Atch_2_-_SOW_dated_2_Jun_15.doc

Attachment 2 to

FA4664-15-R-0009

TABLE OF CONTENTS

Page

DESIGN-BUILD

STATEMENT OF WORK

FOR

REPAIR ENERGY CONSERVATION MEASURE

FOR BUILDING 110 AND BUILDING 2300

PROJECT NO(s):

PDPG 14-0121

PDPG 14-0117

452nd CIVIL ENGINEER DIVISION

452nd MISSION SUPPORT GROUP

2 Jun 2015 1part 1 -iNTRODUCTION

11.1

SCOPE

11.1.1 Purpose

21.1.2 Existing Conditions

3part 2 -

ADMINISTRATIVE AND MANAGERIAL REQUIREMENTS

32.1

APPLICABLE DOCUMENTS

32.2 Meetings Requiring Attendance

42.2.1 Design Phase

42.2.1.1 Kick-off Meeting

42.2.1.2 Design Review Meetings

42.2.1.3 General Meetings

42.2.2 Construction Phase

42.2.2.1 Kick-off Meeting

42.2.2.2 Bi-weekly construction meetings

42.2.2.3 General Meetings

part 3 -design phase 3.1

DESIGN REQUIREMENTS

3.1.1 Project Requirements 3.1.1.1 Builing 110 Requirements 3.1.1.1.1 Existing Equipment Requiring Control Retrofit to Direct Digital Control 3.1.1.1.2 Equipment Installation 63.1.1.1.3 Direct Digital Control (DDC)

83.1.1.2 Building 2300 Requirements

83.1.1.2.1 Existing Equipment

93.1.1.2.2 Equipment Installation

93.1.1.2.3 Direct Digital Control

103.1.1.2.4 Energy Savings Strategies

113.1.1.2.5 Minimum Direct Digital Control Points

143.1.1.3 General Requirements

143.1.2 Design

143.1.2.1 Early Preliminary Design (35%)

153.1.2.1.1 Design Analysis

153.1.2.1.1.1 DD Form(s) 1354 (Interium)

153.1.2.1.2 Drawings

153.1.2.1.3 Specifications

163.1.2.1.4 Date of Submission

163.1.2.2 Regular Preliminary Design (65%)

163.1.2.2.1 Schedule of Submittals

163.1.2.2.2

163.1.2.3 Pre-Final Design (95%)

173.1.2.3.1

173.1.2.4 Final Design (100%)

173.1.2.4.1

173.1.2.5 Period of Performance

173.1.2.6 Design Submittals

183.1.2.6.1 AF Form(s) 3000 Material approval Submittal

183.1.2.6.2 Design Deliverables

183.1.2.6.3 Government Review Period

19part 4 - Construction phase

194.1 Construction Administration

194.1.1 Construction Notice To Proceed (NTP)

194.1.2 Base Access

194.1.3 Security Requirements

194.1.4 Permitting

204.1.5 Quality Control

204.1.6 Quality Assurance

204.1.7 Hours of Operation

204.1.8 Construction Submittals

204.1.8.1 AF Form(s) 3000 Material Approval Submittal

204.1.8.2 Construction Schedule/Progress

214.1.8.2.1 AF Form(s) 3064 Contract Progress Schedule

214.1.8.2.2 AF Form(s) 3065 Contract Progress Report

214.1.8.3 Construction Deliverables

224.2

SITE WORK

224.2.1 Site Inspection

224.2.2 Fencing

224.2.3 Asbestos/Lead-Based Paint

224.2.4 Salvage & Transferable Items

224.2.5 Recycling

234.2.6 Personal Protective Equipment (PPE)

234.2.7 Electrical Safety

234.2.8 Best Management Practices (BMPs)

234.2.9 Refrigerant Disposal

234.2.10 Pre-final Inspection

234.2.11 Final Inspection

24part 5 - Contract Completion/Acceptance

245.1 Transfer and Acceptance of Real Property (DD Form 1354)

245.1.1 As-built Drawings

245.1.2 O&M Manuals

245.1.3 Training

245.2 Construction Performance Period

25part 6 -

GOVERNMENT POINTS OF CONTACT

256.1 Contract Administration

256.2

BASE CIVIL ENGINEER

part 1 - iNTRODUCTION This Design-Build Statement of Work (SOW) defines the requirements for design and construction services at March ARB, CA.

The Contractor shall furnish the personnel, services, equipment, materials, facilities, and other requirements necessary for, or incidental to, the performance of work set forth herein. Primary technical services shall be performed by individuals who are credentialed members of architectural, planning, science, and engineering professions. Project documents will be developed under the direction of a registered architect or a professional engineer currently licensed in the State of California, or Architect that is NCARB (National Council of Architectural Registration Boards) Certified, or a professional engineer currently licensed. This requirement shall be in complete compliance with the FAR (Federal Acquisition Regulations).

part 1 - SCOPE

The Contractor shall provide design-build services to the 452nd Civil Engineer Division at March Air Reserve Base, California for projects PDPG 14-0117, Repair Energy Conservation Measure Building 2300 and PDPG 14-0121, Repair Energy Conservation Measure Building 110. This contract requires, at a minimum, field investigations, recommendations, solutions, cost estimates, calculations, measurements, preparation and review of design plans and specifications, and specified construction services. The Contractor shall be capable of addressing and interpreting all aspects of facility design, environmental laws and regulations, including the preparation and presentation of expert testimony; if required, and facility construction. Some tasks may require access to or the review of sensitive material as identified in this Statement of Work. Some tasks may require planning and logistical support, to include on-site translation and/or interpretation, at various meetings and conferences.

Building 110 is the Hap Arnold Club and part of the facility shall be operational during all days and some nights. Building 2300 is the base medical facility and is operational during the day, weekdays and weekends. The Contractor is urged to consider the odd hours and constrained schedule prior to providing a proposal.

part 1 - Purpose The primary objective of this project is to upgrade the HVAC systems at building 2300 and building 110 and to provide a complete and functional HVAC Direct Digital Controls (DDC) system. The contractor shall provide a design that meets the requirements set-forth in this Statement of Work for each of the applicable functions. This project will be completed in two phases, the Design Phase and the Construction Phase.

The Contractor shall manage and perform Design-Build construction work as defined in the Statement of Work. The following are typical Design-Build construction requirements: completion of working drawings, permitting, construction, construction management, scheduling, maintaining construction facilities and temporary controls, environmental protection, and project closeout. The contractor shall construct IAW approved drawings and specifications.

part 1 - Existing Conditions

Building 2300 and building 110 are utilizing outdated and inefficient HVAC equipment and pneumatic controls. To reduce energy and meet mandated Air Force energy reduction goals, the systems in these facilities need to be upgraded.

part 2 - ADMINISTRATIVE AND MANAGERIAL REQUIREMENTS The Contractor shall provide management, planning, performance measurement, and cost status reporting pertinent to the performance of the requirements identified in this Statement of Work.

part 2 - APPLICABLE DOCUMENTS

Contractor shall comply with March ARB Facilities Excellence Plan (FEP) and all current amendments, all applicable federal, state, and local statutes, instructions, manuals, handbooks, regulations, guidance, policy letters, and rules (including all changes and amendments), and Presidential Executive Orders, Air Force/Military instructions, manuals, handbooks, regulations, guidance, and policy letters; Executive Orders (EOs); National Association of Corrosions Engineers (NACE); National Fire Protection Association (NFPA); American Society of Heating, Refrigeration, and Air-Conditioning Engineers (ASHRAE) design standards; Steel Structures and Painting Counsel (SSPC); National Electrical Code (NEC); including all changes and amendments in effect on the date of issuance of the contract. Technical references include but are not limited to:

· American Society for Testing and Materials (ASTM) Standards

· American National Standards Institute (ANSI) Standards

Occupational Safety & Health Administration (OSHA) Regulations UL Safety Standards

· International Code Council (ICC) Building, Plumbing, Electric, Fuel Gas, and Mechanical Codes

· American Water Works Association (AWWA) Standards

· Architectural Barriers Act (current edition)

· Unified Facilities Criteria (UFC) 3-400-02

· Unified Facilities Criteria (UFC) 3-401-01

· Unified Facilities Criteria (UFC) 3-410-01

· Unified Facilities Criteria (UFC) 3-410-02

· ASHRAE requirements and standards; Specifically 90.1 and 62.1

· California Department of Environmental Protection Rules and Regulations

· State of California Historical Preservation Office (SHPO) Rules and Regulations

· March ARB FEP part 2 - Meetings Requiring Attendance The Contractor shall participate in and/or facilitate on-site meetings as required by this Statement of Work. The purpose of these meetings include, but are not limited to, contract discussions, progress reviews, project scoping, planning, design reviews, planning/programming charrette activities, project definition charrette activities, design charrette activities, construction reviews, project status, and the general exchange of information concerning current and future activities. All meetings will be held at the 452nd Operational Contracting Office located in Building 449. The 452 MSG/CE Project Engineer shall ensure the appropriate base agencies attend meetings to provide necessary information or briefings to facilitate the success of the contract effort. The Contractor shall prepare and submit minutes for all meetings attended.

part 2 - Design Phase part 2 - Kick-off Meeting

The Contracting Office shall host the design kick-off meeting at the base. The contractor shall coordinate coordinate the date and time of the Kick-Off Meeting with the Contracting Office.

part 2 - Design Review Meetings

After submission of each phase of the Investigation and the Design, the contractor shall arrange for a meeting to discuss government review comments.

part 2 - General Meetings

The contractor shall also support meetings and teleconferences to discuss technical requirements, outstanding issues, project progress, and status as required.

part 2 - Construction Phase part 2 - Kick-off Meeting

The Contracting Office shall host the construction kick-off meeting at the 452 Operational Contracting Office Building 449 upon completion and approval of the design phase. The contractor shall coordinate coordinate the date and time of the Kick-Off Meeting with the Contracting Office.

part 2 - Bi-weekly construction meetings

Construction meetings will be held bi-weekly basis for all stake holders involved with the project. The contractor shall furnish sign-in sheet for all attendees and record meeting minutes. The contractor shall also furnish the meeting agenda that details the schedule with a 4 week look ahead, issues and open items, and prior meeting minutes. The agenda will also summarize work completed, ongoing work, and show detail the current progress compared to planned progress on a Gantt Chart or AF Form 3064.

part 2 - General Meetings

The contractor shall also support meetings and teleconference to discuss issues that pose a danger to project completion. The contractor shall schedule these meetings within the same day or next business day as issues arise.

part 3 - design phase This Statement of Work includes various activities related to Design on facilities of interest to the government. These services will also include design charrettes, evaluating existing building condition plans, and value engineering as well as reviews of all of the above products and services.

part 3 - DESIGN REQUIREMENTS part 3 - Project Requirements

The primary objective of this project is to install variable frequency drives (VFD) and replace pneumatic controls by converting to Direct Digital Controls on the equipment as identified. The complete design shall meet but not be limited to the requirements set forth below.

part 3 - Building 110 Requirements The primary objective of this project is to replace the existing control system with new Direct Digital Controls (DDC) controls system to reduce energy consumption and improve building comfort by optimization of heating, ventilation, and air conditioning system control strategies, including total building heat load design analysis and air pressure balance for the following systems:

3.1.1.1.1 Existing Equipment Requiring Control Retrofit to Direct Digital Control

· Back Street Café

· (1) 10 ton Packaged DX Heat Pump Units- Dining Room

· (2) Evaporative Cooler Make-Up Air Systems- Kitchen

· (2) Hood Exhaust and Make-Up Air Systems- Kitchen

· (1) Dishwasher Exhaust and Make-Up Air System- Kitchen

· Hap Arnold Office, Daedalian, Cashiers, Entrance, Sports Bar, Forum, Storage, Atrium

· (1) 60 ton Air-Cooled Water Chilling Machine

· (1) Gas-Fired Hot Water Boiler

· (2) 5hp Chilled Water Pumps- redundant

· (1) 3hp Hot Water Pumps

· (6) Fan Coil Units, 4-pipe System

· (3) Air Handling Units, -pipe System

· (2) 10 ton Packaged DX Heat Pump Units- Atrium

· Ballroom and Kitchen

· (1) 50 ton Air-Cooled Water Chilling Machine

· (1) Gas-Fired Hot Water Boiler

· (1) 5hp Chilled Water Pumps

· (1) 3hp Hot Water Pumps

· (3) Air Handling Units, 4-pipe System

· (1) 7.5 ton Packaged DX Heat Pump Unit- Hallway Entrance

· (1) Exhaust and Make-Up Air System- Kitchen

3.1.1.1.2 Equipment Installation

· Install Variable Frequency Drives (VFD) on all individual pumps, motors, and fans that are not integrated into an existing control system. Example: (Condenser fan motor/evaporator fan motor installed by manufacturer within a package type unit.

· Building 110 is missing code-required exhaust fans in the men’s and women’s restrooms. This Statement of Work includes the CFM calculations and design of an exhaust fan, ducting, electrical connection, roof penetration and repair, and controls in each room that are not integrated into an existing control system. Example:(condenser fan motor/evaporator fan motor installed by manufacturer within a package type unit.

3.1.1.1.3 Direct Digital Control

The contractor shall install control on the existing heating, ventilation, and air conditioning systems as noted in Paragraph 3.1.1.1.1, including but not limited to, chilled water and hot water control valves, damper actuators, and temperature controllers where they occur in all systems. Integrate all new Direct Digital Control controls ready for connection to future Energy Management Control System (EMCS). All electric controls will be controlled using Direct Digital Controls with computer interface control located in manager’s office. Revise sequences for all heating, ventilation, and air conditioning system, including supply, return and exhaust systems for energy efficient sequences for current design load conditions in accordance with revised control sequences in this specification. The Contractor shall install controls to interlock the existing kitchen ventilation systems to provide supply air that is brought into the space as make-up air dedicated to making-up 100% of the air being exhausted. Provide air balance and commissioning services to verify heating, ventilation, and air conditioning systems perform in accordance with the revised control sequences in this specification. This project includes the retrofit of all heating, ventilation, and air conditioning system controls from electric to Direct Digital Control. The Contractor shall be required to survey the existing conditions and provide a Direct Digital Control design based on total building heat load and air balance design that meets but not limited to the requirements set-forth below.

· Mechanical System

· Reuse existing heating, ventilation, and air conditioning system mechanical equipment except for motors being fitted with VFDs and sensors.

· Replace all motors being fitted with a VFD control system

· All sensors required for new control system shall be new

· Replace all chilled water and heating water control valves. Flush chilled water/heating water system and clean all strainers prior to new valve installation.

· Contractor shall adjust all existing heating, ventilation, and air conditioning systems to meet current design load conditions and test and balance water and air systems on a whole building basis.

· Contractor shall inspect all existing heating, ventilation, and air conditioning systems for proper operating condition and report any deficiencies requiring service and/or repair, but not limited to, proper refrigerant levels, broken dampers, worn fan belts, worn pulleys, plugged coils, and dirty filters.

· Direct Digital Control System

· All heating, ventilation, and air conditioning system Direct Digital Controls shall be BacNet, per the Facility Excellence Plan.

· Control sequence logic shall reside in Direct Digital Control hardware in the building. The building control network shall not be dependent upon connection to an Energy Monitoring Control System (EMCS) for performance of control sequences in this specification. The hardware shall, to the greatest extent practical, perform the sequences without reliance on the building network.

The hardware shall be installed such that individual control equipment can be replaced by similar control equipment from other equipment manufacturers with no loss of system functionality.

All necessary documentation, configuration information, configuration tools, programs, drivers, and other software shall be licensed to and otherwise remain with the Government such that the Government or their agents are able to perform repair, replacement, upgrades, and expansions of the system without subsequent or future dependence on the Contractor.

The Contractor shall provide sufficient documentation and data, including rights to documentation and data, such that the Government or their agents can execute work to perform repair, replacement, upgrades, and expansions of the system without subsequent or future dependence on the Contractor.

Hardware shall be installed and configured such that the Government or their agents are able to perform repair, replacement, and upgrades of individual hardware without further interaction with the Contractor.

Control hardware shall be installed and configured to provide all input and output Standard Network Variables (SNVTs) as shown and as needed to meet the requirements of this specification.

All Direct Digital Control devices installed under this specification shall communicate via ANSI/EIA 709.1B. The control system shall be installed such that a SNVT output from any node on the network can be bound to any other node in the domain.

Monitoring and Controlling shall, at a minimum, include but not be limited to the following equipment:

· Air Handling Units

· Enable Start-stop

· Status

· Safety Control Alarms

· Entering mixed air temperature

· Leaving discharge air temperature

· Entering chilled water temperature

· Leaving chilled water temperature

· Entering heating water temperature

· Leaving heating water temperature

· Supply fan airflow damper position

· Return fan airflow damper position

· Exhaust fan airflow damper position

· Outside airflow damper position

· Filter static pressure

· Comparative enthalpy control

· Fan Coil Units

· Enable Start-stop

· Status

· Leaving discharge air temperature

· Safety Control Alarms

· Water Chilling Machines

· Enable Start-stop

· Status

· Entering chilled water temperature

· Leaving chilled water temperature

· Entering condenser water temperature

· Leaving condenser water temperature

· Percent of full load

· Chilled water flow

· Condenser water flow

· Safety Control Alarms

· Boilers

· Enable Start-stop

· Status

· Entering water temperature

· Leaving water temperature

· Percent of full load

· Safety Control Alarms

· System hot water flow

· Pumps

· Enable Start-stop

· Safety Control Alarms

· Status

· Exhaust Make-Up Air Kitchen Hood Units

· Enable Start-stop

· Status

· Safety Control Alarms part 3 - Building 2300 The primary objective of this project is to replace existing pneumatic controls and convert to Direct Digital Controls on the equipment as identified.

3.1.1.2.1 3.1.1.2.1 Existing Equipment

· (2) Air Handling Units, 4-pipe System

· (2) Axial Return Fans

· (4) Exhaust Fans, interlocked

· (39) Terminal Air Units

· (1) Gas-Fired Hot Water Boiler

· (1) 100ton Air-Cooled Chiller

· (2) Chilled Water Pumps, redundant

· (2) Hot Water Pumps, redundant part 3 - Equipment Installation part 3 - Install VFDs on all individual pumps, motors, and fans that are not integrated into an existing control system. Example: Condenser fan motor/evaporator fan motor installed by manufacturer within a package type unit.Direct Digital Control

· Replace existing pneumatic Air Handling Unit (AHU) controls and Inlet Vane Variable Air Volume (VAV) terminal unit controls with new Direct Digital Control controls associated with AHU 1 and AHU 2

· Replace all existing AHU controllers and sensors where they occur in AHUs

· Integrate all new Direct Digital Control controls ready to be connected to future Energy Management Control Center (EMCS)

· Direct Digital Control shall be capable of connecting and communicating with BACNET EMCS

· The Contractor shall install VFD’s and controls on AHU 1 and AHU 2 Return Air Fans (RAF)

· Revise sequences for all AHUs, including supply, return and exhaust fans for energy efficient sequences in accordance with Section 3.1.1.2.4

· Provide air balance services to verify AHU systems perform in accordance with the revised sequences

· This project includes the retrofit of both existing AHU and VAV box controls from pneumatic to electric. All pneumatic controls will be replaced using Direct Digital Controls

The contractor shall also provide:

· Direct Digital Control Controller for each Air Handler in existing panels

· Supply and Return Fan VFDs for motors that do not have existing VFDs

· Return air CO2 sensor, if the sensor does not exist

· Supply and Return Fan Status Current Sensor, if the sensors do not exist

· Return, Outside and Exhaust Electric Damper Modulating Electric Actuators if the actuators are not electric

· Supply Air Two-Position Electric Actuators if the AHU is equipped with a supply damper

· Differential Pressure Transducer for Pre and Final Filter Status Chilled Water Control Valve and Electric Actuator

· VAV box Direct Digital Control controller/actuators with reheat control capability where needed on all existing pneumatically controlled VAV terminals.

· Replace reheat valves on all VAV boxes. Contractor shall flush heating water system and clean all strainers prior to new valve installationRoom Thermostats with warm/cool adjust and override

· Network Controller for future connection to LAN

· Implement energy savings controls strategies

· All Power and Control Electrical wiring in conduit in mechanical rooms. Direct Digital Control Plenum rated wire acceptable for installation, where applicable

· All M&V report generation, per section 3.1.1.2.5

· TAB at the Air Handling Units (AHU), Return, and Exhaust fans. Balancing shall demonstrate AHU supply, return, exhaust, and outside air volumes and proper offsets are achieved during the occupied and unoccupied mode. Measure air flow volume for a minimum of three VAV terminals in each AHU system to confirm correct EMCS reporting of VAV terminal air flow volume (VAV terminal K factor)

· Replace existing exterior supply and return air duct with new and connect to existing ductwork at building part 3 - Energy Savings Strategies

The Contractor shall implement the following energy savings control strategies:

· Occupied/Unoccupied Temperature Setback – The VAV boxes shall be scheduled to setback temperatures during periods on unoccupied use. During occupied periods the Room stats will be set to 74F +/-2F on the thermostat slider for occupant control. During unoccupied periods the set point will be 78F. The thermostat will provide a button for the user to override the setback to occupied set point

· VFD Pressure Control –The VFD will control the supply air fan based on a duct static pressure. The duct static set point will be minimized during the commissioning to satisfy code requirements and the flow needs of the VAV boxes during occupied and unoccupied periods.

· Outside Air Control – The outside air shall be modulated based on code requirements during the occupied period. The return fans and dampers shall maintain a set CFM differential (slight positive pressure in the space or as specifically required by code). The exhaust, return and outside air dampers will be modulated to maintain outdoor air intake requirements during the occupied period. During the unoccupied period exhaust volume will be reduced, allowing a corresponding reduction in outside air intake volume

· Economizer Control –Modulate return, exhaust, and outside air dampers to maintain mixed air temperature of 60 degrees F when outside air temperature is cold enough to provide free cooling to the space

3.1.1.2.5 Minimum Direct Digital Control Points

The Contractor shall use this points list as guide. However, the Contractor shall ensure all necessary points are interfaced to provide a fully functional system:

Mount New sensor in existing devices location

Mount New sensor in existing devices location

Mount New sensor in existing devices location

Mount New sensor in existing devices location

Cooling Valve

New Valve and Actuator Assembly

Economizer Dampers

(3) Actuators (return, outside, and exhaust air)

Supply Air Damper

(1) Actuator

Supply Air Damper Status

End Switch from Actuator

Supply Fan S/S

Supply Fan VFD

New VFD

From VFD

Supply Fan Status

New CSR

Return Fan S/S

Return Fan VFD

New VFD

From VFD

Return Fan Status

New CSR

High Static Cutout

Hardwired to VFD for shutdown

Filter Status

Fire Stat

Monitor Existing Sensor in Return Air Duct

Smoke Detector

Existing Device in Supply Duct

Mount New sensor in existing devices location

Mount New sensor in existing devices location

Mount New sensor in existing devices location

Mount New sensor in existing devices location

Cooling Valve

New Valve and Actuator Assembly

Economizer Dampers

(3) Actuators (return, outside, and exhaust air)

Supply Air Damper

(1) Actuator

Supply Air Damper Status

End Switch from Actuator

Supply Fan S/S

Supply Fan VFD

New VFD

From VFD

Supply Fan Status

New CSR

Return Fan S/S

Return Fan VFD

New VFD

From VFD

Return Fan Status

New CSR

High Static Cutout

Hardwired to VFD for shutdown

Filter Status

Fire Stat

Monitor Existing Sensor in Return Air Duct

Smoke Detector

Existing Device in Supply Duct

WC Adjustment on Room Sensor

New Flow Ring

Reheat Valve

New E-P Transducer for Existing Valve

Damper Actuator

VMA Internal Actuator

Status

Alarm

Status

Alarm

Status

Alarm

Status

Alarm

Status

Alarm

Points

part 3 - General Requirements

The design shall meet the general requirements as specified in this Statement of Work. The general requirements of the project include but are not limited to:

· Ensure Architectural Barriers Act (ABA) compliance where required

· Ensure Anti-Terrorism Force Protection (AT/FP) compliance where required

· Design for State Historic Preservation Office (SHPO) guidelines

· Ensure all required permits are specified

· The contractor shall be responsible for all permitting and associated fees

· Test and Balance shall be provided by an independent third party

· All Direct Digital Control shall be capable of connecting to future LonWorks EMCS per March ARB FEP part 3 - Design

Specific design requirements will be identified in this contract and shall include the following design phases. Note: Each phase of the design shall include, on a disc, .pdf versions of all submittal items and AutoCAD files for drawings. No deletions from the UFGS shall be permitted until approved. All proposed deletions from UFGS language shall be lined through for current design, and only removed in the final phase of design; if approved.

part 3 - Early Preliminary Design (35%)

The Government shall review the 35% submittal and provide comments to the contractor per the schedule identified in section 3.1.2.5. The contractor shall attend a meeting at March ARB during which government comments shall be discussed and any further direction given regarding the submittal. The review meeting shall also be held per the schedule identified in section 3.1.2.5. The contractor’s response to comments shall also be delivered per the schedule identified in section 3.1.2.5. Upon conclusion of the design review meeting, work may continue to the next design phase.

The contractor shall perform all services required to prepare and to furnish complete construction documents consisting of contract drawings, technical specifications, any required design analysis, detailed cost estimate breakdown, material submittal list, addenda, if any, and bid schedule as required for the accomplishment of the project in accordance with the requirements of these specifications.

The contractor shall develop the design phase to 35% percent complete that should include a design analysis and comprehensive Mechanical and Electrical drawings inclusive of details, schedules, design calculations, manufacturer catalog cut sheets, comprehensive specifications (either prescriptive, performance based, or a combination of both), detailed cost analysis, civil, structural, architectural, and life safety drawings applicable to the effort. The electrical, mechanical, and life safety sheets may or may not be of sufficient design evolution to carry schedules but should be of sufficient detail to support the floor plan, site, and infrastructure portrayed within architectural. The 35% design submittal shall include but not be limited to:

3.1.2.1.1 Design Analysis

Design analysis shall incorporate the detailed narrative report to extent necessary. Document any contractor concerns requiring Air Force resolution. Provide all calculations as they pertain to each discipline. Provide preliminary descriptive catalog cuts to support design to this level. Provide preliminary cost estimates for each unit type and total for the project. Cost estimates shall be summarized by all major work categories and performed in Construction Cost Estimate Breakdown. Include “repair” and “minor construction” breakouts for each category. Give recommendations for additives, if necessary. Upon conclusion of design review meeting (or receipt of NTP next phase of design) Contractor may continue to next phase.

part 3 - DD Form(s) 1354 (Interim)

The contractor shall complete the DD Form 1354, Transfer and Acceptance of Military Real Property, using estimated quantities of tracked Real Property items included in the design. The Government will provide all other necessary information on the form including category codes that are applicable to items included in the design. In these cases, the contractor shall provide updated quantity estimates.

3.1.2.1.2 Drawings

Cover sheet, drawing index, site plan, and location plans showing how each unit type fits in and interrelates with other unit types, existing/demolition plans (including phasing) scale appropriate for each drawing size, and compliant with March ARB “FEP”, for each of the unit types, new plans at appropriate scale for each of the unit types, including sections, elevations and details, by discipline.

3.1.2.1.3 Specifications

Provide technical specifications in CSI format which identify all major work requirements, including equipment, and all technical and special conditions. They shall be descriptive enough to permit full and free competition among bidders. References to owner and contractor shall not be used in the specifications.

3.1.2.1.4 Date of Submission

The contractor shall submit the 35% Design on time. The 35% Design submittal shall be due per the schedule identified in section 3.1.2.5.

part 3 - Regular Preliminary Design (65%)

The Government shall review the 65% submittal and provide comments to the contractor per the schedule identified in section 3.1.2.5. The contractor shall attend a meeting at March ARB during which government comments shall be discussed and any further direction given regarding the submittal. The review meeting shall also be held per the schedule identified in section 3.1.2.5. The contractor’s response to comments shall also be delivered per the schedule identified in section 3.1.2.5. Upon conclusion of the design review meeting, work may continue to the next design phase. The contractor shall perform all services required to prepare and to furnish complete construction documents consisting of contract drawings, technical specifications, any required design analysis, detailed cost estimate breakdown, material submittal list, addenda, if any, and bid schedule as required for the accomplishment of the project in accordance with the requirements of these specifications.

The 65% design submittal shall include all the elements of the 35% design advanced to the 65% stage. The contractor will develop the pre-final working drawings, specifications, and detailed cost estimate. All previous design review comments shall be incorporated into the design documents. The submittal shall also include but not be limited to the following:

3.1.2.2.1 Schedule of Submittals

Submittal schedule shall be provided using Schedule of Material Submittals.

3.1.2.2.2 Date of Submission

The contractor shall submit the 65% Design on time. The 65% Design submittal shall be due per the schedule identified in section 3.1.2.5. Upon conclusion of 65% design review meeting (or receipt of Notice To Proceed (NTP) next phase of design) Contractor may continue to next phase. Contractor’s 14-day performance period for next submittal will start with the issuance of NTP for the next phase.

part 3 - Pre-Final Design (95%)

The Government shall review the 95% submittal and provide comments to the contractor per the schedule identified in section 3.1.2.5. The contractor shall attend a meeting at March ARB during which government comments shall be discussed and any further direction given regarding the submittal. The review meeting shall also be held per the schedule identified in section 3.1.2.5. The contractor’s response to comments shall also be delivered per the schedule identified in section 3.1.2.5. Upon conclusion of 95% design review meeting (or receipt of NTE next phase of design) Contractor may continue to next phase. Contractor’s 14-day performance period for next submittal will start with the issuance of NTP for the next phase.

The contractor shall perform all services required to prepare and to furnish complete construction documents consisting of contract drawings, technical specifications, any required design analysis, detailed cost estimate breakdown, material submittal list, addenda, if any, and bid schedule as required for the accomplishment of the project in accordance with the requirements of these specifications.

The 95% design submittal shall include all the elements of the 65% design advanced to the 95% stage. The contractor will develop the pre-final working drawings, specifications, and detailed cost estimate. This submittal shall be the contractor’s best attempt at 100% design. All previous design review comments shall be incorporated into the design documents. The submittal shall also include but not be limited to the following:

3.1.2.3.1 Date of Submission

The contractor shall submit the 95% Design on time. The 95% Design submittal shall be due per the schedule identified in section 3.1.2.5.

part 3 - Final Design (100%)

The contractor shall perform all services required to prepare and to furnish complete construction documents consisting of contract drawings, technical specifications, any required design analysis, detailed cost estimate breakdown, material submittal list, addenda, if any, and bid schedule as required for the accomplishment of the project in accordance with the requirements of these specifications.

The 100% final design submittal shall include all the elements of the 95% design advanced to the 100% stage. The contractor will develop the final working drawings, specifications, and detailed cost estimate. All previous design review comments shall be incorporated into the design documents.

3.1.2.4.1 Date of Submission

The contractor shall submit the 100% Design on time. The 100% Design submittal shall be due per the schedule identified in section 3.1.2.5.

part 3 - Period of Performance

part 3 - Design Submittals

All submittals shall be on time. All submittal items/packages shall be delivered directly to the Contracting Officer for the projects. Once received, the Contracting Officer will log the submittals, date stamp them, and send them to the 452 MSG/CE Project Engineer. The Project Engineer shall be responsible for timely on-base distribution for effective submittal review.

3.1.2.6.1 AF Form(s) 3000

Each submittal shall contain a completed Air Force Form 3000, Material Approval Submittal. This form is easily obtained from the Air Force E-Publishing website at: http://www.e-publishing.af.mil/. The Contracting Officer will not accept any submissions that do not contain a complete AF Form 3000.

part 3 - Design Deliverables

NARRATIVES/PACKAGES

DRAWINGS/SKETCHES

FORMS

Submittal Schedule

COMPUTER PRODUCTS

3.1.2.6.3 Government Review Period

The Government shall be permitted, a technical review period, of not less than 14 calendar days for all submitted submittals. These submittals include but are not limited to: design packages (i.e. design analysis, site plans, drawings, and specifications), requests for information (RFIs), material submittals, work plans, DD Form(s) 1354, and etc.

part 4 - Construction phase

Upon the approval of the Final Design plans and specifications and receipt of Notice to Proceed, the Contractor may commence onsite construction activities. During the Construction Phase, construction, delivery, and warranting of the project/facility take place. The contractor shall construct IAW approved plans and specifications.

part 4 - Construction Administration part 4 - Construction Notice To Proceed (NTP)

Upon completion of the design phase, a Notice to Proceed for construction must be issued before construction commences. The contractor shall attend a preconstruction meeting at the 452nd Operational Contracting Office. The contractor shall prepare sign-in sheet and meeting minutes for all meetings attended on March ARB. Meeting minutes shall include the names and emails of all individuals in attendance. A copy of the meeting minutes shall be provided to the Contracting Officer.

part 4 - Base Access

Base access shall be coordinated through the Contracting Officer. The contractor shall prepare a pass information sheet identifying all employees, including the subcontractor employees, who will be working on March ARB. The pass information sheet shall be submitted to the Contracting Officer at the preconstruction meeting. Upon completion of the contract or expiration of the passes, the contractor shall ensure all passes issued to employees and subcontractor employees are returned to security. Failure to comply with this requirement may result in withholding of final payment.

part 4 - Security Requirements

Contractor personnel must have base approved contractor badges to enter onto March Air Reserve Base. Additional requirements are necessary if the designated facility is within a controlled/secure area of the base. The contractor shall conform to all base regulations and directives pertaining to security, safety, fire, traffic, and personnel clearance while conducting business on March ARB. The contractor shall ensure conformance of all employees and subcontractors.

part 4 - Permitting

All work on base requires completion of an Air Force Form 103 (Base Civil Engineering Work Request), also known as a dig permit. The contractor shall be responsible for completion of the AF Form 103 and submit to the BCE prior to any construction/demolition activities. The contractor shall field mark areas where digging will take place and provide a scale drawing of the marked areas to March Air Reserve Base Civil Engineer. A minimum of thirty (30) working days is required to process the AF Form 103. Once the permit is issued, existing underground utilities and structures within the identified area will be marked by base civil engineering. Recording and preserving these markings is the responsibility of the contractor.

The contractor shall also obtain permits for work associated with hot work, welding, cutting, and brazing from the March ARB Fire Department (POC: Harold Sterne – (951) 655-5001) prior to any such work. The contractor shall allow seven (7) days processing time for these permits. The contractor is responsible for obtaining all necessary permits from all applicable federal, state, and local agencies and is responsible for all associated fees.

part 4 - Quality Control

Contractor shall develop and maintain a work plan to ensure services are performed in accordance with commonly accepted commercial practices for demolition, removal of debris, and salvageable items. The contractor shall develop and implement procedures to identify and prevent defective services from reoccurring.

part 4 - Quality Assurance

The government will periodically evaluate the contractor’s performance through on-site inspections during construction.

part 4 - Hours of Operation

7:30 a.m. to 4:30 p.m. Monday thru Friday.

part 4 - Construction Submittals

All submittals shall be on submitted with enough time to allow for the 14 day Government review period. The contractor shall identify long lead items to ensure proper submittal review time. All submittal items/packages shall be delivered directly to the Contracting Officer for the project. Once received, the Contracting Officer will log the submittals, date stamp them, and send them to the 452 MSG/CE Project Engineer. The Project Engineer shall be responsible for timely on-base distribution for effective submittal review.

part 4 - AF Form(s) 3000 Each submittal shall contain a completed Air Force Form 3000, Material Approval Submittal. This form is easily obtained from the Air Force E-Publishing website at: http://www.e-publishing.af.mil/. The Contracting Officer will not accept any submissions that do not contain a complete AF Form 3000.

part 4 - Construction Schedule/Progress

The contractor shall submit to the Contracting Office material submittals as identified in Paragraph 4.1.8.3 and as required by applicable specifications. All submittals will be submitted in the quantities identified on the contract schedule of materials and will include an AF Form 3000 Material Approval Submittal. Upon approval/disapproval of the submittal a copy of the signed AF Form 3000 will be provided to the contractor.

4.1.8.2.1 AF Form(s) 3064

Contract Progress Schedule (AF Form 3064): Within 10 days after contract award or at the pre‐construction conference, whichever is later, the Contractor will submit a signed AF Form 3064, Contract Progress Schedule, depicting an overall contract progress schedule for the main elements of work for the period of performance for approval by the Contracting Officer. Once approved the contract progress schedule may only be changed by the Contracting Officer.

4.1.8.2.2 AF Form(s) 3065

Contract Progress Report (AF Form 3065): At least monthly, the contractor will submit AF Form 3065, Contract Progress Report, signed by the contractor’s on‐site representative. The work elements and percentages for each element stated on the AF Form 3065 will be identical to the work elements and percentages on the AF Form 3064.

part 4 - Construction Deliverables

Hard

Copy Electronic Copy (CD)

Progress Schedule (AF Form 3064)

Progress Report (AF Form 3065)

Meeting Minutes

Interim DD1354

part 4 - SITE WORK part 4 - Site Inspection The contractor shall have an authorized representative with decision making authority at the site at all times when there are workers on site or when deliveries/ shipments are received/ made. The representative shall be designated as such and approved by the Contracting Officer.

No Work shall not begin until the Contracting Officer issues a Notice to Proceed (NTP), the contractor coordinates and completes an AF Form 103, and the facility is inspected with 452 MSG/CE project management personnel, contractor, and abatement contractor, and all connecting utilities are shut down, disconnected, locked off or isolated to the facility in a manner satisfactory to the appropriate shop in charge of the utility, Fire Department personnel, and Base Safety. Upon completion of the inspection, the control and security of the facility is transferred to the contractor.

part 4 - Fencing If the Work involves the exterior of either building, whether or not demolition is involved, the Contractor is required to fence off the affected area from unauthorized entry within ten (10) days of the notice to proceed and shall provide reasonable, safe clearance, and restricted access on all sides. The fence will be installed prior to any work within or around the work area. The area within the fence as well is designated as a ‘Hard Hat’ and PPE zone and subject to inspection by safety, bio-environmental, fire department, base security, and 452 MSG/CE project management personnel. Signs shall be posted indicating limited/controlled access, hard hat and PPE zone (at entrances), all permits/notices and supervisory personnel’s names and contact numbers shall be posted at the primary entry/exit, shall be protected from weather, and shall remain posted until final acceptance of the completed project.

part 4 - Asbestos/Lead-Based Paint Any asbestos suspect materials or painted items that may contain lead-based paint requires that the contractor immediately notify the Contracting Officer and cease all work efforts in that specific area until the asbestos and/or lead-based paint inspectors can validate/verify any contaminants found during the inspection process.

part 4 - Salvage & Transferable Items All salvageable/transferable items shall become property of the contractor. The contractor must document and inventory all salvageable items and provide these documents to the Contracting Officer.

part 4 - Recycling All applicable recyclable materials shall be delivered, by the contractor, to the appropriate off-base disposal facility/recycling center. The contractor shall prepare a recycling report for all construction debris and for all recycled debris removed off March ARB during the course of this project. Report must include name and address of the receiving facility, tonnage and type of material disposed and recycled, if applicable. Report shall be provided to the Contracting Officer monthly and total quantities at the final inspection.

part 4 - Personal Protective Equipment (PPE) All personnel in the designated work area (within the fenced-in area) will wear appropriate hard hat protection, respiratory protection/equipment as necessary, ear protection, safety-toe shoes, gloves, reflective vests, and proper eye protection. Contractor will provide adequate protective clothing to all authorized visitors and inspectors. Personnel inside the regulated area will not be allowed to eat, smoke, or drink while within the regulated area.

part 4 - Electrical Safety Ground Fault Circuit Interrupter (GFCI) and wet environment electrical cords shall be supplied and used, by the contractor, inside the regulated work area. GFCI’s used are designed to remove power from equipment loads when these loads have a potentially lethal ground current in excess of six milliamperes. Task level lighting of at least 50 foot-candles shall be provided, by the contractor, in work areas when necessary.

part 4 - Best Management Practices (BMPs) The contractor shall implore BMPs where necessary and in compliance with the State of California requirements and regulations.

part 4 - Refrigerant Disposal Contractor shall dispose of refrigerants in accordance with all applicable local, state, and federal regulations.

part 4 - Pre-final Inspection The contractor shall request a pre-final inspection with the Government Inspector. The pre-final shall be requested with sufficient performance days remaining on the contract to allow for punch list item correction and final inspection completion within the contract performance period. The contractor shall provide an interim DD Form 1354, Transfer and Acceptance of Real Property to the Contracting Officer for review no later than seven (7) days prior to the inspection.

part 4 - Final Inspection The contractor shall request a final inspection, in writing, with the Contracting Officer upon correction of pre-final punch list items. Final inspection shall be requested within the contract performance period.

part 5 - Contract Completion/Acceptance The Contracting Officer will be the only individual authorized to amend or modify the terms of the contract.

part 5 - Transfer and Acceptance of Real Property (DD Form 1354)

Contractor…