DB_SOW_Agena_Dorm-18_Jun_Revised.pdf

FA4610-14-R-0024

ATTACHMENT 1

XUMU 09-1251B Repair Interior of Dorm, Bldg 13320 18 June 2014

STATEMENT OF WORK

Design-Build (D-B)

Repair Agena Dorm, Bldg 13320

Project Location: Vandenberg AFB, CA

Base Project Number: XUMU 09-1251B

18 June 2014

1.0 INTRODUCTION

The Contractor shall accomplish this project using a Design-Build (DB) methodology.

2.0 SCOPE OF WORK

2.1 SCOPE & APPLICABLE DOCUMENTS

This Statement of Work (SOW) sets forth the requirements for a design and construction effort at Vandenberg AFB, CA. The

Contractor shall provide the government with a complete engineering design, construction, and warranty for the repair and renovation of the Agena Dorm, Building 13320.

2.2 DESCRIPTION OF WORK

As part of the proposed effort on this contract, the Contractor shall implement the following tasks for the completion of this project.

The Contractor’s proposal shall include information on each type of equipment they are bidding to install (i.e. cut sheets from the manufacture).

2.2.1 General Description of Project:

Currently, the Agena Dormitory, Building 13320, does not meet Air Force and Dorm-4-Airmen Standards. This project requires the

Contractor to perform renovation and overall repair of the exterior and interior of the Agena Dormitory, Building 13320. The

Contractor shall provide all investigative, design, demolition, and construction required to bring Building 13320 up to current standards and codes, including but not limited to the codes and standards identified in paragraph 2.3.7. The specific tasks the

Contractor shall perform, identified in the attached concept drawings, include, but are not limited to:

a) Repairing, painting and reinstalling, as needed, metal handrails, guardrails, and metal columns

b) Repairing and replacing, as needed, building roof

c) Replacing wall mounted and ceiling mounted exterior lighting

d) Upgrading the HVAC system, as needed, and commissioning according to Unified Facilities Guide Specifications (UFGS)

15995

e) Installing central ducted bathroom exhaust systems

f) Providing new signage, as required

g) Providing sound insulation Note: A minimum rating of R-19 shall be used unless a higher rating is required by design)

h) Renovating the fire sprinkler system

i) Replacing doors and windows

j) Renovating the interior of the dorm according to Dorm-4-Airmen guidance standards identified in the Unaccompanied

Housing Guide, including renovating the kitchen, common area, patio, and bathroom

k) Painting the interior of the dorm rooms

l) Finishing the ceiling of the dorm rooms

m) Other interior and exterior repairs necessary to bring the dorms up to Vandenberg AFB Facility Excellence Standards

Notes:

-The Contractor shall ensure access to all areas outside of the area of work as other adjacent buildings will be occupied during construction.

-All brand names listed in the concept drawings are listed as reference only and shall be considered, brand name or equal.

-The Contractor shall implement this task order in two phases: the design phase and construction phase.

2.3 DESIGN PHASE

The Contractor shall complete development of plans and specifications in accordance with defined levels of effort necessary to construct the project and provide as-built drawings (both electronically and in hard copy) for retention by the Government. The

Contractor shall be responsible for implementation, coordination, and execution of all regulatory reviews, ensure technical adequacy of the final design, and provide quality control of all phases of the task order.

2.3.1 Project Phasing

The Contractor shall accomplish this project in phases as agreed upon by the Base engineers and production staff. The Contractor shall coordinate all telecoms and meetings with the Project Manager (PM) and other Base engineering representatives as identified. The

Government shall have a minimum of 14 calendar days to review each design deliverable. The Contractor shall submit meeting minutes within 7 calendar days after each teleconference or meeting. The Contractor shall complete the work as described below.

2.3.2 Site Survey / Charrette

The Contractor shall avail themselves for a short “charrette” on the day of or the day after the Kickoff Meeting / Site Survey. The short “charrette” will allow the Government and/or Contractor to discuss any specific concerns not previously addressed.

2.3.3 65% Design

The Contractor shall within 45 calendar days after the Kick-off Meeting/Charrette provide a 65% design for review and comment. The

Contractor shall include in the 65% design package: drawings 90% complete showing all major details, an outline of specifications, and a design analysis. The Government shall have 14 calendar days to provide review comments. The Contractor shall schedule and attend a review conference at Vandenberg AFB, CA within 7 calendar days of receipt of Government comments.

2.3.4 95% Design

The Contractor shall within 21 calendar days from 65% review meeting provide the 95% design for review and comment. The 95% design shall include all drawings, specifications, and design analysis. This package shall be in a 100% design state with the exception of Government corrections/modifications. The Contractor shall provide the design to the individuals listed in paragraph 6.0 below.

The Government shall have 14 calendar days to provide review comments. The Contractor shall schedule and attend a final review conference meeting at Vandenberg AFB, CA within 7 calendar days of receipt of Government comments.

2.3.5 100% Design

Within 14 calendar days from the 95% review meeting, the contractor shall provide the 100% Final Design package.

2.3.6 Verification of Existing Conditions and Site Survey

The Contractor’s use of existing condition data provided by the Air Force conveys acceptance and as such does not relieve the

Contractor of liability associated with performance as the Engineer of Record. The Contractor shall be solely responsible for verification and validation of existing conditions, coordination of existing conditions in parallel with proposed requirements, and above and below-grade condition assessment.

2.3.7 Floor Plans/Elevations Design Requirements

The Repair Interior of Dorm 13320 shall be compatible with all United States Air Force, Vandenberg AFB CA Guidelines, and all applicable codes and standards, including but not limited to:

a) VANDENBERG AFB FACILITIES EXCELLENCE STANDARDS

b) STANDARD INSTALLATION SPECIFICATIONS

c) UFC 3-110-03 ROOFING

d) UFC 3-120-01 AIR FORCE SIGN STANDARD

e) UFC 3-120-10 INTERIOR DESIGN

f) UFC 3-400-01 ENERGY CONSERVATION

g) UFC 3-401-01FA UTILITY MONITORING AND CONTROL SYSTEMS

h) UFC 3-410-01FA HEATING, VENTILATING, AND AIR CONDITIONING

i) UFC 4-010-01 DOD MINIMUM ANTITERRORISM STANDARDS FOR BUILDINGS

j) UFC 4-021-01DESIGN & OM: MASS NOTIFICATION SYSTEMS

k) UNACCOMPANIED HOUSING GUIDE, USAF

l) SECTION 01010 ENVIRONMENTAL SPECIFICATIONS

m) ETL 04-3

n) ASHRAE Standards

2.3.8 Architect of Record

The term “Architect of Record” in the context of this contract shall mean the principal professional Architect or Engineer. The

Contractor shall serve as the “Architect of Record” and, as such, ensure that all completed designs and as-builts are signed and sealed by registered professionals. The Contractor is accountable for all aspects of the completed design and as-built drawings under all applicable Federal, State and local laws, regulations and base-specific standards.

2.3.9 Hazardous Materials Surveys

The Contractor shall perform an Asbestos Survey and Lead Based Paint Survey prior to the construction phase of this project. This information shall be reviewed and a Hazardous Materials Abatement Plan produced to address these hazardous materials, if found.

The Contractor shall conform to the requirements of Section 015720 Environmental Protection.

2.4 CONSTRUCTION PHASE

Upon the approval of the Contracting Officer, the Contractor may commence onsite construction activities. The Contractor shall complete the work as described below:

2.4.1 On-Site Field Oversight

The Contractor shall provide the manpower, equipment, material, services, and transportation necessary to ensure oversight services throughout accomplishment of this design/build contract. It is the responsibility of the Contractor to establish and maintain open communications between salient authorities associated with accomplishment of this contract.

2.4.2 Delivery/Warranty

The Contractor shall complete all inspection and commissioning requirements prior to final inspection. Following final inspection, the

Contractor shall deliver to the Government the signed and sealed as-built drawings in both hard copy and reproducible format. The

Contractor shall provide a warranty in accordance with FAR 52.246-21.

3.0 GENERAL REQUIREMENTS

3.1 QUALIFIED PERSONNEL

The Contractor shall ensure that only qualified, competent personnel carry out the tasks outlined in this SOW. Competent is defined as registered professional, or where registration is not applicable, trained, and/or certified in their respective field.

3.2 AIR FORCE PROPERTY

The Contractor shall return all materials gathered and/or developed in the performance of these tasks. The materials shall become property of the Air Force; and shall not be used and/or distributed by the contractor without specific written permission of the

Contracting Officer.

The Contractor shall dispose of material resulting from demolition activities at DLA Disposition Services, or off-base, as appropriate.

3.3 DESIGN AND CONSTRUCTION REQUIREMENTS

The Contractor shall ensure all work conforms to all applicable Federal, State and local laws, regulations and base-specific standards and applicable Unified Facilities Criteria (UFC), unless a waiver is obtained from the Air Force when conditions warrant such consideration. Where there is a conflict between the referenced standards, the most stringent shall take precedence.

4.0 GOVERNMENT FURNISHED ITEMS

Refer to attached drawings prepared by 30 CES/CECM, Facilities Excellence.

4.1 AF FORM 103

The Base Civil Engineers (CE) will assist the Contractor with efforts to fully complete the Base Civil Engineering Work Clearance

Request (AF Form 103). The Base CE will locate underground utilities and issue the AF Form 103 to the Contractor. It is the

Contractor’s responsibility to have a completed and approved Form 103 prior to beginning any construction activities including clearing, grubbing, exploratory geophysical work, etc.

4.2 STAGING AREA

The Base CE will identify space on the jobsite or in a base contractor staging area where the contractor may deliver non-hazardous materials within the installation.

4.3 EXISTING ENGINEERING PLANS, ETC.

The PM will provide the contractor access to existing engineering plans, drawings, diagrams, aerial photographs, digitized map files, etc., to facilitate evaluation of the site, as needed or requested.

4.4 PRECONSTRUCTION MEETING

The PM will host a pre-construction (i.e., Kick-Off) meeting to advise and coordinate on local procedures, safety and security requirements, and project coordination activities. This meeting will include a complete overview of the project and its implications and will be presented to the relevant base staff and POCs. The Air Force PM shall arrange for the attendance of all base staff or outside personnel with an interest in the project or in activities involved to facilitate the success of the contract effort.

4.5 BASE REQUIREMENTS

The PM will advise the contractor of the location and processes to obtain the following as needed:

a) Personnel identification badges, vehicle passes, and/or entry permits.

b) Information on base fire prevention/security practices and procedures.

c) Access to utilities (electrical, water, sewer, phone, etc.) This includes a supply (e.g., fire hydrant or stand pipe) of large quantities of potable water.

d) Security escorts for work in restricted areas.

e) Safety training classes for the purpose of allowing access within secure or hazardous areas.

f) A paved area where equipment can be cleaned.

g) A set of keys to locks as necessary.

4.6 Title II Construction Management Services

Title II Construction Management Services will be provided through an alternate contract vehicle. The Construction Management

Architect-Engineer (A-E) Representative duties and responsibilities are to perform on-site surveillance and inspection of the construction work in-progress and to ascertain that the work is properly executed in conformance with the specifications. The A-E

Project Representative is authorized to review and coordinate on monthly status reports from the contractor and to recommend approval or disapproval to the CO and PM.

5.0 DELIVERABLES

Project deliverables shall be as shown in the table below. A description of each deliverable follows.

TABLE OF DELIVERABLES

Document Title

Copies Per

Addressee

Delivery Date

B as e F ac il it y

E x ce ll en ce

B as e P

M

C O le ct ro n ic

H ar d C o p ct ro d C o ct ro d C o

Project Management Plan (PMP) 1 0 1 2 1 0 14 calendar Days after Award

Kick-Off Meeting 10 calendar days after Award

Charrette The Day of or the Day After the Kick-Off Meeting

Progress Meetings Once a week

Meeting Minutes 1 0 1 0 1 0 2 calendar days after each meeting

Progress Report 1 0 1 0 1 0 15 th of each month

Progress Schedule (AF 3064 or approved equivalent) 1 0 1 0 1 0

10 calendar days after award or at the Kick-Off

Meeting, whichever is later. Updated form shall be submitted on or about the 15 th of each month

Progress Report (AF 3065 or approved equivalent) 1 0 1 0 1 0 On or about the 15 th of each month

65% Design 1 0 1 3 1 0

Within 45 calendar days after Kick-off

Meeting/Charrette. Hard copies for all design phases shall be ½ size and full size drawings. The number of each shall be defined at the design charrette.

65% Design Review Conference Within 7 days of receipt of Gov. comments on the

65% Design

TABLE OF DELIVERABLES

Document Title

Copies Per

Addressee

Delivery Date

B as e F ac il it x ce ll en ce

B as e P

M

C O ct ro d C o ct ro d C o ct ro d C o

The Government will provide review comments within 14 calendar days of 65% Design Submittal

95% Design 1 0 1 3 1 0 21 calendar days after 65% Design Review Meeting

95% Design Review Conference Within 7 calendar days of receipt of Gov. comments on the 95% Design

The Government will provide final comments within 10 calendar days of 95% Design Submittal

100% Design, with Signed & Sealed Drawings

& Specifications 1 0 1 3 1 0

14 calendar days after receipt of Government

Review Comments from the 95% Design

Material Approval (AF Form 3000) 1 0 1 0 1 0 30 calendar days prior to requirement

Incidental Design Documents / Shop Drawings

(AF Form 3000) 1 0 1 0 1 0 30 calendar days prior to requirement

Production or Delivery Problem Report 1 0 1 0 1 0 Same day as issue or occurrence

Pre-Final Inspection Report 1 0 1 0 1 0 5 calendar days before Final Inspection

Draft Transfer & Acceptance of Military Real

Property (DD 1354) 0 0 1 1 0 0 With Pre-Final Inspection Report

Daily Logs (AF Form 1477 or approved equivalent) 1 0 1 0 1 0 Final Inspection

Final Inspection Report 1 0 1 0 1 0 5 calendar days after Final Inspection

As-built Drawings 1 0 1 2 1 0 Prior to Final Inspection

Transfer & Acceptance of Military Real

Property (DD 1354) 0 0 1 1 1 0 Prior to Final Inspection

5.1 CONTRACT PROGRESS SCHEDULE (AF 3064)

The contractor shall submit a signed AF 3064 Contract Progress Schedule, depicting an overall contract progress schedule for the main elements of work for the period of performance as described in the Table of Deliverables above. The Contractor shall also provide a line graph depicting actual construction progress (solid line) versus scheduled construction progress (dotted line) throughout the period of performance

The PM and the Contracting Officer shall approve the first (baseline) progress schedule and it shall not be altered without the approval of the Contracting Officer.

The PM and CO shall sign subsequent and periodic updates to the progress schedule recommending approval.

5.2 CONTRACT PROGRESS REPORT (AF 3065)

The Contractor shall submit AF 3065 as described in the Table of Deliverables above. The Contractor’s on-site representative shall sign the report is report shall be signed by the contractor’s on-site representative in the Remarks section of the AF 3065. The work elements and percentages of the total job identified on the AF 3065 shall be identical to the work elements and percentages on the AF

3064. If the Contractor is more than 5% behind schedule, the Contractor shall note in the Remarks section the reason why and what is being done to get back on schedule. The PM will sign the AF 3065 and send to the CS for coordination and approval by the CO. If the contractor requires reimbursement of a high dollar value item, the item shall be identified on the AF 3065, an appropriate percentage applied, and the item must be received and stored on site.

An AF 3064 and AF 3065, which are signed by the PM and CO, shall accompany each invoice. The AF 3064, AF 3065 and invoice shall all cover the same period of time.

5.3 MONTHLY STATUS REPORT (MSR).

The Monthly Status Reports shall communicate activities accomplished during the previous period, document discussions, identification of problems, proposed solutions, corrective actions taken, outstanding issues, and record issues or concerns. The

Monthly Status Report shall include a financial tracking table containing columns with the following headings:

a) Task Breakout

b) Current Project Status (summary of work previously completed and completed during the current reporting period)

c) Task Value

d) Effort % Complete

e) Dollars % Expensed To Date

f) Dollars Earned This Month

g) Dollars Earned To Date

h) Expected work activities for the following month

i) Problems and/or concerns including resolutions of issues

j) RFI’s and Statuses

k) Updated Submittal Register

l) Safety

m) Photographic Log of Pervious Period Operations

5.4 KICK-OFF MEETING

It is the responsibility of the Contractor to coordinate the date and time of pre-construction (i.e., Kick-Off) meeting with the PM and

CS, reference paragraph 4.4. During the meeting, the Contractor shall present a complete overview of the project and review the schedule, highlighting any issues (review periods, material submittals, etc) which are key to maintaining the schedule. The Contractor shall take meeting minutes to include the recording of the attendance list.

5.5 CHARRETTE

The Contractor shall perform a charrette as described in the Table of Deliverables. The charrette will allow the Government and/or

Contractor to discuss any specific concerns not previously addressed. The charrette shall not be concluded until the Contractor has a complete, workable design concept.

5.6 PROGRESS MEETINGS

The Contractor shall perform Progress Meetings as described in the Table of Deliverables. These meetings will include all relevant base POC’s and Contracting Personnel on an as needed basis. The Contractor will provide meeting minutes and an agenda for these meetings. These meetings will cover the progress made in the past period and will include any pertinent issues which could affect future task order progress. The following items shall be covered:

a) Meeting Attendees and Contact Information

b) Project Percent Complete (Actual and Scheduled)

c) RFI’s and Statuses

d) Material Submittals and Statuses

e) Two Week Look Ahead

f) Schedule

g) Safety

h) Resolution of Existing Issues

i) New Business

5.7 FORMAT OF DELIVERABLES

An electronic copy of all deliverables shall be provided, formatted for use on the latest version and compatible with the Government’s version of Microsoft Word, Excel, Adobe Acrobat, and AutoCAD. All deliverables shall also be dated. The government will provide the Contractor samples of the deliverables, upon request.

5.8 DESIGN SUBMITTAL REQUIREMENTS

In addition to the requirements of applicable UFC’s, each design package shall include the following:

a) Executive summary with statement of work and all modifications

b) Table of Contents

c) Minutes and sign-in sheets of all meetings pertaining to the development of the design

d) Previous government review comments and contractor responses

e) All appropriate Engineering Calculations

f) Design Drawings

5.9 PRE-FINAL INSPECTION

The Contractor shall conduct a pre-final walk through inspection with Base personnel and publish the pre-final inspection findings in a pre-final inspection (punch list) report. The contractor shall include a draft DD Form 1354, Transfer and Acceptance of Real Property to the PM for review.

5.10 FINAL INSPECTION

The Contractor shall conduct a final inspection with base personnel and publish the findings in a final inspection report. The inspection shall concentrate on the items identified at the pre-final inspection and recorded in the pre-final inspection (punch list) report. A final inspection shall not be performed until the pre-final inspection (punchlist) report has been resolved. At the final inspection, the Contractor shall present a completed DD Form 1354, Transfer and Acceptance of Real Property to the PM, Base Civil

Engineer (BCE) or other appropriate organization for signature and acceptance, if required.

6.0 CONTRACT ADMINISTRATION/POINTS OF CONTACT

Contracting Officer (CO), the term used herein, does not include any representative not acting within the scope of his/her authority.

Notwithstanding any of the provisions of this contract, the CO shall be the only individual authorized to in any way amend or modify the terms of this contract.

a) Project Manager (PM):

Jordan Hampton

30 CES/CENMP

1172 Iceland Ave, Vandenberg AFB, CA 93437-6011

(805)606-6675

Jordan.Hampton@us.af.mil

b) Contracting Officer (CO):

Jeffrey Grelck

30 CONS/LGCA

1515 Iceland Ave, Bldg 8500 Rm 150

Vandenberg AFB, CA 93436

(805) 606-8437 jeffrey.grelck@us.af.mil