Attachment 4 - Questions and Answers - 20260813.docx

FA460026Q0074 55th Wing Executive Assistant Solicitation Questions and Answers

1) Is there an incumbent doing this work? If yes, please provide the incumbent contract details.

a. No. This would be a new contract.

2) Do we need to submit a single file for both pricing and technical response or separate files?

a. The government doesn’t have a preference on how the pricing and technical are submitted, but you must ensure you are within the page limit and any other relative instructions dictated in the clause 52.212-1 Instructions to Offerors.

3) Are there any font requirements that should be followed for the response.

a. There is no font requirement dictated in the clause 52.212-1 Instructions to Offerors.

4) Do we need Letter of Commitment along with the resume?

a. There is no requirement to submit a Letter of Commitment.

5) The instructions mention: The plan shall also include all specifications of parts and equipment necessary for completion of the project.

Can the government please confirm what parts and equipment they are referring to?

a. These are only office supplies/government computer – the government will provide these.

6) The instructions mention: (5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM).

If our Reps and Certs are complete and current on SAM, do we still need to complete the solicitation provisions/clauses?

a. All Offerors should complete the required fill-in provisions/clauses.

7) Can we provide our QCP as an appendix that is not part of 10 page limit?

a. No, the QCP counts as part of the 10 page limit

8) The instructions mention: The offeror must fill out the solicitation completely.

What do we need to submit for that?

a. You must fill out the solicitation in accordance with the instructions in 52.212-1

9) The DD254 specifies that a Secret Facility Clearance Level and Secret safeguarding capability are required. Is an active Secret Facility Clearance required at the time of quote submission or contract award?

a. In Accordance with DAF Part 40, a new DD Form 254 is required to be crafted, coordinated, certified, and distributed and shall be attached to the contract award. The minimum clearance level required for this contract is Secret as per Attachment 3 – DD254. This requirement is outlaid in PWS section 4.1.1 Suitability Determination. All contract employees requiring routine access to federally controlled facilities and/or information systems shall be required to undergo a suitability determination before a contractor badge and/or facility identification card is issued. Prior to the time that an identification card is issued, such employees shall be required to comply with normal facility access control procedures, including sign-in, temporary badging, and escorted entry, as applicable. The COR, or designee, shall provide the contractor with required forms for obtaining necessary clearances, base, and facility access to accomplish a suitability determination. This includes contract employees being required to complete a DD Form 1172-2, Application for Identification Card/DEERS Enrollment, prior to issuance of an identification credential. The contractor shall be required to ensure all forms are returned to the Government for processing no later than 30 calendar days following Government issuance

10) If Secret Facility Clearance Level and Secret safeguarding capability are not required at the time of quote submission or contract award, will the Government sponsor the successful offeror for the required Facility Clearance?

a. Yes (PWS statement above)

11) If the Government will sponsor the successful offeror for the required Facility Clearance, may unclassified contract performance begin while the clearance is being processed?

a. Yes

12) The DD254 states that a “Secret” clearance is required. If an offeror has a DOE Q clearance (equivalent to a Top-Secret), will the Government accept that as a qualified offeror?

a. UNK; Top-Secret yes but DOE Q UNK

13) It is noted that the solicitation incorporates a Service Contract Labor Standards (SCLS) wage determination. Will the Government provide the applicable Occupation Code and labor category title that offerors should use when developing their pricing proposals? Absent this information, offerors may map personnel to different wage determination classifications, resulting in inconsistent pricing assumptions and reducing the Government's ability to compare proposed prices on an equal basis.

a. The Government will not provide an Occupation Code or Labor Category Title, it is expected by the Offeror to provide staff to perform the services dictated in the PWS.

14) Are we correct to assume that this work is to be performed by one full-time equivalent (FTE) person?

a. Yes

15) To assist offerors in ensuring compliance with the Service Contract Act (SCA), could the Government please provide the number of years the incumbent employee has been performing these services under the current contract?

a. There is no previous or current contract

16) Could the Government please confirm that all offerors are required to comply with the applicable Service Contract Act wage determination requirements, including minimum wage and Health & Welfare benefits, in order for their proposals to be considered compliant?

a. All Offerors must comply with the applicable Service Contract Act Wage Determinations.

17) Since this is a non-personal services contract, can the Government remove the requirements to provide a resume?

a. No

18) Given the type of services solicited in this RFP, and to ensure a level competitive field, will the Government remove the safeguarding requirements?

a. If by safeguarding that means clearance requirements - no

19) Can the Government confirm that the administrative assistant does NOT require a clearance?

a. This position requires a clearance

20) Given that billable hours cannot begin until the employee's first day on-site, and full performance is limited until the background investigation/fingerprint check clears, what is the Government's estimated timeline for adjudicating the required suitability/security investigation for a newly proposed candidate?

a. PWS says possibly one week: Contractor personnel shall begin full physical performance at the location one week after job acceptance to perform work limited in scope until the required forms have been completed, accepted by the Government and forwarded to the office of primary responsibility AND the fingerprints have cleared the initial review OR full adjudication of the security investigation is complete. Billable hours shall not be initiated until the worker’s first day at the performance location. While the unit commander may allow contractor personnel temporary or interim access to the base and Government computer systems pending the outcome of the investigation, PWS requires the immediate removal of contractor personnel if the fingerprint check is returned with unfavorable findings and/or investigation results are unfavorable. In addition, the Government will immediately suspend contractor personnel’s computer access if the investigation is returned with an adjudication of “no determination made.” Contractor personnel receiving unfavorable National Agency Check shall not be utilized as the executive assistant.

21) Is there an incumbent contractor or Government/military member currently performing this Executive Assistant function at 55 WG/JA under a different contract vehicle or in-house? If so, please identify the incumbent and confirm whether non-displacement/predecessor wage and benefit obligations (e.g., FAR 52.222-17 equivalent) apply, since this clause does not appear to be included in Section I.

a. There is no previous or current contract

22) The duties described in PWS Section 1.1 and Appendix 2 (calendar/correspondence management, data entry, records management, point of contact for leadership) could reasonably map to more than one SCA labor category on WD 2015-5005 (e.g., Administrative Assistant 01020 at $31.11/hr, Secretary III 01313 at $22.88/hr, or General Clerk III 01113 at $18.71/hr). Can the Government confirm which SCA occupational code and title applies to the Executive Assistant position for purposes of pricing?

a. The Government will not provide an Occupation Code or Labor Category Title, it is expected by the Offeror to provide staff to perform the services dictated in the PWS.

23) Block 2 of the DD Form 254 lists a placeholder prime contract number, 'FA4600-26-P-XXXX' (a 'P'/Purchase Order designation), rather than referencing solicitation number FA460026Q0074. Please confirm this is a placeholder that will be updated with the actual awarded contract number, and clarify whether a Purchase Order ('P') or a Contract ('C') instrument is anticipated for this award.

a. The DD Form 254 will be updated upon award.

24) Block 8 (Actual Performance Location) of the DD Form 254 is blank. Please confirm this will be completed with Offutt AFB, NE information at time of award, and that no other performance location applies.

a. This work is located at Offutt AFB, NE

25) Can the Government provide its current estimate of when funding is anticipated to be available for award, given the delivery period for CLIN 0001 begins 30 Sep 2026 and the offer acceptance period expires 60 calendar days after the 17 Aug 2026 due date?

a. Funding is anticipated on or before 30 Sep 2026, and award will not be made until funding is available.

26) Given that Block 11 of the DD254 appears to indicate the contractor will "Perform Services Only" with no classified storage or generation at the contractor facility, could you confirm whether the FCL requirement applies to the awardee's facility, or is tied to personnel-level suitability/investigation only (SF-86/AF Form 2583, as described in PWS Section 3.2)?

a. It will be tied to the person selected for hire.

27) The solicitation limits the technical plan to 10 pages. Please confirm whether a cover page, cover letter, and table of contents apply to the 10 page limit.

a. The Cover page, cover letter and table of contents do not apply to the 10 page limit.

28) Does the proposed candidate’s resume count toward the 10-page limit? If excluded, does the two-page resume limit in Performance Work Statement Section 2.2 apply to the quotation?

a. Yes

29) The DD254 lists Secret Safeguarding required at the contractor’s facility. Please confirm whether the prime contractor must possess approved Secret safeguarding capability at its own facility at the time of quotation or award.

a. In Accordance with DAF Part 40, a new DD Form 254 is required to be crafted, coordinated, certified, and distributed and shall be attached to the contract award. The minimum clearance level required for this contract is Secret as per Attachment 3 – DD254. This requirement is outlaid in PWS section 4.1.1 Suitability Determination. All contract employees requiring routine access to federally controlled facilities and/or information systems shall be required to undergo a suitability determination before a contractor badge and/or facility identification card is issued. Prior to the time that an identification card is issued, such employees shall be required to comply with normal facility access control procedures, including sign-in, temporary badging, and escorted entry, as applicable. The COR, or designee, shall provide the contractor with required forms for obtaining necessary clearances, base, and facility access to accomplish a suitability determination. This includes contract employees being required to complete a DD Form 1172-2, Application for Identification Card/DEERS Enrollment, prior to issuance of an identification credential. The contractor shall be required to ensure all forms are returned to the Government for processing no later than 30 calendar days following Government issuance

30) Performance Work Statement Sections 2.1.2 and 2.1.7 state that the contractor must provide substitute coverage “if ordered.” Should offerors include the anticipated cost of substitute coverage within each monthly CLIN, or will ordered coverage be separately funded or addressed through a contract modification?

a. This will be a contract modification if the need arises, prior to the work commencing.

31) Please confirm the required daily duty hours, whether the employee’s meal period is paid or unpaid, and the number of productive hours offerors should use when developing the monthly firm-fixed price.

a. 9 hours: 0900-1700: one hour meal period paid. The COR may potentially accommodate a start time at 0800 and end time at 1600.

32) The quotation instructions require the technical plan to identify specifications for any parts and equipment necessary for performance. Please confirm that no contractor-furnished workplace equipment is required.

a. Correct, no contractor-furnished workplace equipment is required

33) Attachment 2 lists Occupation Code 01020, Administrative Assistant, at $31.11 per hour. Please confirm whether the Government considers this the applicable Service Contract Labor Standards classification for the Executive Assistant requirement. If not, please identify the intended classification.

a. There will not be an Occupation Code tied to the contract.

34) Can the Government confirm the annual labor-hour assumption that offerors should use when developing firm-fixed-price proposals (e.g., 2,080 hours or another Government estimate)?

a. 9 hours per day (Mon-Fri); 2,080 hours per year

35) The Solicitation Instructions to Offers, Point (7) states, "The offeror is required to submit one electronic copy of the completed pricing in accordance with the CLIN structure on page 3 of this solicitation. The offeror must fill out the solicitation completely." Can the government confirm that pricing is to be submitted only on the SF1449, Page 3, in the "Supplies and Services" Table?

a. Yes, pricing is required on Page 3 of 1449.

36) To add clarity to the above question, can the government confirm that a separate Price Volume with a pricing narrative is not required?

a. It is not required.

37) The Solicitation Instructions to Offers, Point (7) states, "The offeror is required to submit one electronic copy of the completed pricing in accordance with the CLIN structure on page 3 of this solicitation. The offeror must fill out the solicitation completely." Can the government clarify and specify which Boxes on the SF1449 must be completed by the Offeror?

a. You must fill out the solicitation in accordance with the instructions in 52.212-1

38) Point (5) states that the Offerors are to include "Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM))". Can the government clarify and specify which clauses, provisions, etc. must be completed by the Offeror?

a. FAR Clauses incorporated by full text starting on Page 23 and DFARs Clauses incorporated by full text starting on Page 24 contain the provisions/clauses that require contractor fill-in. There is also more fill-in data starting on Page 29.

39) A Service Contract Act Wage Determinations document was distributed with the Solicitation, can the Government confirm that SCA WD applies to this solicitation?

a. Yes, SCA WD applies to this solicitation.

40) FAR Clause [52.222-62 Paid Sick Leave Under Executive Order 13706. (Deviation 2026-O0038) Feb 2026] is included by reference. Can the Government confirm that EO 13706 applies to this contract?

a. Yes, EO 13706 applies to this contract.

41) The requirement specifies "The Offeror shall provide a resume for their proposed candidate…" Is there a limit of only one candidate resume, or can the Offerors propose multiple candidates with additional resumes?

a. The Offeror has the right to propose multiple candidates as long as the pricing is the same and it is submitted under the same quote/submission.

42) The requirement specifies "The Offeror shall provide a resume for their proposed candidate…" If multiple candidate resumes can be submitted, are all resumes excluded from the 10 page limit for the Technical Plan ?

a. The resumes are considered pieces of the technical plan, therefor will need to be included within the 10 page limit.

43) If there is no preceding contract for these services, how are these services being performed (by a government employee dedicated to this work, is the work spread among multiple employees, etc.)?

a. No one is currently doing this work, only one person would be doing this work when the contract is filled

44) Are past performance contract examples required as part of the Technical Proposal?

a. No past performance contract exists

45) What is the anticipated award date, and will the Government allow an onboarding period prior to the start of performance to accommodate background checks, base access, and personnel readiness? If so, how much time will be provided between the award and the contract start?

a. PWS says possibly one week: Contractor personnel shall begin full physical performance at the location one week after job acceptance to perform work limited in scope until the required forms have been completed, accepted by the Government and forwarded to the office of primary responsibility AND the fingerprints have cleared the initial review OR full adjudication of the security investigation is complete. Billable hours shall not be initiated until the worker’s first day at the performance location. While the unit commander may allow contractor personnel temporary or interim access to the base and Government computer systems pending the outcome of the investigation, PWS requires the immediate removal of contractor personnel if the fingerprint check is returned with unfavorable findings and/or investigation results are unfavorable. In addition, the Government will immediately suspend contractor personnel’s computer access if the investigation is returned with an adjudication of “no determination made.” Contractor personnel receiving unfavorable National Agency Check shall not be utilized as the executive assistant.

45) If the contractor personnel are not required to hold an active Secret Clearance to be proposed as a candidate in the bidder's response, are they required to hold an active Secret Clearance before being assigned to work under the contract or can they begin work pending Secret Clearance?

a. 55 WG/JA does not object to the employee beginning work pending a Secret Clearance. An NDA will be signed prior to the start of work.

46) PWS Section 3 - Point "d." states the requirement "One year experience working in a military environment required." Does work experience at the Veterans Administration agency count toward being compliant with this requirement?

a. No