UPS_SOW_revision,_CAO_12_Sep_18.pdf

STATEMENT OF WORK

Uninterrupted Power Supply Maintenance at Grand Forks AFB, ND

21 May 2018

1.0 - SCOPE OF WORK

The Contractor shall provide all personnel, equipment, tools, material, supervision, and required services necessary to perform scheduled preventative maintenance and unscheduled corrective maintenance needed on four uninterrupted power supply (UPS) units at Grand Forks Air Force Base (GFAFB), ND. Once the repairs and/or routine maintenance is complete, the contractor will also be responsible for removing all waste associate with their work. This will be an all-inclusive maintenance contract that must include the following:

1.1 - CONTRACT COVERED UPS UNITS

The four following UPS units will be covered by this contract:

1) Mfr: Eaton Co. Part#: 9390-40-80 Serial#: EY301CBA05 Config PN: TB0411320020010 Location: ATC Tower bldg. 699, rm. 123

2) Mfr: Eaton Co. Part#: 9155-12-15 Serial#: BD211FBB03 Config PN: K41212000000000 Location: TACAN bldg. 877

3) Mfr: Eaton Co. Part#: 9390-40-80 Serial#: EE203CAB02 Config PN: TB0512321131010 Location: DASR bldg. 891

4) Mfr: Eaton Co. Part#: 9155-15 Serial#: BM064FBB03 Config PN: K41511030000000 Location: GATR bldg. 834

1.2 - SCHEDULED PREVENTATIVE MAINTENANCE

Preventive maintenance will be in accordance with (IAW) UPS maintenance industry standards and practices, but require scheduled maintenance a minimum of once annually. The contractor will coordinate preventative maintenance performance dates and times with the facility manager 14 days in advance as needed. For preventative maintenance visits, the contractor may be required to work flexible hours Monday through Friday, except days the base is shutdown as outlined in the contract clauses. Accommodations for scheduling can be made as long as they are coordinated with the facility manager of the UPS locations.

1) DASR (891), GATR (834), and TACAN (877)

A. Contractors will not visit the DASR (891), GATR (834), and TACAN (877) Facilities without a RAWS escort. The RAWS facility manager can be contacted at (701) 747- 3866.

B. If contractors perform maintenance on UPS and the system can be placed in bypass, with associated equipment power not affected, then maintenance can be conducted during duty hours of 0730 - 1630 local. RAWS will notify the contractor of approved downtime hours.

C. Generators will not require running if the associated equipment has approved downtime.

D. In the event of a loss of commercial power, RAWS work center will need to coordinate with CES/Power Pro to have facility generators ran while the UPS is in bypass mode for the duration of the maintenance.

2) If UPS maintenance requires associated equipment to lose power, RAWS will coordinate work to be accomplished, with the approved of AOF/CC and/or the ABW/CV.

A. If associated equipment requires downtime and it cannot be accomplished during no- NOTAM time, then RAWS will coordinate with the local AOF/CC and Tower/RAPCON Chief Controller (CCTLR) to submit for ABW/CV approval for equipment downtime during duty hours 0730-1630 local.

B. Generators will not require running if the associated equipment has approved downtime.

3) Tower/RAPCON UPS (699)

A. The contractor will coordinate maintenance visits with the facility manager or Tower/RAPCON CCTLR at (701) 747-6046/5392/3345.

B. The Facility Manager and Tower/RAPCON CCTLR shall determine whether the facility should switch to generator power for the duration of maintenance depending on the type of maintenance to be accomplished.

C. If the decision is made to switch to generator power, the facility manager and/or Tower/RAPCON CCTLR shall notify CE/Power Pro to transfer power prior to UPS maintenance.

1.3 - UNSCHEDULED CORRECTIVE MAINTENANCE

1) The contractor must be available seven days week, 24 hours per day, for on-call corrective maintenance, labor, reimbursable parts, and reimbursable expenses for the UPS electronics. No longer than an 8-hour response time from time of call for repair of electronics or batteries.

Maintenance and labor costs for the electronics will be at the cost of the contractor. Parts and electronics will be reimbursable by the government up to the quoted Not-to-Exceed (NTE) amount.

1.4 - UPS BATTERIES

1) The maintenance contractor will identify batteries that require replacement to the facility manager. The government will purchase replacement batteries separately from this maintenance contract. Batteries will be provided by the facility manager in a timely manner to the contractor.

1.5 - UPS MONITORING

1) E-notify remote UPS and battery monitoring for all buildings (24x7 real-time monitoring of the UPS and battery systems by trained Eaton product technicians). Identify problems before they become load-loss events to save money, increase power reliability, and reduce down time of the critical systems. It must collect performance data and evaluate the health of the UPS by comparing current and historical performance data saved on the system's hard drive with specified parameters. Utilize analyzed data to make accurate performance reports of the UPS' status, and provide monthly e-mail reports to the facility manager detailing the UPS performance and alarm history.