Attachment 1 - Instructions to Quoters v2.docx

FA4528-24-Q-KM03

Attachment 1

ADDENDUM TO 52.212-1

INSTRUCTIONS TO QUOTERS

A. To assure timely and equitable evaluation of quotes, Quoters must follow the instructions contained herein. Quoters are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Quoters must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three (3) separate parts, Part I - Technical Proposal, Part II - Past Performance, and Part III - Price Quotes.

B. The Contracting Officer (CO) has determined there is a probability of adequate price competition in this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO’s opinion, adequate price competition exists, no additional cost information will be requested. However, if at any time during this competition the CO determines that adequate price competition no longer exists, Quoters may be required to submit information to the extent necessary for the CO to determine the reasonableness of the price. The offeror’s initial quote should contain the offeror’s best terms from a price and technical standpoint. The Government reserves the right to conduct interchanges if determined by the CO to be necessary. To assure timely and equitable evaluation of the offers, the offeror must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including format, terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award.

C. This acquisition is being conducted according to FAR part 13 and FAR subpart 13.5. The terms and processes used in this acquisition are not subject to the definitions nor processes found in FAR subpart 15.3, even if defined or described in FAR part 15. Reference to offers, Proposals, or Offerors in this acquisition shall be read as quotations, vendors, quoters, or quotes. Any clerical errors in this solicitation, to include the attachments, that use the source selection nomenclature in FAR part 15 shall be read and interpreted in a manner consistent with FAR part 13. Examples of nomenclature found in FAR part 15 include: Request for Proposals (RFP), De-briefing, Discussions, Clarifications, etc. Unless otherwise defined in this solicitation, or in the specific FAR part being referenced, definitions of words retain their definition under FAR 2.101, unless no definition is provided, in which the common dictionary meaning shall be used IAW FAR 1.108(a).

D. General Information:

1. Submission of Offers: Offers must be submitted NLT 12:00 PM (noon) Central Time, 4 December 2023. Quoters should allow sufficient time to arrive and submit the quotes to the CO PRIOR to the set closing time. Electronic submission of quotes is preferred. All quotes shall be emailed to all contacts listed below. Late quotes will be processed in accordance with the provisions established in FAR 52.212-1(f), “Late submissions, modifications, revisions, and withdrawals of offers”.

2. All contractors’ questions in response to this RFQ must be emailed to keri.meis.1@us.af.mil, bridget.moore.5@us.af.mil, james.sulhoff@us.af.mil, and nikole.braddy@us.af.mil no later than 11:00 AM Central Time, 6 November 2023. The US Government will not be held responsible for answering any questions after this time.

3. This section provides general guidance for preparing Quotes. Quoters’ quotes must include all data and information requested by this solicitation and must be submitted and conducted in strict accordance with these instructions. Non-conformance with the specific organization, content may result in mis-evaluation of Quotes, or depending on the magnitude of the non-conformance, the Quotes may be eliminated from further consideration.

4. Notice to Quoters: Funds are not presently available for this effort. However, the quote acceptance period must be valid through 1 March 2024. The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse an offeror for any costs.

5. Expected Documents: Expected documents to be include in submissions but are not limited to the following. The Contracting Officer may request more information, as needed.

a. Technical Capability

i. Quality Control Plan

ii. Manpower and Personnel Retention

iii. Mission Essential Service Plan

b. Attachment 5 – Past Performance Information Form (PPIF)

c. Attachment 6 – Financial Institution Reference

d. Attachment 7 – Pricing Schedule

e. Attachment 8 – CLIN Pricing Schedule