Attach 8 - Revised Q and A Sheet (31 JAN 2024).pdf

FA462124Q0008 - Questions and Answers:

Q - Would it be possible to provide the list of attendees with their information?

A – See attached sign-in sheet.

Q - Please confirm which area size we are to use to estimate Parking Lots: 326,316.29 SY (Attachment 6) or 20,665 SY (PWS Appendix A)?

A - APPENDIX A 324,713.29 SY IS BASE - MED Group Parking lot is 20,665 SY.

Q - What is the area size for Parking Lots and Sidewalks Snow Removal in the MTF (CLIN x41)?

A - APPENDIX A Parking Lot 20,665 Snow Removal is for Parking lots and Ambulance driveway.

Q - On Attachment 6 we are seeing some CLINs with a single * and a double ** next to them but we don't see what the single asterisk is referring to.

A - Disregard the items with the single asterisk.

Q - Will we be paid for snow removal even there is no need to perform during any of the months that we price?

A - Yes, from November through March.

Q - Where does the fuel come from and how is it transported?

A - Contractor is responsible for all aspects. Contractors would have to use their own fuel tanks that would have to be approved.

Q - What is the governments definition of a sapling?

A:

- Large Trees: Diameter 36” and above

- Medium Trees: Diameter 24” to less than 36”

- Small Trees: Diameter 3” to less than 24”

Q - Can the government clarify the technical volume response requirements needed for submission?

A – See attach 4 of the solicitation. The technical volume would need to include a Mission-Essential Contractor Services Plan describing how you will continue to perform the essential contractor services listed in attachment 1 (Performance Work Statement) of the solicitation, during periods of crisis. This plan will not exceed 5 pages.

Q - Can the government clarify if there are past performance requirements associated with PPQs? Ie.

Number of projects requested, square footage requirements, etc A – There are no specific format requirements for completing/submitting PPQs. However, if PPQs are submitted, please include recent and relevant past performance information.

Q - Are subsidiaries or affiliates counted toward past performance?

A – No. Only the past performance of the prime contractor shall be evaluated.

Q - Is the only item for pricing required to be submitted the provided excel or is there requirements for a pricing narrative to be attached with the submission as well.

A – No narrative is required. However, the contracting office may require additional information during price analysis.

Q - Who is the current contractor, and what is the current (most recent) annual contract price?

A – See attached pre-quotation conference slides.

Q - What is the average historical quantity of mowing services for improved, semi improved, and BASH?

A - Depending on the grass and weather, amount of mowers, trimmers, etc.. That is utilized.

ESTIMATE ONLY:

Improved would have to be at least once a week at least on average.

Semi Improved would be at least every 2 weeks on average Bash varies. Vegetation and seed heads will be Measured daily. The vegetation varies in the area and grows at different rates, but the airfield must be maintained per PWS.

Q - The pricing schedule states 6,683 square yards of sidewalks, while the PWS Appendix A states 5,921 square yards. Can the government confirm which is correct?

A - 6683 sq. yds. See revised PWS.

Q - Can the government confirm that this section of the PWS is only for controlling weeds and vegetation growing from expansion joints, cracks in pavement, sidewalks, curbs, and parking lots? If this is true, what are the acreage requirements? Are there other requirements, such as controlling growing weeds in the turfgrass areas?

A – Control weeds in improved grounds and all other areas according to the PWS through the execu�on of a weed control program appropriate for the area to maintain a professional appearance. Restore grounds made barren where weeds are removed to the level of care of the surrounding area (i.e. semi-improved, improved, etc.). The Contractor shall use only approved pes�cides as stated in DoD Instruc�on 4150.07, DoD Pest Management Program, Encl 4 para 4.2.2 and AFMAN 32-1053, Pest Management Program, para 4.7.4 and 4.7.6. All pes�cides, herbicides, and roden�cides are defined in DoD and Air Force documents. The Contractor shall comply with current federal, state, local, DoD, and Air Force regula�ons, plans, and policies. The contractor shall comply with all applicable parts of 29 Code of Federal Regula�ons (CFR) 1910, Labor, Occupa�onal Safety and Health Standards, 29 CFR 1925, Labor, Safety and Health Standards for Federal Service Contracts, 40 CFR 150-189, Protec�on of Environment, Pes�cide Program, and 49 CFR 171, Transporta�on, General Informa�on, Regula�ons, and Defini�ons.

The Contractor shall ensure that all workers have current state cer�fica�on for the pest control services being performed. Civil Engineer Asset Management Flight must approve all herbicides prior to use. All herbicides and pes�cides used must be on the installa�on-approved inventory list and applied by cer�fied personnel. The Federal Noxious Weed Act (7 USC 2801 et seq.) and Execu�ve Order 13112 require federal agencies to monitor and control noxious weeds on federal proper�es. The contractor will apply herbicides as prac�cal to control noxious weeds and comply with AFMAN 32-1053, Pest Management Program. The contractor shall limit possible seed transport from infested areas to non-infested areas. This is to include the state listed noxious weeds as well as the federally listed weeds. Both lists are at htps://plants.usda.gov/java/noxComposite. There are over 100 noxious weeds iden�fied at htp://www.aphis.usda.gov/plant_health/plant_pest_info/weeds/downloads/weedlist.pdf.

The contractor shall control all noxious weeds in all areas of the base and the missile sites.

Q - What is the average width and depth of the surface drainage ditches?

A - Ditches vary in sizes.

Q - Can the government confirm that CLIN 23 should be 100 Hours, not 100 Each?

A - It is 100 HOURS https://plants.usda.gov/java/noxComposite http://www.aphis.usda.gov/plant_health/plant_pest_info/weeds/downloads/weedlist.pdf

Q - CLIN 19AA states Perform Snow/Ice Removal (PWS 1.7) Parking Lots PoP: Nov-Mar (326,316.29 sq yds). However, Appendix A shows 324,713.29 SY on line 27 and 20,665 SY on line 42 for a total of 345,378.29 SY. Can the government clarify which amount is correct?

A – The snow removal for the base parking lots is 324,713.29 SY (line 27 of PWS Appendix A) and the snow removal for the MTF parking lots is 20,665 SY (line 42 of PWS Appendix A). See revised Price Schedule.

Q - Will the government provide the NTE amounts for CLINs 04, 19AE, and 40? There needs to be more information to provide an accurate price currently.

A - The contractor is responsible for providing NTE amounts as these line items will be paid on a reimbursable basis. The NTE amounts should be based on each contractor’s projected usage/performance.

Q - Can the government confirm that the awarded contractor can store fuel onsite? Are the fuel tanks viewed on the site visit and if not, can the awarded contractor bring in their own fuel tanks?

A - The fuel tanks on site are contractor owned. Not government owned refer to PWS Appendix G.

Contractors may store fuel onsite.

Q - What is the allowable deviations from contract standards. Should be a percentage.

A – See the Service Summary section of the PWS for performance thresholds.

Q - Will the fuel storage tanks at the lay down yard be government owned?

A - No contractor owned, refer to PWS Appendix G

Q - Will they be available for use with the new contract?

A - No refer to PWS Appendix G.

Q - Are there any training available for spray licensing through the government environmental services department.

A - No.

Q - What time allowance is acceptable for spraying certification?

A - You must be certified and licensed before applying any product.

Q - Can we expect all grounds covered on the current contract to be to standard at start of new contract?

A - The contract is planned to start on April 1st. The awarded contractor will take over the condition of the base at that time at its current condition. The government will not be doing any additional clean up to grounds before that date. Mowing season starts 1 April.

Q - What are the PWS changes from the last awarded contract to this new procurement?

A - Some of the changes include: More acreage added to Improved (to include initial cleanout of bio swells and then maintained to improved standards, semi-improved, unimproved to include initial cleanout and maintenance of Riparian Buffer zones, and BASH (Airfield) to include drainage ditches that will be maintained to Airfield standards. There have been changes to different references and badging procedures.

Q - What is the current base monthly price of the contract?

A – Varies depending on the month due to some reimbursable items and seasonal changes/differences.

Q - What is the current yearly price of the contract?

A – See attached pre-quotation conference slides.

Q - Are REA’s allowed for inflation costs for example for fuel? REA?

A – The contemplated contract type for this requirement is Firm-Fixed-Price. Economic price adjustments are not incorporated in this requirement.

Q - The current staff wages are above SCA rates (possibly for retention or specialty roles like tractor operator, snow etc) , with verifiable payrolls, will the government honor those rates on wage adjustment requests?

A – SCA applies to this contract so only those stated in the wage determination are required.

Q - Are contractors allowed to fuel up on base?

A – No.

Q - What are time estimates for staff to get through base security daily?

A – Varies on traffic and security conditions.

Q - Is there potable water available at the contractor’s office?

A - Yes

Q - Are staff allowed to park on base?

A – Yes.

Q - Are there requirements for staff vehicle identification on base?

A - Refer to PWS 4.8.1

Q - What is they typical time frame to clear staff to come work on base?

A - At least 2 Weeks.

Q - What is the typical protocol for the contractor to bring in subcontractors to do specialty work (stump grinding, tree removal etc)?

A - Clearances etc. Contractor would need to sponsor sub contractor on base and stay with sub contractor until the subcontractor exits the base. Sub contractors must go through vehicle search station, have license, insurance and vehicle registration.

Q - What is the typical time frame to clear staff to work on the airfield?

A - Estimate only: 2 weeks or more.

Q - Will one comparable past performance reference be enough to be considered relevant and eligible?

A – Yes, so long as the submission meets limitation requirements and the parameters for recency and relevancy.

Q - Is waste disposal/green waste dumpster pick up part of the contract?

A - Refer to PWS 3.6

Q - Location and availability of a fueling tank for equipment involved in Lawncare/Landscaping Needs?

A - That is not government provided. Refer to Appendix G PWS.

Q - Could you please define in more detail what's entailed in the Mission Essential Services component?

A - Refer to PWS 4.9.1.

Q - Are the large road graders equipment from the Contract, or property of the Base?

A - Contractor owned. Refer to PWS Appendix G

Q - Other than the riparian buffer zones, any other additions to the PWS that are not part of the current contract?

A – Yes.

Q - Cost of Flight Line Training Per Employee?

A - No charge

Q - Was there WiFi available at the Grounds Maintnenace Office/Shop?

A -WIFI is not furnished by the government. Contractor has to pay for it.