PERFORMANCEWORKSTATEMENTFinal.doc

PERFORMANCE WORK STATEMENT

FOR

MAINTENANCE OF V47 POWER GENERATING WIND

TURBINES AT F.E. WARREN AFB

SECTION 1: GENERAL

1.1 Scope: The work to be performed under these specifications consists of furnishing all parts, material, supplies, equipment, labor and transportation necessary for scheduled periodic maintenance, unscheduled maintenance, diagnostics, limited repair and parts replacement for two Vestas V47 660 kilowatt wind turbine generators (WTG’s) at F. E. Warren Air Force Base, Wyoming. The Vestas V47 turbines are located atop 50 meter (164’) high tubular towers. Access to the turbine nacelle is accomplished using a ladder with appropriate fall protection equipment inside the tower.

1.2 Background and Assumptions: The two Vestas V47 turbines at F. E. Warren AFB have been in operation since July (WTG 1) and August (WTG 2) of 2006. The warranty period expired in February of 2007. Maintenance and repair since then has been conducted using purchases orders. It is assumed that since the wind turbine generators have been in operation since August 2006 that there are no parts considered defective in design, manufacturing, materials, workmanship or damage excluding ordinary wear and tear of the turbine equipment or parts. For contract pricing purposes the Contractor shall assume the extent of wear and tear is typical for Vestas V47 WTG’s operating under nominal conditions with appropriate scheduled maintenance.

1.3 Base Identification Card: The Contractor shall coordinate with the Government for personnel and equipment access to the base. Pass and Identification (ID) application process and instruction will be provided by the Contracting Officer at award of the contract. It will require the contractor to submit a letter and obtain a picture ID for each employee.

1.4 Safety: All regulations pertaining to fall protection and safety when working with energized and de-energized electric distribution lines and equipment as noted in NFPA 70E shall be strictly adhered to by the contractor. Necessary personal protective equipment (PPE) required to safely perform tasks shall be used at all time. Particular care shall be exercised in connection with operation of vehicles and other equipment on the base and in transit to and from the base. The Contractor shall follow all applicable OSHA regulations shall be followed.

1.5 Contractor Experience and Qualifications: The Contractor must have at least three (3) years of experience in utility scale wind turbine maintenance. The Contractor must demonstrate that the personnel who are supervising maintenance and repair technician teams, or the maintenance and repair technicians themselves are certified or licensed by Vestas to work on Vestas equipment. Certification or licensure shall be equivalent to that required for warranty maintenance on Vestas equipment.

1.6 Work Schedule: Scheduled preventative maintenance work may be conducted at the Contractor’s discretion. The Contractor shall notify the Contracting Officer or designated representative when contractor personnel will be servicing the turbines or performing unscheduled maintenance and repair.

1.7 Availability of Utility Services: All reasonable quantities of utilities will be made available to the Contractor without charge. Any temporary lines or connections that may be required will be installed, maintained and removed by the Contractor at their own expense and in a manner satisfactory to the Contracting Officer or designated representative. Removal of such connections of lines will be accomplished by the Contractor prior to final acceptance of the job.

1.8 Contract Period: The date for actual start of work will be coordinated between the Contractor and the Contracting Officer or designated representative.

SECTION 2: DESCRIPTION OF SERVICES

2.1 Standards of Performance. The Contractor shall perform the services in accordance with prudent wind industry practices and applicable laws in the U. S.

2.2 Areas of Contractor Responsibility. The contractor shall be responsible for maintenance, diagnostics and repair of the following:

Two Vestas V47 Wind Turbine Generators and Rotor assemblies including nacelle, generator, pumps, gearbox, controllers, sensors and all associated components;

Aviation hazard lights, associated controllers and GPS transceivers required for synchronous strobe operation;

All communication modules and modems necessary for remote monitoring and notification systems up to the base phone line connection;

All electrical power components and equipment on the generator side of the step-up transformers, up to the 690 Volt lugs of the transformer.

2.3 Initial Inspection and Evaluation. The Contractor shall perform an initial inspection and evaluation of the two wind turbines and document the findings and recommendations in a report to be provided to the Contracting Officer or designated representative within 40 calendar days of contract award. Any exceptions to the assumption that the extent of wear and tear is typical for Vestas V47 WTG’s operating under nominal conditions with appropriate scheduled maintenance that can be reasonably ascertained without equipment tear-down should be evaluated and documented in the report.

2.4 Scheduled Maintenance. The contractor shall perform all scheduled maintenance equivalent to that required by Vestas under a Vestas warranty program. Scheduled maintenance shall include lubrication, filter replacement, and component replacement that would typically be covered under a manufacturer’s warranty.

2.5 Unscheduled General Maintenance and Minor Repair. The contractor shall set up the turbines’ control systems to notify the contractor’s maintenance office when a shut down or alarm condition is encountered through the modem and dial-up connection. The contractor shall use appropriate software to communicate with the turbine controllers and respond to notifications from the turbine controllers either with remote reset or by dispatching a crew of technicians within 12 hours of the notification. Alternatively, the Contractor shall respond to notification by telephone of a problem by 90 CES personnel.

2.5.1 REPLACEMENT PARTS: The contractor will furnish, when required, all parts which cost up to $ 5,550.00 each and installation at no cost to the government. Replacement parts which cost in excess of $ 5,550.00 each, when required, will be competed on a separate Purchase Order. All replacement parts which cost over stated amount shall be submitted in writing to the Contracting Officer. The request shall show part number, description, model number, if applicable, manufacturer and/or distributor. Manufacturer/Distributor price lists will be made available to the Contracting Officer upon request. All replacement parts and maintenance will have a least a one year warranty. Only new standard parts or parts of equal quality shall be used in effecting repairs. Parts which have been replaced will become the property of the Government.

2.6 Unscheduled Major Repair. Major repair consisting of replacing parts costing over $5550.00 each will require a separate purchase order. The contractor shall provide evidence of the major repair requirement to include diagnostic test results for independent evaluation necessary as determined by the Contracting Officer or designated representative.

2.7 Securing Turbines for Extended Out-of-Service Periods. The Contractor shall secure the turbines within 24 hours of a fault resulting in an out-of-service turbine generator, when diagnostics indicate or repair parts lead time may require the turbine to remain out-of-service for more than 48 hours, by releasing the hydraulic rotor brake.

2.8 Communication and Reporting. The Contractor shall exchange information with the Contracting Officer or designated representative using the following methods:

2.8.1 Log Books. The Contractor shall keep a log book for each wind turbine inside the turbine tower at ground level for the recording and preservation of information concerning the identity and activity of all visitors to each Wind Turbine. All personnel and representatives of the government and Contractor shall be required to record their identity, the date, time and purpose of any visit to the wind turbine, the nature of any work performed thereon and such other details for which log books may reasonably be used.

2.8.2 Service Order Reports. For each visit to perform site services to a wind turbine, the Contractor shall prepare a written service report which describes (i) the parts used or replaced on the wind turbine and (ii) the site services performed by supplier on the wind turbine during such visit. The Contractor shall provide copies of all service reports for each wind turbine serviced by the Contractor on a monthly basis after the commencement date.

2.8.3 Emergency Notification. Upon obtaining knowledge thereof, the Contractor shall immediately notify the Contracting Officer or designated representative verbally (with Written Notice to follow within five (5) days) of any emergency or hazardous condition or occurrence of which the Contractor becomes aware that in any way affects, or could affect, the safe operation of the wind turbines or the project and the safety of personnel at the project site

2.8.4 Meetings. The Contractor shall support meetings called for by the Contracting Officer or designated representative.

2.9 Exclusions. The Contractor is not and shall not be held liable or have any obligation under this contract for any loss or damage to the turbine equipment (or any reduced availability) to the extent caused by or arising out of any of the following (except to the extent such loss or damage is the result of acts or omissions of the Contractor or its subcontractors):

2.9.1 Conditions at the Project Site, including wind shear, lightning, hail, ice or dust storms, which are outside the applicable operating or design parameters of the turbine equipment:

2.9.2 Services provided by, or the use of materials, layouts and designs, supplied or required by any person other than the Contractor and its subcontractors:

2.9.3 Abnormal wear, tear, erosion and corrosion caused by site conditions:

2.9.4 Vandalism and/or malicious mischief:

2.9.5 A Force Majeure Event.

2.10 Cooperation with Other Contractors. The Contractor shall reasonably cooperate with other contractors to allow the performance of the Contractor and their respective obligations to occur concurrently.

2.11 Hazardous Substances. The Contractor shall arrange and contract for the disposal, transportation and reporting of hazardous substances brought onto and released at the wind turbines site by the Contractor its subcontractors to the extent required by applicable laws, in each case, by licensed, insured, competent and professional contractors in a safe manner and in accordance with applicable laws. The Contractor shall be solely liable for any response, removal, investigation, cleanup or other remedial action required by any applicable laws related to any supplied hazardous substances.

2.12 Replacement Parts Warranty. The Contractor shall warranty all replacement parts to be free of defects for one year following the date of installation.

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