FA461025Q0054_Combined.pdf

20 June 2025

COMBINED SYNOPSIS/SOLICITATION

1. Solicitation. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

The 30th Contracting Squadron (30 CONS), intends to utilize this Request for Quotation (RFQ), under solicitation number FA461025Q0054, to award a Firm Fixed Price (FFP) contract. The Government intends to award one contract to the responsible Offeror whose quotation represents the Best Value to the Government.

This document and incorporated clauses and provisions are those in effect through Federal Acquisition Regular (FAR) Federal Acquisition Circular (FAC) Number 2024-03, Defense Federal Acquisition Regulation Supplement (DFARS) Change Number 01/17/2025, and Department of the Air Force Federal Regulation Supplement (DAFFARS) Change Number DAFFARS Change 10/16/2024.

This requirement is being solicited as 100% Small Business set-aside. For this acquisition, the North American Industry Classification System (NAICS) code is 811111 - General Automotive Repair and the small business size standard is $9 Million. All prospective Offerors must have a Commercial and Government Entity (CAGE) code and be registered with System for Award Management (SAM) at http://www.sam.gov.

The Offeror shall also complete FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (May 2024). The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the SAM accessed through https://www.sam.gov.

FAR clauses 52.212-4, Contract Terms and Conditions – Commercial Items (Nov 2023), and 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (MAR 2025) (DEVIATION 2025-O0003) apply to this solicitation. All provisions and clauses are listed in Attachment 3. Additionally, all clauses and provisions may be found in full text at the following site: https://www.acquisition.gov/.

2. Description of Requirement.

This is a non-personnel services contract to inspect, repair, and test four (4) Altec vehicles.

TRK HIGH REACH 55FT 4X4 - AF15C00149 (Model: Altec AM60)

TRK HIGH REACH 55FT 4X4 - AF08C00363 (Model: Altec AM55)

TRK HIGH REACH 100FT 6X6 - AF12C00011 (Model: Altec AM900-E100) http://www.sam.gov/ http://www.sam.gov/ http://www.acquisition.gov/

LINE TRUCK - AF14C00161 (Model: Altec D3060B-TR)

A recent inspection on these four (4) vehicles was conducted. That inspection produced a set of possible repair/maintenance tasks. A requirement exists to inspect each vehicle, to determine if any/all identified repair/maintenance actions are necessary to return the vehicles to full operational service, and to complete all necessary repair/maintenance tasks.

See Attachment 1, for a full description of this requirement.

3. Period of Performance (PoP). Work to be completed no more than 30 days from the date of award.

4. Contract Line Item (CLIN).

Additional information may be found at Attachment 4.

CLIN 0001 Inspection of LINE TRUCK - AF14C00161

CLIN 0002 Inspection of TRK HIGH REACH 55FT 4X4 - AF08C00363

CLIN 0003 Inspection of TRK HIGH REACH 55FT 4X4 - AF15C00149

CLIN 0004 Inspection of TRK HIGH REACH 100FT 6X6 - AF12C00011

CLIN 0005 Repair of LINE TRUCK - AF14C00161

CLIN 0006 Repair of TRK HIGH REACH 55FT 4X4 - AF08C00363

CLIN 0007 Repair of TRK HIGH REACH 55FT 4X4 - AF15C00149

CLIN 0008 Repair of TRK HIGH REACH 100FT 6X6 - AF12C00011

CLIN 0009 Test of LINE TRUCK - AF14C00161

CLIN 0010 Test of TRK HIGH REACH 55FT 4X4 - AF08C00363

CLIN 0011 Test of TRK HIGH REACH 55FT 4X4 - AF15C00149

CLIN 0012 Test of TRK HIGH REACH 100FT 6X6 - AF12C00011

5. Defense Priorities and Allocations System (DPAS) Rating: Not Applicable

6. Quotation Preparation and Submission:

Offerors shall complete and submit a quotation with the following information: Cover Letter, Technical, and Price, as identified in this RFQ. The details for assembly of the quotation are identified below.

Table-1.

Quotation Section Title/RFQ Reference Page Limit

Cover Letter 1

Factor 1. Technical Approach Technical Approach 20

Factor 2. Pricing Price 1

Details for assembly of the quotation:

• Table of Contents, Glossaries, Tabs, and List of Acronyms do not count against the page limit.

• Cover Letter: The Cover Letter shall identify the Offeror’s Point of Contact (POC) to include a phone number and email address for any questions regarding the submitted quotation and the having authority to negotiate and bind the company.

• Pages shall be single line spaced; with a minimum 1-inch margin all around. The font shall be no smaller than 10 point and no larger than 12 point for general text, text in tables, charts, graphs, and figures. No condensed fonts allowed; Times New Roman or Arial font only. No condensed fonts allowed; Times New Roman or Arial font preferred.

• If page limits are exceeded, the excess pages will not be read or considered in the evaluation of the quotation.

• All quotations must list UEI number, CAGE code, and Federal TIN with Company name, POC, and phone number. To obtain or renew a UEI number or CAGE code, please visit https://www.sam.gov. Lack of registration in the SAM database will make an Offeror ineligible for award.

• Any deviation from the RFQ requirements and format may result in non-consideration of the quotation.

7. Additional Instructions to Offerors. Offerors shall respond to this RFQ via e-mail by 26 June 2025 at 5:00PM PT. All quotations should be sent to, Shelby Cordts, at shelby.cordts@spaceforce.mil and Scott Yeaple at scott.yeaple@spaceforce.mil before the due date and time specified.

All questions regarding the RFQ package must be submitted to the above e-mail addresses by 24 June 2025 at 5:00PM PT. Any questions asked over the telephone will not be answered.

Any questions received after this date and time may not be answered.

To assure timely and equitable evaluation of quotes, offerors must follow the instructions contained herein. Quotes must be complete, self-sufficient, and respond directly to the http://www.sam.gov/ mailto:shelby.cordts@spaceforce.mil mailto:scott.yeaple@spaceforce.mil requirements of this solicitation. A complete quote consists of two (2) parts: and Part I - Technical Part II - Price. Failure to furnish a complete quote may result in the quote being determined unacceptable by the Government. Response to this solicitation (including both parts) must be submitted by the due dates.

Receipt of your electronic submittal will be acknowledged via return email; if you do not receive an acknowledgement, you are advised to call for confirmation as firewall protections may block emails and/or strip attachments.

For each contract line number (CLIN) insert quoted unit price and extended amount. The extended amount must equal the quantity multiplied by the unit price. To prevent rounding issues, unit prices are to be rounded to the nearest whole dollar.

Note: it is the responsibility of each offeror to verify their calculations.

Interchanges: The Government may conduct interchanges with one, some, none, or all vendors at its discretion.

Offerors shall provide sufficient information to allow the Government to judge the offeror's technical capability to perform the requirements of this solicitation. The basis of the offeror's technical quote is Attachment 1, to this RFQ.

The offer must adhere to the specifications and characteristics listed. Any items that do not meet the example of the acceptable model/part number will need to have a detailed explanation accompanying the quote.

Offerors must also be registered in Wide Area Work Flow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://wawf.eb.mil/ to complete your registration.

8. Organizational Conflicts of Interest. All Offerors shall identify any conflict of interest or appearance issues that might be a potential Organizational Conflict of Interest.

9. Notice to Offerors. The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs. Submitted quotations shall be valid for 90 days after the closing date of the RFQ.

10. BASIS FOR CONTRACT AWARD: The Government intends to award a FFP contract, with unpriced NTE CLINs, resulting from the RFQ to the responsible Offeror whose quotation represents the best value for the Government based on meeting price and technical acceptability.

To be eligible for award, the Offer must receive acceptable rating for all factors. The evaluation factors that establish the requirements of acceptability shall be set forth in this RFQ. The Government intends to award based on the initial quotation submission without interchanges.

Offerors who do not quote the entire package requested will be considered non-responsive and their quotation may not be evaluated. The Government intends to select one contractor; however, the Government reserves the right to award no contract at all.

Since award is anticipated to be based on initial responses, Offerors are highly encouraged to quote their most advantageous pricing in their initial response. The responses to this RFQ are intended to be evaluated, and award made, without interchanges unless interchanges are deemed to be in the best interest of the Government. Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the Contractors that may address any aspect of the quote and may or may not be documented in real time. Offeror responses to interchanges will be considered in making the award selection decision. Interchanges may be conducted with one (1), some, or all Offeror’s as the Government is not required to conduct interchanges with any or all contractors responding to this RFQ. If the Government enters interchanges, the Government will not request final quote revisions.

This requirement will be awarded to the responsible offeror whose quote conforming to the solicitation is determined to represent the best value for the Government based on meeting price and technical acceptability. This acquisition is being conducted in accordance with FAR Part 13 Simplified Acquisition Procedures. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub factors. The offeror accedes to the terms of this model contract and all such offers shall be treated equally except for their prices and technical evaluation. An "unacceptable" rating in any factor will result in the overall technical quote being rated "unacceptable" and the quote will therefore be ineligible for award. The Government may at its discretion also utilize information available from Government Past Performance collection systems to compare offerors and use this information as a discriminator when identifying the offer that represents the Best Value. Quotes will be evaluated using FAR 13.106-2 procedures which permit comparative evaluation of offers.

While the Government will strive for maximum objectivity, the selection process is by its nature subjective. Therefore, professional judgment is implicit throughout the entire process. The evaluation process shall proceed as follows:

11. Evaluation Criteria. Evaluation criteria will include the following factors:

Factor 1 – Technical Approach

Factor 2 – Price

Factor 1 – Technical Approach

The offer shall consist of a detailed breakdown showing how all of the required specifications and characteristics listed on Attachment 1, will be met. Any items that do not meet the example of the acceptable model/part number will need to have a detailed explanation accompanying the quote.

Technical Evaluation.

The Government's technical evaluation shall evaluate the technical quotes on a pass/fail basis, assigning a rating of Acceptable or Unacceptable. An offer must be rated "acceptable" in order to be eligible for award. An "unacceptable" rating will result in the overall technical quote being rated "unacceptable" and the quote will therefore be ineligible for award. The Government will utilize the information provided by the offeror, along with FA461025Q0054 information collected from other sources (i.e., other Government offices, commercial sources, etc.), in making a technical acceptability determination. If an Offeror's technical quote is determined to be Technically

Unacceptable, no further evaluation will be conducted. Offerors determined to be technically unacceptable shall be eliminated from consideration for contract award.

TECHNICAL RATINGS

Acceptable- The offeror's quote meets all of the material requirements defined in the Performance Work Statement.

Unacceptable- The offeror's quote fails to meet the material requirements defined in the Performance Work Statement.

Factor 2 – Price:

Adequate price competition is anticipated and exists if two or more responsible offerors, competing independently, submit priced offers that satisfy the Government’s expressed requirements. Therefore, the Offerors’ total evaluated prices (TEPs) will be evaluated for price reasonableness. The TEP will be the only discriminator amongst Offerors for this factor. Price analysis shall be used to evaluate the price reasonableness of each Offeror’s TEP. The TEP will be calculated as the sum value of all quoted CLIN total amounts (CLINS 0001-0012).

Offerors shall round all calculations to two decimal places. A quotation submitted with extended figures hidden or set to display to the nearest dollar without rounding may not be accepted. Price must be determined fair and reasonable (IAW FAR 12.203(a) and FAR 12.203(b) and IAW FAR

12.209 to be eligible for award.

The Government may compare Offeror TEPs, compare TEPs to the Independent Government Estimate (IGE), or may use other price analysis techniques per FAR 13.106-3(a). Evaluation of option prices shall not obligate the Government to exercise the options.

12. Contractor Responsibility. Prior to an award, an offeror may be requested to provide business information for the purpose of a responsibility determination in accordance with FAR Part 9. Failure to provide requested information may result in a determination of non-responsibility, and the offeror would then be considered ineligible for award.

Attachments:

a. Attachment 1 – SOW LINE & HIGH REACH TRUCKS

b. Attachment 2 – SCA WD 2015-5647 rev 23

c. Attachment 3 – Clauses and Provisions

d. Attachment 4 – Pricing Breakout