1_-_FA465918R0002_Solicitation_Cover_Letter.pdf

DEPARTMENT OF THE AIR FORCE

319TH CONTRACTING FLIGHT (ACC)

GRAND FORKS AIR FORCE BASE, NORTH DAKOTA

6 August 2018

MEMORANDUM FOR PROSPECTIVE OFFERORS

FROM: 319th Contracting Flight

295 Steen Blvd., Bldg. 242

Grand Forks AFB ND 58205-6436

SUBJECT: FA465918R002, Snow Removal Services at Grand Forks AFB, ND.58205

1. The following guidance is provided to your company in an effort to clarify the award process utilizing trade off practices. This acquisition is issued as a 100% small business set aside. Our expectation is that each contractor performs a detailed analysis of the solicitation and addresses any issues and concerns regarding the solicitation to the Contracting Officer prior to proposal submission in accordance with FAR 52.212-1 Addendum, Instruction to Offerors.

2. Award shall be made using the Best Value Trade-off Source Selection Process—information is in

FAR 52.212-1 Addendum of the Request for Proposals (RFP). An assessment shall be conducted on the offeror's recent and relevant performance; hence; award may be made to other than the lowest past evaluated price based on their past performance. The basis for award is past performance will be evaluated on a basis significantly more important to price. The solicitation is a Request for

Proposal, a process by which the government may or may not conduct negotiations or discussions.

No formal bid opening will be held, and the results will be released after award.

3. In addition to implementing the Best Value Trade-off process, environmental compliance has been an ongoing consideration. Below guidance has been established outlining the standards that must be complied with:

Offerors are reminded of the environmental requirements contained in the solicitation to comply with all applicable federal, state, and local environmental statutes and regulations. In addition to the scrutiny of the civil environmental regulatory and enforcement agencies, environmental compliance incidental to Air Force activities or on Air Force property is subject to Air Force scrutiny. The Air Force routinely investigates environmental violations and cooperates fully with civil authorities to secure remedies and discourage future violations. Failure to comply with environmental statutes and regulations can subject the contractor to criminal and civil penalties and/or contractual sanctions including, but not limited to, termination, suspension, and debarment, and adverse past performance assessment.

4. In accordance with FAR 52.204-7(b), a prospective awardee shall be registered in System for

Award Management (SAM) database prior to award. Registration may be accomplished at the web site: www.sam.gov.

5. All proposals or amendments in response to this solicitation should be mailed to Mr. Jeremiah

Snedker and/or SSgt Irinieta Tabuyaqona . The proposal may also be mailed to:

319th Contracting Flight

Attn: SSgt Irinieta Tabuyaqona

295 Steen Blvd., Bldg. 242

Grand Forks AFB, ND 58205-6436.

Hand carried proposals must be delivered to a representative of the 319th Contracting Flight, at:

295 Steen Blvd., Bldg. 242

Grand Forks AFB, ND 58205-6436.

The sealed envelope or package used to submit the proposal must show on the outside the time and date specified for receipt, the solicitation number, and the name and address of the offeror. This will make administrative personnel aware that they are in receipt of a proposal.

6. The referenced solicitation can be found at the FedBizOpps Website (https://www.fbo.gov/). It is the contractor’s responsibility to check the FedBizOpps Website regularly for any amendments and/or changes to solicitation.

7. A site visit for this project has been scheduled for 20 August 2018, 10:00 AM (CST). See

AFFARS 5352.215-9001, Notice of Pre-Bid/Pre-Proposal conference of this solicitation for more information.

8. If you have any questions contact SSgt Irinieta Tabuyaqona at phone: 701-747-3904, Email:irinieta.tabuyaqona.1@us.af.mil or Mr. Jeremiah Snedker at phone: 701-747-5299, Email:

jeremiah.snedker@us.af.mil.

GRAHAM PRITCHETT

Contracting Officer https://www.fbo.gov/ mailto:jeremiah.snedker@us.af.mil