Payments DEC 2006 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JUN 2021

52.212-4 Contract Terms and Conditions--Commercial Items NOV 2021 52.222-3 Convict Labor JUN 2003 52.222-19 Child Labor -- Cooperation with Authorities and Remedies JAN 2022 52.222-41 Service Contract Labor Standards AUG 2018 52.222-44 Fair Labor Standards And Service Contract Labor Standards- Price Adjustment MAY 2014 52.237-3 Continuity Of Services JAN 1991

CLAUSES INCORPORATED BY FULL TEXT

52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES MAY 2014

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332. THIS STATEMENT IS FOR INFORMATION ONLY: IT IS NOT A WAGE DETERMINATION Employee Class Monetary Wage-Fringe Benefits 99050 - Desk Clerk 14.16 (End of clause)

52.232-36 PAYMENT BY THIRD PARTY MAY 2014

(a) General.

(1) Except as provided in paragraph (a)(2) of this clause, the Contractor agrees to accept payments due under this contract, through payment by a third party in lieu of payment directly from the Government, in accordance with the terms of this clause. The third party and, if applicable, the particular overnmentwide commercial purchase card to be used are identified elsewhere in this contract.

(2) The Governmentwide commercial purchase card is not authorized as a method of payment during any period the System for Award Management (SAM) indicates that the Contractor has delinquent debt that is subject to collection under the Treasury Offset Program (TOP). Information on TOP is available at http://fms.treas.gov /debt/index.html. If the SAM subsequently indicates that the Contractor no longer has delinquent debt, the Contractor may request the Contracting Officer to authorize payment by governmentwide commercial purchase card.

(b) Contractor payment request.

(1) Except as provided in paragraph (b)(2) of this clause, the Contractor shall make payment requests through a charge to the Government account with the third party, at the time and for the amount due in accordance with those clauses of this contract that authorize the Contractor to submit invoices, contract financing requests, other payment requests, or as provided in other clauses providing for payment to the Contractor.

(2) When the Contracting Officer has notified the Contractor that the Governmentwide commercial purchase card is no longer an authorized method of payment, the Contractor shall make such payment requests in accordance with instructions provided by the Contracting Officer during the period when the purchase card is not authorized.

(c) Payment. The Contractor and the third party shall agree that payments due under this contract shall be made upon submittal of payment requests to the third party in accordance with the terms and conditions of an agreement between the Contractor, the Contractor's financial agent (if any), and the third party and its agents (if any). No payment shall be due the Contractor until such agreement is made. Payments made or due by the third party under this clause are not payments made by the Government and are not subject to the Prompt Payment Act or any implementation thereof in this contract.

(d)Documentation. Documentation of each charge against the Government's account shall be provided to the Contracting Officer upon request.

(e) Assignment of claims. Not withstanding any other provision of this contract, if any payment is made under this clause, then no payment under this contract shall be assigned under the provisions of the assignment of claims terms of this contract or the Assignment of Claims Act of 1940 (31 U.S.C. 3727, 41 U.S.C. 6305).

(f) Other payment terms. The other payment terms of this contract shall govern the content and submission of payment requests. If any clause requires information or documents in or with the payment request, that is not provided in the third party agreement referenced in paragraph (c) of this clause, the Contractor shall obtain instructions from the Contracting Officer before submitting such a payment request.

(End of clause)

SECTION IV: REQUEST FOR QUOTES INSTRUCTIONS AND SOLICITATION CLAUSES AND

PROVISIONS

1. SUMMARY: This is a request for quotes (RFQ) utilizing the procedures of FAR Part 8.4 and FAR Part 12.

This (RFQ) will result in a multiple award BPA to provide The March Inn Lodging support for supplemental lodging.

- The proposed acquisition is set-aside 100% for Small Business. The associated North American Industrial Classification System (NAICS) code for this requirement is 721110 (Hotels (except casinos) Motels) with a size standard of $35.0M.

-The ordering period of performance is one base year and four - twelve month options.

BASIS FOR AWARD: The Government will award BPAs with Firm Fixed Price CLINs to the responsible schedule contractor(s) whose quote conforming to the RFQ represents the best value to the Government.

2. SUBMISSION OF QUOTATIONS: Quotes must be received no later than the date and time specified in block #8, page #1 of this solicitation--Pacific Time (PT). Quotes shall be submitted via email to marissa.lopez.

5@us.af.mil and elidec.frias@us.af.mil. Request confirmation for all emails sent.

3. SYSTEM FOR AWARD MANAGEMENT (SAM): In order to receive award, a quoters registration must be active in SAM. For information and registration go to http://www.sam.gov.

4. PERIOD OF ACCEPTANCE OF OFFERORS: The pricing terms and conditions of the quotations should be valid for 30 days unless stated otherwise in the quote.

5. FORMAT OF QUOTES: This section specifies the contents, format, and limitations that the quoters shall use when submitting quotes. A complete submissions must be received in order to be considered for award. A complete submission requires the following file:

(a) File I: Price - This file does not have a page limitation.

(1) Include a cover page that identifies the following:

-Number of this RFQ -Quoters company name, address, administrative points of contact, DUNS number, Cage Code, and telephone number -Any discount terms

(2) SF1449 shall be submitted with the following information:

-The price shall be provided in the schedule of supplies/services contained in the solicitation Standard Form (SF) 1449 - CLIN 0001 through CLIN 4002. Pursuant to FAR Part 8.405-4 Price Reductions, vendors are encouraged to quote prices that have been discounted below their GSA schedule prices.

-Signed page 1 of the solicitation (Block 30a). Quoters shall also complete Blocks 17a, 30b and 30c of page 1 of the SF1449.

6. QUESTIONS CONCERNING THE SOLICITATION: Questions shall be submitted by email no later than 7 Mar 2022 at 10:00 a.m. Pacific Time (PT) to the following email addresses: marissa.lopez.5@us.af.mil and elidec.frias@us.af.mil. No phone questions will be accepted. The deadline is necessary to ensure timely award and the Government may, in its sole discretion, choose to respond to questions received after the deadline. The Government will respond to all questions via an amendment to the RFQ.

7. Options: Evaluation of options shall not obligate the Government to exercise the option(s).

- If the Option is exercised, it will be exercised at the terms and price of the current per diem rate established for the period being extended.

BLDG 2313 SUITE 118

1261 GRAEBER ST

MARCH ARB, CA 92518-1716

UNITED STATES

Marissa Lopez, Email: marissa.lopez.5@us.af.mil Telephone: 9516555386

1. Extend offer due date from 07 March 2022 at 09:00 AM PST to 14 March 2022 at 09:00 AM PST.

2. Change questions due date from 10 Mar 2022 at 10:00 AM PST to 7 March 2022 at 10:000 AM PST.

3. Change Period of Performance on base years and options from 14 Mar 2022 - 13 Mar 2027 to 21 Mar 2022 - 20 Mar 2027.