SOW.doc

PERFORMANCE WORK STATEMENT

FOR

INSPECTION, CLEANING & MAINTENANCE OF

OIL/WATER SEPARATOR SYSTEMS,

GRIT CHAMBERS, GREASE TRAPS and

USED VEGETABLE OIL

Grand Forks A.F.B., North Dakota 16 July 2009

DESCRIPTION OF SERVICES

FOR

INSPECTION, CLEANING AND MAINTENANCE OF OIL/WATER SEPARATOR SYSTEMS,

GRIT CHAMBERS, AND GREASE TRAPS

1. BASIC SERVICES. The contractor shall inspect, clean, repair, and maintain oil/water separator (OWS) systems, grit chambers, grease traps and collect/dispose of used vegetable cooking oil at Grand Forks Air Force Base (GFAFB), North Dakota.

1.1. SPECIFICATIONS AND DESCRIPTION OF WORK. The contractor shall provide all management, labor, equipment, tools and supplies necessary to inspect, clean, repair, and maintain oil/water separator systems, grit chambers, vegetable oil and grease traps, at Grand Forks AFB, North Dakota. Work shall comply with government and commercial standards and be in accordance with all Federal, State, and local regulations. The estimated quantities of work are listed in Appendix B, titled Workload Estimates. The contractor shall submit reports and documentation as identified throughout this Performance Work Statement (PWS).

1.2. OIL/WATER SEPARATOR SYSTEMS/GRIT CHAMBERS.

1.2.1. Inspection: The Contractor shall inspect all devices listed in Appendix C according to the frequency given for each device. The contractor shall use an American Petroleum Institute (API) calibrated stick, with a detection paste such as Color Cut, for measuring the thickness of fluids and sludges in each chamber. Based on the inspections, Contractor shall submit an inspection report to include device location, device type, device condition, service recommendations, and all items inspected for each device. Service recommendations shall include cleaning and repair recommendations. The Contractor shall submit all inspection reports to the QAP within 14 days the completion of an inspection event.

1.2.2. Sampling & Analysis. Prior to pumping and cleaning each OWS and Grit Chamber, the Contractor shall take adequate, representative samples of each device (one (1) liquid and one (1) solids), and upon the QAP’s request, split the samples with the QAP. The Contractor shall have his samples analyzed by an independent NDDH certified lab for the parameters identified in Appendix C. If an OWS is associated with a Underground Storage Tank (UST) which is a product recovery tank, the UST contents must be sampled also. The QAP may waive the sampling and testing requirement if the contents are not suspected to be hazardous based on previous test results or activities that contribute to the waste stream. No OWS or Grit Chamber shall be pumped or cleaned until the sampling results have been received and authorization has been given by the QAP.

a. Methods. The sampling methods and test equipment used shall conform to procedures described in Test Methods for the Evaluation of Solid Waste, Physical/Chemical Methods, SW-846, (latest edition) or Standard Test Methods for Chlorine In Used Petroleum Products, ASTM Method D 5384-95.

b. Bottles. All bottles used for sampling must be laboratory furnished specifically for each sample taken. Each shall have QA/QC trip blanks (Sterile bottle that will accompany and come in contact with every environment and substance that sample bottle does, for laboratory comparison) that accompany sample bottles in their entirety from laboratory to sample site and back to laboratory. No samples are to be taken without the proper trip blanks. All sample bottles with trip blanks shall be ordered only when a sample is requested to prevent analysis inaccuracies and or false readings.

c. Bottle Labels. Labels shall be legible and securely attached to each sample bottle. Label information shall include not less than: Device number, date and time sample was collected, and sample identification number. A laboratory-provided Chain of Custody form and QA/QC trip blanks shall accompany all samples collected.

d. Parameters. Contractor shall have the analysis identified in Appendix C performed on all samples:

e. Results Reporting. All test results, Chain of Custodies, and EPA hazardous waste numbers (if applicable), shall be included in a Sampling Results Report and submitted to the QAP within 30 days after sampling.

1.3. OWS & GRIT CHAMBER CLEANING. An OWS or Grit Chamber may be cleaned after the QAP has reviewed the service recommendations and sampling results, and has approved the cleaning process to commence. The liquids resulting from the cleaning process shall be appropriately handled and disposed based on the characteristics of the original liquid/solid in the device.

1.3.1. OWS & Grit Chamber Waste Handling: Non Hazardous Waste.

1.3.1.1. Liquid Waste.

a. Water. Non Hazardous water that has no visible sheen will be pumped out, then transported and discharged into the base’s sanitary sewer by the Contractor. Upon QAP approval, the water may be discharged to the outlet side of the separator/grit chamber, providing there is no sheen. When requested by QAP, during discharge of non-hazardous water, the Contractor must provide a one gallon sample from the last one third of discharge. The truck(s) used for water transport shall be marked as such and shall not be used for any other materials.

b. Petroleum Contaminated Water. Water that is contaminated with petroleum shall have the sheen removed by padding, filtration, etc. and then be transported to the sanitary sewer location at facility number 6245. Upon QAP and/or CEVC approval, the water may be discharged to the outlet side of the separator/grit chamber, providing there is no sheen.

c. Petroleum Products. The Contractor will transport recovered non-hazardous petroleum products off-site as off-specification oil to an EPA approved used oil burner owner/operator. The contractor shall submit to the QAP within 7 days a record for each shipment of used oil. These records may take the form of a log, invoice, manifest, bill of lading, or other shipping document. Records for each shipment shall include the following information:

1. The name and address of the transporter

2. The name and address of the burner owner/operator

3. The EPA identification number of the transporter

4. The EPA identification number of the burner owner/operator

5. The quantity of used oil shipped

6. The date of shipment Before the contractor transports the first load of used oil to a burner owner/operator, the contractor will provide to the Contracting Officer a one time written and signed notice from the burner owner/operator certifying that:

1. The burner owner/operator has notified EPA stating the location and general description of the used oil management activities; and

2. The burner owner/operator will burn the used oil only in an industrial furnace or boiler identified in 40 CFR 279.61(a).

1.3.1.2. Solid Waste.

a. Sludges/Solids/Grit Removal and Disposition. Contractor shall contact 319 CES/CEVC prior to disposal of solids for land treatment facility access and location to spread waste. The contractor shall spread non-hazardous solids on the base’s land treatment facility in an even lift not greater than 4 inches in depth. The contractor shall then till the solids into the underlying soil after every load.

1.3.2. Hazardous Waste Handling. The Contractor shall comply with all applicable requirements of Grand Forks AFB Hazardous Waste Management Plan (HWMP), 319 ARW Plan 7042-04. The Grand Forks AFB HWMP can be reviewed at the Grand Forks AFB Environmental Flight, 319 CES/CEV offices. Contractor shall transport hazardous waste, as defined in 40 CFR 261, or as defined by applicable State and local regulations, to the designated storage area at Grand Forks AFB, ND. All containers used to accumulate, store, or transport hazardous waste shall be new and unused or certified reconditioned that must have the appropriate U.N. certification and are marked with appropriate information showing they conform to U.N. and DOT standards. All containers shall be free of rust and dents. Containers larger than 55 gallons shall not be used. All containers will be inspected by designated storage area personnel and 319 CES/CEV prior to turn in to the designated storage area for disposal. Waste in unacceptable containers, judged by designated storage area personnel or 319 CES/CEV, shall be over-packed or transferred to appropriate containers by the Contractor at no expense to the Government. The designated storage area will not accept waste that is not properly containerized. Contractor will weigh all drums of hazardous waste prior to turning in. Scales will be made available for the Contractor to use. All hazardous waste shall be properly containerized, accumulated, and stored prior to turn in. Disposal costs of hazardous waste will be funded by Grand Forks AFB. The Contractor must coordinate with 319 CES/CEV prior to accumulation, storage and transportation of hazardous waste. The Contractor shall not combine petroleum, non-hazardous waste, and hazardous waste together or any combination thereof.

1.3.3. Cleaning of Walls, Ceilings, and Floors. Once the waste has been pumped out, contractor shall remove all remaining sludge and debris. Walls, ceilings, and floors shall be scrubbed or pressure washed if needed to remove debris. The contractor shall obtain water for the execution of this contract at facility 328 or alternate location as directed by QAP. If a hydrant is used the contractor shall use a contractor provided backflow preventer.

1.3.4. Returning Device to Operational Condition. Contractor shall refill appropriate devices with a sufficient amount of water to ensure immediate unit operability following waste removal and cleaning.

1.4. ALTERNATE REMOVAL, CLEANING, AND DISPOSAL. The Contractor may submit a cleaning and disposal plan to the Contracting Officer for review and approval that differs from that which has been stated previously in this section. The submitted plan may make use of specialized equipment or unique methods available to the Contractor but shall not incur any additional cost to the government.

1.5. MAINTENANCE & REPAIR OF OWS & GRIT CHAMBERS. The contractor shall perform minor maintenance and repair on OWS systems and Grit Chambers when directed and approved by the QAP for items less than $2,500.00. Larger maintenance and repair items must be approved by the contracting officer.

1.6. Records and Disposition. The contractor shall provide a monthly report to the QAP detailing all work accomplished during the month. All reports shall be submitted by the 2nd workday of each following month. Contractors will comply with the Privacy Act of 1974 (the Act) and AFI 33-332, the Air Force Privacy Act Program and the agency rules and regulations issued under the Act in the design, development or operation of any system of records. Operation of a system means performance of any of the activities associated with maintaining the system of records, including the collection, use and dissemination of personal information. Systems of Records on individuals are defined as a group of any records under the control of an agency from which information is retrieved by the name of the individual or by some identifying number, symbol or other identification unique to the individual. The Functional Area Records Manager (FARM) will attend QAP scheduled Records Management Orientation Training conducted by the Base Records Manager. All records generated during the performance of a contract for outsourced functions are considered to be government records and will be turned over to the government upon termination of the contract. Contractor generated electronic records created and maintained in performance of the contract will be maintained in the command approved and certified Records Management Application (RMA). Electronic records returned to the government after execution of their contract will be in the authorized RMA and electronic media as specified in the PWS.

1.6.1. Records are considered to be all books, papers, maps, photographs, machine-readable materials or other documentary materials, regardless of physical form or characteristics, made or received by any agency of the US government under federal laws, or in connection with the transactions of public business, and preserved or appropriate for preservation by an agency, or its legitimate successor, as evidence of the organization, functions, policies, decisions, procedures, operations or other activities of the government or because of the informational value of data in them. This includes all electronic records which must meet the requirements of DODSTD5015.2.

1.6.2. Contractors performing outsourced functions will comply with the following Publications, as applicable:

AFMAN 37-139, Records Disposition Schedule. (AFMAN 33-339 will replace AFMAN 37-139 upon publication).

AFI 33-322, AF Records Management Program.

AFMAN 37-123, Management of Records. (AFMAN 33-323 will replace AFMAN 37-123 upon publication).

DoD 5400.7/AF Sup 1, DoD Freedom of Information Act Program.

AFI 33-332, Air Force Privacy Act Program.

AFI 37-138, Records Disposition--Procedures and Responsibilities. (AFI 33-338 will replace AFI 37-138 upon publication).

DODSTD5015.2, Department of Defense Design Criteria Standard for Records Management Applications Functional Baseline Requirements.

Title 44, U.S.C. Chapters 29 (Records Management by the Archivist of the US and by the Administrator of General Services).

Title 44, Chapter 31 (Records Management by Federal Agencies) 3101-3107 (Federal Records Act of 1950).

Title 44, Chapter 33 (Disposal of Records 3301-3314).

Title 36 (Code of Federal Regulations), Chapter XII (National Archives and Records Administration, Subchapter B, Records Management).

41 CFR, Chapter 201 (Federal Information Resources Management Regulation (FIRMR)).

Title 8, GAO Policy & Procedures Manual for Guidance of Federal Agencies, Records Management.

Circular A-130, 25 Jun 93, OMB, Federal Information Resource Management (A-130) Revision.

Title 18 U.S.C. 2071, Concealment, Removal or Mutilation of Records.

DOD Directive 5015.2, Records Management Program.

1.6.3. Forms prescribed. AMC Form 14, Office of Record Staff Assistance Visit Report, is available electronically on the AMC Forms web site.

1.7. GREASE TRAPS.

1.7.1. Inspection. The Contractor shall inspect all Grease Traps listed in Appendix B according to the frequency given for each device. Based on the inspections, Contractor shall submit an inspection report to include device location, device type, device condition, service recommendations, and all items inspected for each device. Service recommendations shall include cleaning and repair recommendations. The Contractor shall submit all inspection reports to the QAP within 14 days the completion of an inspection event.

1.7.2. Cleaning. Pump out all grease and residues from trap; remove waste build up from trap or pit walls and all associated equipment within the pit. Flush down with water and pump out remaining residue as required by the unique configuration of the grease trap. Residual or recharge water must be higher than lower inlets. Clear all obstructions in inlet/outlet pipes to ensure unrestricted flow followed by treatment of live bacteria. The Contractor shall use live vegetative bacteria in floor drains, and grease traps during the performance of this contract. These bacteria must not contain solvents, de-greasers, or spore forming bacteria. The product must be certified non-toxic, non-corrosive, non-caustic, and free from Pseudomonas aeruginosa and Salmonella. The bacteria used must have been tested and approved for use by the North Dakota Department of Health. Transport all materials from grease traps to an approved off-base storage facility. Maintenance of traps and lines shall include, but is not limited to, routing, pumping, and cleaning to provide clean, free-running grease trap systems. The Contractor shall respond within 24 hours after being notified by the Contracting Officer or QAP of a problem in a building, grease trap, or associated line maintained under this contract. Contractor shall submit a cleaning report to QAP within 14 days of cleaning. Performance shall be in strict accordance with the standards herein and all current local, state and federal regulations.

1.8 Collect and Dispose of Used (cooking) Vegetable Oil

1.8.1. Collection and Disposal. Contractor shall collect and dispose of used vegetable oil from government provided 300 gallon cooking grease containers with secondary containment quarterly with the exception of B105, B105 shall be done every 8 weeks. Contractor shall ensure containers are functional and clean, contractor shall immediately clean any spilled grease during the collection process. Contractor shall respond to service containers within 12 hours of notification by the government that collection and disposal is required. (See 1.11)

1.9. MAINTENANCE & REPAIR GREASE TRAPS. The contractor shall perform minor maintenance and repair on Grease Traps when directed by and approved by the QAP for items less than $2,500.00. Larger maintenance and repair items must be approved by the contracting officer.

1.10. SPILLS. The Contractor is solely responsible for immediate (24 hour) containment, cleanup, and disposal of any spills occurring in the performance of this contract. Any damage to include contaminated soil shall be the responsibility of the contractor to repair and/or remediate. Any site where a spill occurs shall be returned to its original condition. All costs incurred by the contractor due to the result of a spill shall be the contractor’s responsibility. In the event of a spill on Grand Forks AFB of any materials involved in this contract, the Contractor must immediately notify the Grand Forks AFB Fire Department by dialing 911 on any on-base phone or (701) 747-6304 from any commercial phone. Contractor shall also notify the Contracting Officer. The Contractor should be prepared to give the following information:

1. Contractor’s name

2. Location of spill

3. Number of injured persons and nature of injuries (if applicable)

4. Substance spilled

5. Source of spill

6. Approximate quantity of spill and current rate of spilling

7. Cause and time of spill

8. Extent spill has traveled

9. Waters which might be affected

10. Any action underway to confine or cleanup the spill.

1.11. EMERGENCY SERVICE CALLS. Normally, all work will be in accordance with the contractor’s work schedule. Unexpected services may be required in the event of natural disasters or other unscheduled repairs to pipes or other infrastructure involving oil/water separator systems, grease traps, vegetable oil and grit chambers. In the event that servicing is required outside the contractor’s schedule, the contractor shall begin the service within 12 hours after notification. On-call service shall be priced separately on bid schedule.

1.12. SAFETY AND HEALTH STANDARDS. The contractor shall initiate and maintain programs to comply with the provisions of Base regulations as well as the Occupational Safety and Health Standards Act concerning entry requirements in confined spaces and handling potential hazardous substances.

2.0. SERVICE DELIVERY SUMMARY.

Para. 1.7.2 Grease Traps 100% compliance after approval from QAP

Para. 1.7.2 Grease Traps 100% compliance, including top, bottom and side walls of each device

3.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The government will provide the following equipment, materials, and services.

Facilities: None

Equipment: None

Materials: The Government will provide (upon request) the Contractor all service history and maintenance records available for each device.

Services: The Government will provide reasonable quantities of all electrical power and water in all facilities to be serviced under this contract. The authorized water source is at bldg. 328 or as directed by QAP.

Emergencies: Phone number is 911 for police, fire, and medical emergencies.

4.0. GENERAL INFORMATION.

4.1. SUBMITTALS. The following schedule lists the submittals that shall be submitted to the Contracting Officer or QAP as applicable. Prior to pumping any waste, the Contractor shall be required to submit to the QAP a proposed work schedule to permit Government inspection at the work site while work is in progress. The proposed work schedule shall include date(s), time(s), and list sequential pumping by facility number(s). The Contractor shall not be allowed to begin work until his work schedule has been approved.

SUBMITTALS TO CONTRACTING OFFICER (CO)

SUBMITTALS TO QAP

Service Records -------------------------------------------------

As required

Manufacturer’s Data or Owner’s Manual of Pump Trucks (states intended design use, capability, and capacity) -----

Sludge and Liquid Quantities Pumped as Certified by Disposal Facility ----------------------------------------------

Prior to initial pumping of waste and before new equipment is used 14 days after waste disposal

4.2. Quality Assurance. The government will periodically evaluate the contractor’s performance by QAP(s) to monitor performance to ensure services are received. The government QAP will evaluate the contractor’s performance through intermittent on-site inspections, review of records, reports, logs, or by any means IAW the PWS. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality control inspections if performance dictates.

4.3. Government Remedies. The contracting officer shall follow FAR 52.212.4, Contract Terms and Conditions-Commercial Items (Oct 2003), for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

4.4. Hours of Operation. No contract maintenance shall occur during the hours before 7:00 A.M. and not after 5:00 P.M. on Mondays through Fridays, and none on weekends unless approved by the Contracting Officer or QAP.

4.5. Recognized Holidays. The contractor is not responsible to provide normal service on the following days: New Years Day, Martin Luther King Day, President’s Day, Memorial Day, Fourth of July, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Emergency services can be expected at any time.

4.6. Security Requirements. Contractor personnel shall apply for a base identification card to be carried while working on GFAFB. All Government properties (identification cards, restricted area badges, and privately owned vehicle (POV) passes shall be returned within 24 hours after employment is terminated. It is the responsibility of contract manager to retrieve, turn in, or report any loss or misuse of such items to the COR, and Base Pass and Identification office. AFFARS clause 5352.242-9000, Contractor Access to Air Force Installations, and GFAFB clause 5352.204-1000, Contractor Security Agreement, provide base access and security requirements. In addition, contractors shall follow guidance listed in Appendix I (pass and identification, consent to background checks, vehicle registration and anti-terrorism awareness training).

Work In Controlled/Secured Areas. The contractor will be escorted into controlled secured areas.

4.7. Performance of Services during Crisis Declared by The President and or Secretary of Defense. XXXXXXXXXXXXXXXXXXXXXXXXXX

4.8. Special Qualifications. Flight line/Base Operations drivers Training. Vehicle operators who will need to perform duties on the airfield shall be required to be flight line authorized. To do this, the Contractor shall obtain AF Form 171’s from the QAP, fill out one for each operator, and return to the QAP. The operators will then be scheduled for government provided training. Operators will not be allowed to operate equipment on the flight line without this training. Non-trained operators are not a basis for claims or non-performance. Each day, before driving on GFAFB flight line, each contractor vehicle operator shall report to the Chief, Airfield Management, in Bldg. 528, to receive driving instructions and passes as required. The contractor is responsible to ensure all employees posses required licenses for operating all equipment used in execution of this contract.

4.9. Reductions to contract price for non-performed, defective services, or late service. Shall be determined by the contracting officer individually as applicable to each instance at time of occurrence.

5.0. APPENDICES.

A. Technical Drawings & Maps

B. Workload Estimates C. Sampling Parameters

APPENDIX A

Technical Drawings & Maps

APPENDIX B

WORKLOAD ESTIMATES

DEVICE LOCATIONS AND DESCRIPTIONS

Quantities shown do not necessarily represent actual quantities of waste to be removed.

OIL WATER SEPARATORS

Appendix C

GRIT CHAMBERS

GREASE TRAPS

UST's CONNECTED TO OWS's

AFFF/SPCC TANKS

Used Vegetable Oil (V/Oil)

FREQ.

APPENDIX C

SAMPLING PARAMETERS

The following is a list of items that must be tested for on all samples.

RCRA HEAVY METALS. The following items will be tested: Arsenic, Barium, Cadmium, Chromium, Lead, Mercury, Selenium, and Silver

TEST METHOD. The test method for these items shall be Toxicity Characteristics Leeching Protocol (TCLP).

VOLITILE ORGANIC COMPOUNDS (VOC’s). The following items will be tested:

Chloroethane

Chloromethane Bromomethane Dichlorodifluoromethane Vinyl Chloride Methylene Chloride

Trichlorofluoromethane

1, 1-Dichloroethene

1, 1-Dichloroethane trans-1, 2 – Dichloroethene

Chloroform

1, 2-Dichloroethene

1, 1, 1, - Trichloroethane

Carbon Tetrachloride

Bromodichloromethane

1, 2 – Dichloropropane trans – 1, 3 – Dichloropropene

Trichloroethene

Chlorodibromoethane

1, 1, 2, - Trichloroethane cis – 1, 3 – Dichloropropene Bromoform

1, 1, 2, 2 – Tetrachloroethene

Tetrachloroethene

Chlorobenzene

Benzene

Toluene

Ethyl Benzene

1, 2 – Dichlorobenzene

1, 3 – Dichlorobenzene

1, 4 – Dichlorobenzene cis – 1, 2 – Dichloroethene

1,3 – Dichloropropane

1, 2, 3 – Trichloropropane

Allyl Chloride

1, 2 – Dibromoethane

Methyl Ethyl Ketone

Methyl Isobutyl Ketone

Tetrahydrofuran m-Xylene and p-Xylene o-Xylene

Cumene 1, 1, 1, 2 – Tetrachloroethane

1, 1 – Dichloropropene

Dichlorofluoromethane

Trichlorotrifluoroetane

Ethyl Ether

Acetone

Dibromomethane

2, 2 – Dichloropropane

Bromochloromethane

Methyl tert-butyl Ether

Styrene n- Propylbenzene

Bromobenzene

2 – Chlorotoluene

1, 3, 5 – Trimethylbenzene

4 – Chlorotoluene t – Butylbenzene

1, 2, 4 – Trimethylbenzene sec – Butylbenzene p – Isopropyltoluene n – Butylbenzene

1, 2 – Dibromo – 3 – chloropropane

1, 2, 4 – Trichlorobenzene

Hexachlorobutadiene

Naphthalene

1, 2, 3 - Trichlorobenzene

TEST METHOD. The test method for these items shall be SW 8021.

Reactive Sulphides

Reactive Cyanides TEST METHOD. The test method for these items shall be Gas Chromatograph Purge & Trap.