Snow Removal QA (1) (002).pdf

FA4600-21-Q-0005-0001

Questions and Answers (1)

Note: Contractor questions are in black font. Government responses are in red font.

1. Are there any special/unique insurance requirements due to using equipment provided? Refer to the Performance Work Statement (PWS), 2.7.2.7. The contractor is responsible for any damage to government property. The contractor may decide how to insure itself for property damage.

2. Would our company have the opportunity to provide/use our own equipment? The contractor may provide its own equipment. See PWS 4.3.3. Any contractor provided equipment may be subject to search.

3. Confirm, there are 17 pieces of equipment arriving 15 Jan 2021 and another 14 pieces 1 Oct

2021. For a total of 31 pieces of equipment at the contractor’s disposal. Is it the intent or understanding by the Government that the contractor will need to staff all pieces when called or is it up to the contractor to decide what types and how many are needed for each event?

The original 17 pieces of equipment (table C2 of the PWS) will be discontinued. Expect to

Table C2 equipment to be available for this winter season and Table C1 for next winter season. The contractor is not required to use all the provided equipment. The contractor is responsible for determining when and what pieces of equipment to use during each Snow and

Ice event. PWS, Appendiz C is updated to clarify the equipment availability.

4. The bid documents indicate that the contractor is billing/bidding in days. Is the contractor billing for an entire day even if there is only a handful of hours worked for an event? Or if the contractor is on site for 28 hours, is the contractor billing for 2 days? A minimum of three hours must be worked in 24 hour period to bill for the day. This has been added to the PWS, section 4.6.

5. The contractor is required to be staffed on site three hours prior to a scheduled snow event. If the snow event gets miss forecasted and the contractor is not required to do snow removal, is it still a billable day? Yes, as long as a minimum of three hours are incurred (see PWS 4.5).

6. The liquid ice melt shows that it is provided by the government and it shows that salt and sand is to be provided by the contractor. I believe it also states that the contractor has to have prior approval before using salt and sand. When will the contractor be required to use salt and sand. Is the government providing storage for the salt and sand? Sand and salt

CANNOT be used on any of the Airfield Pavements. It may only be used in the parking lots.

The contractor may use it whenever the contractor determines it necessary. The Government intends to acquire storage devices and liquid de-icer to be stored on site. If the contractor intends to use aand and/or aalt, the Contractor shall provide item details and can discuss storage locations with the government storage. There is currently no storage containers or areas identified for this specific use. PWS para 1.9 and 2.6 has been updated.

7. Is the liquid ice melt that is provided by the government stored inside or outside of the secured area? Can the contractor use the provided liquid ice melt outside of the secured area?

If the equipment that the government provides spreads, it is allowed to pass through the secured area to apply the product inside and outside of secured area? The government has not identified the storage location, but it anticipate it will be inside the Nose Dock. This would be considered outside the Controlled Area. De-icer can be used anywhere.

8. Outside of the secured area, is the contractor responsible to provide it’s own equipment? Or can the government equipment be used outside the secured area? The contractor may use the government equipment anywhere on the installation during the performance of the contract.

However, It is recommended that the Oshkosh equipment in Table C1 of the PWS only be utilized on airfield pavements, not city streets due to its width.

9. Is there any snow that is required to be hauled off site to a location that the contractor is required to provide? All haul activity will be done within the confines of the Air Park.

Areas will be identified during Pre-Con with the aid of LAA. The Contractor is not required to provide a location to accept hauled snow.

10. Is the contractor required to pay prevailing wages? If so, what are the wages? Service

Contract Act wages apply. Amendment 1 incorporates these wages.

11. The bid document shows that fuel is provided. Will the contractor be fueling the equipment or will government staff be fueling the equipment? What is the process? The government will provide a fuel truck with standard dispensary. When a refill is required, the Contractor shall take the equipment to the fueling station (location TBD but within the Leased perimeter) and either the Contractor or the government representative will dispense fuel.

12. Is there a performance bond required on this contract? There are no performance bonds requirements.

13. Will this contract be awarded with all 4 pricing options or will they be awarded separately for the 4 price lines as separate contracts? The government intends to award a initial base period with the option to extend the term as needed. Refer to “option” indicated under the “Item” column located in the “Supplies or Services and Prices/Cost “section of the solicitation.

14. Is there an engineer’s estimate for this project? An engineer’s estimate is not available to offerors.

15. Is there a previous bid tabulation for this project somewhere that I can look up online?

No

16. Is there an expectation for quantity of staff to be provided for this project? Contractors are responsible for making the determination of how much staff is required to perform IAW the

PWS.

17. Are there rules for how many consecutive hours an individual can work onsite before they are required to have a period of time off? Refer to the Service Contract Act requirements.

18. In the event that the provided equipment is not in working order and unavailable to use, how does that effect the time line of the contractor being required to be completed 3 hours after the end of the snow fall? If the equipment becomes unavailable or inoperable for contractor use due to government delays, the contractor shall continue to provide the service utilizing the equipment that is available to the maximum extent practicable while the inoperable equipment is being repaired. If the equipment becomes unavailable due to contractor negligence or abuse, the contractor shall not be relieved of the timeline requirements. This has been added to PWS para 3.6.

19. If a contractor has mobilization costs, how can that be charged? A mobilization CLIN has been added to the solicitation. Additionally, see PWS para 1.9.

20. Bids appear to be due Tuesday December 15, 2020 at 11:00am central standard time. Where does the contractor submit its bid? Online or in person? Refer to the instructions in FAR clause 52.212-1 of the solicitation.

21. Will the Government provide any indoor space for the equipment to be stored? The

Government is in the process of acquiring ~16k-30k sf of indoor space for storage of equipment and materials.

22. If so, can the contractor’s chemical de-icer containers/tanks be housed in this space. If not, should the contractor be contacting LAA to secure leased indoor space to store Government provided equipment and private materials and equipment? See below response.

23. Confirm, the contractor is to provide de-icing agents and containers. The Government is purchasing tanks and de-icer.

24. Confirm, Government fuels and provides all consumable fluids for equipment that are critical to operations. The Government will provide Diesel for the Leased Equipment. Other fluids would be on the Lease. The Government will provide minor maintenance and fluid top off for all government equipment. If there is a specific consumable fluid in question, please submit the question in writing to the government.

25. Description of services states, “Contractor shall provide all…. Equipment” other items are stated but please clarify if the contractor is required to provide any equipment? Is the contractor expected to provide any equipment if “provided” equipment is not adequate to perform the work? If the provided equipment is not sufficient for the contractor’s successful performance, then yes, the contractor shall provide any additional equipment. However, if the contractor feels the list of equipment being provided is not sufficient, please submit any additional equipment requested in writing to the government prior to submitting a quote. The government may consider if purchasing additional equipment is feasible.

Important Note A site visit will be held at the Lincoln Airfield at 1000 CT on 15 December 2020 for all interested parties. Submit the names of up to two attendees NLT 14 December 2020 at 1700 CT to emails zachary.finley.3@us.af.mil and melissa.hergenrader@us.af.mil. Attendance is not required to submit a quote.