Atch_1,_PWS_-_Grounds_Maintenance_Services_12Aug2016.pdf

PERFORMANCE WORK STATEMENT

FOR

GROUNDS MAINTENANCE SERVICES

March Air Reserve Base California 12 August 2016

Prepared by

452 MSG/CECC

MARCH ARB, CA

Attachment 1 to

FA4664-17-R-0001

GROUNDS MAINTENANCE PWS

TABLE OF CONTENTS

1. DESCRIPTION OF SERVICES 4

1.1. MAINTAIN IMPROVED GROUNDS 4

1.1.1. MOW 4

1.1.2. EDGE 4

1.1.3. TRIM 4

1.1.4. IRRIGATION 4

1.1.5. REMOVE DEBRIS/POLICE GROUNDS 4

1.1.6. LEAF REMOVAL 5

1.1.7. FERTILIZATION 5

1.1.8. RESERVED 5

1.1.9. DAMAGED GROUNDS 5

1.1.10. PRUNE SHRUBS, HEDGES AND OTHER PLANTS 5

1.2. MAINTAIN SEMI-IMPROVED GROUNDS 5

1.2.1 MOW 5

1.2.2 TRIM 5

1.2.3 RUNWAYS, OVERRUNS,SHOULDERS,TAXIWAYS AND RAMPS 6

1.2.4 AIRFIELD COORDINATION 6

1.3. MAINTAIN UNIMPROVED GROUNDS 6

1.4. MAINTAIN VEGETATIVE, INERT BEDS AND RELATED AREAS 6

1.5. MAINTAIN SURFACE DRAINAGE DITCHES 7

1.6. RESERVED 7

1.7. SPECIAL REQUIREMENTS 7

1.7.1. TREES PRUNNING AND TRIMMING 7

1.7.2. EMERGENCY AND SPECIAL EVENT SERVICES 8

1.7.3. XERISCAPING AND URBAN FOREST SERVICES 8

1.7.4. SPECIAL CUTS 9

1.7.5. PLANTING TREES, SHRUBS AND VEGETATIVE BEDS 9

1.7.6 REMOVAL OF SHRUBS AND VEGITATIVE BEDS 9

2. SERVICES SUMMARY 10

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES 11

3.1. FACILITIES 11

3.2. UTILITIES 11

3.3. MATERIALS 11

3.4. SECURITY, FIRE, & MEDICAL SERVICES 11

3.5. TELEPHONE 11

3.6. SOLID WASTE COLLECTION & DISPOSAL 11

4. GENERAL INFORMATION 12

4.1.RESERVED 12

4.2. RESERVED 12

4.3 RESERVED 12

4.4. ENVIRONMENTAL REQUIREMENTS 12

4.4.1. HAZARDOUS MATERIALS 12

4.4.2. RESERVED 12

4.4.3. HAZARDOUS MATERIAL INVENTORY 12

4.4.4. HAZARDOUS MATERIAL MANAGEMENT 12

4.4.5. FINAL REPORT 12

4.5. PERMITS, LICENSES AND CERTIFICATIONS 12

4.6. HOURS OF OPERATION. 13

4.7. RECOGNIZED HOLIDAYS 13

4.8. SECURITY REQUIREMENTS. 13

4.9. PERFORMANCE OF SERVICE DURING

CRISIS OR HEIGHTENED SECURITY. 13

4.10. SPECIAL QUALIFICATIONS. 14

4.11. INTERFACES. 14

4.12. RESERVED 14

4.13. WORK CLEARANCE REQUESTS. 14

4.14. SAFETY REQUIREMENTS AND REPORTS. 14

4.15. RESERVED 14

4.16. PARTNERING AGREEMENT. 14

APPENDIX A – GROUNDS DESCRIPTION/ WORKLOAD ESTIMATES APPENDIX A

APPENDIX A-1 – IMPROVED GROUNDS DETAILED ESTIMATES APPENDIX A-1

APPENDIX A-2 – SEMI-IMPROVED GROUNDS DETAILED ESTIMATES APPENDIX A-2

APPENDIX B –AREA MAPS OR SITE PLANS APPENDIX B

APPENDIX C - DATA REQUIREMENTS APPENDIX C

APPENDIX D – DEFINITION APPENDIX D

1. DESCRIPTION OF SERVICES. The contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at March Air Reserve Base California. The contractor shall comply with applicable federal, regional, state, and local laws and commercial standards.

1.1. MAINTAIN IMPROVED GROUNDS. Improved grounds are identified in Appendix A and B.

1.1.1. Mow. The contractor shall maintain all improved grounds to look well manicured. Grass height shall be maintained between 2 and 4 inches and uniform in appearance. The contractor shall remove or mulch grass clippings when visible after mowing, before leaving work area.

1.1.2. Edge. The contractor shall edge sidewalks, driveways, street edges, curbs, and other hard surfaced areas located within the improved grounds. Grass height shall match surrounding area grasses.

Grass, vegetation and weeds shall be cut back no more than ½-inch from the surface edged, maintaining an even contour with the edged surface, uniform in appearance.

1.1.3. Trim. The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds. Trimming height shall match surrounding area grass height.

1.1.4. Irrigation The contractor shall maintain, adjust, and repair existing lawn irrigation systems during the growing season.

1.1.4.1. Operation of irrigation systems. The contractor shall irrigate improved grounds to maintain the health of the turf ensuring no ponding of water, excessive runoff, etc. This includes lawns, plants, flowers, landscaped areas and all areas requiring manual watering (see Appendix A and B). The Contractor is prohibited from connecting to any hydrant within the boundaries of the installation.

Contractor shall practice water conservation measures whenever possible and shall position all watering systems to avoid overspray onto pavements, sidewalks, roadways, etc. Watering shall be performed during nighttime hours, between the hours of 8 p.m. and 8 a.m. If daytime watering is necessary, Contractor shall notify the Contract Officer Representative (COR) of the reason for daytime watering and the duration daytime watering will be in progress. Contractor shall be responsible for day-to-day operation of the base-wide automated irrigation system, to include setup, monitoring, and adjusting of irrigation system computer, clocks/timers, controllers and pumps. The contractor shall notify the COR if the irrigation system requires maintenance that exceeds what is listed in this paragraph.

1.1.4.2. Maintain Irrigation Systems. Contractor is responsible for maintenance of the system from the outlet side of the irrigation valves. Maintenance shall include but not limited to draining, flushing, charging systems, replacing/repairing sprinkler heads and repair of ruptured pipes.

1.1.5. Remove Debris/Police Grounds. The contractor shall perform general litter patrol in all areas of improved grounds and additional areas identified in Appendix A and B. Remove and dispose of natural debris, (tree limbs, dry brush, etc.), and man-made debris.

1.1.6. Leaf Removal. The contractor shall remove leaves in improved grounds to maintain a neat and professional appearance. This leaf removal is designed for the cleanup of the large leaf dropping in the fall and will be performed when needed. Leaf removal must be completed within 5 days upon issue of the work order for this special requirement.

1.1.7. Fertilization. The contractor shall have a pH adjustment and fertilizer application program. The contractor shall perform a laboratory test of the soil in improved grounds and apply fertilizer using procedures appropriate for the soil conditions found, type of grass, and season. Apply fertilizer and other soil amendments and aerate to bring soil condition to that suitable for the vegetation being treated.

1.1.8. RESERVED.

1.1.9. Damage to Grounds. The contractor shall repair damaged lawns in improved grounds as identified by the COR and this work will be issued via a separate work order. Repaired damaged lawn is to match surrounding areas. Areas damaged by the contractor will be repaired by the contractor at no cost to the Government.

1.1.10. Prune Shrubs, Hedges and Other Plants. The contractor shall prune/trim shrubs and other plants to maintain their natural growth characteristics to enhance the beauty and health of the plant.

Hedges shall be maintained to their natural mature height and shape. Shrubs, plants, hedges, and ground cover/vines shall be pruned/trimmed 3 inches away from buildings, fences, curbing, sidewalks, and other fixed obstacles. All ground cover and plants shall be kept within the bed borders. All plants and landscape around ground lights shall be pruned/trimmed to allow light usage for its intended purpose.

Shrubs and hedges located on street corners, curb easements, etc. shall be pruned/trimmed to keep from obstructing view of oncoming traffic. Areas beneath shrubs and hedges shall be kept free (clean) of all grass, weeds, vegetation, and debris. Volunteer tree growth seedlings shall be removed at no additional cost to the government.

1.2. MAINTAIN SEMI-IMPROVED GROUNDS

Semi-improved grounds are identified in Appendix A and B.

1.2.1. Mow. The contractor shall maintain grass height between 4 and 10 inches in all semi-improved grounds areas except in airfield areas designated as Bird Aircraft Strike Hazard (BASH) areas. Maintain grass height between 7 and 14 inches in BASH areas. Maintain a uniform appearance in all areas.

1.2.2. Trim. The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on Semi-improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. The contractor shall mulch or remove grass clippings when visible after trimming, before leaving work area.

1.2.2.1. Runways, Overruns, Shoulders, Taxiways and Parking Aprons. The contractor shall remove all grass and weeds to existing grade level on runways (30/12 and 32/14), runway shoulders (30/12 and 32/14), runway overruns (30/12 and 32/14), taxiways (Alpha, Bravo, Charlie, Delta and Foxtrot) and Parking Aprons(C-17, KC 135, Transient). Work is to be performed every 6 months between the months December/January and August /September.

1.2.3. Airfield Coordination. The contractor shall coordinate all activities on the airfield by contacting Airfield Management. Work will be accomplished only after Airfield Management has approved scheduled times.

1.2.3.1. Flight-line Drivers. Training must be completed prior to operating vehicles or mowers on the flight line. All employees working on airfield grounds shall be required to have an AF Form 483, Certificate of Competency (flight line driver’s license) with them at all times. Vehicles must have a valid POV pass issued by Airfield Management prior to operating on the flight line. No equipment will be left unattended while working in these areas.

1.2.3.2. Airfield Tower Communications. The contractor shall be radio-equipped to maintain constant two-way radio contact with the control tower and Airfield Management when operating near runways, overruns, and taxiways. The contractor shall maintain contact with the control tower when operating on or within 150 feet of the runway. The Government shall provide all communication equipment required for this contract. The government shall provide the transceiver frequency to the contractor. The contractor shall respond immediately to the directions of the Air Traffic Control tower personnel.

1.2.3.3. Airfield Light Fixtures. The contractor shall cut a 10 foot wide path between 4” and 6” in height around the perimeter of the airfield pavement to include trimming around runway and taxiway lights and other fixed obstacles and temporary obstacles/objects in accordance with improved grounds standards. Grass, vegetation and weeds shall not extend over the edge of concrete, pads, taxiways, runways, and paved or asphalt areas.

1.2.3.4. Airfield Work Area. The contractor shall be responsible for ensuring that all foreign objects and debris produced by grounds maintenance is cleared off of all taxiways, runways, and aircraft parking aprons before leaving the work area.

1.3. MAINTAIN UN-IMPROVED GROUNDS

Un-improved grounds are identified in Appendix B. The contractor shall maintain grass and vegetation in un-improved grounds to prevent woody encroachment. The contractor shall maintain un-improved grounds to a height not to exceed 14 inches.

1.4. MAINTAIN VEGETATIVE BEDS, INERT BEDS AND RELATED AREAS

The contractor shall maintain vegetative beds, inert beds, and related areas as identified in Appendix A and B. Maintenance activities may include but are not limited to fertilizing, watering, weeding, mulching, and repairing or replacing of damaged plants and shrubs. When replacing plants, shrubs, and performing repairs, conform to good Xeriscaping practices for the area.

1.5. MAINTAIN SURFACE DRAINAGE DITCHES

The contractor shall maintain surface drainage ditches to be free of shrubs, trees, silt and trash to prevent erosion and ensure continuous flow of water. Drainage ditches to be maintained are identified in Appendix A and B.

1.6. RESERVED

1.7. SPECIAL REQUIREMENTS

1.7.1. Tree Pruning/Trimming. The contractor shall prune or trim all trees as necessary. The contractor shall be responsible for identifying all trees that require pruning or trimming. Pruning or trimming shall be accomplished in accordance with the American National Standards Institute ANSI A300 Part 1 industry standards. Pruning shall be required to lift, remove, and/or cutback branches that conflict with normal traffic or safety. In addition, the contractor shall prune or trim trees that pose public safety hazards. Minimum safety clearances are: 14 feet over streets, 12 feet over driveways, 8 feet over walk areas, 4 feet over buildings, and 1 foot from buildings. Trees that pose threats to structures or buildings shall be removed. Topping is not permitted. Contractor shall be responsible for removing all debris generated from trimming or pruning operations. This service is issued as a work order and must be completed within the agreed upon timeframe at the issuance of the work order.

1.7.1.1. Tree Care. The contractor shall brace, cable, guy (to keep tree vertical), and deep water all damaged trees after identification. The contractor shall remove all guy wires, cables, straps, and stakes when the trees remain vertical (normally, after one growing season). The contractor shall adjust wires, cables, and straps as required, to prevent girdling.

1.7.1.2. Tree Standards. The contractor shall perform all tree work in accordance with contract specifications and the following tree care standards, latest addition, unless otherwise directed by the CO.

ANSI A300 - Standard Practices for Tree Care Operations including referenced Combined Federal Regulations (Utility Pruning and Emergency Service Restoration) ANSI A300 (Part 1) – Tree Pruning ANSI A300 (Part 3) – Tree Support Systems (Cabling, Bracing, and Guying) ANSI Z60.1 – American Standards for Nursery Stock ANSI Z133.1 – Safety Requirements for Tree Care Operations

1.7.1.3. Emergency Spot Pruning/Trimming. Emergency spot pruning/trimming shall only be accomplished through issuance of a work order by the COR. The contractor shall complete an emergency spot pruning/trimming within one (1) workday from the work order date. Typically, emergency spot pruning/trimming includes removal of dead and/or broken limbs or removal of limbs for required clearances.

1.7.1.4. Tree and Stump Removal. Tree and stump removal shall only be accomplished through issuance of a work order by the COR. The contractor shall perform stump and perimeter roots removal by completely removing, by cutting and grinding all growth to a minimum of 8 inches below grade.

Stumps shall be ground within one (1) workday of the tree removal date. Stump-grinding debris shall be removed the same day grinding is performed. In areas where a lawn sprinkler system exists, the contractor shall backfill with topsoil, and lay sod to match the existing ground grade. In areas where no lawn sprinkler system exists, the contractor shall backfill with topsoil and compact to match existing grades. Trees identified for removal shall be considered within the following categories, Large, Medium, Small and Sapling, as based on their diameter. The diameter of the tree shall be determined by measuring Diameter Breast Height (DBH). Trees with multiple trunks shall be measured as follows:

All trunk diameters shall be measured. The largest trunk diameter shall be recorded. Each remaining trunk diameter shall be halved. All values will then be added together to obtain the final tree diameter.

Large Trees: Diameter 36” and above

Medium Trees: Diameter 24” to less than 36” Small Trees: Diameter 3” to less than 24” Performance period will be determined by an agreed upon time frame by the COR which will depend on the number and size of trees on the work order.

1.7.1.5 Emergency Tree and Stump Removal. The contractor shall perform emergency tree and stump removal only after the issuance of a work order by the COR.

Large. Trees: Remove within 2 workdays from the work order date Medium Trees: Remove within 2 workdays from the work order date Small Trees: Remove within 1 working day from the work order date

1.7.2. Emergency and Special Event Services. The contractor shall upon notification by the contracting officer through the issuance of an oral or written work order by the COR perform emergency or special event grounds maintenance service. Upon notification of an emergency, the contract manager shall respond within one (1) hour to meet with the contracting officer and government evaluator and initiate emergency services. Upon receiving direction by the contracting officer, contractor personnel shall begin emergency work within two hours. Oral work orders for emergency services to minimize damages or mitigate hazardous conditions will be confirmed with written work orders. The COR will notify the contractor as soon as a special event requirement is known, but no less than 24 hours prior to the event.

1.7.3. Xeriscaping and Urban Forest Services. Xeriscaping and Urban Forest Services. The contractor shall upon notification by the COR through the issuance of a work order, perform Xeriscaping. As a guide for xeriscape implementation, March ARB has adopted the County of Riverside Guide to California Friendly Landscaping and March Air Reserve Base Facilities Excellence Plan.

Xeriscaping for March Air Reserve Base California shall incorporate the use of drought-tolerant/water efficient plants and landscape stone to reduce water demand. Plant and stone selections shall be limited to plants, trees and stones (trees, shrubs, plants and rocks/stones) listed in Exhibit A - Bid Schedule Worksheets. Plants shall be selected based on their level of maintenance, durability, mature widths and heights, aesthetic appeal and thematic qualities. As stated in the design guide, aesthetic features such as boulders and berms should be used where practical in the xeriscape design. Modification of irrigation systems to the most efficient systems shall also be included in the xeriscape design. Removal of improved sod or traditional plant beds will be required in most xeriscape work orders. The contractor shall provide planting and irrigation plans prepared by a Landscape Architect licensed by the State of California; all plans must be approved by the COR prior to the commencement of any xeriscape work order. Provide unit pricing for Xeriscaping and Urban Forest activities as shown in County of Riverside Guide to California Friendly Landscaping and Exhibit A - Bid Schedule Worksheets.

1.7.4. Special Cuts. The contractor shall upon notification by the COR contracting officer through the issuance of a work order perform special cuts. Provide unit pricing for Special Cuts as shown in Exhibit A.

1.7.5. Planting trees, shrubs, and vegetative beds. The contractor shall upon notification by the COR through the issuance of a work order, perform planting of trees, shrubs, and vegetative beds to include but not limited to: soil preparation and amendments; performance of maintenance after planting to include watering, pruning; and insect and disease prevention to promote survivability. Provide unit pricing for planting trees, shrubs, and vegetative beds as shown in Exhibit A of the Bid Schedule.

1.7.6. Removal of shrubs, and vegetative beds. The contractor shall upon notification by the COR through the issuance of a work order remove and disposal of shrubs, or vegetative beds. Provide unit pricing for removal of shrubs, and vegetative beds as shown in Exhibit A of the Bid Schedule.

2. SERVICES SUMMARY. The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government surveillance and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each task shall be allowed in an effort to identify normal phase-in problems.

Performance Objective PWS Para Performance

Threshold

SS-1

Maintain Improved Grounds

1.1, inclusive No more than 5 valid defects per month

SS-2

Maintain Semi-Improved Grounds

1.2, inclusive No more than 5 valid defects per month

SS-3

Maintain Un-Improved Grounds

1.3, inclusive No more than 3 valid defects per month

SS-4

Maintain Vegetative Beds, Inert Beds and Related Areas

1.4 No more than 3 valid defects per month

SS-5

Debris, Trash and Litter Policing

1.1, inclusive No more than 3 valid defects per month

SS-6

Special Requirements

1.7, inclusive 0 defects

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. FACILITIES. The Government will provide the facilities identified below for contractor use in support of the requirements of this contract. The facilities are provided “as is.” Obtain Contracting Officer approval in advance of making any changes to the facilities. Such changes will be at no cost to the Government unless otherwise approved by the Contracting Officer. The contractor shall ensure facilities are maintained in a neat, clean and professional manner. The Contracting Officer reserves the right to reallocate and relocate assigned facilities during the term of the Contract. Upon completion or termination of this Contract, or upon such reallocations or relocations, return facilities to the government in the same condition as received, fair wear and tear and approved modifications. Approximately 500 square feet of floor space are provided at building 2550. In addition, approximately 52,500 square feet of fenced in area adjacent to building 2550 is provided for the contractor’s use. These facilities shall only be used in the performance of this contract.

3.2. UTILITIES. The Government will furnish electricity, water as necessary for accomplishment of work in accordance with this contract. All facilities do not receive the same utility services. The Contractor shall not change or modify any utility system or component; or connect any Contractor property, equipment or system without prior Contracting Officer review and approval. The contractor shall practice energy conservation in the Government provided facilities.

3.3. MATERIALS. None

3.4. SECURITY, FIRE, AND MEDICAL SERVICES. The Government will provide police and fire protection. From a government phone, call extension 2981 to contact March Security Police and extension 2075 to contact the March Fire Department. From all other phones call 951-655-2981 for March Security Police and 951-655-2075 for the March Fire Department

3.5. TELEPHONE. The Government will provide 1 telephone line(s) in the Government provided facility for contractor use in making local commercial calls and on base calls in support of contract requirements. Long distance calls and toll calls are not authorized on government phones.

3.6. SOLID WASTE COLLECTION AND DISPOSAL. The Contractor shall use existing bulk containers to dispose of trash or solid waste generated from accomplishment of services detailed in this PWS. The contractor shall adhere to all base level recycling programs to include disposal of yard/tree waste in specified dumpster collection stations or at the recycling collection center on base. The CO or COR shall identify these specific dumpsters for yard/tree waste.

4. GENERAL INFORMATION

4.1. RESERVED

4.2. RESERVED

4.3. RESERVED

4.4. ENVIRONMENTAL REQUIREMENTS. In addition to all applicable Federal, State and local environmental codes and regulations, the following specific guidance is provided:

4.4.1. Hazardous Materials. The COR shall approve all hazardous materials brought on-site by the contractor prior to use. The contractor shall obtain approval using the application requirements of the AF Form 3952. Once the process is implemented and contractor is trained, the contractor may submit the AF Form 3952 with the appropriate Material Safety Data Sheets (MSDS) electronically. The COR has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment. In the event the COR does not approve a hazardous material for use, the COR may provide the contractor a list of suitable substitutes; however, the contractor shall retain responsibility for finding an acceptable substitute. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

4.4.1.1. The contractor shall maintain spill control material on hand at all times sufficient to contain a worse case spill, both volume and hazard level.

4.4.2. Reserved

4.4.3. Hazardous Materials Inventory. The contractor shall maintain an up-to-date hazardous material inventory with copies of MSDS(s) for all materials used on the job site. The contractor shall maintain a complete copy of all approved MSDS and AF Form 3952s.

4.4.4. Hazardous Materials Management: The contractor shall remove all hazardous materials by the end of each workday. Contractor shall not conduct process treatments (e.g. paint thinner solvent recycling) on base.

4.4.5. Final Report. The contractor shall submit a final inventory, not later than ten working days following termination/completion of this contract, of all hazardous materials used since the last hazardous usage report to the COR. The final inventory will list all hazardous materials used, total amount of each used, and a description of the disposition of any remaining hazardous material.

4.5. PERMITS, LICENSES AND CERTIFICATIONS. Unless otherwise specified in this contract, obtain necessary permits, licenses, and certifications; give all required notices; and comply with applicable Federal, State, County, and local laws, codes, and regulations in performance of the requirements of this contract. Maintain records of such requirements and make the documentation available to the Government for review. All pesticide application will be made by State or Host Nation certified applicator as prescribed in DoDI 4150.7.

4.6. HOURS OF OPERATION. The services in this PWS shall be performed during normal duty hours which are 0630-1630, Mondays through Fridays, excluding federal holidays, unless otherwise required in the contract or approved by the Contracting Officer. Do not perform services in residential areas, housing and dormitories, before 0730. There may be situations that require the contractor to work at times other than normal working hours. When the contractor’s work schedule conflicts with an Air Force mission requirement, the COR will advise the Contracting Officer and reschedule the work to minimize disruption.

4.7. RECOGNIZED HOLIDAYS. The contractor is not required to provide service on federal holidays, except in emergency situations; the holidays are:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

4.7.1. Base Closures. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

4.8. SECURITY REQUIREMENTS. The contractor shall comply with all March Air Reserve Base security directives. Security and base access requirements are contained in AFFAR clause 5352.242- 9000 “Contractor Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.9. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY. In the event of crisis or heightened security caused by a national emergency, natural disaster, or other cause, continue performance as required in support of the Air Force mission. The contract price and delivery schedule may be adjusted to reflect any change of work that may be directed. This service is not determined to be essential for performance during crisis according to DODI 1100.22, Policies & Procedures for Determining Workforce Mix, Enclosure 4.

4.10. SPECIAL QUALIFICATIONS. The contractor shall provide the name and telephone number of the Contractor’s on-site contract manager and alternate. The contractor’s on-site manager must be able to speak and write in the English language.

4.11. INTERFACES. Do not unduly interfere with regularly scheduled Government operational activities in the performance of contract requirements. In the event a Government supervisor so requests, temporarily cease work in the area and report the instructions, to include name of the Government person involved, to the Contracting Officer immediately by the most expedient means. Notify the Contracting Officer verbally of disputes with customers or other base contractors and follow-up in writing.

4.12. RESERVED

4.13. WORK CLEARANCE REQUESTS. The contractor shall obtain an approved Work Clearance Request, AF Form 103, for all work which involves excavation including minor digging. Digging permits are available from the Civil Engineering/Construction Management Section.

4.14. SAFETY REQUIREMENTS AND REPORTS. The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the Contracting Officer as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the Contracting Officer within five calendar days of each occurrence.

4.15. RESERVED

4.16. PARTNERING AGREEMENT. The Contracting Officer may require a partnering agreement between the Government and Contractor to facilitate joint cooperation and a sound partnership of all parties involved in the execution of this contract. Partnering is the creation of a Government-Contractor relationship that promotes achievement of mutually beneficial goals. It involves an agreement in principal to share the risk involved in completing the project and to establish and promote a nurturing partnership environment. Representatives from each organization are encouraged to participate in developing a partnering agreement. The partnering agreement that results may be formal or informal. If formal, it should be reduced to writing and signed by the parties involved.

4.17. CONTRACTOR FULL-TIME EQUIVALENT REPORTING. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for the performance of services provided under this contract for the Grounds Maintenance Services via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

APPENDIX A

APPENDIX A – GROUNDS DESCRIPTION/WORKLOAD ESTIMATES

ITEM DESCRIPTION QUANTITY UNIT

1 Improved Grounds 56 Acres 2 Edging 126,163 Linear Feet 3 Trimming 23,451 Square Feet 4 Areas without Irrigation Systems (requires manual watering techniques) 0 Acres

5 Irrigation 56 Acres

Debris Removal and Policing 116 Acres

7 Leaf Removal 28 Acres 8 Fertilizer and/or Aeration 56 Acres 9 Pest Control (Reserved) 0 N/A 10 Renovate Lawns (Reserved) 0 Acres 11 Prune Shrubs and Other Plants 88,002 SF 12 Semi-improved Grounds (excluding BASH areas) 59 Acres 13 Semi-improved Grounds BASH area 1,071 Acres 14 Mow Un-Improved Grounds 50 Acres 15 Flower and Rock Beds and Related Areas 1,161,936 Square Feet 16 Surface Drainage Ditches 9,990 Linear Feet 16a Cactus Drainage Ditch 61,967 Square Feet 17 Snow/Ice Removal (Reserved) 0 N/A 18 Tree Pruning 200 Each 19 Special Cuts 9 Acres 20 Plant Trees, Shrubs, Vegetative Beds 200 Each

APPENDIX A-1

APPENDIX A-1 IMPROVED GROUNDS DETAILED WORKLOAD ESTIMATE BY PLOTS

IG Plot Bldg Area SF Turf

Area

LF

Edging SF Grass

Trimming SF Rock Gardens

SF

Flower Beds

SF

Ground Cover

SF

Hedge, Shrubs

Vegetation Free - SF

IG1

Bldg 2370, 2200 /Ball

187,436 4,344 778.0 1,575 100 12,340 6,200

IG2 2340 5,811 741 58.1 23,511 14,212 3,907

IG3 2328 4,542 657 45.4 14,527 9,062 1,989

IG4 2321 30,278

IG5 2327 11,894 13,432 266

IG6 2320 23,100 2,093 231 1,106 12,407 266

IG7 2313 81,580 3,530 815.8 4,490 6,610

IG8 2240 30,590 2,335 305.9 3,054 35 40,857

IG9 2314 17,675 1,916 176.8 2,588 1,236 4,998

IG10 2330 15,259 13,051

IG12 2312 5,200 760 18,356

IG13 2306 13,538 2,412 135.4 37

IG15 2308 33,181 1,028 331.8 1,170 5,200

IG17

2310/2316/23

19 4,292 785

IG18 2300 5,330 560 53.3 6,963 708 1,655

IG21 2245/2246 2,300 510 23 56,100 64,100

IG22

2274/2277/ 2280/2406 2,180 216 21.8 66,240

IG30 2495/2500 6,028 25,860 109,561

IG30A 2411 &

6,019 22,660

IG31 2403/2404 10,830 389 108.3 7070 1,640 27,015

IG31A 2408/2410 4,541 200 4333

IG32 2405 4,049 930 174

IG33 100 33,340 4,370 333.4 220 130 520

IG34

401,405-412, 414,417-418, 492- 497,20004 51, 500 3,390 28,200 3,000

IG35 420 8845 885 2133

IG36 423 1,349 517 13.5 6,302

IG37

429/436/442/ 443 2,200 610 22 1,040 680

IG38 430-434 7,345 1,069 73.5 40

IG39 439/FIELD 72,210 1,101 722.1 64

IG40 441 3,300 610 33

IG41 440 2,602 616 26.0 901

IG42 449

IG43 456 50,130 436 501.3 670 2,390

IG44 453 11,523 1,645 115.2 317

IG45 452 1,265 432 12.7 1,318

IG46 457 2,893 635 28.9 438 155 304 20

IG47 458 13,904 2,005 139.0 373

IG48 400 7,272 507 72.7 252 382

IG49 470 21,160 1,394 211.6 10 920 991

IG50 472 29,130

SF Turf

Area

LF

Edging SF Grass

Trimming SF Rock Gardens

SF

Flower Beds

SF

Ground Cover

SF

Hedge, Shrubs

Vegetation Free - SF

IG50A

PARADE

GRNDS 133,936 1,529 1339.4 120 148

IG51 300/394 1,203 237 12.03 4,410 32

IG52 301/386 45,337 2,920 431.0 420 260

IG53 311/315 47,046 2,919 471 5,635

IG54 355 2,230 517 22 164

IG55 356-366 85,221 4,832 852 667 1,527 4,500

IG56 373 2,594 488 26 1,555 144

IG57 258/385 1,218 12 1,280

IG 58 265 2,464 585 25 261 465

IG59 263/264 8,874 478 89 1,506 8,485

IG60 260 35,726 1,203 357 341 772

IG61 Riv/Graeber 25,891 1,632 259

IG63 1223/1224 17,077 523 171 197

IG64 1215/1221 36,501 1,024 365 7,813 366

IG64A

1211/1219/12

833 180 8 687

IG65 1209 42,808 982 428 1,481 57

IG66 1210 35,357 880 354 5,801 618

IG67 1212 70,102 2,328 701 363 54

IG68 1246/1247 8,150

IG69 1244 94,356 1,523 944

IG69A 1203 31,125 311

IG70 1213 5,900 991 59 1,620 192 984

IG71 1214 38,115 1,662 381 1,183

IG73

FAM-

CAMP/610 29,565 4,000 383 5,600 50 680 4,400

IG74 600 84,681 4,718 847 709 180

IG75 601 72,505 3,656 725 2,495 366

IG76 625 17,354 1,782 174 7,979 3,335 479

IG76A 602 79,280 4,780 793 625

IG77 317/323/378 47,515 1,986 475 11,284 350

IG78 466 4,486 522 45 477

IG79 467/468 24,855 2,525 249 58 795 1,446

IG80 426/465 12,336 1,294 123 2,576 858

IG81 Intersection

25,735 1,567 257 8,216 107 IG82 LeMay Park 97,005 2,143 970

IG83 102/110/181 52,172 2,143 970 309 1,125 1,567

IG84 2418/2419 93,574 2,909 936 1,374 1,840

IG85 2420/2421 58,456 3,137 585 2,258 589 995 92

IG86 Meyer Dr.

45,690 2,421 457 2,338 451 40

IG95 248-255 32,760 2,324 328 11,140

IG96 Riverside

6,220 622 200

IG131 2620/2622 28,312 1,528 383 2,518 448

IG138 2640/2641 97,965 6,060

1G186 115 19,902 1,139 199 2,120 4,158 1G187 176 18,850 924 189 4,830 7,154 1G188 238-250 75,926 3,965 759 1,274

SF Turf

Area

LF

Edging SF Grass

Trimming SF Rock Gardens

SF

Flower Beds

SF

Ground Cover

SF

Hedge, Shrubs

Vegetation Free - SF

1G189 239-251 62,948 3,308 630 2,862 1G190 381-383 4,168 2,314 42 1,444 1G192 1217/1218 3,917 433 39 6,627 66 356

1290 5,035 366 1,194 3,500 43,910

1260 44,140

395 20,774

TOTALS 2,434,333 126,163 23,451 516,480 23,369 279,482 88,002 254,603

APPENDIX A-2

APPENDIX A-2 SEMI-IMPROVED GROUNDS DETAILED WORKLOAD ESTIMATE - PLOTS

Semi-Improved Plot Mowing SF Trimming SF (Cactus)

Vegetation Free - SF

LF - Ditch Maintenance Comments

SIMB1 259,673 61,967 0 0 Incl.Cactus Ditch

SIMB3 126,760 127 0 0

SIMB4 Bulk Storage* 0 353,000 0 0

SIMB22 & Base X 1,262,740 25,260 0 0

SIMB23 895,670 896 0 0

SIMB33 82,040 820 0 0

SIFL1 2,221,070 2,221 0 0

SIFL2 957,886 1,300 0 0

SIFL3 2,002,450 2,002 0 0

SIFL4 2,419,640 2,420 0 1,700

SIFL5 1,874,740 1,875 0 1,950

SIFL6 1,066,090 816 0 0

SIFL7 2,075,860 2,076 0 1,414

SIFL8 2,647,678 601 0 0

SIFL9 1,850,520 1,851 0 0

SIFL10 2,736,840 2,737 0 0

SIFL11 1,326,062 1,326 0 0

SIFL12 1,507,968 1,508 0 0

SIFL13 830,017 830 0 0

SIFL14 2,708,188 2,709 0 0

NNMSA 42,166 2,158 6,079 0 EOD Site

SIFL15 3,584,811 3,585 0 0

SIFL16 1,576,984 1,577 0 0

SIFL19 1,979,118 1,979 0 0

SIFL20 1,791,240 1,791 0 0

SIFL22 1,694,234 1,694 0 0

SIFL23 1,841,717 1,842 0 0

SIFL24 1,138,960 1,139 0 0

SIFL25 1,846,564 1,847 0 0

SIFL28 2,023,041 2,023 0 0

SIFL29 & Bldg 1270 555,139 555 0 0

SIFL30 1,755,214 1,191 0 836

VFZ1 0 0 203,840 0

VFZ2 0 0 108,323 0

VFZ3 0 0 59,030 0

VFZ9 0 0 28,076 0

Airfield Lights 0 0 11,546 0 Remaining D. Ditches 0 0 0 4,090 Perimeter Fence** 554,400 5,540 0 0

TOTAL 49,235,480 493,263 416,894 9990

APPENDIX B

APPENDIX B –AREA MAPS OR SITE PLANS

Improved, Semi-improved and Un-Improved Grounds (with BASH areas)

(111 sheets)

APPENDIX C

APPENDIX C – DATA REQUIREMENTS

Provide the data as indicated below to the Contracting Officer. All reports, submittals, logs, and information provided to the Government shall be electronic and compatible with Microsoft Office, such as Excel, Word, and others. “Compatible” means the document can be opened using the appropriate Microsoft Office component without any discernible effect on the text (e.g., loss of data) or the formatting of the document:

Item No.

Description Format Frequency

1. Quality Control Plan

Contractor Format Submit with Proposal

2. Yearly Schedule of Work to be Performed

Mutually agreed upon format

Pre-performance conference or as changes occur

3. Work Performed for the month Mutually agreed upon format

Monthly (by the 5th day of the following month)

4. Solid Waste and Material Usage Report

Government Format Monthly (by the 5th day of the following month)

5. Hazardous Materials Approval AF Form 3952 Before Hazardous Material is brought on to the installation

6. Material Safety Data Sheet As provided by manufacturer

Before Hazardous Material is brought on to the installation

7. Work Clearance Request on new installations

AF Form 103 Prior to any digging

8. Damage and Injury Reports As required by law Each Occurrence, within 5 days of incident

9. Corrective Action Report Government Format Each Deficiency, within 5 days after receipt from COR

APPENDIX D

APPENDIX D – DEFINITIONS

1. Diameter Breast Height (DBH) – The diameter of a tree measured at a point 4.5 feet above the ground line.

2. Special Cut - Grass cutting in high profile areas of the base such as ceremonial areas, ornamental areas, distinguished visitor routes, quarters, and entrances. A special cut is generally performed more frequently than other cuttings and the height range specified is usually smaller. Grass clippings are removed from the area and the end result is uniform in appearance, well-manicured, and complete.

3. Topping – The reduction of a tree’s size using heading cuts that shorten limbs or branches back to a predetermined crown limit. Topping is not an acceptable pruning practice.

4. Trimming – Cutting of grass and other vegetation around grounds obstacles that prevent mowing.

5. Xeriscaping - a landscaping method that employs drought-resistant plants in an effort to conserve resources, especially water, and reduce yard trimmings. Xeriscaping uses decorative brick, lava rock, mulch and low water vegetation such as bougainvillea, hibiscus, cactus, and evergreen ground covering plants to eliminate the high costs of maintaining 2”-4” grass fields and reduce the cost of watering.

GROUNDS MAINTENANCE PWS TABLE OF CONTENTS