Section L- Gutter and Roof Repair (02).pdf

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L-1 GENERAL INSTRUCTIONS

L-1.1 The purpose of this solicitation is to notify prospective contractors on the performance of construction services for the repair and replacement of both the roofing and guttering for one building identified previously in the solicitation documentation and the Performance Work Statement.

Construction services shall be provided for and completed in one 120 day period.

L-1.2 The Government intends to award a single-award firm-fixed-price contract. The period of performance for this effort will be 120 days.

L-1.3 This is an all-electronic solicitation release. Hard copies are not available. The Government will post all information pertaining to the solicitation and award of this requirement to the Electronic Posting System, also known as SAM.gov. It is the responsibility of each offeror to review the web page for postings of amendments, updates or changes to current information.

L-1.4 Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

L-1.5 Communications: Exchanges of information between Government and offerors will be controlled by both the Contracting Specialist and Contracting Officer. Questions received, in writing, and subsequent answers will be posted to SAM.gov. Offerors are required to submit in writing all questions and requests for clarifications by 05/23/2024 NLT 5:00 pm. The decision whether to respond to questions and requests for clarifications made after this date shall be at the sole discretion of the contracting officer. Failure of a prospective offeror to submit any questions will be construed to mean that the prospective offeror fully understands all requirements of the solicitation.

Questions should be submitted via email to Makinsey.Fields@us.af.mil and Jarred.Gentile.1@us.af.mil.

L-1.6 Joint Venture Offerors: If the offeror is a joint venture, the offeror shall provide all required solicitation information for all parties including a copy of the joint venture agreement with proposal. The agreement shall include information, which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the joint venture.

Either party to the joint venture may submit performance information on behalf of the joint venture. Joint venture performance will be evaluated and rated based on either party’s performance. The SBA must receive Joint Venture Agreements prior to proposal due date and approved before award of a resulting contract. If a joint venture is contemplated, then the assigned SBA Business Opportunity Specialist must be advised as soon as possible.

Ensure the agreement is submitted to the Contracting Officer in sufficient time to permit a regulatory compliance review. Any corrections and/or changes requested must allow for review time by the Contracting Officer and SBA Business Opportunity Specialist before the proposal due date. No corrections and/or changes are permitted after the time for submission of offers.

L-1.7 Teaming/Partnering Offerors: If the offer is based on a teaming/partnering relationship, the offeror shall provide all required solicitation information for all parties including a copy of the teaming/partnership agreement. The agreement shall include information, which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering relationship.

L-1.8 Multiple Companies: If a company has multiple business ventures, only one of their business ventures will be allowed to submit a proposal.

L-1.9 Incurred Expenses: The Government is not responsible for any costs incurred or associated with preparation and submission of a proposal in response to this solicitation.

L-1.10 In compliance with FAR subpart 4.8, the Government will retain 1 copy of all unsuccessful proposals.

L-1.11 All proposals must be complete and respond directly to the requirements of this solicitation. Any commitments made in the proposal shall become a part of the resultant contract. Failure to comply with these instructions may result in the Government summarily rejecting the offeror’s proposal.

L-1.12 The project, price proposal, contract forms, performance references, and offeror information shall include the documentation listed below. The price proposal must be based on the offeror's proposal for the project as set forth in the solicitation documents (see Section J- List of Attachments). The government will evaluate the proposal in accordance with Section M- Evaluation Factors for Award

L-1.13 Contractor offers shall be submitted via email to Jarred.Gentile.1@us.af.mil.

L-2 PROPOSAL PREPARATION INSTRUCTIONS

L-2.1 Volume Organization: Proposals shall be submitted to the Government in 3 separate volumes as set forth below:

Volume Description Copies Reference

Paragraph I Contract Documents 1 L-2.2.1 II Past Performance 1 L-2.2.2 III Price 1 L-2.2.3

L-2.2 Volume Content

L-2.2.1 Volume I Contract Documents

L-2.2.1.1 SF1442 and Solicitation: Complete Blocks 14 - 20 (A - C) of SF1442 and all fill-in clauses in solicitation Sections I - L.

L-2.2.1.2 SF30, Amendment Form (If used): Complete Blocks 8 and 15 (A - C) for each amendment issued under this solicitation.

L-2.2.1.3 Clauses and Provisions: Offerors shall complete all areas contained in Administrative Data of Section Gand all other clauses and provisions, including exceptions or deviations, within Sections I, K, and L, as applicable to the offeror.

L-2.2.1.5 Joint Ventures and Teaming / Partnering Agreements: Joint ventures and teaming or partnering agreements must be disclosed and comply with Section K and Section L, paragraphs L-1.4 or L-1.5, as applicable, of the solicitation.

L-2.2.1.6 Proposal Documents. Submit all the required documents as specified in the drawing’s specifications.

L-2.2.2 Volume II Past Performance

L-2.2.2.1 Past Performance Information: Only references for relevant contracts are desired. Submit 1 copy.

L-2.2.2.2 Quality and satisfaction rating for contracts completed in the past 3 years: Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrate customer satisfaction with overall job performance and quality of completed product for relevant past efforts/contracts (similar in scope and magnitude of effort and complexities this solicitation requires). In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc.

L-2.2.2.3 Responsibility Determination. The Past Performance Information Retrieval System and Federal Awardee Performance & Integrity Information Systems as well any other Government-sponsored information available may be utilized to help make a responsibility determination in accordance with FAR Subpart 9.104.

L-2.2.2.4 Performance Surveys: The government will evaluate the quality and extent of offeror's performance deemed relevant to the requirements of this RFP. The government will use information submitted by the offeror and any other sources of information available to the Government to assess present/past performance. Provide a list of no more than 3, of the most relevant contracts performed for Federal agencies and commercial customers within the last 3 years. Relevant contracts include projects that are similar in scope and complexity of the subject project. The evaluation of past performance information will not take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. Provide the following information for each contract listed:

i. Company/Division name

ii. Product/Service

iii. Contracting Agency/Customer

iv. Contract Number

v. Contract Dollar Value

vi. Period of Performance

vii. Verified, up-to-date name, address & telephone number of the contracting officer

viii. Comments regarding compliance with contract terms and conditions

ix. Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

L-2.2.2.5 Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor's consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

L-2.2.2.6 Documents submitted in response to this solicitation must be fully responsive to and consistent with the following:

1. Requirements of the solicitation and Statement of Work (SOW), and government standards regulations pertaining to the Drawings and Specs.

2. Evaluation Factors for Award.

LI-2.2.3 Volume III- Price L- 2.2.3.1 Price Information: Unit and extended pricing for all Contract Line Item Numbers (CLINs) for the base and option periods found in Section B, Supplies or Services and Price/Cost of this solicitation are required to be submitted to the government for evaluation. A total price should also be included. Prices shall not extend past the second decimal point for unit and extended amounts. The proposed price shall include all personnel, supplies, services, management, overhead, other directs costs, G&A, and profit to fulfill the contractual requirements of the SOW and any attachments.

L- 2.2.3.2 CAGE Code, UEI Number, and business-size standard under the applicable NAICS of 238220.

L- 2.2.3.3 SF1442 and Solicitation: Complete blocks 14 -19, 20a. - 20c. and 30a., b.

and c. of the SF1442 as well as signing/acknowledging any amendments. In doing so, the offeror agrees to the contract terms and conditions as written in the RFP.

L- 2.2.3.4 Representations and Certifications: You must include all representations and Certifications with your quote or reflect they are completed in SAM.gov.

L- 2.2.3.5 All offers shall remain valid for 90 calendar days. Multiple offers will not be accepted.