1._SOW_-_FY19_Sports_Officials.pdf

Statement of Work (SOW)

For

Sports Officials

Fairchild AFB, WA

3 May 2018

FA462018QA005 Attachment 1 Statement Of Work

1. GENERAL DESCRIPTION OF SERVICE

1.1. NON-PERSONAL SERVICES FOR SPORTS OFFICALS: The contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, and any other items or services required to provide non-personal services in the form of Sports Officials

(referees, umpires, scorekeepers, and timers) for all intramural sports events hosted by the Sports

Office, 92d Force Support Squadron Fairchild AFB, WA in accordance with this Statement of

Work (SOW) and all attached documents.

1.2. CONTRACTOR REQUIREMENTS/TYPE OF SERVICES REQUIRED: The contractor shall provide the following listed services below, to include providing personnel to support the amount of games listed in Attachment A, “Sports Season Calendar”, during the scheduled seasons, and the amount of Sports Officials listed in Attachment B, “Required Amount of Sports Officials”.

1.2.1. The contractor shall ensure intramural sports events are administered and managed in a professional manner (in accordance with local Sports by-laws/Sports Rules and governing rules of the various sports leagues).

1.2.2. Within fifteen (15) days of award the contractor shall provide a roster of sports officials registered with his/her organization to the Contracting Officer and government representative. The list will include first name, last name and middle initial of all officials the contractor is planning on using at Fairchild.. The list shall be updated when any changes occur or upon request of the Contracting Officer or government representative. The name, phone number, and email of the government representative will be provided to the contractor within

5 business days after contract award.

1.2.3. Sports Officials must have a valid/current certification from the governing body of the sport being officiated . A copy of the certification will be kept on file by the 92d Contracting Squadron for the duration of the contract.

1.2.4. The contractor shall ensure that all contracted personnel maintain the highest standards of conduct and appearance, a sound understanding and knowledge of the official rules, mechanics of officiating, and court/field positions.

1.2.5. The contractor shall provide Sports Officials for intramural athletic events that meet the below listed requirements. Upon request by the Contracting Officer the contractor will provide documentation for training/certification in accordance with the below listed requirements:

(1) Current sanction and certification of the individual sport’s governing body in flag football, basketball, volleyball, and softball as defined in the paragraph below.

(2) Successful completion of the current year sports governing bodies’ test and/or exam.

(3) Current year documented attendance at a sports meeting (if needed by a sport’s governing body in the event of a rule or procedural change) conducted at the adult level.

(4) Conformance to the official rules requirement outlined in the following governing bodies:

a. Flag Football: National Intramural Recreation Sports Association (NIRSA).

b. Basketball: National Intramural Recreation Sports Association (WOA)

c. Volleyball: United States Volleyball Association.

d. Softball: Amateur Softball Association (ASA).

1.2.6. Contractor personnel shall arrive in the appropriate uniform with all necessary equipment for officiating (i.e. watch, whistle, penalty cards, ball bag, indicator, brush, flags, etc.). All officials shall be easily identifiable, referees/umpire shall wear the vertical black & white stripe shirt and scorers/time keepers will wear professional athletic attire

(shirt/pants/uniform that identifies the persons as part of the officiating team).

1.2.7. In the event of a protest, player ejection or any other disruptive event, the Contractor shall annotate/sign in the scorebook the reason for the ejection or disruptive event which resulted in game delay or cancellation or major time interruption. The contractor will, if necessary attend a meeting or conference call with the government representative and other involved persons to resolve the problem.

1.2.8. Contractor will be provided a game schedule within two (2) working days prior to the start of each particular sports season and/or event. The number of teams, and amount of games, vary year to year based on interest. The tournament schedule will be provided at the end the normal season after the teams with an over 50 percent winning record or better are determined.

1.2.9. The government representative will provide a minimum of two (2) hours advance notice of games to be cancelled. The contractor will be paid for one (1) game if notification was not given in a timely manner.

1.2.10. In the event of a forfeited game the contractor will be paid the full game fee, unless, it is the last scheduled game of the day. In the event of advance notice of postponements due to inclement weather, military necessity, base alerts, and mobility exercises; contractor services will not be paid for, because no services were rendered. Instead, the game(s) may be rescheduled and the contractor will receive payment for said games.

1.2.11. The government representative will maintain contact with the Sports Program Manager, Fitness & Sports Manager or designated representative in order to coordinate the assigning of officials in accordance with the requirements herein. Changes made to the schedule will be coordinated with the contractor as soon as the government representative is aware that a change is needed. The government representative shall inform the contractor of any schedule changes no later than 2 hours prior to the start of the scheduled contest.

1.2.12. The contractor shall ensure coaches and players are informed of current year rule changes, rule clarifications and rule interpretations as they relate to various sports.

1.3 OFFICIATING REQUIREMENTS:

1.3.1. The contractor shall provide qualified personnel, in accordance with all applicable sports governing bodies as defined in paragraph 1.2.5(4), for all scheduled games at Fairchild AFB, WA.

1.3.2. Interrupted games caused by unforeseen circumstances may or may not be re-scheduled.

Contractor will be paid in full for the interrupted game.

1.3.3. No official will be allowed to participate as a player, coach or team manager in the league he/she is officiating unless approved by the government representative prior to the game.

1.3.4. Officials, including scorekeepers and timers, will sign the official scorebook and/or Sports

Contest Result report after each performance. All pertinent information shall be included in the score book to include all official(s), scorekeeper, timer names and team line-ups, (first initial and last name), time and date of game. At the completion of game, official(s) will verify final score. If all is correct, officials shall print name and sign score book/sheet. Score books/sheets shall be provided to the government representative no later than close of business the next duty day.

1.3.5. The government representative will work/confirm with the contractor to agree on recommended officials for championship/play-off and tournament games at least 48 hours prior to championship/play-off and tournament games.

1.3.6. Sports Officials will officiate games as scheduled and enforce playing rules and regulations as specified by the sanctioning authority and the local by-laws, policies and fact sheets issued by the government representative. Local rules, policies and fact sheets will be provided to the contractor two (2) working days prior to the start of each particular sports season and/or event.

1.3.7. Sports Officials are required to arrive at the playing/teaching site 15 minutes prior to the game time to check the area for safety, equipment (i.e. scoreboard, timing, devices, balls, fencing, netting, etc.) and to conduct pre-game conferences with fellow officials. Referees/umpires will instruct score keepers, timers, and downskeepers (provided by each team) in their duties prior to start of game. Officials shall not leave the playing area until completion of the contest/event.

1.3.8. Officials must maintain the highest standards of conduct and appearance and have a sound understanding and knowledge of the official rules, mechanics of officiating and court/field positions.

1.4. REQUIREMENTS FOR SCORERKEEPERS AND TIMERS:

1.4.1. Contractor shall provide scorekeepers, who have training and certification in accordance with all applicable sports governing bodies as defined in paragraph 1.2.5(4), for basketball, volleyball, and softball seasons and playoffs.

1.4.2. Scorekeepers/Timers must maintain times and scores in accordance with all governing rules and local rules predetermined prior to event or season.

1.5. REQUIRED REPORTS

1.5.1. Officials, including scorekeepers and timers, will sign the official scorebook and/or Sports

Contest Result report after each game officiated. All pertinent information shall be included in the score book to include all official(s), scorekeeper, timer names and team line-ups, (first initial and last name), time and date of game. At the completion of game, official(s) will verify final score. If all is correct, officials shall print name and sign score book/sheet. Score books/sheets shall be provided to the government representative no later than close of business the next duty day.

2. GOVERNMENT-PROVIDED MATERIAL AND FACILITIES: The Fitness Center will provide scorebooks and boards/clocks for all sports where necessary. The playing area will be determined and prepared for games by the Fitness Center. Game balls will be provided by the Fitness Center to the official prior to game time. Officials are required to ensure all game balls are returned to the Fitness Center at the conclusion of the event or be held liable for the cost of the item. Except for items mentioned above, the contractor shall furnish all equipment required to perform this Statement of Work.

3. GENERAL INFORMATION/PLACE OF PERFORMANCE: The services shall be performed at Fairchild AFB, WA. The specific locations of the games will be designated on the league schedules.

3.1 The government representative will notify contractors of the location of events two (2) working days prior to the start of each particular sports season and/or event. In the event there is a change of location, the government representative will notify contractors as soon as possible.

3.1.1. Any official failing to abide by the terms of the contract or by-laws may be suspended.

Other causes for suspension may include but not be limited to lack of professionalism, inability to officiate, insufficient knowledge of the sport, and tardiness. The Sports Program

Manager, Fitness & Sports Manager or designated representative will make a written request to the Contracting Officer (CO) and if deemed appropriate the CO will request the contractor suspend the official.

3.2. Any employee using profanity, abusive language, or found to be under the influence of drugs or alcohol will be removed from the job site by the attendant on duty representing the government and be banned from future performance under the contract. Removal and barring of an employee shall not relieve the contractor of the contract requirements.

3.3. The workload in Appendix A represents a estimated workload for planning purposes only. The actual number of games may vary depending on the number of participants. The contractor will be compensated only for the actual number of games officiated. Each schedule will be issued for actual requirements. If the government’s requirements do not result in orders in the quantities described herein as “estimated” that fact shall not constitute the basis for an equitable price adjustment.

4. APPENDIX

ATTACHMENT A:

Sports Season Calendar

Sport Start End Total

Estimated

Games**

Not exceed**

Flag Football Mid August End September 63 74

Basketball Beginning November End February 140 162

Volleyball Beginning March End May 63 74

Softball Beginning June Mid August 125 147

Total 391 457

**NOTE: Total games are determined by the amount of teams registered which varies year to year. Contractors must provide services for additional games based on the final team headcount. The total games shall not exceed the number listed above in the “Not exceed” column.

ATTACHMENT B:

Required Amount of Sports Officials

Basketball: 2 referees/3 scorer/timer = 5 total Championship Game: 3 referees/2 scorer/timer = 5 total

Softball: 1 umpire/1 scorer = 2 total Championship Game: 1 umpire/1 scorer = 2 total

Volleyball: 1 referee/1 scorer = 2 total

Championship Game: 1 referee/1 scorer = 2 total

Flag Football: 4 referees = 4 total Championship Game: 4 referees = 4 total