25QA902 Attach 1 - Salient Characteristics.pdf

SALIENT CHARACTERISTICS

AVPOL Fuel Management System with Offload Accounting Capability

November 2024

Salient Characteristics

For

AVPOL Fuel Management System with Offload Accounting Capability

Fairchild AFB, WA

1. BACKGROUND: A web-based solution is required to streamline and adequately manage the rapidly growing and fast-paced inflight refueling mission of our Super Tanker Wing. Current capability operates solely off of Microsoft Access and is confined to a single desktop computer in each Air Refueling

Squadron. A web-based solution for boom operators to immediately submit their inflight refuel data to the WRDCO office from anywhere and securely on any approved device as well as submit their inflight refuel data while still in flight is an urgent requirement. The capability must be IAW Air Force

Instruction 11-253 for managing purchases of aviation fuel and provide embedded tools such as multi-role support, data imports, and DD791 Inflight Issue Log creation from anywhere in the world.

2. OBJECTIVES: Provide boom operators the capability to securely create/submit their DD791 Inflight

Issue Log data from anywhere in the world through a web-based solution on any approved device without the constraints of completing inputs on one desktop computer back at homestation. IAW Fairchild 01 23-

102, inflight data is required to be submitted by boom operators within two (2) days but is often delayed due to various missions such as exercises, Red Flags, TACC tasked missions and deployments. This causes a loss of accurate and complete inflight data.

3. REQUIREMENTS:

- Cloud-ready application operating in a .Mil environment

- Facilitate audit compliance for fuel reconciliation (AFI 11-253) and monthly memorandum creation/signature

- Detects errors and duplicate billings, resulting in tangible cost savings on fuel and process opportunities

- Automatic identification of transaction anomalies and assignment of key alerts for correction

- Comprehensive data interfaces with DLA Energy’s EEBP & FMD systems, REMIS & GO81 aircraft inventory tables and mission data, financial data (CRIS/DEAMS) with automatic reconciliation capability

- Command and unit visibility of fuel transaction reconciliation status

- Reconciliation of monthly bills and signature of monthly memorandum

- Mobile support for DD791 entry and tracking with continuous data validation for boom operators

- Workflow and coordination tools for approval of DD791 by all stakeholders (Boom Operators, FMS, WRDCO, POL, Command)

- Provide AMC FMS digital sign-off for all foreign transactions

- Automated workflow DD791 from start to process completion and provide electronic DD791 and searchable database of completed/billed DD791’s

- Authority to Operate (ATO)

- Annual subscription for a total of 5 years

- 24/7 technical support for WRDCO, POL and Boom Operators

- Training new users on program operations

- User Manual