Question Anwsers 18 JUL 25 CO Signed.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS, 55TH WING (ACC)

OFFUTT AIR FORCE BASE NEBRASKA

Relentless Ready

18 JUL 2025

MEMORANDUM FOR 55 MDG

FROM: 55 CONS/PKB

SUBJECT: Contractor Question on Solicitation for FA460025Q0042-0002 Chemical Analyzer

1. Page 3, block 10 shows NAICS code 532490 which belongs to Other Commercial and Industrial Machinery and Equipment Rental and Leasing Industry. None of the examples are related to laboratory equipment in a medical environment.

a. The NAICS code 532490 is the approved NAICS code by the PCR to solicit this as full and open competition.

2. Page 6 shows NAICS code 621511, which would make this a service contract under a Reference Lab. Ehrling Berquist Clinic is not a reference lab and such a service is not required in this solicitation.

a. The NAICS code 532490 is the approved NAICS code by the PCR to solicit this as full and open competition.

3. Page 4 does show Product Service Code W066, which covers lease or rental of laboratory instruments and equipment.

a. Question – Please reconsider changing the NAICS code to 334516 (on both pages 3 and 6 mentioned above) as it includes analytical equipment for laboratory use, such as testing equipment. This relates to Ehrling Berquist Clinic’s need for a chemistry analyzer.

(1) The NAICS code 532490 is the approved NAICS code by the PCR to solicit this as full and open competition.

4. Solicitation document – page 1, 2. Technical Capability: Offerors are required to submit no more than 6 pages with the following:

(a) Offerors shall submit a plan describing how they will meet the requirements outlined in the PWS.

(b) The offeror shall demonstrate that they can provide all content within the PWS. Additionally, the plan shall describe how the Vendor will conform to the requirements outlined within the PWS.

a. Question – In order to provide an adequate response to all technical questions, please remove this page limitation. The PWS itself is a lengthy document, and vendors need to be allowed to respond appropriately to provide sufficient quality answers to a. and b. above

(1) Page Limit has been removed

5. Solicitation document – page 9 – CLINs 0001 through 5001 each state a Delivery Period of November 12th through November 11th and each Period of Performance states August 12th through August 11th.

a. Question – Please clarify if the Delivery Period should match the Period of Performance. It is not possible for the Delivery to occur 3 months after the Period of Performance.

(1) Period of Performance has been correct on the incorrect CLINS. Intended Peroid of Performance start date is 12 NOV 2025 – 11 NOV 2026. Future option years will also fall between 12 NOV to 11 NOV of the following year.

6. PWS, Page 7, 3.1.2: Other Requirements – … Contract must be a lease with the ability for laboratory technicians to order supplies directly from manufacturer

a. Please explain the required structure of the quote? This section indicates a lease, and the CLINs allow a monthly unit price.

(1) The monthly price should reflect monthly pricing for the entire requirements listed in the

PWS.

b. Question – Is a quote requested that lists all included items (instrument, service, reagents, controls, calibrators, linearity) totaling to one monthly payment amount and a fixed maximum annual amount of kits for reagents, controls, calibrators, and consumables?

(1) The monthly price should reflect monthly pricing for the entire requirements listed in the

PWS.

c. Question – Should these items be included in the monthly lease: instrument, service, reagents, controls, calibrators, and linearity? Should any additional items be included?

(1) The monthly price should reflect monthly pricing for the entire requirements listed in the

PWS

7. PWS, Pages 4 and 5, Test menu.

a. Question – Please provide annual test volumes for each assay listed on pages 4 through 5

(1)

b. Question – Should linearity materials be included in the quote?

(1) Defer to vendor for what’s their recommendation.

c. Question – Should control materials be included in the quote?

(1) Defer to Vendor’s recommendation

d. Question – If so, what control vendor do you currently use?

(1) Defer to Vendor’s recommendation

e. Question – What control products do you purchase from that vendor?

(1) Defer to Vendor’s recommendation

f. Question – How many of each of those products do you purchase on an annual basis?

(1) Defer to Vendor’s recommendation based on above test volumes

g. Question – What levels of controls are used for each assay?

(1) Defer to Vendor’s recommendation

h. Question – Must controls be supplied from that same vendor for this quote, or can an alternate vendor be sourced?

(1) Defer to Vendor’s recommendation

8. PWS, page 3 – 2.3 Quality Control… “to maintain a 95% uptime with no more than 2 customer complaints per quarter.”

a. Question – Please clarify the meaning of “customer complaints per quarter”? Does this indicate the analyzer is down and unable to report results?

(1) This is to ensure the vendor is upholding their part of the contract. If the vendor does not uphold their end of the contract, it will result in a documented complaint.

9. PWS, page 4 – 3.1 General Information: The Contractor shall furnish all items needed to perform this contract according to all its terms. The contractor shall provide all supplies necessary to perform correlation, precision and other studies related to installation and operation of the analyzer at no additional charge.

a. Question – Please specify which “other studies” are to be included so appropriate products can be included and quantified. Normal Range studies were specified in the PWS on in section 3.1.1 on page 7.

(1) All vendor’s that understand the Medical Laboratory Industry, Federal Law, and regulatory compliance should understand what studies need to be performed.

10. PWS, page 9 – 3.8.3. – Scheduled Maintenance: The contractor shall perform yearly PMIs and system calibrations. The performance objective is to maintain a 95% uptime, and no more than 2 valid customer complaints per quarter.

a. Question – What does “valid” mean? Downtime is defined as not able to report results.

(1) See 5. PWS, page - 9 3.8.3. also listed above.

b. Question – Please clarify the meaning of “customer complaints per quarter”? Does this indicate the analyzer is down and unable to report results?

(1) See 5. PWS, page - 9 3.8.3. also listed above.

JOSHUA A. CONNELLY, TSgt, USAF Contracting Officer