Atch_1_PWS_17_Jul_19.pdf

STATEMENT OF WORK

FOR

SPORTS OFFICIALS WHITEMAN AFB

1 October 2019 – 30 September 2020

Plus one option year

1. DESCRIPTION OF SERVICES.

1.1. SCOPE OF WORK. Contractor shall provide/furnish all labor, tools, equipment, uniforms, material, supervision and transportation necessary to provide Sports Officiating and Scorekeeping services at Whiteman Air Force Base for all intramural, extramural, varsity and recreational sport activities as defined in this statement of work, except as specified in paragraph 3 as government furnished property and services.

1.2 EVALUATION CRITERIA. Contractor shall have experience in sports officiating, training of officials and scheduling. Contractor must have retainability equal to the period of the contract. Contractor shall submit a resume of qualifications with solicitation. All officials must be members of the National Association of Sports Officials (NASO), or of a state registered sports officials association for the sport being officiated. Contractor shall supply a copy of each individual referee’s certification/membership, to the Whiteman AFB Sports Specialist one week prior to the individual’s working/ officiating his or her first game.

1.3. AREAS OF RESPONSIBILITIES.

1.3.1. Sports to be officiated are flag football, softball, basketball, volleyball and soccer. The contractor shall provide the required number of officials and scorekeepers at each scheduled contest.

1.3.1.1. Flag Football 3 Officials and 1 Scorekeeper

1.3.1.2. Softball 2 Officials and 1 Scorekeeper

1.3.1.3. Basketball 2 Officials and 1 Scorekeeper

1.3.1.4. Volleyball 2 Officials and 1 Scorekeeper

1.3.1.5. Soccer 2 Officials and 1 Scorekeeper

1.3.2. Officials shall not participate as players, coaches, or team managers within the leagues in which they are officiating.

1.3.3 The head official or designated representative will attend a scheduled sports clinic, at least one week prior to start of each sport, to go over any specific rules/by-laws governing the upcoming sports schedule. Contractor will submit a roster of officials to the Sports Director prior to the start of a sport.

1.3.4. Officials will comply with all Air Force safety requirements when officiating on Whiteman AFB, and rule on any point or any situation not specifically covered within the by-laws and National Association Rules. Safety requirements will be outlined within the by-laws for each sport. By-laws will be distributed to the head official during the sport clinic for each sport, one-week prior to start of the season.

1.3.5. The head official shall review scorebooks/score sheets to ensure all required information is present to include time, date, teams playing, officials and scorekeepers names. The head officials duties are not complete until the official score book/sheet is approved by and signed by all officials and scorekeepers at the end of each contest.

1.3.6. Officials shall acquire a team roster from both teams prior to the start of each game.

1.3.7. Scorekeeper shall pick up the required equipment/keys and return them back to the Fitness Center after the last contest of the night. Fitness center staff members and scorers will conduct an inventory upon return of keys and equipment.

1.3.8. The head official shall ensure the field lights are turned on at dusk and turned off following last scheduled contest of the evening.

1.3.9. The head official shall notify the Fitness Center if a contest is protested, if a player receives an ejection, or is injured. Specific procedures for officials to take will be outlined within the by-laws for each sport. Officials must report any player/coach being ejected due to unsportsmanlike conduct or inappropriate behavior; both verbal and physical; towards players, officials, or spectators. Officials will report any injuries. A detailed description of the situation, listing name, rank, unit, and what/why/how will be entered into the official score book/sheet, and in the case of an ejection, a written statement must be submitted to the Fitness Center, Whiteman Sports/Intramural Director by 1200, of the next duty day (Monday-Friday).

2. SERVICE DELIVERY SUMMARY (SDS).

Performance Objective

Provide required number of officials and scorekeepers at each scheduled contest.

Review scorebooks/score sheets to ensure all required information is present to include time, date, teams playing, officials and scorekeeper’s names.

The head official shall ensure the field lights are turned on at dusk and turned off following the last scheduled contest of the evening.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The government shall provide the facilities, fixtures, equipment and services listed here or in Appendix B.

3.1. Property.

3.1.1. Facilities. The government shall furnish or make available facilities. The Government shall provide the maintenance and repair of all playing areas. No alterations shall be made to furnished facilities without specific written permission from the contracting officer. The government will provide adequate lighting for all night games.

3.1.2. Equipment. The government will furnish the equipment listed in

Appendix B.

3.2. Schedules. The government will provide the contractor, with a schedule of games and tournaments at least one week prior to scheduled games/season.

4. CONTRACTOR FURNISHED ITEMS AND SERVICES.

4.1. Except for those items or services specifically stated in section 3 as government furnished, the contractor shall furnish everything needed to perform this contract according to all its terms and conditions.

The head official shall notify the Fitness Center if a contest is protested or if a player receives an ejection. A detailed description of the situation will be entered into the official scorebook/sheet, and in the case of an ejection, a written statement must be submitted to the Fitness Center by 1200 the next duty day.

Officials will enforce the base sports plan and local sports by-laws. Officials will support the following sports governing bodies and enforce their official rulebooks. These rulebooks will govern play when items are not covered in the Base Sports plan and local sports by-laws.

Contractor shall wear appropriate professional officiating attire.

Contractor personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company and employee name.

5. GENERAL INFORMATION.

5.1. CONTRACTOR PERSONNEL: The contractor shall provide a contract manager and alternate/s who shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager and alternate/s shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer, prior to contract start.

5.1.1 The contract manager or alternate shall be available within 60 minutes during normal duty hours to meet on the installation with government personnel designated by the contracting officer, to discuss problem areas.

5.1.2. Telephone numbers of the manager or alternate must always be updated and provided to the Fitness Center for short notice cancelation notification due to inclement weather, military related commitments, or acts of God.

5.1.3. The contract manger and all employees must be able to read, write, speak and understand English. The government reserves the right to restrict employment of any contractor employee, or prospective contractor employee, who is identified as a potential threat to the health, safety, security, general well being or operational mission of Whiteman AFB and its population.

5.1.4. Officials must maintain a professional attitude and wear appropriate professional officiating attire. Contractor personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing.

5.1.5. The contracting officer may, in writing, require that the contractor be removed from the work site, area or base due to objectionable behavior. Objectionable behavior includes wearing inappropriate attire, using profane language, abusing or disobeying base rules or regulations. No official shall be allowed to work a game if it is apparent he/she has been consuming alcoholic beverages. At no time shall an official consume alcoholic beverages or use tobacco products in, on or around the playing area.

5.2. SCHEDULE OF WORK.

5.2.1. The contractor will be notified 15 days in advance, by the Fitness Center, concerning the type of competition being scheduled and approximate start date. The Fitness Center will provide the contractor with a schedule of contests, current copy of applicable by-laws, location of contests and dates and times not later than one week prior to the first scheduled competition of the applicable sport.

5.3. HOURS OF OPERATION.

5.3.1 Fitness center hours of operation are as follows:

5.3.1.1. Monday – Thursday 0500 – 2200

5.3.1.2. Friday 0500 – 2000

5.3.1.3. Saturday – Sunday 1000 - 1700

5.3.2. Officials may be required to work on weekends as scheduled in advanced or due to make-up contests. Canceled or postponed contests may also be added to the end of the schedule, extending the schedule. Contests will not be scheduled on Federal Holidays or AFGSC Family Days.

5.4. QUALITY CONTROL: Quality control will be performed by the Sports Specialist and Fitness Director.

5.5. QUALITY ASSURANCE.

5.5.1. The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan.

5.5.2. The government is responsible for the inspection and acceptance of services authorized. All work shall be accomplished in a timely and professional manner. Work, which does not conform to the specifications contained herein, will be justification for rejection. Correction of any deficiency shall be at no cost to the United States government or the Whiteman Fitness Center.

5.5.3. The contractor will respond to written concerns or complaints received by the contracting office. (Note: Response is an action designated to correct or clarify a situation under question.) The contractor will provide the contracting officer a written response within 5 working days from the day the concern or complaint was received.

5.5.4. GOVERNMENT REMEDIES. The contracting officer shall follow

Whiteman procedures and regulations for contractor’s failure to perform satisfactory services or failure to correct nonconforming services.

5.5.5. Payment will be paid monthly upon receipt of a properly certified invoice for services rendered under this order. Contractor will only be paid for contests worked.

The Fitness Center Director, NCOIC and Sports Director will be the only persons authorized to certify this pay document.

5.6. CANCELATIONS.

5.6.1. Cancelations of scheduled contests will be handled as follows:

5.6.1.1. If the Fitness Center cancels a contest, the Fitness Center will notify the head official not later than 1300 the day of the competition.

5.6.1.2. Officials will have the authority to forfeit any game due to gross misconduct and/or no show/tardiness of teams scheduled. Game time is forfeit time.

5.6.1.2.1 If an official must cancel a contest due to misconduct or forfeiture, the exact cause of cancelation must be recorded in score book/sheet.

5.6.1.3. Officials will also have the authority to postpone any game due to inclement weather, suitability of the playing field, or emergencies such as military recalls/alerts.

5.6.1.4. The first set of officials will be paid for one contest if cancelation is made after their arrival at the contest site. When field/area weather conditions warrant, the first set of officials shall cancel all scheduled competitions for that sport, on that night, and notify all other officials, scorers and Fitness Center staff.

The government will only be responsible to pay for one canceled competition per event site, per day.

5.6.1.5. If the contractor has not fulfilled the obligation of duties then full pay for a contest will not be received if, for example, only one official arrives for a contest where two officials are scheduled. Formulas for payments in each sport are listed below and are minimal requirements that must be met in order for a contest to continue without cancelation:

5.6.1.5.1. Volleyball:

- One official, one scorekeeper - 50 percent

5.6.1.5.2. Basketball:

- One official, one scorekeeper – 50 percent

5.6.1.5.3. Flag Football:

- Two officials, one scorekeeper – 66 percent

- One official, one scorekeeper – 33 percent

5.6.1.5.4. Softball:

- One official, one scorekeeper – 50 percent

5.6.1.5.5. Soccer:

-One official, one scorekeeper -50 percent

5.6.1.6. The Fitness Center reserves the right to revise by-laws and/or schedules at any time. The Fitness Center will notify the contractor’s designated representative no later than 48 hours prior to the first revised competition.

5.7. SECURITY REQUIREMENTS.

5.7.1. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government installation, shall abide by the security regulations of the installation.

5.7.2. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the end of each work period, all government equipment and materials shall be secured.

APPENDIX A

WORK LOAD ESTIMATES

1. Work Load Estimates:

1.1. Fiscal Year

1.1.1. Basketball: Contests estimated to be held November through February.

Two officials and one scorekeeper will be provided for all intramural contests.

1.1.2. Flag Football: Contests estimated to be held August through November.

Three officials and one scorekeeper will be provided for all intramural contests.

1.1.3. Softball: Contests estimated to be held June through August. Two officials and one scorekeeper will be provided for all intramural contests.

1.1.4. Volleyball: Contests estimated to be held March through May.

Two official and one scorekeeper will be provided for all intramural contests.

1.1.5. Soccer: Contests estimated to be held May through June. Two officials and one scorekeeper will be provided for all intramural contests.

1.1.6. Historical Data:

*** There was no funding available to support the 2014 Soccer season. Volunteer referees were used. *estimation

*** No funding for 2013 Flag Football after 2 weeks of play. Instead, single elim playoff was implemented.

128 Games*

14 Teams*

80 games*

13 Teams*

170 Games*

9 Teams*

84 Games*

13 Teams*

95 Games*

10 Teams*

63 Games*

19 Teams*

128 Games*

14 Teams*

80 games*

13 Teams*

95 Games*

10 Teams*

63 Games*

19 Teams*

13 Teams*

170 Games*

9 Teams*

84 Games*

Volleyball

Soccer

Softball

Flag

Football

2016201520142013

12 Teams

15 Teams

140 Games

13 Teams

84 Games

117 Games

8 Teams

15 Teams

110 Games

11 Teams

68 Games

24 Teams

61 Games 44 Games***

12 Teams

14 Teams

91 Games

11 Teams

62 Games

12 teams

47 Games

15 Teams 24 Teams

151 Games

22 Teams

117 Games

14 Teams

98 Games

14 Teams

51 Games***

18 Teams

120 Games 80 Games

12 Teams

64 Games

15 Teams

19 Teams

148 Games

14 Teams*

80 games*

13 Teams

85 Games

112 Games 145 Games

14 Teams

77 Games

10 Teams

52 Games

6 Teams 6 Teams

132 Games 156 Games 36 Games 67 Games 55 Games 61 Games

Extramural

Basketball

12 Teams 13 Teams 12 Teams 6 Teams

Intramural

Basketball

13 Teams 15 Teams 10 Teams 11 Teams

240 Games 210 Games 90 Games 210 Games 160 Games 115 Games

16 Teams 15 Teams

APPENDIX B

GOVERNMENT FURNISHED PROPERTY

1. Government Furnished Property: The government shall provide the following facilities, equipment and supplies:

1.1. Intramural Basketball:

Fitness Center Scorebooks and Pencils Basketballs, Men and Women’s Scorekeeper’s Table with Chairs Scoreboard with Console Possession Arrow

1.2. Intramural Volleyball:

Fitness Center Score Sheets and Pencils Volleyballs Scorekeeper’s Table with Chairs Scoring Flip Chart Volleyball Net with Officials’ Stands

1.3. Intramural Softball:

Softball Field Scorebooks and Pencils Softballs, Men and Women’s Two Scoreboards with Consoles

1.4. Intramural Flag Football:

Flag Football Field Score Sheets and Pencils Footballs Flag Football Flags Downs Markers

1.5. Intramural Soccer:

Soccer Balls Soccer Net/Goals