Atch_3_Green_Procurement.pdf

Green Procurement Program Contractor Pamphlet th

CES/CEAN

F. E. Warren Air Force Base

August 2011

Contracting Officer: __________________________________________________________

Phone: ________________________ Email: ______________________________________

Green Procurement Manager: Tammy Notch

Phone: 307-773-2594 Tammy.notch@warren.af.mil

Green Procurement Contractors Pamphlet

F.E Warren Air Force Base

Table of Contents

Section 1: Introduction Page 1-1 through 1-2

Section 2: Determination Page 2-1

Section 3: Cost Analysis Page 3-1

Section 4 Unavailability/Unsuitability Pages 4-1 through 4-2

Appendix A: Product Determination Form Pages A-1 throughA-4

Appendix B: Products Utilized Page B-1

F.E. Warren Air Force Base

Introduction: This document was designed by the 90 CES/CEAN Green Procurement Program

Manager to provide guidance to 90 CONS and contractors on the method used to properly determine the use of “green” products for projects awarded to contractors on F.E. Warren Air

Force Base, Wyoming.

Document Flow Chart:

Completed form submitted to 90 CONS

30 days prior to start or NLT 72 hours of start

Notification made by 90 CONS To GPP Manager

20-30 days prior to start or NLT 72 hours of start

Pamphlet issued to contractor by 90 CONS

60 days prior to start or, at contract award

Completed forms forwarded to GPP Manager

15 days prior to start or NLT 36 hours of start

GPP Manager Review;

Further action required only if disapproved

1.0 Overview: Green procurement is the purchase of environmentally preferable products and services in accordance with one or more of the established federal “green” procurement preference programs. To prevent waste and pollution, F.E. Warren Air Force Base is requiring all contractors awarded work by the base to consider environmental impacts, along with price, performance and other traditional factors, when making purchasing decisions. The following categories are addressed in F.E. Warren Air Force Base Green Procurement Program:

Products manufactured from recovered materials, Environmentally preferable products, Energy efficient products, Bio-based products, Alternative fuels and fuel efficient vehicles, and

Non-ozone depleting substances.

1.1 Criteria: Contractors performing work for F.E. Warren Air Force Base shall comply with the Resource Conservation and Recovery Act (RCRA), Federal Acquisition Regulations (FAR), Department of Defense (DoD) Policy and U.S. Air Force Engineering Technical Letter (ETL)

00-1 for the incorporation of environmentally preferable products and services into the project.

“Green” products specified for use on this project must take into consideration determinations provided by all regulating agencies. These agencies and their specific criteria for green product determination can be reviewed at the following web sites:

EPA Comprehensive Procurement Guidelines published at www.epa.gov/cpg/products.htm

USDA Bio-based product listings published at http://www.catalog.biopreferred.gov/bioPreferredCatalog/faces/jsp/catalogLanding.jsp

Energy Star® product listings published at www.energystar.gov/products

FEMP Low Standby Power product listings published at http://www1.eere.energy.gov/femp/technologies/summary.aspx http://www.epa.gov/cpg/products.htm http://www.catalog.biopreferred.gov/bioPreferredCatalog/faces/jsp/catalogLanding.jsp http://www.energystar.gov/products http://www1.eere.energy.gov/femp/technologies/summary.aspx

2.0 Determination:

As the determination is made for the procurement of “green” products, the contractor shall note these products on the Green Product Determination Form (Appendix A) and provide a list of all products designated to be utilized during this project (Appendix B). The contractor shall submit this completed form and product list to 90 CONS, building 208, F. E. Warren, AFB, Wyoming

30 days prior to the start of the project or 72 hours for contracts with a POP of less than 30 days.

The form and list will then be forwarded to the 90 CES/CEAN Green Procurement Program

(GPP) Manager for review 20-30 days prior to the start of the project or 72 hours for contracts of less than 30 days. Additional actions and information may be required by the contractor if requested by the 90 CES/CEAN GPP Manager.

3.0 Cost Analysis: If it is determined that the cost of using green products poses a significant negative impact on the budget of this project, the contractor shall complete a comparison cost analysis of “green” products verses traditional products and submit the information gathered.

The cost analysis shall include the following information at a minimum:

Cost Analysis Date:

Contract/Project #:________________________Project Title/Phase: _____________________

Company Name: _________________________ Project Manager: ______________________

Email Address: ___________________________ Phone #:

Product

Name

Vendor/Distributor

Name

Vendor/Distributor

Phone #

“Green”

Product Price

Non-Green

Price

Paint, Rust Inhibiting

Benjamin Moore 800-826-2623 $ 137.22 $ 99.86

My signature certifies that the product(s) information provided is an accurate description of the “green” products considered for the project referenced above.

Printed Name: ________________________________________ Date: __________________

Signature: ____________________________________________

4.0 Unavailability/Unsuitability: If “green” products are not available in the local region or it is determined that the “green” product does not meet the technical requirements of the project, the contractor shall document these findings. Documentation shall include the following at a minimum:

Product Unavailability: Date: _________________

Contract/Project #:_________________________ Project Title/Phase: __________________

Company Name: __________________________ Phone #:___________________________

Project Manager: _________________________ Email: ____________________________

The following “green” products were considered, although are not available for the performance of this project:

Product

Number

Vendor/Distributor

Contacted

Vendor/Distributor

Number

Mansville Insulation 90-228-0024 Lowe’s Home Improvement 307-632-3616

My signature certifies that the product(s) information provided is an accurate description of the “green” products

Printed Name: _________________________________________ Date: ________________

Signature: _____________________________________________

Product Unsuitability: Date: _________________

Company Name: ____________________________ Phone #:___________________________

Project Manager: ___________________________ Email: ____________________________

The following “green” product(s) are available, although the specification(s) of this/these products do not meet the standards required in the performance of this project:

Product

Number

Determination of Unsuitability Work Order

Number

DAP Caulk DAP-088-2755 Will not withstand weather conditions 2011-88-004

My signature certifies that the product(s) information provided is an accurate description of the “green” products

Appendix A: Green Product Determination Form

Please Print

Contract/Project #:_________________________ Project Title/Phase: ___________________

Company Name: ___________________________ Phone #: ___________________________

Project Manager: _________________________ Email: ______________________________

The following information identifies green products, by category that will be used for the contract/project specified above (Place a check mark next to each product used):

EPA Criteria Products:

Construction Products

__ Adhesives Paper & Paper Products

__ Building Insulation Products __ Commercial/Industrial Sanitary Tissue

__ Carpet (Polyester); cushion __ Miscellaneous Paper

__ Cement & Concrete Containing: __ Newsprint

__ Coal Fly Ash __ Paperboard & Packaging Products

__ Ground Granulated Blast Furnace Slag __ Printing & Writing Papers

__ Cenospheres

__ Consolidated & Reprocessed Paint Park & Recreation Products

__ Floor Tiles __ Park Benches & Picnic Tables

__ Flowable Fill (backfill) __ Plastic Fencing

__ Laminated Paperboard __ Playground Equipment

__ Modular Threshold Ramps __ Playground Surfaces

__ Non-Pressure Pipe __ Running Tracks

__ Patio Blocks

__ Railroad Grade Crossing Surfaces Transportation Products

__ Roofing Materials __ Channelizers

__ Shower & Restroom Dividers/Partitions __ Delineators

__ Structural Board __ Flexible Delineators

__ Parking Stops

Landscaping Products __ Traffic Barricades

__ Compost & Fertilizer from recovered organics __ Traffic Cones

__ Garden & Soaker Hoses

__ Hydraulic Mulch Vehicular Products

__ Lawn & Garden Edging __ Engine Coolants

__ Plastic Landscaping Timbers & Posts __ Re-Build Vehicular Parts

__ Lawn & Garden Edging __ Re-Refined Lubricating Oils

__ Retread Tires

EPA Criteria Products: (Continued) Non-Paper Office Products Miscellaneous Products

__ Binders, Clipboards, Portfolios, File Folders __ Awards & Plaques

__ Office Furniture __ Bike Racks

__ Office Recycling Containers __ Blasting Grit

__ Office Waste Receptacles __ Industrial Drums

__ Plastic Desktop Accessories __ Manual Grade Strapping

__ Plastic Envelopes __ Mats

__ Plastic Trash Bags __ Pallets

__ Printer Ribbons __ Signage

__ Toner Cartridges __ Sorbents

USDA Bio-Preferred Products:

Cafeteria & Food Service Landscaping & Agriculture

__ Cutlery __ Barrels

__ Disposable Food Containers __ Fertilizers

__ Disposable Tableware __ Lawn Care & Garden

__ Food Cleaners __ Mulch & Compost

__ Plant & Flower Pots

Construction & Road Maintenance

__ Carpet Office Supplies

__ Composite Panels __ Communication

__ Concrete & Asphalt Release Fluids __ Shipping & Packaging

__ De-icers

__ Dust Suppressants Personal Care & Toiletries

__ Insulating Foam __ Hand Cleaners & Sanitizers

__ Sealants & Coatings __ Lip care

__ Topical Pain Relief

Furniture & Furnishings

__ Bed & Bath Safety Products

__ Carpet __ Medical Supplies

House Wares & Cleaning The Great Outdoors

__ Cleaning Supplies __ Wildland Gear

__ Floor Care

__ Soaps & Laundry Utilities

__ Fluid Filled Transformers

Industrial Supplies

__ Corrosion Preventatives __ Hydraulic Fluids

__ Diesel Fuel Additives __ Lubricants

__ Heat Transfer Fluids __ Parts Washer Solution

__ Sorbents

The Energy Start & FEMP Low Standby Power Items:

Appliances Lighting & Fans

__ Clothes Washer __ Decorative Lighting Strings

__ Dehumidifiers __ Ceiling Fans

__ Dishwashers __ LED Light Bulbs

__ Freezers __ CLF Light Bulbs

__ Refrigerators __ Light Fixtures

__ Room Air Conditioners & Purifiers __ Residential LED Lighting

__ Water Coolers

Plumbing

Building Products __ Gas Condensing Water Heaters

__ Seal & Insulate __ Water Heater, Heat Pump

__ Roof Products __ Solar Water Heaters

__ Windows, Doors, & Skylights __ Tankless Water Heaters

Computers & Electronics FEMP Low Standby Power

__ Audio/Video __ Audio Products

__ Battery Chargers __ Cell Phones

__ Computers __ Computer Monitors

__ Cordless Phones __ Copiers

__ Displays __ Desktop Computers

__ External Power Adapters __ Docking Stations

__ Imaging Equipment __ DVD Players

__ Set-top Boxes & Cable Boxes __ External Disk Drives

__ Televisions __ Fax Machines

__ Lap Top Computers

Heating & Cooling __ Microwaves

__ Air Conditioning, Central __ Multifunctional Devices

__ Air Conditioning, Room __ Multimedia Projectors

__ Boilers __ PDA Holders & Chargers

__ Dehumidifiers __ Printers

__ Fan & Ventilating __ Room Air Conditioning

__ Furnaces __ Scanners

__ Heat Pumps, Air Source __ Telephone Answering Machine

__ Heat Pumps, Geothermal __ TV

__ Home Sealing – Insulation & Air Sealing __ TV/DVD/VCR Combinations

__ Room Air Cleaning & Purifiers

Ozone Depleting Substances (ODS):

Air Force purchasers must maximize the use of safe alternatives to ODS, phase out the procurement of Class I and Class II ODS products, utilize the Defense Logistics Agency (DLA)

ODS Reserve to reclaim and recycle Class I ODS for mission critical uses, and work toward phasing out use of all ODS products.

Examples of products that include ODS are refrigeration and air conditioning systems and components, foam insulation, cleaning solvents, fire suppressants, aerosol solvents and propellants, sterilants, adhesives, coatings and inks.

__ ODS products purchased from DLA ODS Reserve

__ Class I or II ODS alternative being purchased: _____________________________________

Priority Chemicals:

Air Force purchasers must look for alternatives for products containing the chemicals identified by the U.S. Environmental Protection Agency (EPA) as the five (5) priority chemicals. The EPA five (5) priority chemicals are:

Lead Cadmium Mercury Naphthalene Poly Chlorinated Biphenyls Examples of products containing these chemicals are: batteries; pigments, metal coatings and plastics; solder, thermostats, calculators, thermometers, barometers, and other small appliances; light fixtures and lamps; electrical switches, cameras and cathode tubes; mothballs, moth repellant and toilet deodorant blocks.

Priority Chemical Substitution Chemical/Product

My signature certifies that the products marked within this determination have met the criteria of one of the following regulatory guidelines for “green” products: the EPA Comprehensive Procurement Guidelines, the USDA

Bio-based product listings, the Energy Star® product listings, or the FEMP Low Standby Power.

Appendix B : “Green” Product(s) Utilized:

In addition to the general description provided above, the contractor shall provide a listing of each “green” product designated to be utilized during this project. This list shall contain the following information:

Please Print

Company Name: __________________________ Phone #: ___________________________

Project Manager: ________________________ Email: ______________________________

Manufacturer Product Number Defined Criteria

Carpet Shaw Industries 59356-56761 EPA: 25% post consumer materials

Form may be duplicated if required

My signature certifies that the product(s) information provided is an accurate description of the “green” products utilized in the project referenced.