24QA934 Attach. 1 - SOW.pdf

STATEMENT OF WORK

FOR

PAINT/ SANDING BOOTH REPAIRS

April 2024

24QA934 Attach. 1: – Statement of Work

Statement of Work (SOW) For

PAINT SANDING BOOTH REPAIRS

Fairchild AFB, WA

1. BACKGROUND: Fairchild Air Force Base utilizes various cabinets for sanding and painting metal aircraft parts and support ground equipment. Current equipment is not operating IAW established parameters and requires maintenance and repair to the existing paint/sanding booth part number ISD-20-16-32 that is manufactured by Rohner Finishing Systems to ensure safe operability.

2. SCOPE OF WORK: The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other necessary items to complete repairs to the sanding/paint booth. Company to repair/reprogram RCP 1 and RCP 2 to bring operating parameters within Technical Order Specifications, to include Temperature/humidity control as well as repair/replace lighting within the booth.

3. OBJECTIVES: Ensure safe and reliable operation of equipment per technical order 1-1-8 requirements, repair existing paint/sanding booth control units, and repair/replace faulty lighting.

4. REQUIREMENTS: The contractor shall repair sanding/paint booth humidity and temperature control units and repair/replace lighting within the booth to ensure proper operation IAW T.O. 1-1-8 paragraph 5.3 and 5.5.4. Repair and or replace components that effect temperature and humidity within the sanding and paint booth as well as repair/replace lighting within the booth. Fully operational system is expected to clear thermal stress hazard warnings and hazardous particulate discharge.

4.1. Services Not Included. Repair and parts necessitated by other than fair wear and tear i.e., abuse, neglect, improper maintenance, either by contractor, subcontractor, or government personnel as determined by the Contracting Officer (CO).

4.2. Minor Repairs. Minor repairs and /or adjustments are defined as something requiring less than 30 minutes of labor and consumable items/parts less than $50.00. If the contractor doesn’t have the consumable items/parts or manpower to make repairs (includes diagnosis), no additional charges (labor, trip, and parts) shall be billed to the government for associated subsequent trips to repair that minor deficiency.

4.2.1. Consumable Items. The Contractor at no additional cost to the government shall supply consumable items such as grease, minor parts and/or materials under $50.00, etc. as may be needed.

4.2.2. Maintenance Reports. The contractor shall develop and submit all reports to the CO, summarizing all maintenance performed. Reports shall be submitted within 5 business days after repairs. The report shall identify maintenance tasks performed during repairs.

4.3. Environmental and Hazardous Material Handling. In addition to all applicable Federal, State, and local environmental codes and regulations, the following specific guidance is provided:

4.3.1. The CO shall approve all hazardous materials brought on-site by the contractor prior to use. The contractor shall obtain approval using the application requirements of the AF Form 3952. Once the process is implemented and contractor is trained, the contractor may submit the AF Form 3952 electronically to the email address provided upon contract award.

4.3.2. The CO has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment. In the event the CO does not approve a hazardous material for use, the CO may provide the contractor a list of suitable substitutes; however, the contractor shall retain responsibility for finding an acceptable substitute. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

4.3.3. The Contractor shall furnish an AF Form 3952 or equivalent electronic worksheet to the Base HAZMAT office (HAZMO), through the CO, for anticipated quantities, application of use, and method of disposal for all materials to be used under this SOW. The listing shall include, but not be limited to, lubricants, spray cleaning solvents, and any known hazardous materials.

4.3.4. The Contractor's attention is directed to Hazardous Chemical Reporting (40 C.F.R. Part 370), Toxic Chemical Release Reporting: Community Right to Know (40 C.F.R. Part 372), which includes the following: Chemicals with special characteristics which in the opinion of the manufacturer can cause harm to people, plants, or animals when released by spilling, leaking, pouring, emitting, emptying, discharging, injecting, escaping, leaching, dumping or disposing into the environment (including the abandonment or discarding of barrels, containers, and other receptacles).

4.3.5. Safety Data Sheets: The Contractor shall submit a copy to the CO or PM of all hazardous safety data sheets (SDS) describing the hazards of any chemical used in the performance of this contract. This file shall be made available for review immediately upon request. The Contractor shall request from his supplier a SDS for each new material ordered.

These sheets will then be placed in the hazardous material data sheet file. This is in addition to the requirements of FAR clause 52.223-3, Hazardous Material Identification and Material Safety Data.

4.3.6. The contractor shall maintain spill control material on hand at all times sufficient to contain a worse case spill, both volume and hazard level.

4.3.6.1. Spill Prevention. The contractor shall ensure all employees are knowledgeable of spill prevention and response procedures. Discharges to the storm or wastewater systems are strictly forbidden without coordination and approval of the Base Installation Management Flight, Environmental Element (92 CES/CEIE). If a spill does occur, the contractor shall take immediate action to contain it and report the incident to the Fire Department by dialing 911 from any base phone.

Make sure you inform them you are calling from FAFB so they can forward your call. If calling directly to the Fire Department, dial (509) 247-5215. The contractor shall also notify 92 CES/CEIE at (509) 247-8053/8163/2313. The spill shall also be reported in writing by the contractor to 92 CES/CEIE within 48 hours.

4.3.6.2. Spill Clean-Up. The contractor shall report and promptly cleanup all spills in a manner consistent with current federal, state, and local environmental regulations. The contractor shall clean up, containerize, and properly dispose of any spills caused by contractor employees such that no petroleum product, toxic chemical or hazardous substance enters any creek, gutter, or other appurtenance leading to natural drainage, storm drainage, or sanitary sewer systems. This includes any chemicals or substances that cause soil staining or other potential for air, water, or soil degradation as determined by the 92 CES/CEIE. All spills shall be cleaned IAW regulatory standards.

4.3.6.3. Spill Reports. The contractor should anticipate that the government will report any hazardous spills or discharges to federal, state, and local environmental regulatory agencies, as appropriate, and that the contractor will be held responsible for cleanup and remedial action according to federal, state, local and government specifications. If required by the government, the contractor shall sample, in the presence of 92 CES/CEIE, the spill site to show adequacy of spill cleanup.

4.3.6.4. Government Spill Clean-up. In the event it is necessary to utilize government material, equipment, or personnel to clean up a contractor-caused spill, the contractor shall be required to reimburse all associated costs, to the government.

Spill cleanup using government resources will be charged to the contractor at an amount determined by the CO, based upon actual costs incurred.

4.3.7. Hazardous and Universal Waste Management. Fairchild AFB is legally designated as a Large Quantity Generator and all hazardous and universal waste generated on the base must therefore be managed in accordance with federal, state, and local regulations for Large Quantity Generators.

4.3.7.1. Hazardous and Universal Waste Designation. All potentially hazardous and universal waste shall be captured, containerized, and characterized for proper disposal without leaving the installation. This includes any associated PPE, tarps, filters, etc., that may be contaminated with the potentially hazardous waste. Contractor shall have knowledgeable personnel sample/analyze all waste streams and provide recommendation relative to hazardous waste designation including pH and flashpoint; VOCs and RCRA 8 metals via TCLP; and applicable Washington State Dangerous Waste designation regulations.

4.3.7.2. Hazardous and Universal Waste Accumulation. The Contractor shall be responsible for the proper collection, containment, characterization, management, and storage of any waste accumulated or generated at the job site. This includes but is not limited to collecting hazardous and universal waste in proper containers with secondary containment;

not allowing containers to be placed on dirt, sand, gravel, or grass surfaces; properly labeling the container; posting appropriate signs; and securing and protecting the container from direct sunlight and/or precipitation; and ensuring the container is closed at all times except when waste is being added.

4.3.7.3. Hazardous and Universal Waste Disposal. The Contractor shall be responsible for the proper disposal of hazardous and universal waste accumulated or generated at the job site. Contractor shall not bring any hazardous waste from off-base onto the job site. Disposal actions shall be accomplished in compliance with the "Hazardous Waste Manifest System" for shipping and disposal. The Contractor shall arrange for transportation and disposal of hazardous and universal waste and ensure it in compliance with the established regulatory requirements. Proper disposal shall include the preparation of a hazardous waste manifest and LDR form as required for disposal of the waste at a RCRA approved facility. The EPA Identification # for Fairchild AFB will be used on the hazardous waste manifest. All hazardous waste manifests must be signed by an authorized person in 92 CES/CEIE prior to hazardous waste being removed from the base.

Manifests shall be coordinated through 92 CES/CEIE via the Contracting Officer at least 3-days prior to scheduled shipment to provide the government, at their discretion, an opportunity to inspect the packaging and labeling in addition to ensuring an authorized government representative will be available to sign the manifest on day of shipment. Hazardous waste must be shipped off base within 90 days of being generated. No hazardous waste, including universal waste, shall remain at the jobsite after project completion. If final disposal/shipping arrangements are still pending at project completion, contractor shall contact 92 CES/CEIE via the Contracting Officer for assistance.

4.3.8. Wastewater. FAFB wastewater is regulated by a City of Spokane Wastewater Discharge Permit and Spokane County Code Chapter 8.03A, Pretreatment. No discharges are authorized without coordination and approval of 92 CES/CEIE, Environmental.

4.3.9. Non-Hazardous Solid Waste Disposal. Non-hazardous solid waste must be managed and disposed in accordance with federal, state, and local regulations at facilities permitted in accordance with the WA State Solid Waste Handling Standards.

4.3.10. Salvaging, Recycling, and Disposal of Waste. The Contractor shall make every reasonable effort to reduce the amount of solid waste generated by salvaging and recycling materials to the greatest extent possible. Materials capable of being recycled, shall be recycled at facilities licensed and permitted by the county or state for such recycling. The Base Recycling Center may be available to accept corrugated cardboard (flattened) for recycling.

4.3.10.1. The Contractor shall be responsible for the proper handling and disposal of all solid waste accumulated or generated on FAFB in performance of the contract. All non-hazardous solid waste shall only be disposed of and/or recycled at facilities licensed and permitted by the county or state for such disposal or recycling. There are no disposal areas on the base.

4.3.11. Non-Hazardous Solid Waste Disposal Plan. A plan for non-hazardous solid waste disposal shall be submitted to the Contracting Officer for approval prior to physical work NTP. Such a plan shall provide a project name; project number; contract number; a brief description of the project; summarize the activities that will generate waste; itemize all waste (including waste or material to be salvaged and/or recycled) expected to be encountered during the project; how the materials will be managed on base; and include proposed disposal/recycle locations and corresponding applicable Solid Waste Permit(s) showing the disposal/recycle facility is licensed and permitted. A Non-Hazardous Solid Waste Disposal Plan Template can be found at the end of this section.

4.3.11.1. If, during the course of the project, the specifics of the Non-Hazardous Solid Waste Disposal Plan change (e.g., materials disposed/recycled, disposal/recycling facilities used, etc.), then an updated plan must be submitted to the Contracting Officer for approval prior to implementing the changes.

4.3.11.2. The contractor shall ensure that all subcontractors, vendors, suppliers follow the approved Non-Hazardous Solid Waste Disposal Plan. It is the contractor's responsibility to coordinate with subcontractors to ensure awareness and participation.

4.3.11.3. Approval of the Contractor's Solid Waste Disposal Plan will not relieve the Contractor of responsibility for compliance with applicable environmental local, state, and federal regulations.

4.3.12. Solid Waste Disposal Tracking. All solid waste including salvaged and recycled materials shall be tracked by the type, quantity, weight, (including totals for each column), and disposition. This information shall be submitted on the Solid Waste Disposal Tracking Sheet (found at the end of this section) to the Contracting Officer within 7 days of the end of each calendar quarter (i.e. submit in January, April, July, and October) and at project completion.

4.3.12.1. Provide dump weight receipts to the Contracting Officer for all disposed solid waste.

5. GOVERNMENT FURNISHED EQUIPMENT AND SERVICES:

5.1 Government Furnished Utilities: The government will furnish utilities to include telephone, electricity, and water.

The Contractor shall not change or modify any utility system or component; or connect any Contractor property, equipment or system without prior CO review and approval. The contractor shall practice energy conservation in the Government provided facilities.

5.2 Refuse Collection: The Contractor shall provide bulk containers to dispose of trash or refuse generated from accomplishment of services detailed in this SOW.

5.3 Police and Fire Protection and Medical Care: The government will provide police and fire protection. In the event of an emergency (life or limb), Fairchild Fire Emergency Services will respond and treat, if necessary, an outside ambulance agency will transport the contract employee to the nearest emergency medical facility. The Contractor shall have the responsibility to reimburse the outside ambulance agency for services rendered.

5.4 Damages: Damages to Government buildings, equipment, are addressed in clause 52.237-2 “Protection of Government Buildings, Equipment, and Vegetation.”

6. SECURITY REQUIREMENTS: All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering the government installation, shall abide by all Fairchild Air Force Base security regulations. Personnel performing the work requested will be escorted for the duration on the installation.

Individuals must be able to pass a background check that will be conducted prior to entry of the installation. Individuals performing the work will be required to provide their full name, DOB, SSN, driver’s license issuing state and license number to gain access to the installation. Location of work is in controlled area and contractor personnel will need to be escorted. Government will provide personnel to escort contractor personnel.

7. PLACE OF PERFORMANCE: All work shall be performed on Fairchild Air Force Base, WA 99011 Building 2050.

8. PERIOD OF PERFORMANCE: 1 May 2024 – 30 Sep 2024

9. GENERAL INFORMATION:

9.1. HOURS OF OPERATION: Hours of operation are 0700-1630 Monday through Friday, excluding Federal Holidays and any other designated down day. Work can be done at other than the normal hours of operation with the approval of the Contracting Officer. The contractor shall coordinate in advance all hours of work and any service interruptions with

92 MXS POC.

January 1 New Year’s Day 3rd Monday in January Martin Luther King, Jr. Day 3rd Monday in February President’s Day Last Monday in May Memorial Day June 19 Juneteenth July 4 Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day November 11 Veterans Day 4th Thursday in November Thanksgiving Day December 25 Christmas

10. APPENDICES:

APPENDIX A - TO 1-1-8 5.3

APPENDIX B - TO 1-1-8 5.5.4