Attach 4 - FAR 52.212-1 Addendum (8 JAN 2024).pdf

Solicitation

FA462124Q0008

Addendum to FAR 52.212-1

ADDENDUM TO FAR 52.212-1

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE

PHYSICALLY REMOVED FROM ANY RESULTANT AWARD BUT WILL BE DEEMED

INCORPORATED BY REFERENCE.

For the purposes of this Solicitation, the terms, "Offer", "Offeror", and "Proposal" are hereby changed to "Quote", "Vendor", and "Quotation".

Information to Vendors (ITV) and Instructions for Quotation Preparation

Addendum to 52.212-1(c), period for acceptance of quotations. This paragraph is tailored as follows: “The vendor agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of quotations.”

General Information

SITE VISIT/PRE-QUOTATION CONFERENCE: A presolicitation conference will be held in the conference room (room 110) of Bldg. 840 on 22 January 2024 @ 2:00 P.M. Central Time.

We will travel to sites around base to discuss the scope of the contract. There will be a limit of THREE individuals per interested party permitted to attend the presolicitation conference.

Interested parties shall submit their representative(s) to the 22d Contracting Squadron point of contact referenced in the solicitation no later than 2:00 P.M. Central Time on 15 January 2024 prior to the presolicitation conference to allow time for background investigations. Names received by vendors after this date shall NOT be processed for base access.

PAGE LIMITS: The vendor shall prepare the quotation as set forth in the quotation organization table below. Page size shall be limited to 8.5” x 11”. One page as defined herein will be one face of an 8.5” x 11” page/document size. Margins shall be limited to 1” on all sides.

Font and font size shall be limited to no smaller than 11-point Times New Roman font. Pages shall be numbered sequentially. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in the table below. Page limitations shall be treated as maximums. If exceeded, excess pages will not be read or evaluated. Cover pages, tables of contents, tabs and/or glossaries shall NOT be counted as a page. However, capability statements shall be counted as a page and are neither requested nor desired. The contents of each volume and page limits are described in the paragraph as noted in the table below:

Addendum to FAR 52.212-1

Table 1 – Quotation Organization Volume ITV Paragraph

Volume Title Copies Page Limit

I 1 Technical 1 Digital 5

II 2** Past Performance 1 Digital *2 pages per citation/no more than 5 citations

III 3

Price Quotation/Contract Documents

1 Digital Unlimited

*Teaming arrangements (i.e., joint ventures) are discussed in paragraph 2(d) below. Each vendor within a teaming arrangement may provide 5 citations for each partner.

**ITV paragraph 2(a) provides instructions/limitations on quality and satisfaction rating documentation

INFORMATION REGARDING SUBMISSION OF QUOTATION: Electronic submissions of quotations are required and shall be submitted via email to colin.shoemake@us.af.mil. Hand carried quotations are not authorized and shall not be considered for evaluation.

QUESTIONS IN RESPONSE TO SOLICITATION: Contractors shall submit—in writing— all questions pertaining to this solicitation no later than 2:00 P.M. Central Time on 24 January 2024 to allow the Government reasonable time to provide responses. A document responding to all questions received on time shall be attached via an amendment to the solicitation. The Government may not publish individual answers to individual questions but may instead group together answers to questions to ease administrative burden. Questions must be submitted to the 22 CONS POCs listed in the solicitation posting.

Late quotations will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions and withdrawals of offers.”

To assure timely and equitable evaluation of the quotation, the vendor must follow the instructions contained herein. The quotation must be complete, self-sufficient and respond directly to the requirements of this solicitation. The response shall consist of three separate Volumes: Volume I – Technical, Volume II – Past Performance and Volume III – Price Quotation.

The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial quotations, the Contracting Officer will review this determination and if, in the Contracting Officer’s opinion, adequate price competition exists no additional cost information will be requested. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists vendors may be required to submit information other than cost or pricing data to support a determination of price reasonableness.

Addendum to FAR 52.212-1

For evaluation only and to adequately evaluate pricing for Federal Acquisition Regulation clause 52.217-8, the Government will calculate 50% of the vendor’s option year 4 pricing and tally this amount to the vendor’s total evaluated price. Vendors shall not include this 6-month extension pricing in its price volume.

Specific Instructions:

1. Volume I –TECHNICAL – Submit one digital copy.

(a) Develop and submit a Mission-Essential Contractor Services Plan required in accordance with DFARS Provision 252.237-7024, Notice of Continuation of Essential Contractor Services (located at https://www.acquisition.gov/dfars/part- 252-solicitation-provisions-and-contract-clauses#DFARS_252.237-7024).

(b) In accordance with the DFARS provision, the contractor’s plan shall, at a minimum, address the following:

(i) Challenges associated with maintaining essential contractor services during an extended event, such as a pandemic that occurs in repeated waves.

(ii) The time lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site.

(iii) The components, processes, and requirements for the identification, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home.

(iv) Any established alert and notification procedures for mobilizing identified “essential contractor service” personnel.

(v)The approach for communicating expectations to contractor employees regarding their roles and responsibilities during a crisis.

2. Volume II – PAST PERFORMANCE - Only references for same or similar type contracts are desired. Submit one digital copy.

(a) Quality and Satisfaction Rating for Contracts Completed in the Past Five Years:

Provide information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed product for relevant past efforts (contracts similar in scope and magnitude of effort and complexities this solicitation requires). In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, number of valid complaints received, etc. Quality and Satisfaction Rating documentation shall be limited to no more than two pages per citation. This information https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS_252.237-7024 https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS_252.237-7024

Addendum to FAR 52.212-1 supplements each citation. Citations are still limited to no more than two pages.

Page limitations are defined in the “PAGE LIMITS” paragraph in this ITV.

(b) Past Performance Surveys/Questionnaires: It is the contractor’s responsibility to send the performance questionnaire (attached to the solicitation) to no more than five of the most relevant contracts performed for Federal, State or local Government agencies and commercial customers within the last five years of quotation due date and ensure that the completed questionnaires are submitted to this contracting office no later than the time and date specified in the solicitation for receipt of quotations. Questionnaires shall be submitted to this office directly by the individual/agency filling out the information on behalf of the contractor.

Any questionnaire received directly from the contractor but filled out/signed by a third party, shall NOT be evaluated as the information contained therein cannot be verified as original and the contractor shall not be allowed to submit a replacement survey/questionnaire in its place. The Government will conduct a good faith effort to follow-up to obtain performance surveys, but performance questionnaires referred by the contractor and not received by the Contracting Officer will not be evaluated for award. To ensure timely delivery of the performance questionnaire the following non-directive guidance is provided:

i. Contact the individual who will be conducting the evaluation and confirm that this individual will be completing the questionnaire.

ii. Forward the cover letter and questionnaire to the individual completing the questionnaire along with a summary of examples of noteworthy performance.

iii. Follow-up to ensure the individual conducting the evaluation received the questionnaire and obtain a suspense for completion and delivery of the questionnaire.

iv. Contact the Government points of contact named in the System for Award Management notice herein and confirm receipt of the questionnaire from the individual who conducted the evaluation.

(c) The Government will evaluate the quality and extent of contractor’s performance deemed relevant to the requirements of this solicitation. The Government will use information submitted by the contractor and other sources such as other Federal, State and local Government offices and commercial sources, to assess performance. Relevant performance includes efforts involving the performance of the services described in the PWS that are similar or greater in scope, magnitude and complexity than the effort described in this solicitation. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when

Addendum to FAR 52.212-1 such information is relevant to the instant acquisition. Furnish the following information for each contract referenced:

i. Company/Division name (include a point of contact for this quotation)

ii. Product/Service (include a summary of the Performance Work Statement and the methods used to monitor performance)

iii. Contracting Agency/Customer

iv. Contract Number

v. Contract Dollar Value (include both annual and base plus options)

vi. Period of Performance

vii. Verified, up-to-date name, address, FAX and telephone number of the

Contracting Officer, the Contract Administrator, and the Quality Assurance Evaluator.

viii. Comments regarding compliance with contract terms and conditions

ix. Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

(d) If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past/present performance information on previous teaming arrangements with same partner. If this is a first-time joint effort, each party to the arrangement must provide a list of past and present relevant contracts. These citations cannot exceed 5 citations per teaming partner as disclosed in table 1 herein. All parties to a joint venture are subject to a past performance evaluation.

(e) Subcontractor Consent: past performance information, pertaining to a subcontractor cannot be disclosed to the prime contractor without the subcontractor’s consent. Provide with the quotation a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor. This letter will not count as a page as listed in table 1 herein.

(f) Documents submitted in response to this solicitation must be fully responsive to and consistent with the following:

i. Requirements of the solicitation (Item Numbers) and Performance Work Statement (PWS) and Government standards and regulations pertaining to the PWS.

ii. Evaluation Factors for Award.

3. Volume III – PRICE QUOTATION - Submit one digital copy.

Addendum to FAR 52.212-1

(a) Complete blocks 12, 17a and 30a, b and c of the SF 1449. In doing so, the contractor accedes to the contract terms and conditions as written in the solicitation, with attachments. The solicitation constitutes the model contract.

(b) Complete Price Schedule Attachment. On the Base Year tab and each Option Year tab, insert quoted Monthly or Each Price for each line item (Fields required are highlighted in Green, Column E). Note that the spreadsheet will automatically calculate your Annual Price for the line items (Column F) and summarize the CLIN total in the orange boxes and on the Summary page (on first Tab).

(c) Insert quoted unit prices into the SF 1449 Bid Schedule that can be found in the orange boxes (cells F47, F49, F51) at the bottom of each tab (Base, Option 1, Option 2, etc.) of the price list or in the first tab of the Price List “Summary”. The amount of total dollars from the Price Schedule shall be entered into the SF 1449 Bid Schedule in CLINs 0001, 0002, 1001, 1002, 2001, 2002, 3001, 3002, 4001, and 4002 under unit price. Insert a total for all CLINs for each performance period under CLIN X001 and X002. The quotation must be submitted for a base year plus four Option Years.

(d) Complete the necessary fill-ins and certifications in provisions. This may be completed using the System for Award Management located at https://www.sam.gov/. If SAM is not used, then the following provisions shall be returned along with the quotation:

i. FAR 52.212-3 Offeror Representations and Certifications--Commercial Items Alternate I.

ii. FAR 52.209-7, Information Regarding Responsibility Matters.

iii. FAR 52.204-24. Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

iv. FAR 52.229-11, Tax on Certain Foreign Procurements-Notice and

Representation.

v. DFARS 252.225-7000, Buy American and Balance of Payments Program

Certificate.

(End of Addendum) https://www.sam.gov/