Attachment 3 - PWS (amendment 1).pdf

PERFORMANCE WORK STATEMENT

FOR

PETROLEUM PRODUCTS, GLYCOL AND BATTERY DISPOSAL SERVICES

GRAND FORKS AIR FORCE BASE, ND

1. DESCRIPTION OF SERVICES / GENERAL INFORMATION. The Contractor shall provide all management, tools, supplies, equipment, and labor necessary to provide collection, transportation, recycling, and/or energy recovery of used oil and hydraulic fluid, off-spec fuel, hydraulic fluid and used oil absorbent pads, spent aircraft deicing fluid (ADF), spent lead acid batteries, and used oil filters on a routine and continuous basis for a term one 12 month base year. The contractor will service multiple collection points shown in appendix b on Grand Forks AFB, ND to include the Hazardous Waste Office located in Building 408. The government will provide initial drums and pallets and the contractor will provide replacement drums and pallets for waste streams not removed by pumping liquid products at the collection sites.

1.1. DESCRIPTION OF SERVICES. The contractor shall be familiar with the proper management and requirements associated with petroleum and glycol-based materials in accordance with Federal, State and Air Force Instructions. The contractor will hold all necessary permits for transporting, recycling, and disposing of this material. Contractor must provide a bill of lading for every pick-up and the document must also be signed by hauler and the authorized base personnel from 319 CES/CEIE prior to leaving the base. A physical hard-copy of the bill of lading must be provided to 319 CES/CEIE for mandatory record keeping IAW federal, state and local procedures.

1.1.1. Used Oil, Spent Hydraulic Fluid, Coolanol, and Off-Spec Fuels: The contractor shall remove from collection points used oil, spent hydraulic fluid, coolanol, and off-spec fuels from 55-gallon drums, various sized tanks, and mobile bowsers for energy recovery at the installation’s collection points office once a month. In addition, the contractor shall remove from collection points contaminated water with fuel as needed, but no more than quarterly (once every three months). The contractor shall not deviate from this service for more than three business days.

1.1.2. Waste Hydraulic Fluid or Oil Absorbent Pads: The contractor shall replace the initial government-provided open top 55-gallon drums, black in color, and labeled appropriated, e.g. “Waste Hydraulic Fluid Absorbent Pads” in contrasting color letters with letter-height no smaller than two-and-one-half inches, with like-kind drums, during each pickup.

Drums shall conform to Department of Transportation (DoT) drum transportation requirements. The contractor shall monthly collect these drums and process the contents for energy recovery. The contractor shall provide replacement drums, as described above, on a one-to-one basis for drums picked up for servicing. The contractor shall not deviate from this service for more than three business days.

1.1.3. Spent Oil Filters: The contractor shall replace the initial government-provided open top 55-gallon drums, black in color, and marked “Spent Oil Filters” in contrasting color letters with letter-height no smaller than two-and-one-half inches, with like-kind drums, during each pickup. Drums shall conform to DoT drum transportation requirements. The contractor shall, quarterly (once every three months), collect these drums and process the contents for energy recovery/scrap metal recycling. The contractor shall provide replacement drums, as described above, on a one-to-one basis for drums picked up for servicing. The contractor shall not deviate from this service for more than three business days.

1.1.4. Spent Lead-Acid Batteries: The government shall provide initial storage pallets compatible with spent lead-acid batteries to the collection sites. The contractor shall provide replacement pallets, during each scheduled pick-up, to replace those removed for servicing. The contractor will transport and dispose of approximately 3,000 lbs of spent lead-acid batteries IAW state, federal and AF requirements quarterly (once every three months). All batteries are weighed on a calibrated scale by the government prior to pick-

up. The contractor shall not deviate from this service for more than three business days.

1.1.5. Spent Aircraft Type I Deicing Fluid (Glycol) for Recycling: The contractor shall remove from the collection point, spent aircraft deicing fluid containing glycol for Recycling from a large holding tank on the flight line (near building 528), and haul away for disposal by recycling monthly during the deicing season only. The deicing season lasts for approximately six months during a 12 month period. The contractor shall not deviate from this service for more than three business days.

1.1.6. SPILLS: Should the contractor accidently spill or leak any fluids, the contractor will be required to reasonably clean up all spills that can be contained. Should the spill reach the environment through a storm drain or ditch (uncontained), call 911 or if on base 701-747- 6304 (base fire department). As safely able, the contractor should shut down all equipment in the area that may pose a danger of igniting the spill, isolate the spill and prevent, by any reasonable means possible, the spill from entering the ground, storm drain, or waterways. The hauling truck should be outfitted with a universal spill kit containing essential absorbent pads (socks), disposal bags, dike controls, fire extinguisher, etc. All spills over one gallon must be reported to 319 CES/CEIE personnel. Disposal and containerization of clean-up spill materials is the financial responsibility of the contractor.

1.1.7. GOVERNMENT CONTACTS: For daily operation of this contract, please email or phone the following 319 CES/CEIE personnel, in order of preference:

robert.greene.13@us.af.mil (701-747-4664) Kristen.rundquist@us.af.mil (701-747-4774) Lynn.overend.1@us.af.mil (701-747-6397)

1.2. HOURS OF OPERATION. The contractor shall perform used oil recovery services during normal duty hours which are 7:00 A.M. through 5:00 P.M. on Mondays through Fridays, and none on weekends unless approved by the CO. There may be situations that require the contractor to work at times other than normal working hours. When the contractor’s work schedule conflicts with an Air Force mission requirement, advise the CO and reschedule the work to minimize disruption.

1.2.1. HOLIDAYS OBSERVED. The contractor is not required to provide service on federal holidays, except in emergency situations; the holidays are:

New Year’s Day - 1 January* Martin Luther King Day – 3rd Monday in January* Presidents Day – 3rd Monday in February* Memorial Day - last Monday in May Juneteenth – Third Monday in June*

Independence Day - 4 July Labor Day – 1st Monday in September Columbus Day – 2nd Monday in October* Veteran’s Day - 11 November* Thanksgiving Day – 4th Thursday in November* Christmas Day - 25 December*

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

1.2.2. SECURITY REQUIREMENTS. Contractor personnel must apply for a DBIDS pass to be carried while on GFAFB. All Government properties (identification cards, restricted area badges, and Privately Owned Vehicle (POV) passes must be returned within 24 hours after employment is terminated. It is the responsibility of contract manager to retrieve, turn in, or report any loss or misuse of such items to the Base Pass and Identification office.

1.2.3. SPECIAL QUALIFICATIONS. The contractor shall be familiar with the proper management and requirements associated with the used petroleum materials and wastes outlined in this statement of work in accordance with Federal, State and Air Force Instructions. In addition, the contractor must be Department of Transportation (DoT) certified to transport petroleum-based projects oil.

1.2.4. RECORDS MANAGEMENT. The Contractor shall manage all data created for Government use or legally controlled by the Government, in support of the functional activity or required by AF publication, IAW with the AF records management procedures in Air Force Instruction (AFI) 33 - 322, Records Management Program, paragraph 10, Air Force Manual (AFMAN) 37-123,paragraph 7.4, Air Force Manual (AFMAN) 37-138, paragraph 2.13, and the Air Force Records Disposition Schedule (AF RDS) located at:

https://afrims.amc.af.mil/rds_series.cfm or http://www.amc.af.mil/shared/media/document/AFD-060803-003.pdf “

1.2.5. AIR FORCE ANTITERRORISM (AT) PROGRAM

1.2.5.1 BASE ENTRY PROCEDURES AND AIRFIELD SECURITY

REQUIREMENTS:

1.2.5.1.1 Minimum Security Requirements (All Areas Including Base Entry).

1.2.5.1.1.1 Sponsoring Squadrons for approved contracts with more than 10 employees will submit a Large Volume Issuance Request (LVIR) to the Pass and Registration office no later than 10 days prior to the contract start date.

1.2.5.1.1.1.1 LVIR MUST include the following: employee full name, driver’s license state/number, social security number, date of birth, country of citizenship, contract start/end date, authorized day/times for base access, authorized locations, and sponsors contact information.

1.2.5.1.1.1.1.1. Contractors and employees that are foreign nationals must undergo additional background checks and processing before being issued a visitor's pass. This includes all non-U.S. citizens who hold a foreign passport and are not a U.S. permanent resident.

1.2.5.1.1.1.1.2. Foreign nationals must submit a temporary worker visa that has been approved by the United States through the sponsoring squadron to the Pass & Registration office no later than three days in advance for processing.

1.2.5.1.1.1.1.3. All Foreign Workers will have ESCORTED access and must always remain with the sponsor while on the installation. Request for UNESCORTED access can take up to 15 additional days to receive approval.

1.2.5.1.1.2. Sponsoring Squadrons for approved contracts with less than 10 employees will submit a properly filled out Standard Forms 74s for each employee to the Pass and Registration office no later than three days prior to the contract start date.

1.2.5.1.1.3. Upon completion of the screening process, Pass and Registration will notify the Sponsoring Squadron of the results.

1.2.5.1.1.3.1. Approved contractor and employees will then be notified to pick up their DBIDS card (visitor pass) from the Main Visitor Control Center and/or the Commercial Visitor Control Center no earlier than 24 hours prior to the contract start date.

1.2.5.1.1.3.2. Denied contractors and employees that are deemed ESSENTIAL to the completion of contract may present factors in extenuation, mitigation, or defense in a rebuttal packet to the sponsoring squadron. Only official police/court documentation will be accepted for proof of severity or disposition.

1.2.5.1.1.3.2.1. Sponsor’s squadron will submit the rebuttal requests through their Chain of Command to the Visitor Control Center. Rebuttal requests are reviewed and considered by the 319th Mission Support Group and/or 319th Reconnaissance Wing Commander for final determination.

1.2.5.1.1.4. Although contractors will not be issued vehicles passes vehicles are subject to search while on the installation. Employee privately owned vehicles will not be allowed access to restricted/controlled areas without a free zone being established. Company vehicles will be allowed access to restricted/controlled areas.

1.2.5.1.1.5. All Contractor vehicles should have markings with the company name for quick identification of ownership and notification if they are involved in an incident.

1.2.5.1.1.6. Conduct Requirements. The contractor shall ensure that his/her employees comply with all base traffic regulations and properly conduct themselves while on the base.

1.2.5.1.2. Information Protection

1.2.5.1.2.1. The security manager for the Sponsoring unit (i.e LRS, CE ect.) will determine individual requirements for contractor personnel to have a background check.

1.2.5.1.2.2. If a National NACI is determined to be required by the security manager, the security manager will coordinate the check with the wing Information Security Office.

1.2.5.1.3. Anti-Terrorism (AT)

1.2.5.1.3.1. All contractor employees requiring access to any Federally controlled facility and logical access to Federally controlled information systems except for “national security systems” as defined by 44 U.S.C. 3542(b)(2), should be certified in Level 1 Antiterrorism Training. The training is accessible from any computer with access to the World Wide Web and is available at https:/atlevel1.dtic.mil/at. The AT coordinator for the customer unit (319 CES) is responsible for coordinating this training. The contractor is responsible for ensuring that the training has been satisfactorily completed and that valid certificates of completion have been submitted to the Contracting Officer. The Certificates are valid for one year; therefore, training shall be completed every year for the duration of the contract.

1.2.5.1.3.2. Unit anti-terrorism managers will be responsible for organizing this level 1 training.

1.2.5.1.4. OPSEC

1.2.5.1.4.1. General. Contractors who have access to mission critical information require a general knowledge of threats, vulnerabilities and their responsibilities associated with protecting critical information. This is accomplished through initial and annual OPSEC training.

Standardized AF OPSEC awareness training located on the AF Advanced Distributed Learning Service (ADLS) is the baseline training required for all personnel. Organization specific training will be provided in addition to this training to ensure all personnel in the Air Force are aware of local threats, vulnerabilities and critical information unique to their duty assignment.

1.2.5.1.4.2. OPSEC the customer units Coordinator (319 CES) will provide OPSEC training or training materials to contract employees within 90 days of employees’ initial assignment to the contract.

3. APPENDICES.

A. Estimated Workload Data B. Maps and/or Site Plans

APPENDIX A

ESTIMATED WORKLOAD DATA

Waste Site Waste Stream Description

Size Container Frequenc y of Pick-up

Waste Quantity Generated

Grand Forks Plus Ellsworth AFB Waste Streams Bldgs 303, 310, 408, 415, 416, 522, 557, 580, 621, 661, Hangars 600, 602, Used Oil, Used Hydraulic Fluid, Coolanol, Off-Spec Fuel, Contaminated Water

55-gal steel drum, 300-gal mobile bowser, various sized tanks

Monthly 3,000 gallons

Bldg 668 Hydraulic Fluid and used oil Absorbent Pads

55-gal steel open top drum

Monthly 15 drums

Bldgs 303, 310, 408, 415, 416, 522, 557, 580, 621, 661, Hangars 600, 602, Contaminated Fuel/Water Coalescing

55-gal steel drum, 300-gal bowser, various sized tanks

Quarterly 800 gallons

Bldg 408 Spent Batteries approximately 12,000 lbs annually

Pallet Quarterly 3,000 pounds

Bldg 408, Bldg 310, Bldg 661

Spent Oil Filters 55-gal drum Quarterly 3 drums

North of Building

Spent Aircraft Deicing Fluid approximately generating 17,100 gallons during the deicing season one 5,000 gallon tank

Monthly during deicing season only

2850 gallons

APPENDIX B

MAPS AND/OR SITE PLANS