TA Data Entry Clerk Questions and Answers FA460825QS013.pdf

1. What is the preferred submission format? (Price, Technical, Past Performance).

Submissions details are identified in attachment 1, provisions and clause

2. Is a pdf or word document preferable? PDF is preferred

3. Have there been any issues with the existing contract? No. There have not been issues with the current contract.

4. How long has the current individual been in this role? The current individual has been on this contract since Oct 31, 2023.

5. How many billable hours are required? Hours are listed in PWS paragraph 2.0.

6. Is there a provided pricing sheet, or should we develop one?

A bid schedule was attached to solicitation.

7. Is the contracting office using simplified acquisition threshold? We are utilizing Simplified acquisition procedures.

8. Are resumes required to be included in the submission? Resumes are not required at time of submission but will be required upon award to validate personnel’s ability to meet PWS standards.

9. How does this requisition (TA Data Entry Clerk) translate in wage determination? Is this Data Entry Clerk 1 or 2? At the minimum labor category 01051 Data Entry Operator I

10. What is the current contract number? The current contract number is FA460820P0047

11. Who is the current contractor? Ivy Hill Technology is the current contractor

12. What is the current contract amount? The current contract was awarded for the amount of $175,495.80 for the base and four option years.

13. Can you provide the incumbent's award date and expiration date? The current contract was awarded on 12 July 2020 and will expire 12 July 2025.

FA460825QS013

Attachment 5

14. Is a background check required? Personnel must pass Security Forces (government) background investigation to gain access to the installation—suggest vendor accomplish prior to submission of candidate to ensure they meet the required standards of access.

15. Can this be a remote position? No

16. On page 1 of Attachment 1, it states that our Technical Plan cannot exceed 2 pages. Is it possible to get that extended to 5 pages so that we can fully explain our methodology and technical plan on accomplishing the mission/tasks? No, the Technical Plan cannot be extended to 5 pages (Must follow solicitation guidance).

17. Wanted to ask if the submission should only include the quote, or there are other documents we need to add? Such as SF1449, Technical capabilities, et al.

All submission details are identified in Attachment 1, provisions and clauses.

18. Is EO 14055 applicable to this requirement? No EO 14055 is not applicable to this requirement. EO14055: Non-displacement of Qualified Workers Under Service Contracts was revoked On January 20, 2025, President Trump issued Executive Order 14148, “Initial Rescissions of Harmful Executive Orders and Actions” (90 FR 8237), which revoked, among other items, Executive Order 14055 of November 18, 2021, “Nondisplacement of Qualified Workers Under Service Contracts” (86 FR 66397). Pursuant to section 3(a) of EO 14148, the Department will take steps to rescind 29 CFR part 9 to fully implement and effectuate the revocation of EO 14055.

19. Is EO 13706 applicable to this requirement? Yes, EO 13706 is applicable to this requirement under FAR 52.222-62, Paid Sick Leave Under Executive Order 13706.

20. What is the SAT for this specific RFQ? SAT is determined at Simplified Acquisition Threshold as identified in Question 7 this requirement is being solicited under Simplified Acquisition Procedures. No threshold identified for this requirement.

21. When does the government expect to close the RFQ and make an award? The RFQ expiration date is stated within the combo/synopsis. See www.sam.gov for any updates.

https://www.federalregister.gov/documents/2025/01/28/2025-01901/initial-rescissions-of-harmful-executive-orders-and-actions https://www.federalregister.gov/documents/2021/11/23/2021-25715/nondisplacement-of-qualified-workers-under-service-contracts http://www.sam.gov/

22. What is the expected start date if a contract is awarded? The current contract ends 12 July 2025. The new contract start date will be 13 July 2025. Since the 13th is on the Sunday the report to date would be 14 July 2025.

23. The documentation indicated funding may not be available o/a 12 Dec. Does the RFQ now have funding available for this work? The PWS is dated 12 Dec. As stated in the solicitation currently funds are not presently available for this effort.

24. How many people are currently working under this contract? One person is currently working under this contract.

25. Does the contractor employee(s) need to travel to attend training/seminar overseas? If so, who will cover the cost(s)? How many days the training will be (e.g. how many days in a year)?

No overseas training is required.

26. Please confirm what would be the Education requirement/Degree required. We did not specify any degree requirements.

27. Does the Reps & Certs count towards the Technical Proposal 2-page limit? No, it does not.

28. What type of contract will be awarded, for example, will it be a firm fixed price contract?

This will be a Firm-Fixed Price contract.

29. Does the candidate need to have a secret or above clearance before starting? No, a secret clearance is not required.

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31. What are the key performance indicators (KPIs) or metrics that will be used to evaluate our performance on this contract? Performance/Qualifications and tasks are listed in the PWS

32. Are there any specific quality control measures or standards that we need to adhere to?

Adhered to specifics as outline in PWS.

33. What are the reporting requirements and frequency for this project? Reporting requirements are outlined in PWS 2.0

34. Are there any specific communication protocols or tools that we can use to ensure effective collaboration with the government? Upon award a POC will be provided to allow direct communication

35. Will the government provide the day(s) and month of the closure days for the M&FRC, and other planned closure days such as AFGSC Family Days? Yes

36. Can the government provide more details about the work environment and culture at the office? Typical office environment with individual workspace and 18 employees.

37. What is the work location’s parking arrangements, including availability, costs (if applicable)? Free parking at workplace parking lot.

38. Is there a font type and font size preference for the Technical Plan? No

39. Can the government please clarify what office automation software programs and tools are utilized other than to Microsoft Office Suite as noted in the PWS section 4.10. Microsoft Office Suite is primary tool.

40. Section 4.0 DESCRIPTION OF SERVICES highlights some duties and functions of “Data Entry” and attachment 3 (BID SCHEDULE) request rates for a “Data Entry Clerk”, however other duties and functions in section 4.0 and in section 6.0 OTHER SIGNIFICANT QUALIFICATION, item 6.6-6.9 are more the role of an “Administrative Assistant” which is at a higher rate on attachment 4 (WAGE DETERMINATION). Can you change the Labor Category to reflect a higher skillset and a higher WD pay rate? Doing so will allow for more accurate Bid Schedules based on actual labor costs and fully loaded rates.

“No, we cannot change the Labor Category to reflect a higher skillset and a higher WD pay rate at this time.

While we acknowledge your observation that some duties described in Sections 4.0 and 6.0 might appear to fall under the scope of an Administrative Assistant, our analysis of the PWS indicates that all essential and predominant performance objectives are aligned with the tasks and responsibilities of a Data Entry Clerk.

We understand this might affect your bid schedule and proposed rates. However, it's crucial that our categorization accurately reflects the primary services required for this project.”