Attachment 7 - CREC PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

CATHOLIC RELIGIOUS EDUCATION

COORDINATOR SERVICES

F.E. Warren Air Force Base, Wyoming

11 March 2026

Attachment 1

Table of Contents

1. Description of Services

1.1. Basic Services

2. Services Summary

3. Government Furnished Property and/or Services

3.1. Government Furnished Property

3.2. Government Furnished Services

3.3. Government Property Incidental to the Place of Performance

4. General Information

4.1. Quality Control

4.2. Quality Assurance

4.3. Security Requirements

4.4. Physical Security

4.5. Operational Security (OPSEC)

4.6. Anti-Terrorism

4.7. Location/Hours of Operation

4.8. Conservation of Utilities

4.9. Environmental Controls

4.10. Safety Requirements

4.11. Contractor Personnel

4.12. Records

4.13. Controlled Unclassified Information (CUI)

4.14. Special Qualifications and Training

4.15. Contractor Transitions

5. Appendices

APPENDIX A – Publications/Instructions

APPENDIX B – Deliverables

1. Description of Services.

The contractor shall provide all management, tools, supplies, equipment, and labor necessary to perform Catholic Religious Education (RE) Coordinator services at F.E. Warren Air Force Base, Wyoming, in accordance with all applicable federal, state, local laws and regulations and this performance work statement (PWS).

1.1. Basic Services. The Catholic Religious Education (RE) Coordinator shall develop, execute and manage the F. E. Warren Catholic RE program under the guidance of the Catholic Priest. The RE Coordinator shall coordinate and ensure catechists are trained for Archdiocese of the Military Services (AMS) certification and to prepare and coordinate the entire youth and adult catechetical programs including sacramental preparation. The RE Coordinator is the Catholic RE Volunteer Supervisor and works with the Chaplain Corps Volunteer Program Manager to execute the Catholic RE Volunteer Program.

1.1.1. Position Requirements.

1.1.1.1. Have current AMS basic minimum certification for RE Coordinator, possess a valid Catechist Certificate issued by the AMS.

1.1.1.2. Be familiar with and provide services in accordance with AMS, DoD, Air Force, Air Force Chaplain Corps, and F. E. Warren policy, guidance, and instruction governing provision of services. All documents will be provided at the time of award, and when any changes are made.

1.1.1.3. Act as the point of contact for all Catholic religious education requirements and maintain all files with all pertinent information for all religious education activities.

1.1.1.4. Schedule, plan and conduct special religious education programs. Special programs include but are not limited to a RE volunteer appreciation event, RE end of year activity, or RE holiday event.

1.1.1.5. Work with the Wing Chaplain, Deputy Wing Chaplain and the Catholic Priest in implementing the Catholic RE program.

1.1.1.6. Maintain a fluid work schedule. There are 25 performance hours expected each week.

Religious Education classes and Staff Meetings are regularly scheduled each week for five hours. Five additional hours must be performed on-site during business hours (M-F,0730- 1630) and scheduled in coordination with the Catholic Priest. These hours are for administrative purposes and also include functions with no fixed schedule (ie. teacher trainings, parent conferences, advisory meetings, etc.) The remaining 15 hours will be performed at the discretion of the RE Coordinator.

1.1.1.7 Absences. With the exception of emergencies or sudden illnesses, the Contractor shall provide a qualified individual to perform services when an individual assigned to a specified religious position is absent or otherwise unable to perform for the scheduled service and shall notify the Contracting Officer one week in advance of the contact information of the fill-in individual as well as dates he/she will perform. Substitute work should not exceed 30 days within a year, during the period of the contract. Long-term situations should be discussed and determined with 90 CONS, 90 MW/HC and the contractor prior or as close to the absence as possible. The Contractor shall be absent for no more than two weeks during the academic year, with the exception of emergencies.

1.1.1.8 Contractor shall ensure Catholic RE Coordinator shall begin performance not later than 15 calendar days from the CLIN start date or date the position becomes vacant for replacement Contract Catholic RE Coordinator.

1.1.2. Specific Responsibilities. The Catholic RE Coordinator shall:

1.1.2.1. Maintain religious education enrollment and weekly attendance reports.

Consolidate weekly attendance reports using local or Air Force form for Individual Religious Education Enrollment and Registration Record. Contact the parents/guardians of the student(s) absent for three or more consecutive classes.

1.1.2.2. Serve as the Catholic RE Volunteer Supervisor. Develop a clear description of the duties and scope of responsibility for each volunteer position. Receives guidance and direction, in this regard, from the Chaplain Corps Volunteer Program Manager.

1.1.2.2.1. Utilize DD Form 2793, Volunteer Agreement for Appropriated Fund Activities & Non Appropriated Fund Instrumentalities to note a brief description of duties.

Alternatively, may include the description of duties as an Attachment to DD Form 2793.

1.1.2.2.2. Complete Part 1 of DD Form 2793.

1.1.2.2.3. Present the volunteer with a copy of their completed DD Form 2793 with Part IV, and provide the finalized document to the Volunteer Program Manager.

1.1.2.2.4. Provide initial and annual orientation and training for RE program volunteers. Initial orientation and training must include, at a minimum:

1.1.2.2.4.1. Provides written information regarding their immediate supervisor, means of contacting their supervisor, conflict resolution procedures, and assistance procedures.

1.1.2.2.4.2. Procedures to document the number of hours of voluntary service.

1.1.2.2.4.3. Types of services provided.

1.1.2.2.4.4. Policies and procedures for obtaining reimbursement for incidental expenses.

1.1.2.2.4.5. Opportunities for recognition.

1.1.2.2.4.6. Meets Child Care Criminal History Background Check requirements.

1.1.2.2.4.7. Meets Line-of-Site Supervision requirements.

1.1.2.2.4.8. Understands self-reporting requirements.

1.1.2.2.4.9. Completes Privileged Communication Non-Disclosure Agreement.

1.1.2.2.4.10. Coordinates Vehicle Training for Volunteers. The coordinator tracks/schedules vehicle training for volunteers. If volunteer duties include driving a vehicle, the volunteer must possess a valid driver’s license. Volunteers are subject to screening through the National Driver Registry and must comply with applicable training requirements. If the volunteer is driving a Government Owned Vehicle (GOV) the volunteer must possess a valid GOV license.

1.1.2.2.4.11. Recurring Training. All volunteers will receive recurring, annual training concerning the volunteer requirements listed in AFI 52-105, Chaplain Corps Resourcing. Volunteer supervisor will note the training on a sign-in sheet.

Supervisors will provide a copy of the sign-in sheet to the Volunteer Program Manager for storage in the volunteer’s record.

1.1.2.2.4.12. Provide annual feedback to volunteers on performance.

1.1.2.2.4.13. Report each volunteer’s service hours to the Volunteer Program Manager at least once per month.

1.1.2.2.4.14. Ensure that all volunteers in the religious education program have undergone mandatory background records checks as directed by DoDI 1402.05, Background Checks on Individuals in Department of Defense Child Development and Youth Programs.

1.1.2.3. Review professional religious education curricula and disseminate relevant materials to the teaching staff.

1.1.2.4. Attend the F. E. Warren AFB Chapel bi-weekly staff meeting and report on the status of Catholic RE.

1.1.2.5. Attend the F. E. Warren AFB Chapel scheduled Catholic Community Advisory Council meetings.

1.1.2.6. If the Catholic Advisory Council elects to have a VBS, the RE Coordinator will evaluate, select and procure Vacation Bible School (VBS) curriculum, recruit and train the VBS teachers and other support staff, publicize the event, coordinate supply needs, plan and accomplish VBS in cooperation with the local diocese and chapel staff.

1.1.2.7. Prepare publicity concerning the Catholic RE program for the F. E. Warren Chapel in base publications and other marketing/advertising venues. Proposed publicity must be coordinated in turn through the Deputy Wing Chaplain and the Wing Chaplain prior to submission to the Public Affairs office and then to the appropriate agency.

1.1.2.8. Prepare and submit a Catholic RE Chapel Tithes and Offerings Fund (CTOF) and Appropriated Fund (APF) annual budget to the Catholic chaplain or Wing Chaplain (or their designee) not later than 1 May for the upcoming fiscal year.

1.1.2.9. Coordinate logistical needs for Catholic RE. Be familiar with CTOF AFI 52-105, Chaplain Corps Resourcing. Submit requests through the CTOF Account Manager using AF Form 4356, CTOF Purchase Request, and/or through the APF Approving Official using the 90 MW Form 43, Government Purchase Card Request.

1.1.2.10. Select and submit any/all RE curriculum orders with approval from the Wing Chaplain, Deputy Wing and the Catholic chaplain. Ensure Wing Chaplain (or Deputy Wing

Chaplain in their absence) verifies approval by signing the appropriate purchase request form(s) prior to submitting the form for purchase.

1.1.2.11. Reserve chapel facilities or specified rooms for all activities within the facilities.

Ensure that all facilities used are properly maintained, cleaned and secured upon departure.

1.1.2.12. Ensure the RE facility is opened at least one-half hour before RE classes begin and maintain a presence until classes are over and all children have departed the building with their guardian(s).

1.1.2.13. Develop a working knowledge of sacramental policies required by the AMS to ensure proper Catholic RE protocols are maintained. In the absence of the Catholic Priest will ensure the required submissions with AMS are completed as necessary.

1.1.2.14. In the absence of the Catholic Priest, provide RE statistical data to the Wing Chaplain or Deputy Wing Chaplain by the 3rd of the month.

2. Services Summary.

The contractor service delivery requirements are summarized into performance objectives that relate directly to standards of performance required to meet mission essential needs. For the Performance Objective to be met, service delivery must be in substantial compliance with applicable performance standards. The Performance Threshold describes the minimum overall levels of service delivery required for acceptable quality control. Failure to meet these Performance Thresholds means that contractor Quality Control is unacceptable. The following is a list of the key performance objectives that will be verified as contractually compliant by Government personnel; however, inspection of any contract requirement is authorized.

Performance Objective

PWS

Para.

Performance Threshold Method of Surveillance

SS-1: Provide scheduled services during contract period.

1.1.1.4. No more than 2 customer

complaints or 2 contract deficiencies per month.

Periodic Surveillance

SS-2: Maintain office hours.

1.1.1.6. No more than 2 customer

complaints or 2 contract deficiencies per month.

Periodic Surveillance

SS-3: Maintain attendance reports.

1.1.2.1. No more than 2 customer

complaints or 2 contract deficiencies per month.

Periodic Surveillance

SS-4: Ensure volunteer service and background check compliance.

1.1.2.2.4.

No more than 1 customer complaints or 1 contract deficiencies per month.

Periodic Surveillance

SS-5: Attend required meetings.

1.1.2.4. No more than 2 customer

complaints or 2 contract deficiencies per month.

Periodic Surveillance

SS-6: Ensure facilities are suitable for instruction.

1.1.2.11 No more than 2 customer

complaints or 2 contract deficiencies per month.

Periodic Surveillance

3. Government Furnished Property and/or Services

3.1. Government Furnished Property.

3.1.1. None.

3.2. Government Furnished Services.

3.2.1. Utilities. The Government will furnish the electricity, water, and sewage services (as necessary) for the accomplishment of service IAW this PWS.

3.3. Government Property Incidental to the Place of Performance.

3.3.1. Government will provide a computer for network access. They will also provide classrooms for education at existing chapel facilities and curriculum IAW DAFI 52-105.

4. General Information.

4.1. Quality Control.

The contractor is required to control the quality-of-service delivery and offer to the Government for acceptance only services which conform to contract requirements. The overall control of quality must meet the specified performance thresholds for each requirement in the Services Summary.

4.2. Quality Assurance

The Government will evaluate the contractor’s performance to ensure services are received. The Government will evaluate the contractor’s performance through on-site inspections and receipt of customer complaints. The Government will inspect each task as completed. The Government will investigate complaints received from customers. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s). Remedies for non-conforming services will be resolved IAW the applicable Inspection/Acceptance clause attached within the contract.

4.2.1. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the Contracting Officer.

4.2.2. The services to be performed by the contractor during the period of this contract shall (at all times and places) be subject to review by the Contracting Officer.

4.3. Security Requirements.

The contractor shall be responsible for all passes issued to their employees under this contract. Applications shall be coordinated by the Contracting Officer or designated representative. At the time of application, Security Forces will conduct a background check on employees. Upon termination of employment or contract completion, the contractor shall be responsible for returning identification cards/base passes to Security Forces within 24 hours.

4.3.1. REAL ID-Compliant Identification.

IAW DoDM 5200.08V3_DAFMAN 31-101V3_DAFGM 2024-01, Installation Perimeter Access Control. Base access and Common Access Cards (CAC) requests will require REAL ID-Compliant identification for Base access and CAC creation. Failure of the vendor to ensure personnel have REAL ID-compliant identification will result in denial of Base access and CAC requests.

4.3.2. Privacy Act.

Work on this project requires that personnel have access to Personal Information. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

4.3.3. Chapel Privileged Communication Non-Disclosure Agreement (NDA).

To prevent spillage of privileged communication while working in chapels, completion of an NDA will be required by on-site Contractor personnel to ensure information that is privileged is not compromised.

4.3.4. Background Check.

Since Contractors will have access to unclassified automated information systems, including e-mail, personnel must have at a minimum, a completed favorable National Agency Check plus Written Inquiries (NACI).

4.4. Physical Security.

The contractor shall be responsible for safeguarding all Government property provided for contractor use. At the close of each work period, Government facilities, property, and materials shall be secured.

4.4.1. Key Control.

The contractor shall establish and implement methods of ensuring that all keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government.

NOTE: all references to keys also include key cards. No keys issued to the contractor by the government shall be duplicated. The contractor shall develop procedures covering key control. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

4.4.1.1. The contractor shall immediately report the occurrences of a lost or duplicate key to the contracting officer.

4.4.1.2. In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon written direction of the contracting officer, rekey or replace the affected lock or locks; however, the government, at its option, may replace the affected lock or locks or perform rekeying. When the replacement of locks or rekeying is performed by the government, the total cost of rekeying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

4.4.1.3. The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

4.5. Operational Security (OPSEC).

The contractor shall adhere to the following minimum requirements in support of this requirement:

4.5.1. All contractors, subcontractors, their employees, associates, and consultants who have access to critical information and indicators must comply with the Air Force-sponsored Operations Security (OPSEC) program.

4.5.2. OPSEC is an information-related capability that preserves friendly essential secrecy by using a process to identify, control, and protect critical information and indicators. If critical information and indicators are disclosed, it could allow adversaries or potential adversaries to identify and exploit friendly vulnerabilities leading to increased risk to mission failure or the loss of life. The desired effect of OPSEC is to influence the adversary’s behavior and actions by reducing the adversary’s ability to collect and exploit critical information and indicators about friendly activities.

4.5.3. Responsibilities:

4.5.3.1. Contractors must ensure employees receive OPSEC education that includes an overview of the OPSEC process, the definition of OPSEC, its purpose, what is critical information, the individual’s role in protecting critical information, and the general adversary threat to the AF’s critical information. Additionally, OPSEC education must include updated threat information, changes to critical information and indicators, new procedures and/or OPSEC measures implemented, altered, or deleted by the organization.

4.5.3.2. DoD Contractors with OPSEC requirements or that have access to critical information and indicators shall complete initial and annually-recurring refresher training. Accomplishment of initial OPSEC training must not exceed 90 days from initial assignment to a contract with OPSEC requirements. Access to mission-critical information will not be allowed until OPSEC education has been completed and documented.

4.5.3.3. OPSEC education is a continuous requirement. The host unit OPSEC coordinator must track OPSEC training statistics to include the personnel working on the contract, when each individual received the required initial OPSEC training, and when refresher training is due and/or completed.

4.5.4. Contractor personnel shall not discuss government operations in public or over unprotected or unencrypted communications. Controlled unclassified information (CUI) may only be transmitted as directed in this PWS.

4.5.5. The Contractor shall not post to company websites, publications, newsletters, or other media any images, data, or information that reveal sensitive government operations, personnel, equipment, and/or classified or controlled unclassified information. When in doubt, company press releases related to this contract should be coordinated through the CO, as applicable.

4.5.6. Prior to seeking approval through the F. E. Warren AFB Public Affairs, any information to be released outside of official U.S. Government channels, via any media (to include electronic communications), must be approved through an OPSEC review. All personnel must promptly report OPSEC-related incidents, issues, and concerns to the host-unit OPSEC coordinator.

4.5.7. Contractor shall restrict access to those individuals with a valid need-to-know who are actually providing services under the contract. Further dissemination to other contractors, subcontractors, or other government agencies and private individuals or organizations is prohibited unless authorized in writing.

4.5.8. Because observation of events, operations, physical changes, etc., may reveal National Security information, specific restrictions are needed to preclude unintentional release of this information to unauthorized parties. Unauthorized disclosure and transfer of National Security Information is punishable under 18 USC § 793. Therefore, contractor personnel shall not disclose to unauthorized third parties, post to unofficial sites (including Social Networking sites) any images, data/information, or observed events that reveal sensitive government operations, personnel, equipment, including, but not limited to:

4.5.8.1. Tactics, techniques, and procedures, production, or work schedules, any visible or concealed modifications, upgrades, additions to vessels, aircraft, or weapons or equipment; increases, change, or decreases in work/deployment frequency or government personnel, vehicle, vessel, or aircraft movements;

specialized equipment orders, deliveries, shipments, etc. Unauthorized disclosures and attempts to solicit this type of information by unauthorized third parties or others not affiliated with this contract shall be reported to the CO, as applicable.

4.5.8.2. Government issued badges, identification shall be removed and/or concealed from plain sight when off base and shall not be left in vehicles or unprotected areas. Badges and passes may not be duplicated, copied, or loaned to others. Lost or stolen identification badges, vehicle passes, etc., will be immediately reported to the CO and/or Installation Security Office.

4.6. Anti-Terrorism

4.6.1. Notification: If the Contractor (contract employees/subcontractors) identify any suspicious activity, they shall contact the Base Defense Operations Center (BDOC) at 307-773-3501 (On-installation)/Missile Security Control (MSC) at 307-773-2701 (Off-installation) and notify the CO and COR (if appointed) that they contacted the BDOC and/or MSC.

4.6.2. Training. Contractor employees that require routine physical access to a Federally-controlled facility or military installation shall complete Level I antiterrorism awareness training within 30 days of requiring access and annually thereafter and send a copy of their employees’ training certificate(s) to the CO and COR (if assigned). Training is located at Joint Knowledge Online (JKO) website:

https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf

4.7. Location/Hours of Operation.

4.7.1. Location. Place of performance is at FE Warren AFB WY. Telework shall not be permitted for this task order/contract.

4.7.2. Normal Hours of Operation. The contractor shall perform the services required under this contract during the hours Sunday through Saturday from 0800-1630. The contractor may work (with prior approval of the CO) extended hours to ensure timely completion of work at no additional cost to the Government.

4.7.3. Recognized Holidays. The contractor is not required to provide service on the following days, unless otherwise noted:

• New Year's Day (January 1).

• Birthday of Martin Luther King, Jr. (Third Monday in January).

• Washington's Birthday (Third Monday in February).

• Memorial Day (Last Monday in May).

• Juneteenth National Independence Day (June 19).

• Independence Day (July 4).

• Labor Day (First Monday in September).

• Columbus Day (Second Monday in October).

• Veterans Day (November 11).

• Thanksgiving Day (Fourth Thursday in November).

• Christmas Day (December 25).

https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf

If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.8. Conservation of Utilities.

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

4.8.1. Lights shall be used only in areas where and when work is being performed.

4.8.2. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

4.8.3. Water faucets or valves shall be turned off after the required use has been accomplished.

4.8.4. Government telephones shall be used only for official Government business.

4.9. Environmental Controls.

4.9.1. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Interstate, federal, state, and local laws, regulations, and requirements regarding environmental protection, to include Section 01 57 19.05 32, Environmental Protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost because of the change, the contractor shall inform the CO pursuant to notice requirements and negotiate a modification to the contract.

4.9.2. Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to the F.E. Warren AFB Fire Dept at 911 (landline) or 307-773-2931 (cell phone). The liability for the spill or release of such substance(s) rests solely with the contractor and its agent.

4.9.3. Hazardous Material (HM). If hazardous materials will be used in the execution of this contract, the contractor shall comply with all federal, state and local regulations concerning the use, storage, and reporting of HM in accordance with DAFMAN 32-7002, Environmental Compliance and Pollution Prevention. The contractor shall be required to obtain authorization per the Installation Hazardous Materials Management Program before ordering or purchasing any hazardous product and may not bring a HM onto F.E. Warren AFB property, nor use a HM, until the contractor receives all required authorizations. This authorization process may take up to three weeks. The contractor shall provide the information listed in Attachment 1 of Section 01 57 19.05 32 to request authorization for all hazardous materials proposed for use on FE Warren AFB or the missile field.

4.9.4. Green Procurement Program (GPP). In performance of this contract, contractors shall use Environmental Protection Agency (EPA) designated recycled content products, Information Technology (IT) Energy Star products/appliances, Federal Energy Management Program (FEMP) Designated Energy Efficient

Low Stand By Power products/appliances, U.S. Department of Agriculture (USDA) Bio based/Bio preferred products, Environmentally preferable products, Electronic Product Environmental Assessment Tool (EPEAT) registered products, Water Sense or other water efficient products, non- or Low Ozone depleting substances under the Significant New Alternatives Policy (SNAP), non or Low toxic or hazardous constituents (e.g. non- VOC paint) and any other environmentally sustainable product/method, to the greatest extent possible.

4.10. Safety Requirements.

4.10.1. In performing work under this contract, the contractor shall:

4.10.1.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.10.1.2. Record and report promptly (within one hour), to the contracting officer or designated COR, all available facts relating to each instance of damage to Government property or injury to either contractor or Government personnel.

4.10.1.3. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO.

4.11. Contractor Personnel.

4.11.1. Contract Manager: the contractor shall provide a contract manager who shall be responsible for the performance of the services. The name of the contract manager shall be provided to the CO in writing prior to the beginning of the first performance period. The contract manager must be able to read, write, speak, and understand English.

4.11.1.1 The contract manager shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

4.11.2. Contractor Employees: the contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

4.11.2.1. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

4.12. Records. The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this PWS or required by the provisions of a mandatory directive listed in APPENDICES A and B, Applicable Publications and Forms. If requested by the Government, the contractor shall provide the original record, or a reproducible copy of any such record within five working days of receipt of the request.

4.13. Controlled Unclassified Information (CUI).

4.13.1. Contractors shall follow CUI safeguarding and dissemination controls in accordance with Part 2002 of Title 32, CFR, DoDI 5200.48, Controlled Unclassified Information, and DoDI 5200.48_DAFI 16-1403, Controlled Unclassified Information.

4.13.2. Unlike classified information, an individual or organization generally does not need to demonstrate a need-to-know to access CUI, unless required by a law, regulation, or government- wide policy, but must have a lawful governmental purpose for such access.

4.13.3. Marking Requirements. Contractors shall follow CUI marking requirements in accordance with DoDI

5200.48 and DoDI 5200.48_DAFI 16-1403.

4.13.4. Dissemination. Contractors shall follow CUI dissemination requirements in accordance with DoDI

5200.48 and DoDI 5200.48_DAFI 16-1403.

4.13.5. Storage. Contractors shall follow CUI storage requirements in accordance with DoDI 5200.48 and DoDI 5200.48_DAFI 16-1403. During working hours, steps shall be taken to minimize the risk of access by unauthorized personnel, such as not reading, discussing, or leaving CUI information unattended where unauthorized personnel are present. After working hours, CUI information will be stored in unlocked containers, desks, or cabinets if the government or government-contract building provides security for continuous monitoring of access. If building security is not provided, the information shall be stored in locked desks, file cabinets, bookcases, locked rooms, or similarly secured areas.

4.13.6. Transmission. Contractors shall follow CUI transmission requirements in accordance with DoDI

5200.48 and DoDI 5200.48_DAFI 16-1403. CUI information and material may be transmitted via first class mail, parcel post, or, bulk shipments. When practical, CUI information may be transmitted electronically (e.g., data, website, or e-mail), via approved secure communications systems or systems utilizing other protective measures such as Public Key Infrastructure or transport layer security (e.g., https). Avoid wireless telephone transmission of CUI when other options are available. CUI transmission via facsimile machine is permitted;

however, the sender is responsible for determining whether appropriate protection will be available at the receiving location before transmission (e.g., facsimile machine attended by a person authorized to receive CUI; facsimile machine located in a controlled government environment). Contractors will remain cognizant of aggregation and compilation of CUI based on the potential to generate classified information pursuant to security classification guidance.

4.13.7. Disposition.

4.13.7.1. Contractors shall follow CUI disposition requirements in accordance with DoDI 5200.48 and DoDI

5200.48_DAFI 16-1403.

4.13.7.2. Record and non-record copies of CUI documents will be disposed of in accordance with Chapter 33 of Title 44, U.S.C. and the DoD Components’ records management directives. When destroying CUI, including in electronic form, agencies must do so in a manner making it unreadable, indecipherable, and irrecoverable.

If the law, regulation, or government-wide policy specifies a method of destruction, agencies must use the method prescribed.

4.13.7.3. Record and non-record CUI documents may be destroyed by means approved for destroying classified information or by any other means making it unreadable, indecipherable, and unrecoverable the original information such as those identified in NIST SP 800-88 and in accordance with Section 2002.14 of Title 32, CFR.

4.13.8. Disclosure.

4.13.8.1. Contractors shall follow CUI disclosure requirements in accordance with DoDI 5200.48 and DoDI

5200.48_DAFI 16-1403.

4.13.8.2. Contractor shall immediately notify the Contracting Officer and servicing Information Protection Office of unauthorized disclosure of CUI.

4.14. Special Qualifications and Training.

4.14.1. Be at least 18 years of age and hold a high school diploma.

4.14.2. Have at least 2 years of experience and familiarity with responsibilities outlined in their respective positions.

4.14.3. Be able to effectively communicate verbally and in written English.

4.14.4. Be able to work cooperatively in an interfaith setting with chaplains, staff and parishioners of varied and diverse religious backgrounds.

4.14.5. Have at least 2 years of experience and familiarity with Catholic programs.

4.14.6. Possess relevant training and education (ministry-related field), have experience working within a volunteer-based Catholic RE program.

4.14.7. Have the ability to communicate effectively, efficiently organize, and manage diverse program elements.

4.14.8. Be proficient with Microsoft Office and Adobe software programs.

4.14.9. Furnish resume including academic and work-related references (i.e., Catholic churches, schools, etc.).

4.14.10. Obtain a favorable criminal history background check in accordance with DoDI 1402.05, Background Checks on Individuals in Department of Defense Child Development and Youth Programs. This includes but is not limited to the following: Personal/Security

Questionnaire, National Security Agency Check Questionnaire, Installation Records Check, and fingerprinting.

4.15. Contractor Transitions.

4.15.1. Phase In. The contractor shall establish a plan for organizing, training, coordinating, mobilizing, and otherwise accomplishing all actions necessary to begin performance of the contract IAW this PWS. To ensure a smooth transition, the contractor shall submit a Phase-In Plan to the Contracting Officer within 10 calendar days prior to the contract start date.

4.15.2. . Site Visits. The government reserves the right to conduct site visits in all contractor-operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is awarded to other than the incumbent, the incumbent contractor will cooperate to the extent required to permit an orderly change over to the successful contractor. Regarding the successor contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

4.15.3. Phase Out Operations. If there is a change in contractor or if the operation reverts to in-house, the incumbent contractor will provide familiarization, to the government or the follow-on contractor, whichever the case may be. During the phase-out familiarization period, the incumbent will be fully responsible for the operation of Catholic Religious Education.

4.15.4. Phase Out Plan. In the event a follow-on contract is awarded to other than the incumbent, the contractor shall provide a phase-out plan for CO approval. This plan shall be provided 120 calendar days prior to contract completion. Contractor personnel shall be available for contract phase-out upon expiration of the contract. The incumbent contractor shall cooperate to the extent required to permit an orderly change over to the successor contractor.

5. Appendices

A. Publications/Instructions

B. Deliverables

APPENDIX A – Publications/Instructions

Publication/Instruction /Name

Date Applicable Paragraph/Chapter

PWS Paragraph

DoDI 1402.05, Background Checks on Individuals in Department of Defense Child Development and Youth Programs

11 Sept 2015 Para 3.1.e PWS Para 1.1.2.2.4.6.

Publication available at: http://dtic.mil/whs/directives/corres/pdf/302041p.pdf https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/140205_dodm_2017b.pdf new DoDI link

Publication/Instruction /Name

Date Applicable Paragraph/Chapter

PWS Paragraph

Archdiocese For the Military Services, USA

7 Mar 2017 AMS Religious Education and Catechists – Roles and Requirements

PWS Para 1.1.1.1.

Instruction available at: http://files.milarch.org/offices/evangelization/faith-formation/religious-education-roles-and-requirements.pdf

Archdiocese For the Military Services, USA

7 Mar 2017 AMS Catechist Certification Requirements

PWS Para 1.1.1.2.

Instruction checklist available at: http://files.milarch.org/offices/evangelization/faith-formation/catechist-certification-requirements.pdf http://dtic.mil/whs/directives/corres/pdf/302041p.pdf https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/140205_dodm_2017b.pdf http://files.milarch.org/offices/evangelization/faith-formation/religious-education-roles-and-requirements.pdf http://files.milarch.org/offices/evangelization/faith-formation/religious-education-roles-and-requirements.pdf http://files.milarch.org/offices/evangelization/faith-formation/religious-education-roles-and-requirements.pdf http://files.milarch.org/offices/evangelization/faith-formation/catechist-certification-requirements.pdf http://files.milarch.org/offices/evangelization/faith-formation/catechist-certification-requirements.pdf http://files.milarch.org/offices/evangelization/faith-formation/catechist-certification-requirements.pdf

Archdiocese For the Military Services, USA

7 Mar 2017 Catholic Coordinators of Religious Education in Military Settings - Paragraph 5, Administration

PWS Para 1.1.1.2.

Instruction available at: http://files.milarch.org/offices/evangelization/faith-formation/cre-potential-tasks.pdf

DAFI 52-105,

Chaplain Corps Resourcing

21 Dec 2020 Table A2.1. PWS Para 1.1.2.2.4.11.,

1.1.5.9. and 3.3.1.

Instruction available at: https://static.e-publishing.af.mil/production/1/af_hc/publication/afi52- 105/afi52-105.pdf http://files.milarch.org/offices/evangelization/faith-formation/cre-potential-tasks.pdf http://files.milarch.org/offices/evangelization/faith-formation/cre-potential-tasks.pdf http://files.milarch.org/offices/evangelization/faith-formation/cre-potential-tasks.pdf https://static.e-publishing.af.mil/production/1/af_hc/publication/afi52-105/afi52-105.pdf https://static.e-publishing.af.mil/production/1/af_hc/publication/afi52-105/afi52-105.pdf https://static.e-publishing.af.mil/production/1/af_hc/publication/afi52-105/afi52-105.pdf

APPENDIX B – Deliverables

All deliverables must meet professional standards and the requirements set forth in the applicable contractual documents. The Contractor shall be responsible for delivering all specified end items. The end items listed in the table below are outputs, which fall within the scope of this effort and are illustrative of the type of work the Government expects to require.

Title Submission Date Distribution Copies

Resume 14 Days prior to start of work. Customer/CO 1 each

CTOF and APF Annual Budget

1 May prior to upcoming fiscal year.

Customer/CO 1 each

Level I Anti-Terrorism Training Certificate (PWS para 4.6.2)

Within 30 days of requiring access and annually thereafter.

CO 1 each

AMS Basic Certification Must obtain within 6 months Customer/CO 1 each

DD Form 2793 Within 30 days of assignment to the position

Customer/CO 1 each

Chapel NDA Provide prior to start of work. Customer/CO 1 Each