MACC 2027 Pre-proposal Conf slides.pptx

Pre-Proposal Conference for McConnell AFB Multiple Award Construction Contract (MACC) 2027

FA4621-26-R-0001

Early Exchanges of Information This conference facilitates the prudent exchange of information between the Government and prospective Offerors.

Any questions or concerns that may be discussed at this time are specifically non-binding as only the CO can enter into obligations on behalf of the Government.

If you have any questions concerning this notice, please feel free to ask the contract administrator.

Overview Identify key personnel and their responsibilities Define the requirements Detail unique Government considerations Explain proposal requirements (CES) Discuss amendments Conduct site visit Invite questions and answers

Key Gov’t Personnel & Their Responsibilities Contracting Officer (CO) – The only person who can bind the Government Brandy Epperson Contract Administrator (CA) – CO’s assistant 1st Lt William Johnson and Christina Muth, Gov’t project engineer – Technical expert John Schwartzbeck and Dong Pham Gov’t Inspector – Quality Assurance Daniel Bailey

CA introduces key personnel in the room and defines their associated responsibilities:

- CO is the only person empowered to obligate the Government.

- CA is the main point of contact between the Government and prospective offerors; acts as the agent for the CO. POC for communication.

- CES/Project Engineer is the technical expert intimately familiar with the performance work requirements associated with the solicitation

- CES/QA is required to report to the CO on contractor performance issues.

Define the Requirements Multiple Award Construction Contract Contract Ceiling - $99M Period of Performance (PoP) – 09 Apr 27 – 08 Apr 29 w/ 2 option years through 08 Apr 33 Ordering Limits: $2,000 to $10M Up to seven(7) contracts will be awarded with three (3) additional vendors identified as on-ramp vendors Offeror with the overall Best value will receive Seed Project Award All other awardees receive $2,000 Partnership award

For explanation of SOW/specifications/drawings, refer to project engineer.

Define the Requirements Indefinite Delivery/Indefinite Quantity (IDIQ) Firm Fixed Price (FFP) TOPRS 100% Total Small Business Set-Aside NAICS Code 236220 Size Standard: $45M Seed Project – Attachments 9 -14 Davis-Bacon Act Multiple Wage Determinations – Attachments 4 – 7 Weekly Payrolls Labor interviews regularly

For explanation of SOW/specifications/drawings, refer to project engineer.

Define the Requirements SF1442, Attachments, Provisions, and Clauses Attach 1 – MACC General Statement of Work 10 August 2026 Attach 2 – MACC Combined Spec Sections Attach 3 – MACC General Conditions 23 July 2026 Attach 4 – Wage Det Heavy KS159 – 18 May 26 Attach 5 – Wage Det Highway KS147 – 18 May 26 Attach 6 – Wage Det Residential KS02 – 18 May 26 Attach 7 – Wage Det Building KS57 – 18 May 26 Attach 8 – Past and Present Performance Questionnaire (PPPQ) Attach 9 – PRQE 250006 Price Schedule Attach 10 – PRQE 250006 SOW JAN 16 Attach 11 – PRQE 250006 – SOW Attach 1 – Specifications Attach 12 – PRQE 250006 SOW Attach 2 – B412 Drawings Attach 13 - PRQE 250006 – SOW Attach 3 – B1099 Drawings Attach 14 - PRQE 250006 – SOW Attach 4 - Submittal Register Attach 15 – NAF General Provisions 2025

Unique Considerations System for Award Management (SAM) RFO Clause 52.204-7 – System for Award Management Registration Wide Area Workflow (WAWF/iRAPT) R-DFARS Clause 252.232-7006 Wide Area Workflow Payment Instructions Base Access Requests Attach 1: General Statement of Work (SOW) Para 3.18 Installation/Base Access DAF Part 42 Clause Contractor Access to Air Force Installations

Offerors should acknowledge understanding that base access requests must be submitted for each employee who needs to gain access to the base. Contractor badges must be worn at all times by each employee while on base. All badges must be turned in to the Government prior to the final invoice being paid.

Unique Considerations Wage Rates RFO Clause 52.222-6 Construction Wage Rate Requirements and others Wage Requirements will be updated with the exercise of the option periods.

Task Orders will utilize wage determinations included in the contract period they are awarded in – wage determinations will not be adjusted for previously awarded task orders unless substantially changed by a modification.

Seed Project (PRQE 250006, Repair Foundation B1099 and B412) will utilize Attach 7 – Wage Det Building KS57 – 18 May 26 Liquidated Damages RFO Clause 52.211-12 Liquidated Damages – Construction Liquidated Damages rates will be updated annually to be applied to future task orders – rates will not be adjusted for previously awarded task orders Rates for the Seed Project are $709.21 for the first day and $544.82 for each day thereafter

Offerors should acknowledge understanding that base access requests must be submitted for each employee who needs to gain access to the base. Contractor badges must be worn at all times by each employee while on base. All badges must be turned in to the Government prior to the final invoice being paid.

Unique Considerations Warranty of Construction RFO Clause 52.246-21 (Alternate I) Warranty of Construction Period of 1 Year from the date of final acceptance Warranty does not limit the Government’s rights with respect to latent defects, gross mistakes, or fraud.

Material and Workmanship RFO Clause 52.236-5 Material and Workmanship Option to Extend RFO Clause 52.217-8 Option to Extend Services Extend the performance period by not more than 6 months by exercise of the option within 60 days before the end of the period of performance.

Offerors should acknowledge understanding that base access requests must be submitted for each employee who needs to gain access to the base. Contractor badges must be worn at all times by each employee while on base. All badges must be turned in to the Government prior to the final invoice being paid.

Proposal Requirements Proposal Preparation/Instructions/Evaluation - Section L & M (Subjective Best Value Trade-Off) Factor 1: Contract Forms/Price Factor 2: Past Performance Significantly more important than price Bonding Capability ($10M Single, $33M Aggregate) Bid Bonding for Seed Project (20%) Proposals are due to this office NLT 14:00 Central time on 30 Sep 2026 Late proposals may not be accepted

Add anything that is unique to your requirement (i.e. minor construction line item pricing)

Note that delay should be anticipated when hand-carrying proposals. Offerors should allow sufficient time to obtain any required passes and arrive at the bid depository PRIOR to the time specified for receipt.

Proposal Requirements (cont’d) Amendments Acknowledgement procedures-(contractor must acknowledge any and all amendments to be binding in Section 19 of the SF1442, Amendment Package) Only an amendment from the CO changes the solicitation Requirement (CES) Seed Project Price Schedule (Attach 9) Seed Project SOW (Attach 10) Seed Project Specifications (Attach 11) Seed Project Drawings (Attach 12) Seed Project Phasing Plan (Attach 13) Seed Project Submittal Register (Attach 14) Site visit to facilities

There are no changes to the solicitation package without an official amendment from the CO.

Educate offerors on the proper way to officially acknowledge amendments to the solicitation on their proposals by signing, dating and submitting page 1 of the SF30 of each amendment (does not apply to MACC).

Conclusion Proposals are due to this office NLT 2:00 PM Central time, 30 Sep 2026 Questions? Written questions are due to this office Final Questions Due NLT 2:00 PM Central time, 17 Sep 2026 Only questions submitted in writing will be answered. Please submit any questions asked during this Conference/Site Visit NLT 14 Sep 2026. The Q&A sheet will be the Government’s official response to questions asked. Questions answered verbally on the site visit may change in the Q&A sheet, it is crucial all questions asked are submitted in writing.

Proposal conference meeting minutes along with questions responses will be provided via amendment at SAM.GOV

Safety

Fire Department

Security

Civil Engineering

Contracting

Submission Requirements All Proposals (TOPR responses and Mod responses), Submittals, Progress Reports, Requests for Information (RFIs), and any other official requirements must be submitted directly to 22 CONS personnel only (Should not include 22 CES personnel). 22 CONS will officially process and submit to 22 CES as required.

Submittals Submittals should be submitted on the AF Form 3000 material submittal form directly to 22 CONS personnel. A prepared form will be provided at each projects Pre Construction Conference

Progress Schedules The AF Form 3064 Progress Schedule Form shall be utilized to submit your schedule for any project that has a performance time of 60 days or more.

Progress Schedule shall be submitted NLT 15 days after receipt of initial Notice To Proceed.

Line items and their associated percentages on the Progress Report shall line up with the Progress Schedule Modifications that adjust the percentage of work in different categories shall drive an update to your Progress Schedule.

Additional Schedules (i.e. critical path, two week look ahead, Gant schedules, etc.) may be provided & utilized for more detailed understanding, but the official approved 3064 Progress Schedules is the schedule that all progress will be officially tracked to.

Progress Reports The AF Form 3065 Progress Reports shall be utilized to submit Progress status for approval on a bi-weekly basis (every other week) beginning the week after the start of construction and concluding once all submittals and required documentation have been accepted.

Exceptions for submission prior to the start of construction:

One Progress Report can be accomplished for Bond Submission A Progress Report can be accomplished for the approval of each Design Phase Instances where bi-weekly reporting is not required is when there is no work performed for two weeks or longer, then next Progress Report will be due the week following the date construction work restarts.

Payrolls Required to maintain payrolls and basic records for all laborers and mechanics that work on the project for a period of 3 years after completion.

Required to submit a copy to 22 CONS with a statement of compliance on a weekly basis.

Per RFO 22.404-1(f)(1), Payrolls will be examined to ensure compliance with the contract and statutory or regulatory requirements including:

Correctness of classification and rates;

Fringe benefits payments;

Hours Worked;

Deductions; and Disproportionate employment ratios of laborers, apprentices or trainees to journeyman

Payrolls (Cont’d) Prior to submission of a payroll, please ensure all supporting documentation is provided (i.e. apprentice letters, labor union agreements, authorization of deductions, etc.)

Work Classifications must be in the approved wage determination.

If a work classification does not exist in the Wage Degermation for the contracted effort, then a conformance package must be submitted before any of that work is performed.

Contractor/Vendor Access Requests – Badging Request for badges must be submitted on the Contractor/Vendor Access Request (CVAR) Form.

Items to be aware of Sponsor privilege should only be requested for those that will regularly be required to sponsor individuals (limited in number) IMC fence line will only be used for individuals that require it by the contract terms Mission essential should be “No” unless there is a special requirement for the individual

Contractor/Vendor Access Requests – Badging (Cont’d) Do not request badges for work that is not scheduled to begin within the next month

SFS expects that all badges will be utilized on a regular basis. A regular basis has been defined as at least 4 times or more monthly Processed badges must be picked up within 45 days of notice that they are approved At the end of all work on the project(s), badge should be returned to the badging office If a badge is lost, a lost badge must be submitted to and approved by sponsor to garner replacement badge.

Labor Interviews/Site Visits Government will perform regular Labor Interview/ Site Visits Contractor and subcontractors are required to permit interviews of their employees during working hours on the job.

Contractors should ensure their employees know the following before beginning work on a project Employees Work Classification Pay rate & Fringe Benefit payments Where EEO Posters and Wage Determinations are located If there is no board to place them at the work site, they should at least have a site location

EEO Poster/Wage Determination Posting EEO posters and Wage Determinations are required to be posted at the job site in a conspicuous location available to employees

If there is no location on site where this information can be posted for review the following alternatives may be utilized:

Placed in a readily available location accessible by all employees and all employees must know where the information is located Placed in a container/tube for storage at the site of work and all employees must know where the information is located

Insurance/Bonding Requirements Per Clause 52.228-5 Insurance-Work on a Government Installation, prime contractors are required to provide either copies of insurance certificates or certify that required insurance has been obtained before commencing work

Prime contractors shall maintain certificates for all subcontractors (at all tiers) No further bid bonds are required for the MACC Task Orders Payment and Performance Bonds shall be provided within 10 days of receipt of a Task Order contract award and shall be for 100% of the contract price Government may require additional bond protection if the contract price is increased.

Task Order Proposal Process A new project will be solicited via a Task Order Proposal Request (TOPR) letter. The TOPR will contain the following at a minimum:

SOW and any technical specifications Acknowledgement of receipt of TOPR document Proposal Due Date & Time Offer Validity Requirements Site Visit/Pre Proposal Information Notice of funds availability Performance Period Required Provision and Clause Reminders Bonding Requirements Wage Determination Liquidated Damages Basis of Award

Invoicing Wide Area Work Flow (WAWF) shall be used for invoicing

Construction and Facilities Management Invoice format shall be utilized

Invoices shall include the following Invoice Document Subcontractor Payments information Approved Progress Report The following is required for Final Invoice Processing All payrolls through final received with no outstanding issues All SF 1413s received Release of Claims Warranty Letter Kansas PEC Completion Certificate (Tax Exempt) All Submittals approved 100% Progress Report Approved

CPARS

For task orders that exceed the reporting threshold, a CPAR evaluation will be drafted annually and at project completion

For task orders that are lower than the reporting threshold, a CPAR evaluation will be drafted if there is significant positive or negative performance that should be noted

If no task orders meet the reporting thresholds individually, a consolidated CPAR evaluation will be performed at the base contract level at the annual period of performance date. Current and past performance may be weighed into future task order and option considerations.

Requests for Information All requests for an official government response shall be provided on an RFI form.

RFIs accepted in contractor format but most contain the following Contract number and project title Date submitted A tracking number (assigned in numerical order) Section with the question being asked Time period response required by and impact if not received by that time Signature of representative submitting the RFI Section for Government response to be provided Signature section for CE representative

Questions?

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