Atch. 2. Amend_0003_Q&A_19Jul24.pdf

Part 2: Questions FA4626-24-Q-0036

CHANGE OF OCCUPANCY (COM) MAINTENANCE & MINOR MAINTENANCE

QUESTIONS & ANSWERS _ 19 JULY 2024

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TO SAM.GOV FOR THIS REQUIREMENT PLEASE EMAIL

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1. How did the Government figure the Full Fringe Benefit Cost Factor of 36.25%?

A. The Full Fringe Benefit Cost Factor of 36.25% was determined by the Office of

Management and Budget (OMB) Circular No. A-76, “Performance of Commercial

Activities, which requires agencies to use standard cost factors to estimate certain costs of government performance. These cost factors ensure specific government costs are calculated in a standard and consistent manner to reasonably reflect the cost of performing commercial activities with government personnel. Employee payroll includes employee’s filling status, gross pay, allowances, deductions, and extension.

See table 1 & 2:

Table 1 - Elements of the Civilian Position Full Fringe Benefit Cost Factor:

ELEMENT COST FACTOR

Insurance & Health Benefit 7.0%

Standard Civilian Retirement Benefit 26.1%

Medicare Benefit 1.45%

Miscellaneous Fringe Benefit 1.7%

Total Civilian Position Full Fringe Benefits 36.25%

Table 2 – EXAMPLE WAGES:

EMPLOYEE CLASS MONETARY

WAGE

FRINGE BENEFITS

36.25%

Total Cost:

Wage + Fringe (hrly. rate)

23130 – Carpenter (Maintenance) $25.10 $9.10 $34.20

23160 – Electrician (Maintenance) $35.03 $12.70 $47.73

23810 – Plumber (Maintenance) $33.85 $12.27 $46.12

Table 3 – Other Factors to consider when determining wages:

FACTOR PERCENTAGE or DOLLAR AMOUNT

Health & Welfare – EO 13706 $4.57

State Taxes Determined by State

Federal Taxes Determined by income bracket

Unemployment Insurance Tax 1.3% to 2.1% mailto:karen.broughton@us.af.mi

Part 2: Questions FA4626-24-Q-0036

2. Bid Schedule received from Amendment 2: What are the changes made in the Bid

Schedule?

A. To assist with calculating the total cost for each year, i.e., base, option period 1, option period 2, and each succeeding option year, a worksheet was provided for calculating the wages for 3 full time employees (FTEs). See the Bid Schedule –

Amendment 2 on SAM.gov.

3. Are 3 Full-Time Employees (FTEs) required or is it possible to employee 1 person capable of fulfilling all positions okay and hiring additional personnel as needed?

A. A total of 3 Full-Time Employees (FTEs) are required due to workload requirements as there is a minimum backlog of 20 rooms requiring maintenance. There is not an adequate supply of available rooms for incoming airman forecasted to PSC to

Malmstrom AFB.

4. Will the Contractor have to replace receptacles?

A. In Accordance With (IAW) the Performance Work Statement (PWS) para., 1.4.1.1.,

pg. 3, the Contractor shall replace broken, cracked, or missing receptacle or switch cover plates with new cover plates. The Contractor will function check test wall switches and outlets, as well as bathroom plans, and will replace them if necessary.

Any repairs beyond the above mentioned will be referred to Britt Bare who will then determine the scope of repairs and if needed will submit a work ticket.

5. The PWS, para. 1.4.1.4, pg. 4., states the Contractor is responsible for minor maintenance within the dorm campus, to include the outside of the dorm building.

However, during the site visit I thought it was indicated the contract employees were only responsible for interior maintenance. Please clarify.

A. There is some exterior maintenance required in the PWS. Exterior lights that can be reached with a 6-foot ladder, exterior door hydraulic closures, and window repairs.

6. Please clarify: As long as the Contractor meets the Government’s Performance

Work Statement, the full-time employees assigned to this contract will be allowed to take vacation and sick leave without a replacement needed on site.

A. IAW PWS, para. 4.9., any personnel absence in excess of 2 weeks or more requires a temporary replacement of that individual, must be approved in advance by the

Contracting Officer Representative (COR).

Part 2: Questions FA4626-24-Q-0036

7. Will a licensed carpenter, electrician, or plumber be required or someone competent to complete electrical maintenance level items? If so, will the Government have a requirement for apprentices, journeymen, or masters be required?

A. The individual fulfilling the positions of carpenter, electrician, and plumber in leu of a license two years of general experience is acceptable

8. During the on-site visit there was a discussion concerning the “backlog” of rooms requiring maintenance. The PWS states the Contractor will have 5 business days to complete work after receiving notification. Will the Contractor be authorized a

“grace” period to catch-up the “backlog” of rooms without penalty?

A. Absolutely. There will be an immersion and mobilization working as a team to formulate a game plan to conduct all maintenance required to ensure all rooms are ready and safe for occupancy. To date there are 22 rooms requiring immediate attention and are within the scope of the Performance Work Statement (PWS). The

Government believes a 30-day start-up grace period should be sufficient.

9. Does the Government anticipate extending the deadline for submission of quotes?

A. As of 19 July 2024, the Government has extended the deadline for submission of quotes until 29 July 2024, 2:00 PM MDT. Please monitor SAM.gov for any updates to include amendments, extension of deadline, and/or additional questions when and if posted.

10. Will the Contractor have office space available for use during office hours for communication and completion of paperwork, and storage of supplies?

A. Per the PWS, para. 1.8.1., pg. 8, the Government will provide space within each dorm building for the Contractor to have a small office work/shop space, and/or storage for limited supplies. Additionally, the Contractor IAW the PWS, para. 1.0., Description of Service the Contractor will use such space for office supplies, printer, fax machine

(if desired), and other items necessary to perform services required by the contract and IAW the PWS.

11. Will the Contractor be responsible for materials and supplies required to repair and maintain the dormitories?

A. IAW the PWS, para. 1.8.2., Building Maintenance Supplies, the Government will provide all maintenance, repair, and replacement supplies to include (but not limited

to) parts, plumbing fixtures, light fixtures, sheet rock, filters, blinds/curtains, paint and disposable painting supplies, and other supplies required to perform the work.

Part 2: Questions FA4626-24-Q-0036

12. Who is responsible for ensuring and identifying a supply of standard part and supplies are available?

A. The Contractor is responsible for working with the Government to ensure a supply of standardized parts and supplies are kept on hand, and to work out procedures for ordering, stocking, and inventorying.

13. What type of company vehicle should be provided by the Contractor and what type of identifying marks should be on the vehicle?

A. The company vehicle selected is decided by the Contractor. Contractor vehicles shall have the company name prominently displayed on both sides of the vehicle and be maintained to present a neat, professionally appearance. Contractor vehicles shall be used solely for the intended purpose of performing services IAW the PWS during normal duty hours, Monday – Friday, 7:30 am – 4:30 pm.

14. In the event of a base closure and scheduled work cannot be completed, what is the procedure?

A. In the event of a work scheduled cannot be accomplished due to a base closure because of weather, exercises, or actual alert, it will be accomplished as soon as possible after the reopening the base IAW the PWS, para. 4.11, pg. 14.

15. How many dormitories are there on base and how many total rooms?

A. There are 12 dormitories and 784 rooms, ranging from 38 rooms to 144 rooms per dorm. (See Appendix B, PWS, pg. 18).