24RA102 Amend 4 Contractor QA.pdf

Question # Document Name Section # Question ANSWER

1 General General Can the government explain why this contract is only for a total of two years

(one base year and one option year)?

The scope of work is projected to change in two years.

2 Does the government want one proposal with price and past performance only in one volume? Does the government want a technical approach provided as part of the proposal offer?

Please see 24PA102 COMBO, FAR Provision

Instructions to offerors 52.212‐1 for what is required to be included in the contractor's proposal.

3 24RA102 Attach 1. Performance Work Statement Appendix A Are there more than one "Bag‐It" bags in each of the buildings listed in Appendix

A where it indicated "YES" for the Bags?

A. If Yes, please provide how many bags are in each building.

B. Are different commodities collected separtely in these bags, i.e. paper, cans, bottles, glass, etc., or are these commodities commingled in each bag?

A. All buildings have 1 pick up point, the quantity of bags at that point vary. There are at least 105 locations listed with Bag‐it bags.

B.The "Bag‐It" bags are only white paper, and mixed non‐white paper. The white paper is in the white Bag‐it bag, and the mixed non‐white paper is in the light blue Bag‐it bags.

4 24RA102 Attach 1. Performance Work Statement 2.1.2 A. Are all of the materials listed currently being accepted and processed for recycling?

B. Are all the materials listed currently yielding a return for the government?

C. During any term of the contract, if any materials collected for recycling no longer yield a return for the governemnt (i.e. there is a cost to recycle the item), but it is still cost effective (i.e. costs less to recycle the item than to landfill), will the government still want to continue to recycle the material?

A. Yes

B. No

C. Yes

5 24RA102 Attach 1. Performance Work Statement 2.1.5

Processing

It states "Supplies used for processing the recyclable materials (e.g. bale ties, gaylord totes, etc.) will be provided by the contractor unless otherwise provided as incidental Government Furnished Equipment."

A. Will the government allow for deduction of this cost from revenue with the contractor providing reciepts of these materials purchased for processing?

B. If the Contractor is expected to absorb the cost of these materials, please provide an annual assumption of quantity used of bale ties, gaylord boxes, etc. as we will need to budget for these materials.

A. No.

B. Historical Recycled Material Data is located in

Appendix C.

6 24RA102 Attach 1. Performance Work Statement 2.1.6 When the government states that "...the contractor shall obtain at least three competitive quotes per shipment of recycled material", does the contractor need to obtain at least three quotes per commodity a single time or once every Fiscal

Year or similar timeframe, or three quotes every single time any load of recycled material is ready for shipment?

The PWS states "per shipment".

7 24RA102 Attach 1. Performance Work Statement 2.1.8

Education

As this indicates "The contractor shall provide the COR a "wet ink" sign‐in roster of personnel contacted from each education session on a monthly basis."

A. What is the governments anticipated amount of educational events per month?

B. Is the contractor expected to conduct an in‐person site visit for education to each location listed on Appendix A annually?

C. Are there departments that will work with the contractor to coordinate educational events/opportunities?

A. The contractor creates the comprehensive education plan and the number of educational events per month would be based off of that plan, which would entail as many as are necessary to fufil the requirement outlined in the PWS.

B. Yes. The PWS states 2.1.8. "...Annual on‐site visit/education with each facility shall be performed by the contractor annually."

C. The PWS states in 2.1.8. ". The contractor shall provide a comprehensive education plan to the government for review and acceptance within 30 calendar days after award. As a minimum, the plan shall describe the methods of education and training, dissemination process, frequency, and target audiences." The CO, CS or COR can assist/facilitate any additional departmental coordination.

8 24RA102 Attach 1. Performance Work Statement 2.1.9.1 It states "The contractor shall be responsible for repair costs, including parts, up to and including $1,000.00 per occurance per piece of equipment.

A. Please provide a historical record of maintenance and repairs over the past year for each piece of equipment so that we can properly budget for these expenses.

B. OR, provide an estimated annual budget the contractor should assume for this cost based on historical records.

The Government has no records of part costs unless they exceed the $1,000.00 per occurance limit, as the contractor is responsible for it. The vast majority (if not all) of the preventative maintenance for the equipement listed in

Appendix B is completable by in‐house personnel.

Certified technicians are not required per the maintenance manuals of the equipment. Repairs for most of it would require a certified technician, but as stated above, there have been no repairs that have exceeded the $1000 threshhold. Only 2 instances of maintenance/repair work done that required a receipt in the last year with an approximate cost of $300 per occurence.

9 24RA102 Attach 1. Performance Work Statement 2.1.9.5 It states. "Maintenance and repair associated workload is identified in Appendix

B."

Please idicate where the maintenance and repair workload is on Appendix B.

From the version provided it only lists the Government Property and is missing any maintenance and repair workload for each piece of equipment.

Make and model numbers for all equipement furnished by the government are listed in

Appendix B, allong with the date purchased.

Contractor should provide extimate based on level of effort provided GFE list.

10 24RA102 Attach 1. Performance Work Statement 2.2 Reports It states "All reports shall follow the templates provided in Appendix F.

However, there were no templates provided in Appendix F. Please provide the report templates.

Appendix F states that they will be provided by

Environmental QRP Manager, once awarded.

11 24RA102 Attach 1. Performance Work Statement 4.1 A. Is internet available at the recycling center for the contractor to utilize?

B. What available options does the contractor have for internet service at the recycling center?

No. Internet is not listed in 4.1 as a government furnished property, service, material or equipment.

12 24RA102 Attach 1. Performance Work Statement 4.4 A. What are the current days and hours of operation at the recycling center?

B. What are the current days and times the recycling center is open for cutomer service?

A. M‐F 0700‐1400

B. Monday and Friday 0700‐1100

13 24RA102 Attach 1. Performance Work Statement 4.20. Main

Base Access

Can the government indicate an approximate wait time associated with gaining base entry at the Rambo Road Gate?

Rambo Gate is for commercial vehicle entry, wait times vary greatly based on time of day.

14 24RA102 Attach 1. Performance Work Statement 4.21

Restricted/C ontrolled

Areas

Are there any secure or controlled areas that contractor employees will need to access to perform duties?

Currently no, however this can change due to security measures changing, which is why it is in the PWS.

15 24RA102 Attach 1. Performance Work Statement Appendix B Is the contractor responsible for providing propane for the propane forklift or is this cost covered under the Govenrment Owned Equipment?

Yes, the contractor is responsible for providing fuel for their vehicles.

16 24RA102 Attach 1. Performance Work Statement Appendix C The historical recycled material data shown on Appendix C is from 2016 and 2017 which is too far back to assist in planning the expectations of workload for this contract. Please provide more recent historical recycled material data from

2022 and 2023.

Please see the updated SOW in appendix C

17 What is the process of adding/ Removing collections locations This is answered in Para 1.1.2 of the PWS.

18 Can the successful offeror schedule which days for pick‐up? This is answered in Para 1.1.2 of the PWS.

19 Is there a "legal for trade" scale on‐site? This is answered in Para 1.1.7 of the PWS and

Appendix B for make and model of GFE scale.

FA462024QA102 Amendment 4 Attach 2. Contractor Q&A