Question-Answers.pdf

Questions & Answers

Q. Are regular, in-person visits (corporate oversight) a requirement of this contract? How often does the incumbent meet with Contracting in person?

A. See Quality Assurance Surveillance Plan (QASP) para 4.2. The multi-functional team shall conduct periodic progress meetings, not less than Semi Annually, to review the contractor’s performance. There is not a current FMO contract in place.

Q. Does the person conducting the COMs have to be a qualified painter, or paid according to painter wages on the Wage Determination?

A. Painting for COMs must be performed in accordance with the Performance Work Statement. The person doing painting for COMs must be paid according to the most current Wage Determination.

Q. What is the turn-over rate of the rooms?

A. The turn-over rate for the dorm room is an average of 1-3yrs.

Q. Is a full-room painting required after each change of occupancy? (Some military regulations stipulate a full paint job for every 3rd occupant.)

A. A full-room painting is not required after each change of occupancy. The amount of painting done in each room will be determined by the condition of the room by the Airman Dorm Leader (ADL).

Q. How far from the FMO Building is the DRMO?

A. There is not a DRMO office on GFAFB. However, there is a person in Logistics Readiness Squadron (LRS) that acts as the local liaison for the Minot DRMO office. Items to be sent to DRMO are moved and stored in building 408.

Q. Would you kindly provide clarification regarding FAR 52.212-1 -- Instructions to Offerors – for two items.

1) First, please note that paragraph (c) has been highlighted to note the addendum – we will hold our price firm for 90 days rather than 30 days. Please confirm that the 90 day price hold is what you are looking for from offerors.

A. 1) We are looking for 90 days.

2) Second, note that paragraph (b)(4) requires a technical description. The Solicitation instructions indicate that we are to submit past performance and pricing (constituting two volumes). However, this reference to the addendum calls for a technical description. Please advise if we are to provide such a technical description. And if so, where will include that technical description?

A. 2) The response of the contractor should consist of Price Proposal and Past Performance Information.

Q. Approx how many work orders are submitted for repairs of furniture during a month?

A. There has been an average of 10 per month for the last year submitted from the dorms.

Q. Approximately how many COM work orders are submitted for repairs of furniture during a month?

A. COM work orders are not submitted to repair furniture; however, furniture can be repaired during a COM when identified.

Q. Are all required items for work reimbursable? i.e., tarps, tape, brushes and rollers.

A. See PWS para 1.2. Tools/items to repair furniture and appliances are not considered a work reimbursable. A work reimbursable would be any item needed to get the furniture/appliance working correctly again. COM is under CLIN X003 and is not considered a work reimbursable (CLIN X002).

Q. Is there a list of the current approved supplies?

A. There is not an approved supply list.

Q. Is there a current stock of COM replacement items?

A. No, COM is a new requirement.

Q. What is the breakdown of rooms per building?

A. Bldg 319 (Barnes Hall) – 136 rooms Bldg 222 (Gray Hall) – 68 rooms Bldg 221 (Bunch Hall) – 68 rooms Bldg 217 (Eielson Hall) – 70 rooms Bldg 213 (Kollinger Hall) – 70 rooms

Q. Reference Amendment 0001, CLIN X003 Price Schedule: Please expand on the descriptions provided in the recently posted Price Schedule. Which of the forty seven (47) listed items would be considered “Remove and Replace”, “Remove, Repair and Replace” or “Remove, Clean and Replace”?

A. See Appendix 2. As a minimum, the items on the following checklists shall be checked when performing subject dormitory COM. All items shall be repaired, replaced, adjusted, painted/refinished, caulked, and/or cleaned as needed.

Q. Reference PWS paragraph 1.2. Control and Disposition of Assets: The third sentence from the end of this paragraph states “ Parts and materials needed to repair furniture, appliances and COM will be 100 percent reimbursed under the FMO reimbursable line item. Who is responsible for the items necessary outside the three categories listed above, to include electrical parts and fixtures, plumbing parts and fixtures, blinds, rods, cabinets, etc.?

A. See changes in PWS para 1.2 Control and Disposition of Assets. All above mentioned items are included in the price schedule for COMS (see amendment 1 CLIN X003 Price schedule) and are only used in completing a COM. These items will be billed under CLIN X003 after completion of a COM. The Government will be responsible for items outside of furniture, appliances and COM.

Q. Reference PWS paragraph 1.3. Carpet and Rug Cleaning: Please provide the square footage of carpets and/or rugs in the common areas, that include hallways, kitchens, dayrooms and entry areas that will require cleaning at least semi-annually.

A. Estimates of square footage of dorms:

Bldg 319: Hallways – 7310 sq. ft, Dayrooms – 1094 sq. ft., & ADL Office – 175 sq. ft.

Bldg 213, 217, 221, 222: Hallway carpets and (3) day rooms – 3485 sq. ft. each & ADL Office 180 sq. ft.

Q. Please confirm the required number of copies of Part 2 – Past Performance that the offeror must submit.

A. Only one copy of the past performance survey is needed.

Q. PWS Section 1.1 Furnishing Management: Please provide historical workload data for regarding requests, receipts, issues, delivery/pick-up etc.

A. Current contract year has included 204 deliveries and 99 pickups. Request, receipts, and issues all follow under deliveries and pickups because they do not specifically get tracked.

Q. PWS Section 1.2 indicates that contractor must have on hand sufficient backup stock. Also parts and materials are reimbursed 100%. Therefore, are parts and materials reimbursed when purchased for stock or when used on a repair?

A. Parts and materials are only paid for when it is being used. Stock is the responsibility of the contractor.

Q. PWS Section 1.5. Please provide historical data or estimates for the number of COMS to be performed.

A. There is an estimated amount of 150 to 180 personnel that leave the dorms every year. Not all rooms will require a COM; however, a fair estimate of that number would around 100-120 COMs a year.

Q. PWS Section 1.8.2. This section references Wood, natural finish (except floors), however in the paragraph it references floor sealer and floor finish. Are floors to be sealed and finished under the Basic Interior Painting, Item 2?

A. This item has been removed from PWS, See revised PWS.

Q. Is the contractor to provide maintenance on the appliances listed in section 3 of the government furnished equipment list? The quantities on some of these items seems to indicate that the equipment is in the commons areas and therefore would never be part of a COM.

A. Yes, contractors are responsible for all appliances in section 3, and will be completed when deemed necessary by ADL-COR.

Q. Is internet service provided on the government computers for use by the contractor?

A. IAW PWS Government Furnished ADPE: Access to the base internet/LAN will be provided for Government furnished ADPE equipment.

Q. PWS Section 1.5. - Is the number of days calculated by using workdays or calendar days?

A. It is calculated by work days not calendar days.

Q. There were some areas of wall paper that were identified during the site visit. During the COM, will this wallpaper be replaced or removed and painted? If so, what line item will this be charged by the contractor?

A. Wall paper will not be replaced, if needed it will be removed and painted. The line item that will be used will be CLIN X003 Unscheduled Maintenance.

Q. Please provide workload data on furniture repair within the last contract year.

A. The average for the past year is 100 repairs.

Q. Please clarify, COM Cleans, Can you provide a checklist as to requirements.

A. See PWS para 1.5.1

1. Dust/Wipe down all furniture countertops and window sills

2. Clean inside windows and blinds

3. Wipe down all room appliances

4. Clean sinks

5. Vacuum Floor

Q. Please provide the name of the contractor currently providing semi-annual carpet cleaning.

A. There is not a current contract set up for this.

Q. Since supplies and services are 100% cost reimbursable, will the government be providing a dollar amount/plug number for clin 0002?

A. See Amendment 1 Price Schedule CLIN X002 amount is NTE $48,000.

Q. Reference CLIN X003. Will the government be providing a plug number for offerors to use or shall we leave the amounts blank?

A. Contractors will need to add prices to the price schedule added with Amendment 1.

Q. Reference PWS Paragraph 1.3. Is carpet and rug cleaning covered under reimbursable CLIN X002?

A. See amendment 1. Carpet and rug cleaning is covered under CLIN X001.

Q. Reference PWS Paragraph 3.6.1. Is It mandatory to have a person physically present in the FMO office from 7:30 am to 4:30 pm, Monday - Friday?

A. No, all members can be out on a call at the same time. It is recommended that contractors have a cell phone and a phone in the office with message taking capabilities.

Q. Reference PWS Paragraph 1.8. Does painting of dorm rooms come under the Davis Bacon Act (DBA)?

If so, please incorporate a DBA Wage Determination into the solicitation.

A. Davis Bacon Act Wage Determination ND130013, dated 03/08/2013 has been added to the solicitation and will be used during COM (CLIN X003) painting.

Q. Is all work under PWS Paragraph 1.8 and subparagraphs covered under reimbursable CLIN X002 or Unscheduled Maintenance CLIN X003?

A. Paragraph 1.8 and subparagraphs in the PWS are covered in Unscheduled Maintenance CLIN X003.

Q. Is all COM work covered under reimbursable CLIN X002 or Unscheduled Maintenance CLIN X003?

A. All COM is covered under Unscheduled Maintenance CLIN X003.

Q. Reference PWS Paragraph 1.7. What is the allowable downtime for COM turnover?

A. IAW PWS Paragraph 1.5 COMs shall be completed within 7 days after the resident finals out of the room.

Q. Reference CLIN X003. This item states “See attached pricing schedule.” However, the pricing schedule was not provided. Please provide.

A. See amendment 1 Pricing Schedule has been included.

Q. Will the contractor be allowed to use the base environmental office’s Hazardous Waste collection, storage and disposal for hazardous waste generated directly in support of this contract?

A. Yes, see Paragraph 5 in the PWS for more information.

Q. Does the FMO warehouse have a loading dock or ramp?

A. Yes, there is a loading dock available in the front of FMO.

Q. Does the GFE High Lift Pallet Jack reach all storage levels and racks? If not, please describe the storage areas that it can’t reach.

A. The High Lift Jack does not reach the top tier of the storage racks.

Q. Is banding equipment and material available as GFE?

A. Banding equipment/material is not provided as GFE.

Q. Are pallets available as GFE?

A. Pallets are not provided as GFE, but the contractor can use available pallets in the warehouse.

Q. What plans exist that may require the contractor to perform a large-scale movement of furnishings, perhaps associated with a dorm renovation, and what would be required of the contractor for such abnormal occurrences? Would the contractor still be required to perform a complete dorm upload or download within the 3-days depicted in the Services Summary for furniture moves?

A. There are no plans for this, but if this did happen the contractor would coordinate with the ADLS for the mass move.

Q. PWS paragraph “1.8. Paint”, indicates that, “basic interior painting during COM and service calls is a reimbursable line item,” yet CLIN 0003 (and similar option CLINS) asks the contractor to bid “Unscheduled Maintenance, …includes COM and paint.” Please clarify the contractor’s responsibilities regarding paint materials, paint labor, and bid proposal requirements to address all painting.

A. PWS has been amended see new PWS. Paint can be accomplished during COM only.

Q. PWS paragraph 1.8.3 tells the contractor to provide a list of supplies to be utilized during the contract period. Please confirm that the supply list should be the contractor’s estimate to paint approx. 10-room per month (CLIN 0003) with government furnished supplies?

A. An estimated amount of supplies does not need to be included on this, just the supplies: product name, manufacturer, item use, disposal procedures if material remains after usage, and storage of item.

Q. Section 1 (Description of Services), and 1.1. (Furnishings Management) reference AFI-32-6004, regulatory guidance for Furnishings Management Operations for Grand Forks AFB Dormitories and Fire Department. AFI-32-6004 Furnishings Management regulation also involves support to “lodging” facilities. The offeror understands the COM and/or Dormitory support requirements to be separate from Lodging facilities. Is it the government’s intent to require offerors to provide support to lodging facilities as well? If so, will the government provide any additional details?

A. The contractor is not required to maintain lodging facilities.

Q. Section 5.1.2 indicates a requirement for the contractor to perform Freon recovery. Section 6.2 (Government Provided Equipment), appendix 6 indicates equipment to be provided to the contractor.

Will the government specify if there is HVAC equipment available to the contractor to perform this work (Freon Recovery) and what the equipment consists of?

A. Contractors are responsible to complete Freon recovery, but the government does not provide the necessary equipment to complete this task.

Q. Section 7.0 (Appendices – Government Furnished Facilities FMO) indicates that facility number 408 is both a Furnishings Management Office and Warehouse. Other than facility / building number 408, will the government clarify if there is any additional FMO offices, Office space, Shops, and or Warehouse space that the contractor will be responsible for?

A. The contractor is not responsible for any other buildings or areas besides the FMO space in building 408.

Q. What is the approximate number of gallons of paint required per quantity of Change of Occupancy Maintenance (COM) requirements annually (reference PWS 1.8)?

A. There is not any data currently available because COM for the dorm rooms is a new requirement.

Q. What is the average number of unserviceable, condemned items per quantity of turn-ins to DRMO annually (reference PWS 1.1)?

A. This depends on whether items were purchased to replace older items. On average, 25 items per year were sent to DRMO without a major purchase. In 2012, when a major purchase was made to replace older items, there were approximately 162 items turned into DRMO.

Q. May we have the name of the incumbent contractor currently performing this work?

A. JoAnne Johnson Contracting, LLC is the current contractor completing the FMO services as part of MFH Maintenance/Management contract.

Q. May we have the current fiscal year dollar value of the contract?

A. FMO is a part of another contract (Military Family Housing Maintenance/Management), so there is not a current dollar value for just an FMO contract.

Q. Is the ACES system currently in use or is this new for this contract period?

A. Yes, the current contractor uses the ACES system.

Q. Please confirm our understanding that the contractor is to keep inventories of all dorm rooms as well as the FMO warehouse

A. Yes the contractor is responsible to keep an inventory on all dorms, fire department, and the FMO warehouse. This will be completed by using ACES.

Q. Do you have workload statistics to show on average the total number of work orders per month. Do the statistics differentiate between maintenance/repairs vs. delivery and pick up of furnishings?

A. The averaged per month for the past year: 17 deliveries, 9 pickups and 10 repairs; there is also an average of 140 preventive maintenance items per month.