Updated Response deadline_Combo Airfield Lighting_R3.pdf

DEPARTMENT OF THE AIR FORCE

319th CONTRACTING SQUADRON (ACC)

GRAND FORKS AIR FORCE BASE ND

COMBINED SYNOPSIS/SOLICITATION

RFQ – Airfield Lighting Computers B531 (FA465924QZ013)

Requesting Agency: 319th CES

575 Tuskegee Airman Blvd.

Grand Forks AFB, ND 58205

Purchasing Agency: 319th Contracting Squadron – 319 CONS/PKB 295 Steen Blvd. Bldg. 242

Grand Forks AFB, ND 58205

This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is issued as a request for quotation IAW FAR Part 12 and 13. Submit written quotes in reference to Request for Quote (RFQ) number FA465924QZ013.

This requirement is being solicited as a total small business set aside. The NAICS code for this requirement is 238210 with a size standard of $19M.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-03 Effective 23 February 2024; Defense Federal Acquisition Regulation Effective 22 January 2024; and Department of the Air Force Federal Acquisition Regulation AFAC 2023- 0707, Effective 07 July 2023.

Notice to Offerors: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs associated with this solicitation.

Quote SCHEDULE:

Potential Offerors shall include the total price to provide for all of the items listed below, on the following quote schedule. Offerors shall also include proposed delivery terms and shipping costs below.

Required features/characteristics:

IAW the Salient Characteristics (Attachment 2)

FOB Destination for delivery to: 319th CES

575 Tuskegee Airman Blvd.

Grand Forks AFB, ND 58205

Quote Schedule

Description Qty Unit Unit Price Extended Price

CLIN 0001 – Airfield Lighting Control and Monitoring System (ALCMS)

1 LOT

CLIN 0002 – Advanced Control Equipment

(ACE) 1 LOT

CLIN 0003 – Bid Option 1 - PAPI 1 LOT CLIN 0004 – Shipping & Installation 1 LOT

Total Price $

Delivery Date (No later than 90 days from the date of award):

*ALL QUOTES NEED TO BE VALID THROUGH 1 OCTOBER 2024*

*** To be considered for award: note that offerors must be actively registered with the US Government database System for Award Management (SAM) when submitting the quote or proposal. Vendors must be registered and/or enrolled in Wide Area Workflow (WAWF) for purpose of invoice/payment if awarded the contract. Please note WAWF is the ONLY ACCEPTABLE means of invoicing for payment and that no advance payments will be made. Vendors must provide their DUNS number, CAGE code, and confirmation of their registration in WAWF along with the quote. ***

“Registered in the System for Award Management (SAM)” means that—

(1) The Contractor has entered all mandatory information, including the unique entity identifier and the Electronic Funds Transfer indicator (if applicable), the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see Subpart 4.14), into the SAM;

(2) The Contractor has completed the Core, Assertions, Representations and Certifications, and Points of Contact sections of the registration in the SAM;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The contractor will be required to provide consent for TIN validation to the Government as part of the SAM registration process; and

(4) The Government has marked the record “Active”.

All questions are due no later than 10 AM Central Daylight Time, 19 August 2024. Quotes are due no later than 2 PM Central Daylight Time, 22 August 2024. Quotes shall be sent via e-mail to the contracting points of contact listed below.

Contracting points of contact:

SSgt Jacob Wood, Contracting Specialist, e-mail: jacob.wood.4@us.af.mil or (701) 747-5305.

MSgt Richard Walls, Contract Officer, e-mail: richard.walls.1@us.af.mil or (701) 747-3750.

Notice to Offerors: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation either before or after the closing date. In the event the Government cancels this mailto:jacob.wood.4@us.af.mil mailto:richard.walls.1@us.af.mil solicitation, the Government has no obligation to reimburse an offeror for any costs associated with this solicitation.

(5) The following commercial provisions and clauses are applicable to this acquisition:

52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Nov 2021) and its addendum on page 6 of this solicitation, 52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021) and its addendum on page 8 of this solicitation, 52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial Services (Nov 2021), 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services (Nov 2021) and its addendum on page 9 of this solicitation, and 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (Jan 2022).

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS

(a) Quote shall include the contractor’s Quote Schedule as follows:

(1) Contractor’s Unit and Total Price relating to each of the CLIN/Items above.

(i) Vendor must note that separate Contract Line Item Numbers (CLINs), are not prescribed for purpose of associated costs entailing taxes, fees, transportation, delivery, etc. Accordingly, quoted unit pricing for requirements at the CLIN level under this solicitation, shall be all inclusive of all associated costs (i.e. all material, transportation, labor, delivery, etc.)

(2) Discount for prompt payment – if any

(b) Company Point of Contact with name, address, email address, and telephone number.

(c) Photo depiction/schematics/samples

(d) Quotes must be valid for a period of no less than 60 days.

NOTE: Vendor specific terms and conditions that may be contingently proposed for subsequent inclusion into the contract will not be considered by the Government in its evaluation of quotations. This aspect also includes the Government’s exclusion from requests by vendors to enter into supplemental agreements from their respective company in order to conduct business under a resultant contract award.

Vendors that are not able to comply with the aforementioned conditions will be determined as noncompliant with the solicitation requirements and therefore may be removed from consideration for award.

ADDENDUM TO FAR 52.212-2, EVALUATION OF OFFERS

a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. The following factors shall be used to evaluate offers:

Technical Acceptability

Price

Award will be made to the offer that is the Lowest Price Technically Acceptable (LPTA).

b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

All additional provisions and clauses applicable to this Combined Synopsis/Solicitation are provided in Attachment 1 – Provisions and Clauses.: The full text of the FAR, DFARS, and AFFARS can be accessed at https:/www.acquisition.gov.

Attachment 2 – Salient Characteristics