Draft_PWS.DOCX

PERFORMANCE WORK STATEMENT

FOR

EQUIPMENT MAINTENANCE

AT

DYESS AFB, TX

10 JAN 18

TABLE OF CONTENTS

1. DESCRIPTION OF SERVICES

2. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3. CONTRACTOR FURNISHED ITEMS AND SERVICES

4. GENERAL INFORMATION

APPENDIX A – GOVERNMENT EQUIPMENT

APPENDIX B – GOVERNMENT FURNISHED FACILITIES

FOR

EQUIPMENT MAINTENANCE

1. DESCRIPTION OF SERVICES.

1.1. SCOPE OF WORK. Contractor shall furnish all labor, tools, equipment material, supervision, and transportation necessary to provide equipment maintenance services at Dyess Air Force Base for all equipment as defined in this statement of work.

1.2. AREAS OF RESPONSIBILITIES.

1.2.1. Service technicians: All technicians must possess a minimum of specialized experience on the repair and maintenance of commercial brand name fitness equipment to include but not limited to Life Fitness, Technogym and Cybex. The only exception shall be a trainee technician who is under the direct and constant supervision of a qualified technician as outlined above (see Appendix A).

1.2.2. Preventive maintenance shall be performed twice a month, on all equipment listed in Appendix A as government equipment. Preventive maintenance is considered a scheduled twice a month visit by the contractor to the facility listed in Appendix A. Preventive maintenance shall be performed in accordance with the equipment manufacturer’s recommendations twice a month.

1.2.3. Equipment maintenance shall be provided on all equipment listed in Appendix A as Government Equipment. Equipment maintenance will include scheduled maintenance visits by the contractor to the facilities listed in Appendix A. The contractor will provide equipment maintenance on equipment needing repairs.

1.2.4. The contractor shall provide the Contracting Office Representative (herein referred to as COR) with a detailed listing of items found to be in need of repair or replacement twice monthly during the preventive maintenance visit. The listing shall identify which equipment is in need of repair to include type of equipment, model/serial number, and detailed description of the problem, the part needed for repair, part number, cost of the part and cost of labor to repair or replace the part. The contractor shall indicate which items need immediate attention and may be safety hazards to the user.

1.2.5. The COR will contact the contractor, after reviewing the listing provided, and confirm items to be repaired or replaced during the next month's preventive maintenance visit. The contractor shall have the ability to order and receive the items in need of repair or replacement and shall transport the items to the location listed in Appendix A for repair or replacement. Payment for the cost of the items and labor will be made only for those items requested by the COR, using the detailed list of items provided by the contractor after each preventive maintenance visit.

1.2.6. Contractor shall receive notification from the COR of any new equipment arrivals, to ensure contractor is familiar with equipment and is trained appropriately. As equipment is added, services will be re- evaluated.

2. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

The government shall provide the facilities, fixtures, equipment and services listed here and in Appendix A & B.

2.1. Property.

2.1.1. Facilities. The equipment to be maintained is located in the facilities described in Appendix A. No alterations shall be made to facilities without specific written permission from the contracting officer.

2.1.2. Serviceable Equipment.

a. Only equipment in serviceable condition is to be covered under this PWS.

b. Equipment is considered serviceable only if it is performing all of its intended functions can be repaired at a lower cost than it can be replaced.

c. When a piece of equipment is found to be not serviceable, the CO will be notified to take all necessary actions on the contract.

2.2. Services

2.2.1 The COR will be the only person authorized to sign for all service invoices verifying completion of work and satisfaction of services received.

2.2.2 The using activity has the right to supply the contractor with any parts on hand that would bring a piece of equipment up to standards.

2.3.2. Excessive repairs necessitated by accident, fire, abuse, or misuse by government personnel as determined by the COR, without express written consent by the same.

3. CONTRACTOR FURNISHED ITEMS AND SERVICES.

3.1. Except for those items or services specifically stated in section 2 as government furnished, the contractor shall furnish everything needed to perform this contract according to all its terms and conditions.

3.1.1 Replacement Parts: The contractor shall provide all parts unless parts are available from the using activity. All replacement parts shall be new factory warranty parts, no exceptions.

3.1.2 Upholstery: The contractor shall provide all materials and equipment necessary to replace or repair any covering on equipment with tears larger than 1 ½ inches. The covering must be within the specifications of the manufacturer and match the color of the existing upholstery or be approved by the COR.

3.1.3 Maintenance Repair Log: The contractor shall provide and maintain a detailed listing of any and all service performed on each individual piece of equipment covered under the agreement. The log must include the following information: manufacturer, model number, serial number, unit number, date work performed, description of work performed, date of service call, date repaired, cost of repair, parts installed. This log must be provided to the COR every month on the fifth business day of each month for review/update of the in-house fitness maintenance logs and for financial cross-check.

3.2 Specific Tasks.

3.2.1. The contractor shall provide scheduled preventive maintenance as well as service calls in accordance with the manufacturer’s specifications on all equipment housed at the Fitness Center.

3.2.2. Preventive maintenance is the care and servicing of equipment for the purpose of retaining the equipment in serviceable condition in accordance with manufacturer’s specifications as listed in technical literature. This inspection includes checking for proper operation, detection, and correction of machine failures before they develop into major problems. Maintenance includes, but is not limited to, thorough inspection, lubrication, adjustment, calibration, interior cleaning, pad/upholstery repair, and replacement of worn and/or deteriorated parts. Preventative maintenance is to be accomplished between the 1st and 10th of the month and also the 15th and 24th of the month only bi-monthly (ie. In January it would be twice a month, February would be once a month and March would be twice a month, etc.) The maintenance will not be within 7 days of previous visit. This log must be provided to the COR every month on the 5th of each month for review/update of Preventative maintenance.

3.2.3. Upon arrival the contractor service technician will work the most efficient hours, as determined by repair needs, throughout the duty day, or consecutive days if need, until repairs are completed per manufacturer’s specifications. The only exception being delay due to shipping of replacement parts.

3.2.4. The contractor shall respond to unscheduled repairs/service calls within 2 business days of notification. The number of these visits should not exceed 3 times per month. Service and preventative maintenance call for the same part or equipment that was previously called in will not double or add on to the same existing call account. Multiple service calls for maintenance for the same part or equipment that has been previously identified as inoperable should not count as multiple accounts or additional maintenance charges.

3.2.5. The contractor’s service technician shall prepare a service report for each service call (schedule or unscheduled) and obtain a signature from the COR to certify that the service was completed and accepted.

3.2.6. The contractor must have all equipment repaired within 2 weeks of initial notice for unscheduled service call. The only exception is delay due to shipping of replacement parts.

4. GENERAL INFORMATION.

4.1. CONTRACTOR PERSONNEL: The contractor shall provide a contract manager and alternate/s that shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager and alternate/s shall act for the contractor when the contractor is absent and shall be designated in writing to the contracting officer, prior to contract start.

4.1.1. The contract manger and all employees must be able to read, write, speak and understand English. The government reserves the right to restrict employment of any contractor employee, or prospective contractor employee, who is identified as a potential threat to the health, safety, security, general well being or operational mission of Dyess AFB and its population.

4.1.2. The contracting officer may, in writing, require that the contractor be removed from the work site, area or base due to objectionable behavior. Objectionable behavior includes wearing inappropriate attire, using profane language, abusing or disobeying base rules or regulations.

4.2. SCHEDULE OF WORK.

4.2.1. The contractor shall provide equipment maintenance and preventive maintenance each month of the fiscal year (1 Oct – 30 Sept). Preventive maintenance and equipment maintenance may be provided between the 1st and the 10th of every month during operational hours, as listed in paragraph 4.3. Hours of Operation. If these days fall on a weekend, work will be performed on Friday. The contractor must notify fitness center personnel at least 48 hours in advance of the date and time selected for preventive and equipment maintenance.

4.3. HOURS OF OPERATION.

4.3.1. Dyess AFB fitness center hours of operation are as follows:

4.3.1.1. Normal Hours, Monday – Friday; 5:00 AM – 9:00 PM

4.3.1.2. Saturday – Sunday; 8:00 AM – 5:00 PM

4.3.2. Holiday Hours. Contractor is not required to provide services on the following Federal holidays:

- New Years Day – 1 January

- Martin L. King Day – Third Monday in January

- Washington’s Birthday – Third Monday In February

- Memorial Day – Last Monday in May

- Independence Day – 4 July

- Labor Day – First Monday in September

- Columbus Day – Second Monday in October

- Veterans Day – 11 November

- Thanksgiving Day – Forth Thursday in November

- Christmas Day – 25 December

4.4. SECURITY REQUIREMENTS.

4.4.1. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government installation, shall abide by the security regulations of the installation.

4.4.2. The contractor shall be responsible for safeguarding all government property provided for contractor use.

APPENDIX A

1. Inspect all equipment listed in Appendix A. Inspection includes but is not limited to:

2. The following equipment items are located in the Fitness Center, Building 7104, 525 Ave B.

3. After being inspected, the items mentioned above will be adjusted, lubricated, calibrated and/or other manufacturer’s recommended maintenance requirements will be provided.

APPENDIX B

GOVERNMENT FURNISHED PROPERTY

1. Government Furnished Property: NONE

1.1.1 Points of Contact (POC).

The COR can be contacted at 325-696-4306.