Attachment 1 - Performance Work Statement_09172024_rev01.pdf

17 Sep 24

PWS-AF Carpet Program Purchase

Bldg. 10577, Rms C203, C207, C207A-C, Vandenberg SFB, CA

Table of Contents Table of Contents

1.0 Background

2.0 Scope

2.1 Existing Furniture Moving/Lifting

2.2 Flooring Removal

2.3 Subfloor Preparation

2.4 Specified Materials

3.0 Description of Services

3.1 General Services

3.2 Product Markings/Documentation/Tools

3.3 Delivery Services

3.4 Installation and Removal Services

3.5 Inspection/Acceptance Checklist

4.0 Government Furnished Property/Support

5.0 Site Conditions

6.0 Additional Services Information

7.0 Base/Installation Specifics

8.0 Deliverables (CDRLs)

1.0 Background

This purchase shall include the installation of carpet flooring (roll goods/carpet tile), associated wall base (rubber base, carpet base) and other work noted below in Building 10577, Rm(s) C203 Cnf Rm, C207 Open Office, C207A Office, C207B Server Rm, C207C Access Cntrl Vestibule, Vandenberg SFB, CA. NOTE: These rooms are in a controlled space and all access will require escorts to be with installation personnel at all times. Coordination with user for escorting will be required.

2.0 Scope

2.1 Existing Furniture Moving/Lifting

Area indicated for flooring replacement is not occupied. Contractor shall coordinate all work to be performed with the 30 CES POC (Elizabeth Waters, 805-606-0068) to ensure minimal disruption to building occupants. Contractor will not be required to provide services to lift and/or move existing cubicle furniture or other furniture in the room where flooring is to be replaced.

However, demolition and installation will need to be coordinated with a concurrent furniture removal and installation. Contractor shall specify length of time needed to execute work so that proper coordination can be executed.

Building occupants will be responsible to remove all items to include personal items, files, books, binders, computers, monitors and all electrical equipment from the cubicles prior to contractor’s arrival. Contractor shall be responsible to lift and/or move all existing furniture as described to remove and install flooring.

Areas requiring cubicle furniture lifting include the following rooms/corridors:

- Not applicable

2.2 Flooring Removal

Contractor shall be responsible to remove all existing flooring as described. All removed flooring shall be recycled at an appropriate recycling facility and contractor shall report quantities and recycling facility used for recycling at end of the job to the 30 CES POC noted above for state reporting requirements. NOTE: All thresholds, particularly at the doorways to the corridor, shall be carefully removed and reinstalled to ensure security standards are maintained.

2.3 Subfloor Preparation

Removal and cleanup of subfloor shall be adequate to allow installation of specified flooring (or approved equal) to the manufacturer’s specifications. Do not install carpet on surfaces that are unsuitable and will prevent a proper installation. Prepare subfloor in accordance with flooring manufacturer’s recommended instructions. Repair holes, cracks, depressions or rough areas using a material recommended by the carpet or adhesive manufacturer. Free floor of any foreign materials and sweep clean prior to installation.

2.4 Specified Materials

Carpet shall be tufted/woven modular tile, with level-loop/multilevel loop/cut pile, made with solution dyed, Type 6,6 nylon minimum. Stain Resist-Stain Smart Carpet shall have a minimum Texture Appearance Retention Rating (TARR) of 3.0, Heavy (closed private offices, conference rooms, open plan office work areas) or 3.5, Severe (corridors, open plan office circulation areas). Dye Method: solution dyed. All carpet shall be installed per manufacturer’s recommendations.

Option 1:

Rm 203: Bentley Mills, Backstage, 4BT20 (4GS-T), 24x24 carpet tile: Color: Gaffer 400872 with attached cushion backing (NSF/ANSI 140 Sustainability Standards);

installation: quarter turned.

Rms 207, 207A-C: Bentley Mills, Himitsu, 4HM20 (4GS-T), 24x24 carpet tile: Color:

Under Wraps, 403748 with attached cushion backing (NSF/ANSI 140 Sustainability Standards); installation: quarter turned.

Carpet Base, C203: Bentley Mills, 4”h carpet base, Free Day 6AFDT4, Tour Guide 400075 Carpet Base, C207, 207A-C: Bentley Mills, 4”h carpet base, 6AFDT4, Sneakers 400080

Option 2:

Rm 203: Engineered Floors, J+J Invision, Passages Modular 20-CRT, 24x24 carpet tile: Color: #2046 Channel with attached cushion (NSF/ANSI 140 Sustainability Standards); installation: quarter turned.

Rms 207, 207A-C: Engineered Floors, J+J Invision, Craftwork 7099/3316, 24x24 carpet tile: Color: #3316 Jeweler, with attached cushion backing (NSF/ANSI 140 Sustainability Standards); installation: quarter turned.

Carpet Base, C203: Engineered Floors, J+J Invision Passages, Color: #2046 Channel, 4”h Carpet Base, C207, 207A-C: Engineered Floors, J+J Invision Passages, Color: #3316 Jeweler, 4”h

Option 3:

Rm 203: Mohawk, Timeless Tailored Collection, Visual Connection, 12x36 carpet tile: Color: 535 Cornflower, with attached cushion backing (NSF/ANSI 140 Sustainability Standards); installation: quarter turned.

Rms 207, 207A-C: Mohawk, Timeless Tailored Collection, Visual Connection, 12x36 carpet tile: Color: 859 Taupe, with attached cushion backing (NSF/ANSI140 Sustainability Standards); installation: quarter turned.

Carpet Base, C203: Mohawk, Unique Angle II, 553, Perse, 4”h Carpet Base, C207, 207A-C: Mohawk, Unique Angle II, 859 Brushed Metal

Option 4:

Rm 203: Mannington, Urban Grid Collection, Scaffold, Color: District (13219) 18x36 carpet tile: with attached cushion backing (NSF/ANSI140 Sustainability Standards installation: quarter turned.

Rms 207, 207A-C: Mannington, Urban Grid Collection, Scaffold, Color: Crosstown (11212) 18x36 carpet tile: with attached cushion backing (NSF/ANSI140 Sustainability Standards); installation: quarter turned.

Carpet Base, C203: Variations IV, Color: Disclose (13210), 5”h Carpet Base, C207, 207A-C: Variations IV, Color: Disclose (13210), 5”h

Option 5:

Rm 203: Interface, Open Air Squares Collections 6GM-T, Neutrals, Color: Mist, (107830) 24”x 24” carpet tile: with attached cushion backing (NSF/ANSI 140 Sustainability Standards); installation: quarter turned.

Rms 207, 207A-C: Interface, Open Air Squares Collections 6GM-T, Neutrals, Color:

Nickel, (107089) 24”x 24” carpet tile: with attached cushion backing (NSF/ANSI140 Sustainability Standards); installation: quarter turned.

Carpet Base, C203: Open Air Squares Collections, Neutrals, Color: Mist, (107830) Carpet base 5”h Carpet Base, C207, 207A-C: Interface, Open Air Squares Collections, Neutrals, Color: Nickel, (107089) 5”h

Option 6:

Rm 203: Milliken, Major Frequency: Two, EQL 153 Tonality, 50cm x 1m carpet tile, with attached cushion backing (NSF/ANSI 140 Sustainability Standards); installation:

quarter turned.

Rms 207, 207A-C: Milliken, Major Frequency: Two, EQL 194 Whole Note, 50cm x 1m carpet tile, with attached cushion backing (NSF/ANSI140 Sustainability Standards);

installation: quarter turned.

Carpet Base, C203: Milliken 5” wall base, FormWork Broadloom, color TBD Carpet Base, C207, 207A-C: Milliken 5” wall base, FormWork Broadloom, color

TBD

Option 7:

Rm 203: Tarkett, Alight Edit 11613, 24x24 carpet tile: Color: Direct Current 22405, with attached cushion backing (NSF/ANSI 140 Sustainability Standards); installation:

quarter turned.

Rms 207, 207A-C: Tarkett, Alight 11613, 24x24 carpet tile: Color: Armor 22402, with attached cushion backing (NSF/ANSI140 Sustainability Standards); installation: quarter turned.

Carpet Base, C203: Tarkett, Abrasive Action, 5”h carpet base, color: Midnight Blue 19101.

Carpet Base, C207, 207A-C: Tarkett, Abrasive Action 02578, 5”h carpet base, color:

Winter Gray 19103.

Quantities: The following quantities are provided for information only. The contractor is responsible for confirming quantities prior to bidding project.

Rm C203:

- Carpet: 35 SY

- Carpet Base: 87 LF

Rm C207, C207A-C:

- Carpet: 200 SY

- Carpet Base: 340 LF

3.0 Description of Services

3.1 General Services

Coordination and management of all new product, equipment and people required to create, deliver and install flooring within an Air Force location. This includes ongoing servicing of any items defective due to manufacturing error as well as for replacement or repair of any damaged item after purchase.

3.1.1 The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and services necessary to provide and install flooring.

3.1.2 The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for the performance of the duties in this Performance Work Statement (PWS).

3.1.3 The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall be in compliance with Federal and Installation policies and procedures.

3.1.4 The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO) within 10 days after contract award. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of this contract on the installation.

3.1.5 The contractor shall provide a Project Manager with a minimum of 5 years of experience installing your company's product, responsible for project site management, scheduling, coordination and technical assistance to the Air Force representative as required throughout the project. Resumes and letters of intent shall be provided upon request.

3.1.6 All contractors shall submit a complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that each individual will be able to present a current and valid state identification, to meet local Air Force security requirements. (Please note that many installations require this information be coordinated days in advance).

3.1.7 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

3.1.8 The contractor shall be an authorized installer of the specific Tier I carpet manufacturers specified on the project.

3.1.9 The vendor shall manage ordering, shipment, delivery and installation of all new carpet from manufacturer to final acceptance by the designated Government Acceptor.

3.1.10 The contractor shall provide customer service during normal duty hours, 0730-1630 hours, Monday through Friday; except for federal holidays.

3.1.11 Recognized US Federal Holidays are as follows: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving and Christmas.

If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

3.1.12 When the contractor desires to work other than standard times, a written request shall be submitted to the Government Acceptor for approval.

Written approval from the Contracting Officer must be received before proceeding with the work. The request shall be submitted at least five (5) work days prior to the proposed performance of work, and it shall indicate the day/days, time/amount of work, and reason why performance is necessary during nonstandard hours.

3.1.13 The contractor shall provide alternate work locations for employees or allow employees to take vacation during designated Government non-work days or other periods where government offices are closed.

3.1.14 All Air Force inquiries shall be responded to by a contractor representative within two business days.

3.1.15 Vehicle registration, proof of insurance and a valid driver’s license shall be presented to gain base access.

3.1.16 The contractor shall be responsible for coordination of an escort through any controlled areas through the assigned Government Acceptor.

3.1.17 Lost vehicle and entry passes shall be reported immediately to the Security Police as well as the Government Acceptor in accordance with the local security forces policy.

3.1.18 The contractor shall be responsible for any storage of all new flooring, components, parts and assemblies prior to and during installation in accordance with the agreed upon delivery schedule.

3.1.19 The contractor shall maintain the capability to surge in the event of unforeseen circumstances such as extended duty hours, travel, classes and education, and mission related surges.

3.1.20 The contractor shall maintain continuity between the support operations at Vandenberg AFB, California, and all other assigned performance locations and the contractor’s corporate offices. The contractor shall provide the necessary resources to manage and administer the contract.

The contractor shall, as a minimum, maintain a single point of contact for this effort to be available in person to 30 CES/CENM, (805) 606-2048, during the same business day.

3.1.21 The contractor shall provide for the management and support of personnel, to include: making necessary arrangements for employees required to travel; supporting personnel co-located on Vandenberg AFB, California, and other locations specified with additional resources, expertise, advice; necessary infrastructure to support work to be accomplished off-base; conducting personnel meetings; providing administrative support for employees in a timely fashion; and providing facility and staff security requirements.

3.1.22 All personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

3.2 Product Markings/Documentation/Tools

Items used after product acceptance used to identify or modify a particular product.

3.2.1 All documentation (Owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.) shall be provided to and reviewed with the Government Acceptor and/or Government Project Manager upon completion of the installation.

3.3 Delivery Services

Transportation of all new products, loading, unloading, storage and all necessary movement from factory to final onsite set up.

3.3.1 The contractor Project Manager shall be responsible for on-site coordination of all staging and deliveries of their product, to include access to and operation of any equipment needed for unloading and movement of materials or product.

3.3.2 Contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the non- existence of loading docks and equipment at any given location.

Special circumstances may be identified by and negotiated with the Contracting Officer.

3.3.3 Delivery shall be in accordance with the terms of the contractor's agreement. If the ordering activity designates an accelerated delivery schedule it will be identified in the contract.

3.3.4 A maximum of 30 days storage for new products shall be included in the contractor's agreement.

3.3.5 The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized.

3.3.6 The contractor shall maintain accountability and control of any keys provided and shall return them to the Government Acceptor upon completion of work. Duplication of keys or other means of access is not authorized.

3.3.7 The contractor shall prevent its personnel from entering any area other than the designated work area.

3.3.8 The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

3.3.9 The contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

3.4 Installation and Removal Services

Manufacturer certified professionals to install flooring per the approved performance work statement.

3.4.1 Each installer shall be able to provide, or capable of obtaining support services to include removal and warehousing of the proposed flooring.

3.4.2 Contractor shall be liable for any damage to government property caused by the contractor or their representatives.

3.4.3 During installation the contractor shall protect all furniture and building materials, to include carpet to remain, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such type material. The contractor shall not use protective materials that will leave any type of residual print, outline or imaging on any furniture or building materials. Contractor shall not repair damage to finishes but will be responsible to pay for damages. The government will make repairs and back charge the installation contractor.

3.4.4 The contractor shall uncrate/unpack all new items and perform required installation in accordance with the manufacturer instructions.

3.4.5 Services shall include inspection of product for shipping damage. If damage is found it shall be the responsibility of the contractor to notify the authorized government representative and make all arrangements for replacement or repair of the item(s) damaged. Damaged items are not to be installed unless otherwise directed by the Government Acceptor.

3.4.6 Services shall include removal of packing materials from the installation.

3.4.7 All trash removed from the worksite shall be disposed of in accordance with state laws, and packaging and other recyclable materials shall be recycled where ever possible.

3.4.8 The contractor shall maintain environmental controls when working in any

Air Force facility, to include but not limited to keeping doors shut and lights off when not in use and turning off vehicle engines when parked.

3.5 Inspection/Acceptance Checklist

Validation between the contractor and the Government Acceptor that all product has been installed according to manufacturer guidelines and customer specifications.

3.5.1 A post-installation walkthrough shall be coordinated with the contractor’s authorized representative and Government Acceptor and/or Government Project Manager.

3.5.2 All areas requiring correction shall be documented in a punch list by the contractor and provided to the authorized government representative upon completion of a joint walk through by the contractor and authorized government representative.

3.5.3 A final walk through will be performed with the contractor and the

Government Acceptor and/or Government Project Manager to ensure all punch list items have been addressed to the satisfaction of the Government Acceptor.

3.5.4 Upon completion of all contract requirements, the contractor will submit to the Government Acceptor the completed punch list with documentation of completed punch list items. The Government Acceptor will initial the punch list and return it to the contractor. The Contractor may then submit a final invoice in the Wide Area Workflow system (WAWF) (https://wawf.eb.mil/) and will attach an electronic copy of the signed punch list to the invoice submission.

4.0 Government Furnished Property/Support

4.1 Base support includes Government-controlled working space and utilities.

5.0 Site Conditions

5.1 Standard site conditions shall be considered those that include:

5.1.1 Free and clear hard surface access to the receiving and installation location during regular working hours.

5.1.2 Parking and off-loading area suitable for access by a semi-trailer combination or truck within 100 feet of the building entrance closest to product installation area.

5.1.3 Threat condition level of the base is Bravo. This requires contractor personnel to get base access in order to complete the product installation.

5.1.4 A staging area adequate to sort, stage and uncrate/unpack products.

5.1.5 Includes electric power, working lights, heating and air conditioning, and access to a working elevator if location is on a floor other than the first floor.

5.1.6 A building ready for the installation of flooring as described above.

5.2 Contractor shall notify the Contracting Officer of any deviations from the above standards, as well as any requests for equitable adjustment to the contract price.

6.0 Additional Services Information

6.1 Services shall include removal and/or disposal of all excess product and transport to the Air Force approved warehouse or other location as specified.

7.0 Base/Installation Specifics

7.1 All commercial trucks must enter through Lompoc Gate Vehicle Inspection Station, which is located at the intersection of Santa Lucia Canyon Road and Washington Avenue south of Highway 1 for inspection. In accordance with the Installation policies, base entry procedures must adhere to delivery vehicle process requirements mandated by the Wing. Once at Lompoc Gate, the driver must have a current base pass from Bldg. 17595, Visitor Control Center located at the Santa Maria Gate and be able to show:

7.1.1 A current Vehicle Registration

7.1.2 A current Proof of Insurance

7.1.3 A valid and current Driver's License for the driver

7.1.4 A valid and current Driver's License or other State Identification for any passenger(s) in the vehicle.

7.2 Gate Procedures:

7.2.1 Once at Lompoc Gate Vehicle Inspection Station, be prepared to exit the vehicle and allow for vehicle inspection. At this time you may ask for directions to your final destination.

7.2.2 If the final destination requires the driver to leave Lompoc Gate, and re-enter the base through an alternate gate, the pass received will be sufficient documentation for entry into both gates, within a pre-established time directed by the Security Forces representative.

7.2.3 Arrival at the appropriate gate after the designated allotted time will result in non-admittance to the installation.

7.2.4 This procedure will occur each time a commercial truck requests access to the base.

7.3 Current Bill of Lading (BOL) to get delivery driver and the vehicle on base. BOL must include the AF installation name, date of anticipated delivery, and specific destination (including building number, street address, and point of contact information to include office telephone number).

7.4 Personnel should the following items when entering an installation:

7.4.1 Current Registration for all vehicles

7.4.2 Current Proof of Insurance for all vehicles

7.4.3 Valid driver’s license for each driver

7.4.4 Valid driver’s license or other state identification for each passenger

7.4.5 Depending on the current Force Protection Condition, a government representative may be required to sponsor those people in person at Pass & ID, Bldg. 17595, Visitor Control Center located at the Santa Maria Gate.

7.4.6 The sponsor must state the guest's purpose and destination. It is the responsibility of the contractor to validate this need with their government POC prior to their arrival so as to coordinate the arrival time accordingly.

Sponsors may request that a pass be applicable for multiple days if needed.

7.5 To sponsor 10 or more people, a typed list of those people must be submitted by the Government Acceptor in Word or Excel format, stating LAST NAME then FIRST NAME of each person. The sponsor must submit that list to Pass & ID Bldg. 17595, Visitor Control Center, no fewer than three days prior to the anticipated arrival. Names listed must be complete names, (no nicknames), and correspond to the names on the state ID for each person.

7.6 Mission Essential Services: Contractors are not considered mission essential.

7.7 Prohibitions: Firearms may not be brought on base under any circumstances.

Individuals with criminal records are not allowed on base. Contractor personnel are prohibited from sponsoring guests onto the installation.

8.0 Deliverables (CDRLs)

8.1 Product/Installation

8.1.1 CLIN 0001 Flooring: 1 total

8.1.2 CLIN 0002 Adhesive: 1 total

8.1.3 CLIN 0003 Leveling compound: 1 total

8.1.4 CLIN 0004 Carpet Base: 1 total

8.1.5 CLIN 0005 Installation: 1 total

9.0 Attachments

Not applicable