Attachment 2 -Statment of Work- 15 Sep 25 (revised).pdf

Statement of Work

Install Holiday Decorations at Barksdale AFB, LA 71110

GENERAL: The purpose for this contract is to install, maintain, remove, transport, and store several Holiday decoration items in support of Barksdale AFB’s Holiday season (as specified below) at an off-site location for a period of one base year plus two option years. Work will, in general, involve trim lighting around multiple structures, installing tree canopy lighting, and providing other non- lighted, non-religious specific decorations such as garland/bows/bells/ornaments at the West Gate entry and light poles located along Barksdale Blvd. Contractor shall provide separate bid cost for each work item as listed in the below sections. The contractor shall be responsible for providing all materials, equipment, supplies, and labor in support of this effort; contractor shall provide all extension cords and power strips, and they will be weatherproof. The contractor shall supply a means to power on / power off at desired time intervals for all electrical decorations described in the work tasks below. In addition, contractor shall be responsible for cleanup/restoration of any lawn areas, buildings or streets damaged during installation and removal of required items under this contract within 7- 14 days. Government shall provide the contractor location(s) to run electrical support for holiday decorations. Contractor shall be responsible for providing and install any electrical extension cables to the locations identified by the government. All work performed shall be in compliance with local, state, and federal codes/mandates. All workers will follow OSHA Safety Standards and conduct themselves in a professional manner and appearance.

RESTRICTIONS: All items are to be of temporary nature. Contractor is strictly forbidden from drilling holes or otherwise permanently damaging structures in any way under this contract. All support or mounting hardware required to mount decorations shall be of a temporary material that is easily removable without damage to the structures in which they are being placed. Mounting hardware and/or supports and materials must be reviewed and approved by the government before installation. Contractor shall be responsible for any damage done to any structure caused by their mounting method, installation, operation / malfunction of lights, and removal of light including but not limited to repainting as required, to restore the structure to its original condition. Contactor shall not be allowed to stop or prevent traffic flow on base for any reason without written coordination and approval.

MAINTENANCE: Contractor shall be responsible for all maintenance / replacement of decorations should they fail or otherwise become damaged or inoperable for any reason. If any item cannot be repaired but will need to be replaced, that replacement must be approved in writing from 2 CONS. Contractor shall respond to communication from the government within 24 hours to repair displays as required during the holiday season. Contractor will provide a three (3) year warranty on the items.

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Attachment 2- Statement of Work- Dated 15 September 25

SITE VISIT: A site visit shall be scheduled at the contractor’s request (if required) to survey the site prior to execution of work. A second inspection shall be scheduled prior to acceptance of the work by the government as complete. At the end of the season, a third site visit shall be scheduled to inspect the areas of performance to ensure proper removal of all specified material, no damage done, and compliance with this Statement of Work.

STORAGE: All Government furnished equipment shall be stored in such a manner to protect it from deteriorating while not in use. This protection shall include but not be limited to, protection from the natural elements, protection from pests, and protection from theft. The storage facility utilized by the contractor will be within a 90-minute drive time radius from 3433 Davis Avenue West, Barksdale AFB, LA 71110. The storage facility must be approved in writing by 2 CONS. The contractor shall provide an inventory list in writing to the government of the government of the furnished equipment before set-up and after tear down to include a description of each decoration, quantity, condition, and comments for condition rating issued.

Please see Table 1 in existing equipment section for example.

MATERIAL TURNOVER: At any time during the storage period (one base year plus two option years), the government may demand delivery of purchased items to the base for storage on-base. Contractor shall be responsible for providing access by government officials to their off-base storage site and be on hand during the loading process to properly inventory all items.

If turnover is requested, the government shall provide all materials, labor, and transportation to move materials from contractor’s storage site to the base. Contractor shall then be relieved of all storage and maintenance obligations.

WORK TASK #1 “Permanent Mount Inspection”: The Contractor will inspect the existing permanent mounting strips for any noticeable damage currently installed at 2 BW/HQ facility (building #3435) and the West Gate Guard building structure. Contractor shall document and provide in writing any damage to building or mounting strips before installation. The contractor shall be responsible for replacing any existing damaged permanent mount inspection strips. The 2 BW/HQ has approximately 750 linear feet of mounting strips. The West Gate Guard building structure has approximately 400 linear feet of mounting strips. Contractor shall be responsible for any damage done to any structure caused by inspecting and/or updating the mounting strips, including but not limited to repainting as required to restore the structure to its original condition.

Any permeant mounting strips requiring replacement shall match the color of the building in the location the mount is to be placed. Please see Figure 1 for example of the permanent mounting strips.

WORK TASK #2 “HQ Trim Lighting”: Install LED trim lighting (white in color) to the front face of the 2 BW/HQ facility. Lights shall outline the facility edges, roofline, fascia, and trim between floors of the westward facing side of the facility. See Figure 2 in Attachment A for example. Attach lighting to the existing permanent mounting strips using non-permanent, non-damaging attachment method. As needed, attach lighting using non-permanent, non-damaging attachment method where permanent mounting strips are not present. Connect lighting to existing power box located on the west side of the facility, under the main stairs. At the end of the holiday season remove all lighting and non-permanent mounts. Permanent mounting strips

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previously installed shall remain in place. Store the lights for a period of one base year plus two option years as detailed above.

WORK TASK #3 “West Gate Trim Lighting”: Install LED trim lighting (white in color) to the front face of the West Gate building structure. Lights shall outline the facility edges, roofline, fascia of the westward facing side of the facility. Example seen in Figure 3 of Attachment A. Attach lighting to the existing permanent mounting strips using non-permanent, non-damaging attachment method. As needed, attach lighting using non-permanent, non-damaging attachment method where permanent mounting strips are not present. Connect lighting to existing circuits at the facility. At the end of the holiday season, remove all lighting and store for a period of one base year plus two option years as detailed above. Permanent mounting strips previously installed shall remain in place.

WORK TASK #4 “Garland Pole Wrap”: Install 20’ unlit mountain pine garland with front and back facing nylon red bows with gold trim to each of 36 existing light poles located along Barksdale Blvd between the west face of 2 BW/HQ and Monument. Garland shall wrap around the pole from the bottom edge of the light to the ground with 1 foot spacing between each wrap. The contractor shall be responsible for purchasing unlit mountain pine garland with front and back facing nylon red bows with gold trim to decorate each of the 36 existing light poles as noted above. Please see Figure 4 for example. The contractor shall field verify all measurements or quantities provided at the site visit. At the end of the holiday season remove all decorations and non-permanent mounts. Store the materials for a period of one base year plus two option years as detailed above.

WORK TASK #5 “Monument Trim Lighting”: Install LED trim lighting (white in color) to the face of both sides of the BARKSDALE AIR FORCE BASE monument sign at the West Gate, see Attachment A Figure 5 for location and Figure 6 for display. Lights shall outline the structure edges, roofline and fascia. Attach lighting using non-permanent, non-damaging attachment method. Connect lighting to existing power at the base of the monument. At the end of the holiday season remove all lighting and non-permanent mounts. Store the lights for a period of one base year plus two option years as detailed above.

WORK TASK #6 “Monument Fence Line Decorations”: Install miscellaneous non-religious specific holiday decorations (non-lighted) such as garland, bows, wreaths, etc. on the fence line on both sides of the entrance at the West Gate. Wreaths shall be hung on every fence post for each section of the fence. Between the wreaths, bows and garland shall be used to decorate the space between the wreath decoration. Please see Attachment A Figure 7 for fence line location and Figures 8/9 for example decoration. Attach decorations using non-permanent, non-damaging attachment method. At the end of the holiday season remove all lighting, decorations, and non-permanent mounts. Store the lights and decorations for a period of one base year plus two option years as detailed above.

WORK TASK #7 “Chapel Trim Lighting”: Install LED trim lighting (white in color) to the

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front face of the 2 BW/Chapel 1 facility (building #3578). Lights shall outline the facility edges, roofline, fascia, and windows of the northward facing side of the facility. See Attachment A Figures 10/11 for examples of Chapel 1 northward facing lights and Figures 12/13/14/15 for examples of Chapel 1 trim lighting. Attach lighting using non-permanent, non-damaging attachment method. Connect lighting to existing power box located on side of the facility. At the end of the holiday season remove all lighting and non-permanent mounts. Store the lights for a period of one base year plus two option years as detailed above.

WORK TASK #8 “LED Wreath”: Install LED lighted “wreath” decoration (or approved similar) above sanctuary entrance of the 2 BW/Chapel 1 facility (building #3578). See Attachment A Figure 16 for example. Contractor may, at his/her option, use the existing holes located above the door or may provide new, non-permanent mounting brackets. Connect to existing electrical service. Contractor may, at his/her option, provide and install his/her own photocell system to operate the decoration at night. At the end of the holiday season remove all lighting and non-permanent mounts. Store the LED wreath for a period of one base year plus two option years as detailed above.

WORK TASK #9 “Outline Lower Ring of Model B-52”: Install LED stake lighting (white in color) to the concrete base of the model B-52 in the traffic circle along Barksdale Blvd. Attach lighting using non-permanent, non-damaging attachment method. Connect lighting to existing power box located in the traffic circle. At the end of the holiday season remove all lighting and non-permanent mounts. Store the lights for a period of one base year plus two option years as detailed above.

ADDITIONAL INFORMATION: The contractor will begin work not earlier than 7:30 am each workday. Work will not be performed later than 6:00 pm. Inspections will be conducted by the Contracting Officer and /or Contracting Officer’s Representative and the contractor’s manager. All discrepancies, if there are any, will be properly annotated. Exceptions shall include contractor needing access to address outages /corrections, providing lighting ceremony support, and any other service as approved by the Contracting Officer.

The contractor will be responsible for and incur any and all labor and material costs required to repair any damage to government facilities that occurred during and as a result of operations under this contract. This damage will be identified as separate from the condition of the facilities as identified during the initial inspection. The damage will be identified, but not limited to the following items:

A. Government gas, water, waste and electric transmission and distribution systems B. Adjacent occupant personal property C. Existing trees D. Roadways and Parking areas

EXISTING MATERIALS: The government has the following decorations / in storage that were used in previous years.

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-c9 stringer warm white led lighting for the BW/HQ facility, the west gate, monument sign at the west gate entrance, and chapel areas (~1600’)

- c9 Stake lighting to outline lower ring of b52 bomber (~115’)

-Pre-lit garland for west gate (~108’) and chapel area (~27’)

- 6 pre-lit wreaths for front entrance with bows

- 1 48" pre-lit wreath for chapel area

Table 1: Inventory List Format

Decoration Description

Brand Quantity Condition (Green = Fully Operational, Yellow = Req

Maint, Red = Needs replaced)

Comments

TIMELINE: All work will begin no earlier than first Monday of November of that season, to be completed and ready to turn on by 1500 on third Friday of November of that season.

Decorations shall remain in place until second Friday of January of that season at which time all electrical circuits will be disconnected by the contractor and work commences to remove items to be stored. Contractor shall have all lights, decorations, and non-permanent mounts removed by final Friday of January.

BID SCHEDULE: Contractor shall bid each Work Task listed above as a separate, stand-alone complete line item to include all labor/materials/equipment needed to complete the work listed individually. The government, at its option, may award anyone, multiple, or all Work Tasks for completion by the contractor depending on bid outcome and funds available.

No Modifications to this scope of work, requirements, or changes will be made verbally.

ONLY modifications in writing from Contracting Officer will be accepted.

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Attachment A:

Figure 1: Example of Permanent Mounting Strip at 2 BW/HQ and West Gate Guard Structure

Figure 2: 2 BW/HQ Example Lighting

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Figure 3: Sample Lighting of West Gate Trim Lighting

Figure 4: Example of “Garland Pole Wrap”

Figure 5: Monument Trim Lighting Location

Figure 6: Example of Monument Trim Lighting

Figure 7: Monument Fence Line Decorations

Figure 8: Example of Monument Fence Decoration, Visitor Center Section

Figure 9: Example of Monument Fence Decoration, North Section

Figure 10: Chapel 1 Northward Facing Lights (going east) Example

Figure 11: Chapel 1 Northward Facing Lights (going west) Example

Figure 12: Chapel 1 Westward Facing Lights Example

Figure 13: Chapel 1 Southwestward Facing Lights Example

Figure 14: Chapel 1 Southward Facing Lights Example

Figure 15: Chapel 1 Southward Facing Lights Example

Figure 16: Chapel 1 LED Wreath Example