17-Q-0002_Atch_1 _SOW_27_Oct_16.pdf

Statement of Work 27 October 2016

PORTABLE TOILETS& COLLECTION TANKS MX AGREEMENT

WHITEMAN AIR FORCE BASE, MISSOURI

1. GENERAL

1.1 Scope: Provide all material, tools, supplies, transportation, and labor necessary to perform and complete the tasks listed in this statement of work.

1.2 Protection of Government Property: When emptying the porta-pot, the contractor shall protect all grounds and pavements. The contractor at his expense shall repair any damage to Government property to the satisfaction to the Government.

1.3. Base Passes: Contractor personnel/vehicles must obtain appropriate base passes. Contractor shall initiate the process at CES Service Contracts 660-687-2530 or 660-687-2533 and proceed to Security Police Pass and I.D., located at the Visitors Center, from 7:30 a.m. to 4:30 p.m. Monday through Friday.

1.4. Base Access: The contractor shall enter and exit the base through the LeMay Gate located off of State Route 23 at the south side of the base.

1.5. Compliance with Laws and Regulations: The contractor is subject to all base fire, safety, and security regulations. The contractor shall obey all local, state, and federal laws and regulations.

1.6. Coordination with CE Service Contracts: Upon arrival at the base, contractor shall contact CE Service Contracts, (660) 687-2530 or (660) 687-2533 to verify arrival. Immediately following collection of porta-pot contents, the contractor shall provide CE Service Contracts with a service ticket that reflects work accomplished.

1.7. Inspection: At any time, Government personnel may inspect the service.

2. EMPTYING

2.3. Equipment Requirements: Servicing porta-pots, i.e. emptying of porta-pot, and emptying of alert trailer tanks shall be accomplished through employment of equipment designed for the specific purpose of pumping the contents from the porta-pot into the contractor’s mobile storage tank. The Porta-pots that are placed throughout the base shall be serviced at least once a week but may be serviced more depending on the use of the unit. Note: All Porta-pots used on Whiteman Air Force Base must use environmentally friendly products for servicing. There will be no FORMALDEHYDE products used in serving Porta pots on Whiteman Air Force base.

2.4. Disposal. Contractor may empty contents from porta-pots/alert trailers/collection tanks at Whiteman AFB wastewater treatment plant (WWTP) provided the following conditions are met.

The contractor’s mobile storage tank was emptied of all wastes prior to arriving Whiteman AFB.

The tank has not been used for anything other than hauling domestic wastes. No off base wastes will be accepted. Failure to comply with these conditions shall result in denial of access for any future disposal at the Whiteman WWTP. The contractor shall notify plant operators prior to dumping. The WWTP is located about ½ mile south of Spirit Gate on SR 23, the service access is located on the right hand side of drive about 200 feet from plant gate the alternate dumping site is on base next to building #115. Portable toilet wastes shall be free from large debris such as plastic/glass bottles, diapers, and other such items prior to arriving at WWTP for disposal.

3. PORTABLE TOILETS

3.1 Government Owned Portable Toilets. Contractor shall set and service, all Government owned Portable toilets to commercial standards to include stocking of toilet paper upon request within 24 hours of delivery order. The number of Government owned toilets is 20.

3.2 Contractor Owned Portable Toilets. For large base events that require toilet quantities greater than the Government owned porta-pots and for special events. The contractor shall supply (toilet paper and hand sanitizer) set and service portable toilets for those events. The Government shall not request anymore than 30 units for any one event under the terms of this agreement.

3.3 Events. Expected events and approximate time frames are as follows: Memorial Day, Wing

Picnic, Squadron Picnics throughout spring and summer, 4th of July, Labor day, Wing Functions throughout summer, squadron exercises year round and various special events that may arise through the year.

3.4 Service Call Authorization. Only the contracting office or CE Service Contracts are authorized to request services under this agreement.

4. ALERT TRAILERS

4.1 Equipment Requirement. The contractor shall empty four (4) Government owned septic tanks totaling 730 gallons, at the Alert Trailers, when full. The frequency of emptying is dependent on usage and the usage will vary depending on alert team schedules. Contractor should plan on emptying tanks once per day for the length of an exercise. Average exercise duration is 7-14 days.

Schedules may or may not be available prior to start. One pumping/emptying equals four trailers.

5. COLLECTION TANKS

5.1 Servicing collection tanks: After servicing each collection tank all foreign matter including grease, scum, and grit shall be removed from the entire unit and all parts associated with the unit and all parts associated with the unit being serviced. The Government reserves the right to increase or decrease the service frequency of each of these holding tanks.

5.2 Service Frequency/locations of service tanks and grit chambers:

Lemay Gate Collection Tank (1,000 gallon tank) B-1705: The clean-out access cover is located just west of the Lemay Gate approximately ten (10) feet from the paved surface. The contractor shall provide all the tools necessary to remove/replace the clean out cover and pump hose of sufficient length to extend to the bottom of the holding tank. The clean out pipe is four (4) feet in length from the ground surface to tank. The tank is approximately three (3) feet deep. All contents shall be removed from the underground holding tank so that it is empty. Any spillage of these contents shall be cleaned up immediately. Contents of this tank may be emptied 8 times per month or approximately every three (3) days.

6. SERVICE TICKETS

6.1 Service tickets shall be provided by the contractor for each of the areas listed in this agreement.

As a minimum the tickets shall reflect the date, time, and type of service that was performed with a comments section that allows for a description of services provided and notation of any repairs that the unit being serviced may require.

7. SECURITY

7.1 The contractor and his/her employees shall be subject to all base instructions, including, but not limited to, all vehicle traffic, airfield, and security instructions. The contractor shall ensure each employee obtains a contractor pass (CAC). This shall be accomplished by initiating application procedures through CE Service Contracts office. All employees shall have the contractor pass in their possession at all times when on base. Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

8. Real ID Act

8.1 All personnel requesting access to Whiteman Air Force Base must possess a valid State or Government picture identification card. Furthermore, individuals presenting identification cards from a state that is non-compliant with the REAL ID Act will require additional documentation to gain unescorted base access. Additional documentation include a valid U.S. or foreign government issued passport, an employment authorization document that contains a photograph, or identification cards issued by federal state or local government agencies that include a photo and biographic information. A full list of REAL ID Act compliant and non-complaint states can be found at https://www.dhs.gov/current-status-states-territories. Personnel requesting vehicle access to Whiteman Air Force Base must provide a valid driver's license, current vehicle registration, and valid vehicle insurance.

9. HOURS OF OPERATION

9.1 Normal Hours: Working hours will begin no earlier than 7:00 a.m. and end no later than 4:00 p.m. unless otherwise approved by the Contracting Officer or designated representative.

9.2 Recognized Holidays: The contractor is not required to provide service on the following days:

New Year’s; Martin Luther King’s Birthday; Presidents Day; Memorial Day; Independence Day;

Labor Day; Columbus Day; Veteran’s Day; Thanksgiving Day and Christmas Day. If such a holiday falls on a scheduled emptying day, emptying scheduled for that day shall be made on the following work day. Any holiday reschedule shall be at no additional cost to the Government.

10. INVOICE

10.1 The invoice shall be processed through the web site Wide Area Work Flow (WAWF); refer to the WAWF clause.

10.2 The invoice shall have the contract number, invoice number, service date(s), and line item cost.

10.3 The contractor may invoice quarterly / monthly/ yearly. These services shall be performed any time during each quarter of the year and the contractor shall be paid when the service has been rendered whether that be quarterly/monthly/yearly whichever method is used, the contractor and the Government representative must agree on the method at the start of the contract.

End of Statement of Work