BASH_PWS_6_June_2013_Amend_1.docx

BASH & Wildlife Control Services

FA4621-13-R-0002

PERFORMANCE WORK STATEMENT

FOR

BASH & WILDLIFE

CONTROL SERVICES

FA4621-13-R-0002, Amendment 1 McConnell AFB Kansas, Kansas

6 June 2013

Table of Contents

1. Description of Services. The contractor shall provide a comprehensive bird and wildlife control program in accordance with this Performance Work Statement (PWS) to contribute to a safe operating environment and mitigate the risk of birds and wildlife striking aircraft at McConnell Air Force Base (MAFB). The services provided under this contract are an integral part of the Bird/wildlife Aircraft Strike Hazard (BASH) Reduction Plan. Wildlife encountered may include, but is not limited to, birds, foxes, dogs, skunks, snakes, turtles, coyotes and deer. The dispersal and depredation program may include, but is not limited to, the use of trained birds of prey, trained dogs, pyrotechnics, harassment, trapping, relocation, airfield patrol, perimeter fence monitoring, pellet guns and shotguns. The contractor is encouraged and expected to use innovative approaches to effectively and efficiently accomplish the requirements of this PWS in a timely manner and in a way that fosters pride and ownership in the work performed. The contractor shall comply with all federal, state and local regulations in performance of this contract.

1.1. Contractor Use of Animals. In the event animals are used in the wildlife control program, the contractor shall maintain control over said animals at all times. The Contracting Officer Representative (COR) may require the contractor to demonstrate this control at any time.

1.2. Communications. While performing services the contractor shall maintain constant radio contact with the McConnell’s Air Traffic Control Tower and Airfield Management.

1.3. Bird Aircraft Strike Hazard (BASH) Program. The contractor shall provide all labor, vehicles, equipment (except for equipment provided by the Government as set out in Paragraph 3 herein), birds of prey, dogs, supplies and supervision to establish a comprehensive wildlife control program as set out in Paragraph 1. Contract employee(s) shall be fully trained and qualified to comply with all PWS contract requirements.

1.3.1. The contractor shall be familiar with Air Force Instruction (AFI) 91-202, Paragraph 7.3.1.1.-7.3.1.1.10 http://static.e-publishing.af.mil/production/1/af_se/publication/afi91-202/afi91-202.pdf and Air Force Pamphlet (AFPAM) 91-212 http://static.e-publishing.af.mil/production/1/afse/publication/afpam91-212/afpam91-212.pdf. The contractor shall be provided a copy of the McConnell OPLAN 91-2 (BASH Plan) at the pre-performance conference. The contractor is expected to apply the aforementioned guidance and their BASH expertise to bolster MAFB’s BASH program. Additionally, the contractor shall make programmatic inputs (suggestions, guidance, etc) with regards to improvement to the BASH program and methods to mitigate bird/wildlife hazards to the 22 ARW Flight Safety Office (22 ARW/SEF).

1.3.2. The contractor shall obtain a copy of the daily flight schedule from Airfield Operations each morning and remain present on the airfield during scheduled flight operations. The contractor shall provide recommendations with the Tower and Airfield Management in the determination of Bird Watch Conditions.

1.3.3. The contractor shall maintain a detailed daily activity/data log, to include bird watch conditions, time of activity, weather conditions, location of activity, species, estimated number of birds/animals, an airfield survey of observances (standing water, food sources, etc) of actual or potential bird/wildlife hazards and number of interventions and dispersal method used.

1.3.3.1. The consolidated daily log shall be transmitted to the COR, 22 ARW/SEF, Airfield Operations and 22 CES/CEAN monthly, no later than the tenth (10th) calendar day of each month. The contractor shall also update the 22 ARW/SEF Excel Spreadsheet with information described above. Samples of the detailed daily activity log shall be made available at the pre-performance conference.

1.3.4. The contractor shall prepare an annual wildlife Birdstrike assessment to evaluate the effectiveness of the bird management measures in place. The assessment shall be provided electronically to MAFB personnel when requested. A template/sample of the risk assessment documentation shall be provided at the pre-performance conference. Furthermore, the contractor shall prepare and submit a semi-annual risk management analysis to determine the threat of bird strikes to aircraft operations during the period of one hour before and after sunrise and one hour before and after sunset. This assessment is due to the 22 ARW/SEF office NLT than 15 October and 15 April each calendar year. A template/sample of the semi-annual risk assessment documentation shall be provided at the pre-performance conference.

1.3.5. The contractor shall enter bird/wildlife strike data into the Air Force Safety Automated System (AFSAS) within two (2) business days of notification of the event. 22 ARW/SEF will be responsible for closing the report.

1.3.6. The contractor shall prepare slides and brief the Bird Hazard Working Group (BHWG) with a summary of the data collected above to include bird/wildlife strikes, significant bird/wildlife activity and report the contractor’s response/intervention to this activity as well as forecasted migratory patterns to be expected during the next three (3) months, and any additional BASH related items requested by the 22 ARW Chief of Safety or 22 ARW Chief of Flight Safety. The contractor shall act as an advisor to the Government and provide suggestions for habitat management, operation schedules, etc. to increase the overall effectiveness of the wildlife control program.

1.3.7. The contractor shall be responsible for developing and maintaining a landowner participation program in order to obtain access to private property and to disperse/depredate bird/wildlife hazards to flight operations at MAFB.

1.3.7.1. The contractor shall be responsible for dispersing/depredating birds/wildlife that creates a threat to flight safety within a three mile radius of the MAFB fence line. The contractor shall be responsible for obtaining permission from landowners to obtain access to property that harbors threatening birds/wildlife.

1.3.7.2. On those lands where access is granted, the contractor shall mitigate the bird strike hazard by whatever dispersal/depredation method(s) the contractor elects, subject to the approval of the landowner and in accordance with any governing rules and regulations concerning such activity.

1.3.7.3. The contractor shall compile and maintain a list of names, addresses and telephone numbers of the landowners who have been contacted and indicate whether or not the landowner has agreed to grant access. The contractor shall develop a detailed map, subdivided by property owner, identify the areas containing threatening birds/wildlife within said three mile radius and indicate which areas the contractor has obtained access.

1.3.7.4. The contractor shall provide the contact list and map described above to the COR thirty (30) days after commencement of performance on the contract. The contractor shall update the list and map described above every thirty (30) days thereafter until all landowners have been contacted.

UPDATED SECTION

)The contractor shall obtain access to 80% of the areas containing threatening wildlife (calculated as follows: estimated area of access divided by the total estimated area multiplied by 100) within 180 days of commencement of performance.

1.3.7.5. The contractor shall participate in a landowner recognition program in cooperation with the 22 ARW Safety Office and 22 ARW Public Affairs by attending landowner appreciation events and creating and conducting presentations.

1.3.7.6. The Government shall not indemnify the contractor for any claim for damages by a landowner.

1.3.8. The contractor shall prepare and update a slide to regularly inform aircrews on bird/wildlife hazards within 5 nautical miles of MAFB on a monthly basis or as necessary in times of increased/unexpected bird/wildlife activity and provide the slide to 22 ARW/SEF.

1.3.9. The contractor shall collect unidentified bird remains from the airfield, maintenance personnel, aircrews, airfield management, etc. and prepare, pack and ship the remains to the Smithsonian for DNA analysis and notify 22 ARW/SEF when the remains are shipped.

1.4. Licensing Requirements. The contractor shall be licensed or obtain any permits as required in accordance with the applicable federal, state and local laws relevant to their operation. These permits may include, but are not limited to: the Federal Migratory Bird Depredation permit, Kansas Nuisance Bird Control permit, Kansas Wildlife Control permit and any other permit required by U.S. Department of Agriculture-Wildlife Service, U.S. Fish and Wildlife Service and the Kansas Department of Wildlife. The use of poison is regulated by the U.S. Environmental Protection Agency and the Kansas Department of Agriculture. Copies of licenses and permits shall be available for review by 22 CES/CEAN. In those cases where the Government is the required permit-holder, the contractor shall be responsible for initiating the paperwork for these permits, coordinating with the appropriate McConnell Air Force Base office for their completion, and subsequent monitoring of the status, any required reapplication, any corrections or any re-submittals of such permits. The contractor shall provide a copy of all permits and licensing, including falconry permits and federal abatement permits.

1.5. Safety Requirements. The contractor shall conform to the explosives safety standards in accordance with USAF and MAFB instructions. The contractor will ensure that all personnel using weapons or pyrotechnic devices follow strict safety and storage procedures as follows:

1.5.1. Contractor shall conform to the explosive safety standards as outlined in AFMAN 91-201 and DoD Manual 4145.26.

1.5.2. If stored on base, the contractor shall store all weapons, ammunition and pyrotechnic items in a location approved by 22 ARW Safety and subject to compliance inspection.

1.5.3. Contractor shall not fire any explosive(s) or weapon(s) within a Public Traffic Route Distance (as defined by AFMAN 91-201) from any explosive storage facilities or explosive loaded aircraft.

1.5.4. Contractor shall ensure that explosives and weapons are properly secured by storing them in a locked vehicle, storing them in an approved storage facility, or by personally and continuously monitoring them at all other times. Firearms and explosives must be under positive control at all times.

1.5.5. Contractor shall ensure that public areas of MAFB are cleared of people uninvolved in the bird harassment or depredation operation by at least 100 feet before using any explosives or weapons in those areas.

1.5.6. Contractor shall not expose any base personnel to undue or unreasonable hazards or risks associated with explosives.

1.5.7. Contractor shall not refuel any vehicle loaded with explosives on MAFB.

1.5.8. Contractor shall not smoke within 50 feet of any explosive.

1.5.9. Contractor shall be licensed in accordance with any local, state and federal law.

1.5.10. If contract owned or contractor privately owned vehicles are used to transport USAF explosives, the USAF shall not be liable for any of the possible damages associated with the hazards of transporting the explosives. If transported in a USAF vehicle, the standards set out in AFMAN 91-201 will be used.

1.5.11. The contractor shall pre-coordinate the usage of all firearms and explosives with SFS and Airfield Management prior to initiating such devices.

1.5.12. The contractor shall comply with all Controlled Movement Area standards and procedures in accordance with USAF and MAFB instructions.

1.6. Firearm Registration and Security. All firearms, including pellet guns and pyrotechnic device launchers, shall be registered with McConnell Air Force Base Security Forces. In accordance with AFI 31-101, all firearms must be continuously attended or guarded when removed from approved storage. Firearms must be under positive control at all times. Firearm storage facilities must be approved by the installation commander or their designee. Firearms and associated ammunition shall be stored in a GSA approved Class 5 storage container. Firearms may only be transported on base for the purpose of transportation to and from authorized storage facilities, purchase, sale or official use. Firearms will always be unloaded and placed in the trunk or the rear most compartment of a vehicle. Firearms will not be transported on motorcycles, bicycles or any other two or three wheeled vehicle. Firearms shall not be stored in such a manner as to appear to be a concealed weapon, e.g. under seats. All personnel, in possession of firearms, must comply with all federal, state and local laws, ordinances and military regulations regarding registration, possession and use of firearms.

1.7. Animal Registration. Vaccination documentation and a health certificate issued by a licensed veterinarian shall be presented to the MAFB Veterinary Clinic for review for any dog brought on base. Said documentation shall be available for review by the Government. Falconry permits are required if raptors are used. Contractor shall provide permit and report documentation to 22 CES/CEAN.

1.8. Poison. In addition to the requirements set out in Para. 1.5 herein, the contractor shall obtain clearance of the Pest Management (22 CES/CEOIE) prior to using any poison on MAFB. The contractor shall abide by and comply with all conditions and restrictions imposed by the Pest Management.

2. Service Summary (SS). The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

The contractor shall provide a comprehensive bird and wildlife control program to contribute to a safe operating environment and mitigate the risk of birds and wildlife striking aircraft at MAFB airfield.

The contractor shall provide a comprehensive bird and wildlife control program to contribute to a safe operating environment and mitigate the risk of birds and wildlife striking aircraft at MAFB airfield.

3 An operation is defined as “each time an aircraft takes off, lands or accomplishes an approach to any MAFB runway”

4 Calculated by dividing the average number of bird/wildlife strikes for the previous three years by the average number of operations for the previous three years.

UPDATED SECTION

UPDATED SECTION

)The number of confirmed bird/wildlife strikes2 on the airfield shall not exceed the average number of bird/wildlife strikes per operation3 per month as indicated below:

Month Strikes per Operations4

JAN 0.000467

FEB 0.000465

MAR 0.001110

APR 0.001889

MAY 0.002677

JUN 0.002033

JUL 0.001470

AUG 0.003048

SEP 0.006319

OCT 0.003045

NOV 0.004400

DEC 0.000498

1 Mishap and Event Classifications - A. Class A Mishap. A mishap resulting in one or more of the following:

(1.) Direct mishap cost totaling $2,000,000 or more.

(2.) A fatality or permanent total disability.

(3.) Destruction of a DoD aircraft B. Class B Mishap. A mishap resulting in one or more of the following:

(1.) Direct mishap cost totaling $500,000 or more but less than $2,000,000.

(2.) A permanent partial disability.

(3.) Inpatient hospitalization of three or more personnel.

C. Class C Mishap. A mishap resulting in one or more of the following:

(1.) Direct mishap cost totaling $50,000 or more but less than $500,000.

(2.) Any injury or occupational illness or disease that causes loss of one or more days away from work beyond the day or shift it occurred.

(3.) An occupational injury or illness resulting in permanent change of job

2 Definition of a Birdstrike A. Confirmed strikes:

B. Unconfirmed strikes: Any reported collision between a bird or other wildlife and an aircraft for which no physical evidence is found.

2.1. Quality Control Program. The contractor shall employ commercial quality control program/procedures to identify, prevent and ensure non-recurrence of defective services. Through implementation of the contractor’s quality control program/procedures, the government shall receive quality service meeting the requirements of this contract.

2.2. Quality Assurance. The government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through metrics, periodic inspection and customer complaints. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality control inspections if performance dictates. The government will also receive and investigate complaints from customers located on the installation.

2.3. Contracting Officer (CO) and Contracting Officer’s Representative (COR). The CO will appoint a primary and alternate representative for management of the day-to-day activities of the contract. The identity, title and authority of this representative will be provided in writing to the contractor after contact award. The Government shall inspect and evaluate the contractor’s performance to ensure services are performed in accordance with requirements set forth in this contract. The COR will use the contractor’s work schedule or a modified version thereof, to record validation results. Results of the validation then become the record of the contractor’s performance. When a performance threshold has been exceeded or contractor performance has not been accomplished, the COR will immediately contact the CO.

2.4. Periodic Progress Meetings. The CO, Functional Commander, COR, other Government personnel as appropriate and the contractor shall periodically meet to discuss the contractor’s performance. The following issues shall be discussed; opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and valid customer complaints against each performance objective observed and steps taken by the contractor to prevent occurrences in the future. The contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends. The minutes of these meetings will be reduced to writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor will provide a written notification to the Contracting Office identifying areas of non-concurrence for resolution.

3. Government/Contractor Furnished Property and Training.

3.1. Government-Furnished Property. The Government shall provide the following:

3.1.1. An area approximately 14’ x 60’ for placement of contractor provided modular building or trailer (unit), dog kennels, falcon roosts, etc. and improved parking area for two vehicles.

3.1.2. The Government shall make a vehicle mounted thermographic imaging device available for installation on the contractor’s vehicle. The contractor is responsible for all costs associated with the mounting and dismounting of the unit. The contractor shall agree to waive any liability for damage caused by mounting the system on the vehicle. The contractor shall either park the vehicle on base or garage the vehicle when not in use.

3.1.3. Electricity, water and sewer lines up to the interface/connection with the contractor provided unit. The contractor is responsible for all connections/hook-ups. Government-provided dumpsters are available to dispose of trash and recyclables.

3.1.4. Escorts for work in restricted areas when required.

3.1.5. Two handheld radios and chargers used for communication with the McConnell Air Traffic Control Tower and Airfield Management. Radios and chargers will be signed out on a hand receipt by Airfield Management and inventoried each quarter by Airfield Management and contractor.

3.1.6. The government will provide security police and fire protection. In consideration of these services the Contractor shall comply with all fire safety and security directives. Emergency medical services are provided on a cost reimbursement basis.

3.1.7. The government will provide one work-station and one computer system with standard office software configuration.

3.2. Contractor Provided Items and Services. Except for those items or services specifically stated as Government-provided herein, the contractor shall furnish all personnel, equipment, tools, supervision, and other items and services required to perform this contract, to include, but not limited to:

3.2.1. Trailer or Modular Building, if used: The contractor may install a modular building or trailer in the space provided by the Government. Any unit installed by the contractor shall be properly secured and anchored as directed by the manufacturer of the unit. A skirt shall be installed if appropriate. The color of the unit and the skirt shall be brown, tan or white. Propane gas/tanks are not allowed.

3.2.2. Vehicles. The contractor shall furnish a four wheel drive vehicle(s) for use on the airfield and other unimproved areas that is appropriate for local driving conditions considering weather and terrain. All contractor vehicles require a flight line pass issued for each vehicle. All contractor vehicles must be clearly identified with company name or logo. No privately owned vehicles are authorized on the flight line.

3.2.3. Equipment and Supplies, if used, including but not limited to: firearms, ammunition, pyrotechnic devices, traps, chemicals, kennels and cages.

3.2.4. Commercial telephone service, if used. The contractor may furnish their own commercial telephone line. The contractor shall forward a request to install a landline to the COR. The contractor shall reimburse the Government for the cost of installation.

3.3. Disposition of Animal Carcasses, if depredated. The contractor shall be responsible for the timely removal and disposition of animal carcasses IAW local laws, regulations, and permits as well as Air Force and McConnell regulations as applicable. Please note the remains of bald or golden eagles have specific handling instructions under the law as indicated in MAFB’s Migratory Bird Depredation Permit. The contractor shall inform 22 ARW Safety and 22 CES/CEAN of any intended disposal method beforehand.

3.4. Airfield Training and Certification. Airfield training, color vision testing and certification are required for all personnel driving on the airfield. The Government will provide airfield driver and radio operations training and certification. Training will consist of a briefing, a practical driving and a comprehensive test. Certification must be renewed annually. Training will be scheduled and conducted on dates and times mutually agreed upon by 22 OSS/OSAA and the contractor. Employee’s wages for airfield training and the expense of color vision testing shall be at contractor’s expense.

4. General Information

4.1. Normal Hours of Operation. Services shall be performed Monday through Friday, excluding federal holidays from ½ hour before sunrise through ½ hour after sunset except during the approximately 60 day period of nighthawk migration. Commencing at the beginning of nighthawk migration, in late summer and early fall, service shall be performed from ½ hour before sunrise until 0100. The extended hours of coverage shall end when the Nighthawk migration is complete. Contract personnel shall patrol the airfield, perform preventive interventions or be on-call during normal hours of operation. On-call is defined as duties off the airfield such as attending meetings, care of animals and other tasks necessary for contract fulfillment. While on call, the contractor shall commence an intervention in response to notification from the Control Tower or Airfield Management within ten (10) minutes if on-base and twenty (20) minutes if off-base.

4.2. Additional Hours of Operation. The contractor shall be available on a standby basis for additional service after normal hours of operation on nights, weekends and holidays, and when needed for Bird Watch Conditions (BWC) MODERATE and SEVERE or emergency operations. (See 22 ARW OPLAN 91-2 for further details. OPLAN 91-2 will be provided at pre-performance conference). The contractor shall be available by leaving a standby name and telephone number with Airfield Management. The contractor shall respond within 30 minutes after notification from Airfield Management. The contractor shall remain until the bird condition goes to MODERATE and remains MODERATE or LOW for 30 minutes, subject to Airfield Management release or approval. The Contracting Officer Representative (COR) shall coordinate with Airfield Management to ensure that funding is available for these additional hours of operation. Additional service shall be invoiced under CLIN X002.

LOW: Normal bird activity - as a guide, fewer than 5 large birds (waterfowl, raptors, gulls, etc) or fewer than 15 small birds (terns, swallows, etc) on or above the airfield with a low probability of hazard.

MODERATE: Increased bird population - as a guide, 5 to 15 large birds or 15 to 30 small birds in locations that represent an increased potential for strike.

SEVERE: A high bird population - as a guide, more than 15 large birds or more than 30 small birds on or immediately above the active runway or other specific locations (taxiways, in-field areas, departure or arrival corridors, etc) that represents a high potential for strike.

NOTE: Even a single bird in a critical location may elevate the BWC to moderate or severe (e.g. vulture).

4.3. Federal holidays.

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed.

4.4. Area of Responsibility. The contractor shall primarily be responsible to disperse and depredate birds and other wildlife within MAFB fenced perimeter and disperse and mitigate birds and other wildlife in the areas within a three (3) mile radius of the MAFB fenceline. There are numerous water features and open fields located in the general vicinity of the airfield. These geographic features attract birds including Canada geese and other waterfowl which may create a serious BASH situation. The contractor shall patrol these geographic features as necessary and disperse birds as needed. It is the contractor’s responsibility to obtain the property owners’ consent for access to off base property and to determine the method used for dispersal/depredation.

4.5. Performance of Services During Crisis Declared by the National Command Authority or Overseas Combatant Commander. In accordance with DFARS 237.76, Continuation of Essential Contractor Services, the Government has determined that services performed under this contract are essential contractor services in support of a mission-essential function that must continue during crisis situations. Accordingly, the contractor shall perform these essential services during crisis situations (i.e.; crises declared by the President or Secretary of Defense, contingencies, emergencies, and/or periods of increased force protection) in accordance with DFARS Clause 252.237-7023, Continuation of Essential Contractor Services and DFARS Clause 252.237-7024, Notice of Continuation of Essential Contractor Services.

4.6. Records Management and Disposition. In the event the contractor, creates, handles and maintains records for the Air Force, either electronic or paper, the contractor shall meet the requirements established in AFRIMS Records Disposition Schedule (RDS), AFI 33-322, Records Management Program, AFI 33-364, Records Disposition Procedures and Responsibilities, and AFM 33-363, Management of Records. Full text versions of these publications are available for free download at: http://www.e-publishing.af.mil/pubs/majcom.asp?org=AF. In order to meet the requirement established IAW the above mentioned regulations please contact the Base Records Management Office (22 CS/SCOK, Bldg 739) at 759-2097 for guidance and training. The contractor shall turn over records and any software and technical documentation (at contract end) to allow Government access through the life-cycle of those records).

4.7. Training. The contractor is responsible for ensuring all personnel are properly trained to provide a comprehensive bird and wildlife control program to contribute to a safe operating environment and mitigate the risk of birds and wildlife striking aircraft at MAFB including wildlife dispersal and depredation and the safe use of firearms and pyrotechnics. Flight line driving and airfield radio operation and protocol training will be provided by the Government. The contract employee shall read, write and clearly speak English. The contract employee(s) shall be proficient (not needing additional training for general use) using a Windows based computer and shall able to utilize Microsoft Office including: Outlook, Word, Excel and PowerPoint.

4.7.1. The contract employee(s) will be required to complete annual Privileged Information Training and appropriate base/computer access training. This will be accomplished on a government computer with access to the 22 ARW SEF SharePoint webpage. Documentation of the completion of this training will be kept by the 22 ARW/SEF office.

4.8. Contract Employees. In addition to the 24-hour point of contact described in Para. 4.2, the contractor shall provide the Contracting Officer the name, telephone number and email address of an employee who has the authority to act on all contractual matters. This employee shall be available in person or by telephone or email during normal business hours of operation Monday – Friday 7:30 AM– 4:30 PM Central except Federal Holidays.

4.8.1. The Government shall award this contract in advance of the beginning of performance so that the contract employee will obtain access badges, Common Access Card and flight line driving training/privileges and be fully qualified to perform all required duties on the MAFB flight line outlined in this document on the first day of contract performance. The contractor shall provide a fully trained and documented (CAC card) employee at all times during the period of performance.

4.8.2. Contract personnel shall wear distinctive clothing or company badges that shall identify both the company and the employee.

4.8.3. All contract vehicles used on the flight line must be marked with a company name and require a flight line pass issued for each vehicle. No privately owned vehicles are authorized on the flight line.

4.9. Contractor Full-time Equivalent Reporting Requirements. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

4.10. Publications. Publications referenced in this PWS may be accessed through http://www.e-publishing.af.mil/.

4.11. Security Requirements. The contractor shall comply with all requirements and procedures IAW AFFAR 5353.242-9000, Contractor Access to Air Force Installations included herein. All contractor employees shall carry contractor photo identification at all times. Contractor employees shall comply with any base security measures implemented at all times. This includes, but is not limited to, vehicle and goods searches and identification checks during times of increased security.

4.11.1. Contractor/Employee Base Pass and Identification, Special Clearances and Vehicle Passes. The contractor shall comply with all requirements and procedures IAW FAR 5353.242-9000, Contractor Access to Air Force Installations. All documentation shall be submitted at the pre-performance conference. Strict security and personnel access control is enforced at MAFB. Each contractor employee working on base must have a type of government provided identification card as well at their base access badge. Vehicle passes must remain with the vehicle for which it was issued. The application for a vehicle pass must be accompanied by a valid driver’s license, state vehicle registration and proof of insurance. Badges and vehicle passes must be returned to the Contracting Officers Representative upon termination of employment or the end of the contract. Further, the vehicles and equipment may be escorted during exercise operations and may be rendered immobile when not in operation by the removal of ignition keys or by other readily reversible means. Contractor vehicles are subject to search prior to entering and exiting the base and while on the base.

4.11.2. Base Access Badges. The Contractor shall submit a McConnell Form 114A to the Contracting Officer at least one week prior to the anticipated access date for each employee or sub-Contractor requiring access to the base. Failure to submit a complete and accurate McConnell Form 114A may result in a delay or denial of access. The McConnell Form 114A shall be completed electronically on the Adobe Acrobat document provided and submitted as an attachment to an email to the designated Contract Administrator. Contractor badges and passes will not be issued to personnel waiting for the McConnell Form 114A to be processed. Upon approval of the McConnell Form 114A, the employee or sub-Contractor may apply for a Government issued identification badge and vehicle pass. Base Access badges must be returned to the 22d Security Forces Squadron West Gate Contractor Badge Office upon termination of employment or the end of the contract.

4.11.3. Random Searches. Contractor personnel are subject to random personal and vehicle searches. If the contractor’s personnel refuse to be searched, they will be denied entry to the base. Denial of entry to personnel who refuse to be searched, or detention of personnel found to be in possession of contraband, may result in loss of base driving privileges, debarment from the base, or other administrative action.

4.12. Access to Government Computer Network (Common Access Card) (This section supplements AFFARS Clause 5352.242-9000.)

4.12.1. The contractor shall provide at least one employee eligible to obtain access to the Government unclassified automated information systems. Said employee(s) with access to the system are in a non-sensitive; Automated Information Systems III (formally ADP III) positions IAW DoD Directive 5200.2-R. In compliance with DoD Directive 5200.2-R, HSPD-12, IAW AFMAN 33-152, user responsibilities and guidance for information systems, paragraph 2.4.2., and AFI 31-501, a National Agency Check with Inquiries (NACI) is required for all AIS III positions.

4.12.2. The Contractor shall fully adhere with the provisions of these referenced publications by having said employee(s) submit the appropriate forms and maintain a positive suitability determination to continue performing under this contract.

4.12.2.1. Said employee shall complete and forward through the contractor MAFB Base Form 114A (provided at the pre-performance conference) a minimum of 10 business days prior to the employee requiring base access. The COR/Trusted Agent shall schedule an appointment on behalf of the contractor’s employee with the appropriate Government Unit Security Manager (USM).

4.12.2.2. The USM will contact the Personnel Security Program Manager and they shall grant the contract employee access to the Electronic SF-85, Electronic Questionnaires for Investigations Processing (e-QIP) Direct online. This process needs to be completed in a 14 day window which can be completed from any computer with internet access. The Contractor shall ensure said employee(s) have available the necessary documentation requested on the SF-85 (e.g., current and previous addresses in the past 7 years, zip codes, telephone phone numbers, passport numbers, family member names, SSNs) to prevent delays in completing the SF-85 form. A copy of the SF-85 is available at the following link: http://www.opm.gov/forms/pdf_fill/SF85.pdf so the contract employee can create a worksheet for use by the contract employee as a worksheet.

4.12.2.2. The USM shall arrange for the government-obtained fingerprints (FD-258, FBI Fingerprint Card). The fingerprints and the e-QIP SF-85 shall be forwarded to the Office of Personnel Management for processing. The Contractor shall advise their employee(s) that a favorable fingerprint report, verified through the Joint Personnel Adjudication System (JPAS) Research, Recertify, and Upgrade (RRU) is required as a condition for access to the system. Upon notification of a favorable response based upon the fingerprints the contract employee may be granted interim access. The contract employee shall then complete DD 1172-2 http://dcp.psc.gov/PDF_docs%5Cdd1172.pdf and forward to the COR/TA. The COR/TA shall process the DD 1172-2 and advise the contract employee to report to the DEERS office for issuance of the Common Access Card (CAC). Upon receipt of the CAC card the employee needs to complete the on-line Information Awareness training, complete and process a SF 2875 http://www.dtic.mil/whs/directives/infomgt/forms/eforms/dd2875.pdf and sign a AF Form 4394 http://www.e-publishing.af.mil/shared/media/epubs/AF4394.xfdl and report to the unit Information Assurance Officer or the 22 CS Help Desk (759-2666 Option 2) to process the application for access to the Government network. The Air Force Central Adjudication Facility will advise the Personnel Security Program Manager if a favorable investigation has been determined. The Personnel Security Program Manager will inform the USM the investigation is favorable and complete. The USM will report the investigation is complete to the individual requiring access. In the event the individual requiring access receives an unfavorable determination the CAC card may be removed and the contractor shall be required to provide another eligible employee.

4.13. Antiterrorism Awareness Training. Each contractor employee must accomplish the Antiterrorism Awareness Training as stated in provision/clause AFFARS 5352.242-9000, Contractor Access to Air Force Installations.

4.13.1. Contractors should be familiar with and in compliance with all local security procedures that govern their access to the base or installation. Contractors should anticipate they may have to accommodate random schedules, access and/or search requirements and changes in the local threat level. For example, during heightened Force Protection conditions (FPCON) contractor personnel may be directed to enter the installation through designated access points and only at specified times so that they can be identified and searched. In some conditions, contractor personnel may be prohibited from accessing certain areas of the work location, and their activity could be more closely supervised or even curtailed for a period of time. In general, contractors providing goods and services during elevated FPCONs, or in areas with mission critical personnel, equipment, and facilities should anticipate additional security and AT requirements.

4.14. Operations Security (OPSEC). In the event it is necessary to create, handle and/or maintain critical information (refer to Appendix I, 22 ARW Critical Information List) for MAFB, contracted personnel must meet the requirements and responsibilities established in the Operations Security Instruction, AFI 10-701 and the 22 ARW OPSEC Plan. AFI 10-701 specifically states that “OPSEC is everyone’s responsibility.” Ideally, the AF uses OPSEC measures to protect its critical information. Failure to properly implement OPSEC measures can result in serious injury or death to personnel; damage to weapons systems, equipment and facilities; loss of sensitive technologies; and mission degradation or failure. OPSEC must be fully integrated into the execution of all Air Force operations and supporting activities, therefore all contractors will:

4.14.1. Protect MAFB critical and/or sensitive information from disclosure by following the “need to know” principle.

4.14.2. Not publicly post, publish or share work-related information that potentially contains any critical or sensitive information. Contractors are encouraged to solicit the advice of the Wing OPSEC Program Manager with any questions they may have regarding the use of MAFB’s sensitive/critical information.

4.14.3. Not share MAFB sensitive/critical information in articles, electronic mail (e-mail), web site postings, web log (blog) postings, internet message board discussions or other forms of dissemination or documentation.

4.14.4. Encrypt all e-mail messages containing critical information, OPSEC indicators and other sensitive information when possible. Encryption serves as one measure to protect critical or sensitive information transmitted over unclassified networks.

4.14.5. Not publicly disseminate, or publish photographs of MAFB or USAF property without prior approval from the Wing OPSEC Program Manager.

4.14.6. Not publicly reference, disseminate or publish MAFB’s information that may have already been compromised. This provides further unnecessary exposure of the compromised information and may serve as validation.

4.14.7. Actively encourage fellow contractors to protect MAFB’s critical and/or sensitive information.

4.14.8. Return to either the Project Manager or Q&A Representative (22 CONS) for destruction (burn, shred, etc.) any/all critical and/or sensitive unclassified information no longer needed to prevent the inadvertent disclosure and/or reconstruction of this material. Electronic documents should also be deleted and wiped clean from all computer systems used during the contractual work.

4. 14.9. Implement protective measures as ordered by MAFB’s commander, director, OPSEC PM or an individual in an equivalent position.

4. 14.10. Know who the installation’s OPSEC PM is and contact them with questions, concerns or recommendations for OPSEC related topics.

4. 14.11. Report attempts by unauthorized personnel to solicit critical and/or sensitive information to the OPSEC PM or installation Security Forces immediately. Contract personnel who have been involved in or have knowledge of a possible incident will report all facts immediately.

4. 14.12. Contact the appropriate squadron’s Unit OPSEC Coordinator or the Wing OPSEC Program Manager (22 ARW/XPD, Bldg 1) at (316) 759-5078 or (316) 759-3662 for additional OPSEC guidance and training as needed.

4.15. Environmental Compliance. The Contractor shall comply with all federal, state, local and installation environmental laws, rules and plans. MAFB is a federal installation. MAFB meets or exceeds the strictest environmental requirements in effect. Therefore, the Contractor shall also meet or exceed the strictest requirements in effect, federal, state or local.

4.16. Environmental Management System (EMS). Executive Order (EO) 13423 (Strengthening Federal Environmental, Energy, and Transportation Management) directs federal agencies and Contractors working for federal agencies to set goals in the areas of energy efficiency, acquisition, renewable energy, toxic reductions, recycling, sustainable buildings, electronics stewardship and water conservation. A key element of McConnell’s EMS is base-wide awareness of the Wing’s Environmental Management Policy. To that end, the Contractor shall educate its employees to be aware of the Wing’s EMS. General awareness-level EMS education material shall be provided at the Pre-performance conference for the contractor to review and file with the COR. This documentation is required for EMS audits and program reviews. This contract has been reviewed and does not meet the requirements for additional training at this time. All inquiries should be directed to the 22 ARW EMS Coordinator through the CO or COR.

4.17. Hazardous Waste. Any product requiring a MSDS data entry, batteries and fluorescent and compact fluorescent bulbs shall be disposed of as directed by 22 CES/CEAN.

4.18. Hazardous Materials. The contractor must submit to the COR the information and supporting documentation (including current manufacturer’s MSDSs/SDSs) necessary to obtain HAZMAT usage authorization. The COR shall coordinate with the 22 CES/CEAN Hazardous Material Program Manager to obtain approval of all hazardous materials that are brought on-site by the contractor. In the event the 22 CES/CEAN Hazardous Material Program Manager does not approve a hazardous material for use, the COR may provide the contractor a list of suitable substitutes; however, the contractor shall retain responsibility for finding an acceptable substitute. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

4.19. Hazardous Materials Inventory.