FA460025Q0005 - Combination Solicitation Document.pdf

COMBINED SYNOPSIS/SOLICITATION

FA4600-25-Q-0005

Water Remediation BPA Offutt AFB, NE

This is a combined synopsis/solicitation for commercial services prepared in accordance with (IAW) the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in the notice. This announcement constitutes the only solicitation; quotes are being requested and a separate solicitation will not be issued.

The Request for Quotation (RFQ) number FA4600-25-Q-0005 shall be used to reference any written quote provided under this RFQ.

This solicitation is for 100% Small Business Set-Aside under NAICS Code 562910.

All prospective offerors must be registered in the System for Award Management (SAM) at www.sam.gov. Lack of SAM registration will make an offeror ineligible for award.

DESCRIPTION OF REQUIREMENT

This requirement is for the water remediation services across multiple buildings for the 55th Civil Engineering Squadron on Offutt AFB. The contractor shall provide water extraction, remediation, and removal services IAW the attached Statement of Work document.

APPLICABLE LABOR LAWS

This solicitation is subject to the Service Contract Labor Standards FAR 52.222-41.

SPECIAL INSTRUCTIONS

Offerors shall be required to return the attached solicitation, signed, and filled in appropriately, along with any additional information required to be submitted by Addendum to FAR 52.212-1, Instructions to Offerors and any additional fill-in provisions.

QUESTIONS DUE DATE AND TIME

All questions concerning this solicitation shall be sent in writing by Thursday, 21 November 2024 by 11:00 AM CST. Answers to all questions will be posted on sam.gov as soon as readily available.

OFFER DUE DATE AND TIME

Monday, 25 Nov 2024 at 11:00 AM CST.

CONTRACTING OFFICE CONTACT INFORMATION

All offers and questions pertaining to this solicitation shall be sent by email to:

SSgt Patrick Pinault: patrick.pinault@us.af.mil TSgt Austin Palrang: austin.palrang@us.af.mil

REFERENCES

The following publications are available electronically at https://www.acquisition.gov Federal Acquisition Regulation (FAR) Defense Federal Acquisition Regulation Supplement (DFARS) Air Force Federal Acquisition Regulation Supplement (AFFARS)

ADDENDUM TO 52.212-1, INSTRUCTIONS TO OFFERORS

To assure timely and equitable evaluation of the quotation, the offeror must follow the instructions contained herein. The quote must be complete, self-sufficient, and respond directly to the requirements of this solicitations.

Offerors must be currently registered in the System for Award Management (https://sam.gov) and agree to remain registered while performing the services on Offutt AFB. The offerors response shall consist of:

1. Price Quotation

2. Technical Capability

3. Past Performance

4. Fill-In Clauses/Provisions

1. Price Quotation: The offeror is required to submit one electronic copy of the completed solicitation. The offeror must fill out the solicitation completely and submit a signed copy. In doing so, the offeror accepts the proposed agreement terms and conditions as written in the solicitation, with attachments.

a. Offerors shall provide pricing for the entirety of each Line-Item.

b. Quotes must be valid for 60 calendar days from date of submission.

2. Technical Capability: Offerors are required to submit no more than 6 pages with the following:

a. Offerors shall submit a plan describing how they will meet the requirements outlined in the SOW.

b. The offeror shall demonstrate that they can provide all content within the SOW.

3. Past Performance: The offeror shall submit past performance citations for no more than five recent contracts they consider relevant that demonstrate the ability to perform the water remediation requirement. Each citation shall be no more than three pages in length. A recent citation is an effort that is ongoing or was performed during the past five years from the date of issuance of this solicitation. A relevant citation is an effort that involves similar scope and magnitude that this solicitation requires.

4. Fill-In Clauses/Provisions: Offerors are required to complete all clauses/provisions that require fill-ins and submit them with their quotes.

Questions for solicitation are due by 21 November 2024 at 11:00 AM CST.

Answers to all questions will be posted on sam.gov as soon as readily available

Quote Submissions: Quotes are due no later than 25 November 2024 at 11:00 AM CST. Quotes will be submitted by email to patrick.pinault@us.af.mil and austin.palrang@us.af.mil. Offerors https://sam.gov/ mailto:patrick.pinault@us.af.mil mailto:austin.palrang@us.af.mil 1472123668A Highlight are responsible for verifying receipt of their quotes to this office before offer due date and time.

The Government will not accept any quotations delivered after 25 November 2024 at 11:00 AM CST, unless the quotation being received by the Government was determined by the Contracting Officer to be at Government fault.

52.212-2 Evaluation-Commercial Products and Commercial Services. Nov 2021

Evaluation-Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a Blanket Purchase Agreement (BPA) resulting from this solicitation to two or more responsible offerors whose offers, conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(1) Price: The quotations will be ranked according to their total evaluated price (TEP) as identified by contract line-item total pricing. The Government will evaluate offers for award purposes by adding the total price for all CLINs for the required period of performance.

The offeror's price quotation will be evaluated using one or more of the procedures and techniques defined in FAR 13.106-2 and FAR 13.106-3 in order to determine price reasonableness. For a price to be reasonable, it must represent a price that a prudent person would pay in the conduct of competitive business. Normally, price reasonableness is established through competitive quotations as described in FAR 13.106-3.

(2) Technical: The Vendor shall submit a plan describing how they will meet the requirements outlined in the Statement of Work (SOW). The Vendor shall demonstrate that they can provide all content within the SOW.

a. Quotations will be evaluated to determine if the vendor can meet the 4 hour & 8 hour response times in section 2a. and 5a. of the SOW.

b. Quotations will be evaluated to determine if the vendor meets IICRC standards in section 8a. of the SOW.

c. Quotations will be evaluated to determine if quoted products meet the minimum requirements established in Appendix 1 of the SOW.

d. Quotations will be evaluated to determine if the vendor can meet the final reporting requirement times in section 5c. of the SOW.

Quotes will be evaluated to be technically acceptable or not technically acceptable based on the evaluation factors listed above.

(3) Past Performance: The lowest total evaluated priced, technically acceptable offeror’s past performance will be evaluated on an Acceptable/Unacceptable basis. In order for the Government to have a reasonable expectation that the offeror will successfully perform the required effort, the offeror must demonstrate that they have performed water extraction and remediation services either with the Government or other entities.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

1472123668A Highlight

1472123668A Highlight

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a BPA without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(d) Basis for Award. If the lowest total evaluated priced, technically acceptable offeror receives an “Acceptable” past performance rating, evaluation of that quote is complete, award will be made to that offeror. If the lowest total evaluated priced, technically acceptable offeror receives an “Unacceptable” past performance rating, evaluation of that quote will stop. In that instance, the next lowest total evaluated priced offeror will be evaluated using the methodology above and the process will continue (in order by price) until three technically acceptable offerors are evaluated to have an acceptable past performance rating, or until all offerors are evaluated.

Clarifications conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for a quote revision. The Government intends to award a contract without discussions (while keeping with FAR Part 12 and 13).

(End of provision)

Solicitation/Contract Form

CES Water Remediation BPA

FA460025Q0005

Supplies or Services & Prices or Costs

Additional Information/Notes

Item Supplies / Services Quantity Unit Unit Price Amount

Water Extraction From Floor

Product Service Code: F108 Pricing Arrangement: Firm Fixed Price

1 Square Foot

Large Category Dehumidifier, 135 Pints/Day, 310 CFM Blower, includes daily monitoring

End-Item Description: Dehumidifier Product Service Code: 4440 Pricing Arrangement: Firm Fixed Price

1 Days

Medium Category Dehumidifier, 75 Pints/Day, 150 CFM Blower, includes daily monitoring

End-Item Description: Dehumidifier Product Service Code: 4440 Pricing Arrangement: Firm Fixed Price

1 Days

Medium Category Desiccant Dehumidifier, 130 Pints/Day, 385 CFM blower, includes daily monitoring

End-Item Description: Desiccant Dehumidifier Product Service Code: 4440 Pricing Arrangement: Firm Fixed Price

1 Days

Large Category Desiccant Dehumidifier, 370 Pints/Day, 850 CFM Blower, includes daily monitoring

End-Item Description: Desiccant Dehumidifier Product Service Code: 4440 Pricing Arrangement: Firm Fixed Price

1 Days

HEPA System Air Scrubber, 3000 CFM Blower, includes daily monitoring

End-Item Description: Air Purifier Product Service Code: 4440 Pricing Arrangement: Firm Fixed Price

1 Days

Standard air mover, 1050 CFM Blower, includes daily monitoring

End-Item Description: Blower Fan Product Service Code: 4440 Pricing Arrangement: Firm Fixed Price

1 Days

Axial Air Mover, 1400 CFM blower, includes daily monitoring

0008 End-Item Description: Blower Fan Product Service Code: 4440 Pricing Arrangement: Firm Fixed Price

1 Days

Anti-microbial disinfectant application

Product Service Code: F108 Pricing Arrangement: Firm Fixed Price

1 Square Foot

Carpet Cleaning (includes deodorant), hot water extraction/steam cleaning method

Product Service Code: F108 Pricing Arrangement: Firm Fixed Price

1 Square Foot

Carpet Cleaning (includes deodorant), dry clean/encapsulation method

Product Service Code: F108 Pricing Arrangement: Firm Fixed Price

1 Square Foot

Removal and disposal, carpets and pads

Product Service Code: F108 Pricing Arrangement: Firm Fixed Price

1 Square Foot

Removal and disposal, drywall and insulation

Product Service Code: F108 Pricing Arrangement: Firm Fixed Price

1 Square Foot

Description/Specifications/Statement of Work

Requirements CES Water Remediation BPA

Packaging and Marking

Inspection and Acceptance

Overall Contract Inspection/Acceptance Locations

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) for Acceptance/inspection criteria.

DoDAAC: F3H3G2 CountryCode: USA

55 CES CEC

AF BPN NO MILSBILLS PROCESSES, 106 PEACEKEEPER DR STE 2N3

OFFUTT AFB, NE 68113-4019

UNITED STATES

John Dodson Email: john.dodson.9@us.af.mil

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) for Acceptance/inspection criteria.

DoDAAC: F3H3G2 CountryCode: USA

55 CES CEC

AF BPN NO MILSBILLS PROCESSES, 106 PEACEKEEPER DR STE 2N3

OFFUTT AFB, NE 68113-4019

UNITED STATES

John Dodson Email: john.dodson.9@us.af.mil

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) for Acceptance/inspection criteria.

DoDAAC: F3H3G2 CountryCode: USA

55 CES CEC

AF BPN NO MILSBILLS PROCESSES, 106 PEACEKEEPER DR STE 2N3

OFFUTT AFB, NE 68113-4019

UNITED STATES

John Dodson Email: john.dodson.9@us.af.mil

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) for Acceptance/inspection criteria.

DoDAAC: F3H3G2 CountryCode: USA

55 CES CEC

AF BPN NO MILSBILLS PROCESSES, 106 PEACEKEEPER DR STE 2N3

OFFUTT AFB, NE 68113-4019

UNITED STATES

John Dodson Email: john.dodson.9@us.af.mil

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) for Acceptance/inspection criteria.

DoDAAC: F3H3G2 CountryCode: USA

55 CES CEC

AF BPN NO MILSBILLS PROCESSES, 106 PEACEKEEPER DR STE 2N3

OFFUTT AFB, NE 68113-4019

UNITED STATES

John Dodson Email: john.dodson.9@us.af.mil

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) for Acceptance/inspection criteria.

DoDAAC: F3H3G2 CountryCode: USA

55 CES CEC

AF BPN NO MILSBILLS PROCESSES, 106 PEACEKEEPER DR STE 2N3

OFFUTT AFB, NE 68113-4019

UNITED STATES

John Dodson Email: john.dodson.9@us.af.mil

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) for Acceptance/inspection criteria.

DoDAAC: F3H3G2 CountryCode: USA

55 CES CEC

AF BPN NO MILSBILLS PROCESSES, 106 PEACEKEEPER DR STE 2N3

OFFUTT AFB, NE 68113-4019

UNITED STATES

John Dodson Email: john.dodson.9@us.af.mil

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) for Acceptance/inspection criteria.

DoDAAC: F3H3G2

OFFUTT AFB, NE 68113-4019

UNITED STATES

John Dodson Email: john.dodson.9@us.af.mil

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) for Acceptance/inspection criteria.

DoDAAC: F3H3G2 CountryCode: USA

55 CES CEC

AF BPN NO MILSBILLS PROCESSES, 106 PEACEKEEPER DR STE 2N3

OFFUTT AFB, NE 68113-4019

UNITED STATES

John Dodson Email: john.dodson.9@us.af.mil

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) for Acceptance/inspection criteria.

DoDAAC: F3H3G2 CountryCode: USA

55 CES CEC

AF BPN NO MILSBILLS PROCESSES, 106 PEACEKEEPER DR STE 2N3

OFFUTT AFB, NE 68113-4019

UNITED STATES

John Dodson Email: john.dodson.9@us.af.mil

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) for Acceptance/inspection criteria.

DoDAAC: F3H3G2 CountryCode: USA

55 CES CEC

AF BPN NO MILSBILLS PROCESSES, 106 PEACEKEEPER DR STE 2N3

OFFUTT AFB, NE 68113-4019

UNITED STATES

John Dodson Email: john.dodson.9@us.af.mil

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) for Acceptance/inspection criteria.

DoDAAC: F3H3G2

OFFUTT AFB, NE 68113-4019

UNITED STATES

John Dodson Email: john.dodson.9@us.af.mil

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) for Acceptance/inspection criteria.

DoDAAC: F3H3G2 CountryCode: USA

55 CES CEC

AF BPN NO MILSBILLS PROCESSES, 106 PEACEKEEPER DR STE 2N3

OFFUTT AFB, NE 68113-4019

UNITED STATES

John Dodson Email: john.dodson.9@us.af.mil

Deliveries or Performance

Line Item Delivery Schedule Quantity Address and POC Special Handling/Notes

Delivery Schedule From date of lead time event to completion of performance 5 Calendar Year Date of Award

1 Square Foot

Place of Performance DoDAAC: F3H3G2 CountryCode: USA

55 CES CEC

AF BPN NO MILSBILLS PROCESSES,

106 PEACEKEEPER DR STE 2N3

OFFUTT AFB, NE 68113-4019

UNITED STATES

John Dodson Email: john.dodson.9@us.af.mil

Period of Performance From 29 Nov 2024 To 28 Nov 2029

Delivery Schedule From date of lead time event to completion of performance 5 Calendar Year Date of Award

1 Days Place of Performance DoDAAC: F3H3G2 CountryCode: USA

55 CES CEC

AF BPN NO MILSBILLS PROCESSES,

106 PEACEKEEPER DR STE 2N3

OFFUTT AFB, NE 68113-4019

UNITED STATES

John Dodson Email: john.dodson.9@us.af.mil

FoB Details Contractor Destination

Delivery Schedule From date of lead time event to completion of performance 5 Calendar Year Date of Award

1 Days Place of Performance DoDAAC: F3H3G2 CountryCode: USA

55 CES CEC

AF BPN NO MILSBILLS PROCESSES,

106 PEACEKEEPER DR STE 2N3

OFFUTT AFB, NE 68113-4019

UNITED STATES

John Dodson Email: john.dodson.9@us.af.mil

FoB Details Contractor Destination

Delivery Schedule From date of lead time event to completion of performance 5 Calendar Year Date of Award

1 Days Place of Performance DoDAAC: F3H3G2 CountryCode: USA

55 CES CEC

AF BPN NO MILSBILLS PROCESSES,

106 PEACEKEEPER DR STE 2N3

OFFUTT AFB, NE 68113-4019

UNITED STATES

John Dodson Email: john.dodson.9@us.af.mil

FoB Details Contractor Destination

Delivery Schedule From date of lead time event to completion of performance

1 Days Place of Performance DoDAAC: F3H3G2 CountryCode: USA

FoB Details Contractor Destination

5 Calendar Year Date of Award

55 CES CEC

AF BPN NO MILSBILLS PROCESSES,

106 PEACEKEEPER DR STE 2N3

OFFUTT AFB, NE 68113-4019

UNITED STATES

John Dodson Email: john.dodson.9@us.af.mil

Delivery Schedule From date of lead time event to completion of performance 5 Calendar Year Date of Award

1 Days Place of Performance DoDAAC: F3H3G2 CountryCode: USA

55 CES CEC

AF BPN NO MILSBILLS PROCESSES,

106 PEACEKEEPER DR STE 2N3

OFFUTT AFB, NE 68113-4019

UNITED STATES

John Dodson Email: john.dodson.9@us.af.mil

FoB Details Contractor Destination

Delivery Schedule From date of lead time event to completion of performance 5 Calendar Year Date of Award

1 Days Place of Performance DoDAAC: F3H3G2 CountryCode: USA

55 CES CEC

AF BPN NO MILSBILLS PROCESSES,

106 PEACEKEEPER DR STE 2N3

OFFUTT AFB, NE 68113-4019

UNITED STATES

John Dodson Email: john.dodson.9@us.af.mil

FoB Details Contractor Destination

Delivery Schedule From date of lead time event to completion of performance 5 Calendar Year Date of Award

1 Days Place of Performance DoDAAC: F3H3G2 CountryCode: USA

55 CES CEC

AF BPN NO MILSBILLS PROCESSES,

106 PEACEKEEPER DR STE 2N3

OFFUTT AFB, NE 68113-4019

UNITED STATES

John Dodson Email: john.dodson.9@us.af.mil

FoB Details Contractor Destination

Delivery Schedule From date of lead time event to completion of performance 5 Calendar Year Date of Award

1 Square Foot

Place of Performance DoDAAC: F3H3G2 CountryCode: USA

55 CES CEC

AF BPN NO MILSBILLS PROCESSES,

106 PEACEKEEPER DR STE 2N3

OFFUTT AFB, NE 68113-4019

UNITED STATES

John Dodson Email: john.dodson.9@us.af.mil

Period of Performance From 29 Nov 2024 To 28 Nov 2029

Delivery Schedule From date of lead time event to completion of performance

1 Square Foot

Place of Performance DoDAAC: F3H3G2

5 Calendar Year Date of Award

55 CES CEC

AF BPN NO MILSBILLS PROCESSES,

106 PEACEKEEPER DR STE 2N3

OFFUTT AFB, NE 68113-4019

UNITED STATES

John Dodson Email: john.dodson.9@us.af.mil

Period of Performance From 29 Nov 2024 To 28 Nov 2029

Delivery Schedule From date of lead time event to completion of performance 5 Calendar Year Date of Award

1 Square Foot

Place of Performance DoDAAC: F3H3G2 CountryCode: USA

55 CES CEC

AF BPN NO MILSBILLS PROCESSES,

106 PEACEKEEPER DR STE 2N3

OFFUTT AFB, NE 68113-4019

UNITED STATES

John Dodson Email: john.dodson.9@us.af.mil

Period of Performance From 29 Nov 2024 To 28 Nov 2029

Delivery Schedule From date of lead time event to completion of performance 5 Calendar Year Date of Award

1 Square Foot

Place of Performance DoDAAC: F3H3G2 CountryCode: USA

55 CES CEC

AF BPN NO MILSBILLS PROCESSES,

106 PEACEKEEPER DR STE 2N3

OFFUTT AFB, NE 68113-4019

UNITED STATES

John Dodson Email: john.dodson.9@us.af.mil

Period of Performance From 29 Nov 2024 To 28 Nov 2029

Delivery Schedule From date of lead time event to completion of performance 5 Calendar Year Date of Award

1 Square Foot

Place of Performance DoDAAC: F3H3G2 CountryCode: USA

55 CES CEC

AF BPN NO MILSBILLS PROCESSES,

106 PEACEKEEPER DR STE 2N3

OFFUTT AFB, NE 68113-4019

UNITED STATES

John Dodson Email: john.dodson.9@us.af.mil

Period of Performance From 29 Nov 2024

To 28 Nov 2029

Contract Administration Data

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.204-7006 Billing Instructions-Cost Vouchers May 2023 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018

DFARS Clauses Incorporated by Full Text

252.232-7006 Wide Area WorkFlow Payment Instructions. (Jan 2023)

As prescribed in 232.7004(b), use the following clause:

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) As used in this clause-Definitions.

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) The WAWF system provides the method to electronically process vendor payment requests and receiving reports, asElectronic invoicing.

authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) To access WAWF, the Contractor shall-WAWF access.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the PracticeWAWF training.

Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) Document submissions may be via web entry, Electronic Data Interchange, or File TransferWAWF methods of document submission.

Protocol.

(f) The Contractor shall use the following information when submitting payment requests and receiving reports inWAWF payment instructions.

WAWF for this contract or task or delivery order:

(1) The Contractor shall submit payment requests using the following document type(s):Document type.

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

N/A

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice 2in1

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWFDocument routing.

when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F87700

Issue By DoDAAC FA4600

Admin DoDAAC FA4600

Inspect By DoDAAC F3H3G2

Ship To Code F3H3G2

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) F3H3G2

Service Acceptor (DoDAAC) F3H3G2

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(4) The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request inPayment request.

accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.Receiving report.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Not applicable

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Special Contract Requirements

Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.203-3 Gratuities. Apr 1984 52.204-13 System for Award Management Maintenance. Oct 2018 52.204-18 Commercial and Government Entity Code Maintenance. Aug 2020 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services. Nov 2023 52.217-2 Cancellation Under Multi-year Contracts. Oct 1997 52.245-1 Government Property. Sep 2021

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Officials. Sep 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Dec 2022 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting. May 2024 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support. Jan 2023

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

Jan 2023

252.204-7020 NIST SP 800-171 DoD Assessment Requirements. Nov 2023 252.205-7000 Provision of Information to Cooperative Agreement Holders. Jun 2023 252.223-7008 Prohibition of Hexavalent Chromium. Jan 2023 252.225-7001 Buy American and Balance of Payments Program. Feb 2024 252.225-7002 Qualifying Country Sources as Subcontractors. Mar 2022 252.225-7012 Preference for Certain Domestic Commodities. Apr 2022 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. Jan 2023 252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region. Jun 2023

252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns.

Jan 2023

252.232-7010 Levies on Contract Payments. Dec 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel. Jan 2023 252.242-7005 Contractor Business Systems. Feb 2012 252.242-7006 Accounting System Administration. Feb 2012 252.243-7002 Requests for Equitable Adjustment. Dec 2022 252.244-7000 Subcontracts for Commercial Products or Commercial Services. Nov 2023 252.245-7003 Contractor Property Management System Administration Apr 2012 252.245-7005 Management and Reporting of Government Property. Jan 2024 252.247-7023 Transportation of Supplies by Sea. Oct 2024

FAR Clauses Incorporated by Full Text

52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services.

(Alternate I)

(Nov 2023) Alternate I (Nov 2021)

Alternate I (Nov 2021). When a time-and-materials or labor-hour contract is contemplated, substitute the following paragraphs (a), (e), (i), (l), and (m) for those in the basic clause.

(a) Inspection/Acceptance. (1) The Government has the right to inspect and test all materials furnished and services performed under this contract, to the extent practicable at all places and times, including the period of performance, and in any event before acceptance. The Government may also inspect the plant or plants of the Contractor or any subcontractor engaged in contract performance. The Government will perform inspections and tests in a manner that will not unduly delay the work.

(2) If the Government performs inspection or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish and shall require subcontractors to furnish all reasonable facilities and assistance for the safe and convenient performance of these duties.

(3) Unless otherwise specified in the contract, the Government will accept or reject services and materials at the place of delivery as promptly as practicable after delivery, and they will be presumed accepted 60 days after the date of delivery, unless accepted earlier.

(4) At any time during contract performance, but not later than 6 months (or such other time as may be specified in the contract) after acceptance of the services or materials last delivered under this contract, the Government may require the Contractor to replace or correct services or materials that at time of delivery failed to meet contract requirements. Except as otherwise specified in paragraph (a)(6) of this clause, the cost of replacement or correction shall be determined under paragraph (i) of this clause, but the "hourly rate" for labor hours incurred in the replacement or correction shall be reduced to exclude that portion of the rate attributable to profit. Unless otherwise specified below, the portion of the "hourly rate" attributable to profit shall be 10 percent. The Contractor shall not tender for acceptance materials and services required to be replaced or corrected without disclosing the former requirement for replacement or correction, and, when required, shall disclose the corrective action taken. ____[Insert portion of labor rate attributable to profit.]

(5)(i) If the Contractor fails to proceed with reasonable promptness to perform required replacement or correction, and if the replacement or correction can be performed within the ceiling price (or the ceiling price as increased by the Government), the Government may-

(A) By contract or otherwise, perform the replacement or correction, charge to the Contractor any increased cost, or deduct such increased cost from any amounts paid or due under this contract; or

(B) Terminate this contract for cause.

(ii) Failure to agree to the amount of increased cost to be charged to the Contractor shall be a dispute under the Disputes clause of the contract.

(6) Notwithstanding paragraphs (a)(4) and (5) above, the Government may at any time require the Contractor to remedy by correction or replacement, without cost to the Government, any failure by the Contractor to comply with the requirements of this contract, if the failure is due to-

(i) Fraud, lack of good faith, or willful misconduct on the part of the Contractor's managerial personnel; or

(ii) The conduct of one or more of the Contractor's employees selected or retained by the Contractor after any of the Contractor's managerial personnel has reasonable grounds to believe that the employee is habitually careless or unqualified.

(7) This clause applies in the same manner and to the same extent to corrected or replacement materials or services as to materials and services originally delivered under this contract.

(8) The Contractor has no obligation or liability under this contract to correct or replace materials and services that at time of delivery do not meet contract requirements, except as provided in this clause or as may be otherwise specified in the contract.

(9) Unless otherwise specified in the contract, the Contractor's obligation to correct or replace Government-furnished property shall be governed by the clause pertaining to Government property.

(e) Definitions. (1) The clause at FAR 52.202-1, Definitions, is incorporated herein by reference. As used in this clause-

(i) "Direct materials" means those materials that enter directly into the end product, or that are used or consumed directly in connection with the furnishing of the end product or service.

(ii) "Hourly rate" means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualifications of a labor category specified in the contract that are-

(A) Performed by the contractor;

(B) Performed by the subcontractors; or

(C) Transferred between divisions, subsidiaries, or affiliates of the contractor under a common control.

(iii) "Materials" means-

(A) Direct materials, including supplies transferred between divisions, subsidiaries, or affiliates of the contractor under a common control;

(B) Subcontracts for supplies and incidental services for which there is not a labor category specified in the contract;

(C) Other direct costs (e.g., incidental services for which there is not a labor category specified in the contract, travel, computer usage charges, etc.);

(D) The following subcontracts for services which are specifically excluded from the hourly rate: [Insert any subcontracts for services to be excluded from the hourly rates prescribed in the schedule.]; and

(E) Indirect costs specifically provided for in this clause.

(iv) "Subcontract" means any contract, as defined in FAR subpart 2.1, entered into with a subcontractor to furnish supplies or services for performance of the prime contract or a subcontract including transfers between divisions, subsidiaries, or affiliates of a contractor or subcontractor. It includes, but is not limited to, purchase orders, and changes and modifications to purchase orders.

(i) Payments. (1) Work performed. The Government will pay the Contractor as follows upon the submission of commercial invoices approved by the Contracting Officer:

(i) Hourly rate.

(A) The amounts shall be computed by multiplying the appropriate hourly rates prescribed in the contract by the number of direct labor hours performed. Fractional parts of an hour shall be payable on a prorated basis.

(B) The rates shall be paid for all labor performed on the contract that meets the labor qualifications specified in the contract. Labor hours incurred to perform tasks for which labor qualifications were specified in the contract will not be paid to the extent the work is performed by individuals that do not meet the qualifications specified in the contract, unless specifically authorized by the Contracting Officer.

(C) Invoices may be submitted once each month (or at more frequent intervals, if approved by the Contracting Officer) to the Contracting Officer or the authorized representative.

(D) When requested by the Contracting Officer or the authorized representative, the Contractor shall substantiate invoices (including any subcontractor hours reimbursed at the hourly rate in the schedule) by evidence of actual payment, individual daily job timecards, records that verify the employees meet the qualifications for the labor categories specified in the contract, or other substantiation specified in the contract.

(E) Unless the Schedule prescribes otherwise, the hourly rates in the Schedule shall not be varied by virtue of the Contractor having performed work on an overtime basis.

(1) If no overtime rates are provided in the Schedule and the Contracting Officer approves overtime work in advance, overtime rates shall be negotiated.

(2) Failure to agree upon these overtime rates shall be treated as a dispute under the Disputes clause of this contract.

(3) If the Schedule provides rates for overtime, the premium portion of those rates will be reimbursable only to the extent the overtime is approved by the Contracting Officer.

(ii) Materials.

(A) If the Contractor furnishes materials that meet the definition of a commercial product at FAR 2.101, the price to be paid for such materials shall not exceed the Contractor's established catalog or market price, adjusted to reflect the-

(1) Quantities being acquired; and

(2) Any modifications necessary because of contract requirements.

(B) Except as provided for in paragraph (i)(1)(ii)(A) and (D)(2) of this clause, the Government will reimburse the Contractor the actual cost of materials (less any rebates, refunds, or discounts received by the contractor that are identifiable to the contract) provided the Contractor-

(1) Has made payments for materials in accordance with the terms and conditions of the agreement or invoice; or

(2) Makes these payments within 30 days of the submission of the Contractor's payment request to the Government and such payment is in accordance with the terms and conditions of the agreement or invoice.

(C) To the extent able, the Contractor shall-

(1) Obtain materials at the most advantageous prices available with due regard to securing prompt delivery of satisfactory materials; and

(2) Give credit to the Government for cash and trade discounts, rebates, scrap, commissions, and other amounts that are identifiable to the contract.

(D) Other Costs. Unless listed below, other direct and indirect costs will not be reimbursed.

(1) Other Direct Costs. The Government will reimburse the Contractor on the basis of actual cost for the following, provided such costs comply with the requirements in paragraph (i)(1)(ii)(B) of this clause:____[Insert each element of other direct costs (e.g., travel, computer usage charges, etc.

Insert "None" if no reimbursement for other direct costs will be provided. If this is an indefinite delivery contract, the Contracting Officer may insert "Each order must list separately the elements of other direct charge(s) for that order or, if no reimbursement for other direct costs will be provided, insert 'None'."]

(2) Indirect Costs (Material Handling, Subcontract Administration, etc.). The Government will reimburse the Contractor for indirect costs on a pro-rata basis over the period of contract performance at the following fixed price:____[Insert a fixed amount for the indirect costs and payment schedule.

Insert "$0" if no fixed price reimbursement for indirect costs will be provided. (If this is an indefinite delivery contract, the Contracting Officer may insert "Each order must list separately the fixed amount for the indirect costs and payment schedule or, if no reimbursement for indirect costs, insert 'None')."]

(2) Total cost. It is estimated that the total cost to the Government for the performance of this contract shall not exceed the ceiling price set forth in the Schedule and the Contractor agrees to use its best efforts to perform the work specified in the Schedule and all obligations under this contract within such ceiling price. If at any time the Contractor has reason to believe that the hourly rate payments and material costs that will accrue in performing this contract in the next succeeding 30 days, if added to all other payments and costs previously accrued, will exceed 85 percent of the ceiling price in the Schedule, the Contractor shall notify the Contracting Officer giving a revised estimate of the total price to the Government for performing this contract with supporting reasons and documentation. If at any time during the performance of this contract, the Contractor has reason to believe that the total price to the Government for performing this contract will be substantially greater or less than the then stated ceiling price, the Contractor shall so notify the Contracting Officer, giving a revised estimate of the total price for performing this contract, with supporting reasons and documentation. If at any time during performance of this contract, the Government has reason to believe that the work to be required in performing this contract will be substantially greater or less than the stated ceiling price, the Contracting Officer will so advise the Contractor, giving the then revised estimate of the total amount of effort to be required under the contract.

(3) Ceiling price. The Government will not be obligated to pay the Contractor any amount in excess of the ceiling price in the Schedule, and the Contractor shall not be obligated to continue performance if to do so would exceed the ceiling price set forth in the Schedule, unless and until the Contracting Officer notifies the Contractor in writing that the ceiling price has been increased and specifies in the notice a revised ceiling that shall constitute the ceiling price for performance under this contract. When and to the extent that the ceiling price set forth in the Schedule has been increased, any hours expended and material costs incurred by the Contractor in excess of the ceiling price before the increase shall be allowable to the same extent as if the hours expended and material costs had been incurred after the increase in the ceiling price.

(4) Access to records. At any time before final payment under this contract, the Contracting Officer (or authorized representative) will have access to the following (access shall be limited to the listing below unless otherwise agreed to by the Contractor and the Contracting Officer):

(i) Records that verify that the employees whose time has been included in any invoice meet the qualifications for the labor categories specified in the contract;

(ii) For labor hours (including any subcontractor hours reimbursed at the hourly rate in the schedule), when timecards are required as substantiation for payment-

(A) The original timecards (paper-based or electronic);

(B) The Contractor's timekeeping procedures;

(C) Contractor records that show the distribution of labor between jobs or contracts; and

(D) Employees whose time has been included in any invoice for the purpose of verifying that these employees have worked the hours shown on the invoices.

(iii) For material and subcontract costs that are reimbursed on the basis of actual cost-

(A) Any invoices or subcontract agreements substantiating material costs; and

(B) Any documents supporting payment of those invoices.

(5) Overpayments/Underpayments. Each payment previously made shall be subject to reduction to the extent of amounts, on preceding invoices, that are found by the Contracting Officer not to have been properly payable and shall also be subject to reduction for overpayments or to increase for underpayments. The Contractor shall promptly pay any such reduction within 30 days unless the parties agree otherwise. The Government within 30 days will pay any such increases, unless the parties agree otherwise. The Contractor's payment will be made by check. If the Contractor becomes aware of a duplicate invoice payment or that the Government has otherwise overpaid on an invoice payment, the Contractor shall-

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the-

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6)(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury, as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, and then at the rate applicable for each six month period as established by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final Decisions. The Contracting Officer will issue a final decision as required by 33.211 if-

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt in a timely manner;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(viii) Upon receipt and approval of the invoice designated by the Contractor as the "completion invoice" and supporting documentation, and upon compliance by the Contractor with all terms of this contract, any outstanding balances will be paid within 30 days unless the parties agree otherwise.

The completion invoice, and supporting documentation, shall be submitted by the Contractor as promptly as practicable following completion of the work under this contract, but in no event later than 1 year (or such longer period as the Contracting Officer may approve in writing) from the date of completion.

(7) Release of claims. The Contractor, and each assignee under an assignment entered into under this contract and in effect at the time of final payment under this contract, shall execute and deliver, at the time of and as a condition precedent to final payment under this contract, a release discharging the Government, its officers, agents, and employees of and from all liabilities, obligations, and claims arising out of or under this contract, subject only to the following exceptions.

(i) Specified claims in stated amounts, or in estimated amounts if the amounts are not susceptible to exact statement by the Contractor.

(ii) Claims, together with reasonable incidental expenses, based upon the liabilities of the Contractor to third parties arising out of performing this contract, that are not known to the Contractor on the date of the execution of the release, and of which the Contractor gives notice in writing to the Contracting Officer not more than 6 years after the date of the release or the date of any notice to the Contractor that the Government is prepared to make final payment, whichever is earlier.

(iii) Claims for reimbursement of costs (other than expenses of the Contractor by reason of its indemnification of the Government against patent liability), including reasonable incidental expenses, incurred by the Contractor under the terms of this contract relating to patents.

(8) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(9) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(10) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid an amount for direct labor hours (as defined in the Schedule of the contract) determined by multiplying the number of direct labor hours expended before the effective date of termination by the hourly rate(s) in the contract, less any hourly rate payments already made to the Contractor plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system that have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred that reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders- Commercial Products and Commercial Services.

(May 2024)

As prescribed in , insert the following clause: 12.301(b)(4)

Contract Terms and Conditions Required To Implement Statutes…