Attachment 1 - PWS PAMP Feb 2022.pdf

FA4528-22-R-0001

Performance Work Statement For:

Propane Air Mixing Plant

Minot AFB, ND

10 February 2022

Contracting Officer

Scott Stauffer, 5 CONS/PKAS

701-723-7499 scott.stauffer@us.af.mil

Contracting Officer Representative

A.J. Rutherford, 5 CES/CEOER

701-723-1310 alexander.rutherford@us.af.mil mailto:scott.stauffer@us.af.mil mailto:alexander.rutherford@us.af.mil i

Contents

1. GENERAL

1.1. BACKGROUND & SCOPE

1.2. TANK SYSTEM:

1.3. PUMP HOUSE

1.4. EVAPORATORS

1.5. MIXING FACILITY

1.6. LOGIC FACILITY

1.7. AIR COMPRESSOR FACILITY (ACF)

1.8. MAINTENANCE FACILITY

2. DESCRIPTION OF SERVICES

2.1. SYNOPSIS

2.2. MONTHLY PREVENTATIVE MAINTENANCE

2.3. QUARTERLY AND SEMIANNUAL PREVENTATIVE MAINTENANCE

2.4. ANNUAL MAINTENANCE AND LONG RUN

2.5. PAMP RUNS

2.6. FUEL LEVEL MAINTENANCE

2.7. INITIAL SYSTEM INSPECTION AND UPGRADE PLAN

2.8. DOCUMENTATION

2.9. COORDINATION

2.10. WARRANTY

3. SERVICE SUMMARY.……………………………………………………………….………………… .5

4. SAFETY……………………………………………………………………………….………………..6-7

5. SCHEDULING…...…………………………………………………………………….………………7-8

6. SECURITY REQUIREMENTS………...………..……………………………………………………8-10

7. RECORDS MANAGEMENT………………………………………………………………………..…10

8. SPECIAL INSTRUCTIONS………………………………………………………………………....10-12

9. ATTACHMENTS……………………………………………………………………….………………12

ii

1. GENERAL

1.1. BACKGROUND & SCOPE

1.1.1. The Minot Propane Air Mixing Plant (PAMP) is an air-fuel mixing facility located on a 1.9 parcel of land within the borders of Minot AFB, ND. It has capacity of supplying 300MMBTU

1.1.2. The Minot Propane Air Mixing Plant (PAMP) was commissioned during the decommissioning of the centralized heat plant in the late 1990s and early 2000s to act as an augmentation for heating capabilities on base should resources from the Utilities Provider became unavailable. Though not intended for this use, the PAMP could also be used as a peak load shaving device to reduce overall costs should demand reach peak-load status.

1.1.3. With initial completion around 2005, the PAMP has been intermittently in operation during outages over the last 15 years, but has not had to sustain significant operations in the intervening time. The standby status of the system is beginning to show in the age of the system as a whole, and this maintenance contract is designed to correct those degradations while providing continued maintenance to the facility. This section is extensive, and may require significant cross referencing with the attached appendices for full comprehension. The PAMP will be broken down by major component.

1.2. TANK SYSTEM:

1.2.1. The PAMP has current capability of 288,000 gallons at 80% capacity spanning 10 tanks, two 60,000 gallon tanks and 8 30,000 gallon tanks. The supply, return, and vent lines are all connected in parallel through a network of city and ball valves. These tanks were purchased used at the time of commissioning the PAMP, and have suffered some degradation over the years.

1.2.2. Though the tanks are real property and have corresponding facility numbers, they are not currently numbered by their facility number. Refer to Appendix 1, Map, PAMP for details.

1.3. PUMP HOUSE

1.3.1. This metal building houses two sets of dual stage pumps, piping, and valves to direct fuel from the tanks to the evaporator system for mixing and distribution, or to transfer from one tank to another for maintenance purposes. The facility also contains the nitrogen bottles used for line purging and pneumatic control of the valves at the tanks.

1.4. EVAPORATORS

1.4.1. These two devices sit in parallel with one another and in line with the mixing room (see section 1.5). They receive LP from the pump house and heat it in a glycol bath, then send the resultant to the mixing room for final combination and distribution.

1.5. MIXING FACILITY

1.5.1. This facility is a converted shipping container which houses the air and propane pipes to generate the final Propane Air Mixture. This room is strictly mechanical, and is controlled by the Logic Room to maintain proper stoichiometric levels.

1.6. LOGIC FACILITY

1.6.1. The logic room is a converted shipping container and houses the primary Programmable Logic Controller (PLC) that runs the mixing room for the PAMP. It measures the gas/air before mixing and adjusts the system on-the-fly to maintain proper stoichiometric levels to simulate natural gas based on psychrometric readouts of the pressurized air.

1.6.2. The logic room also contains a previously installed mixing room, no longer in use. The reasons for the retirement are unknown at this writing.

1.7. AIR COMPRESSOR FACILITY (ACF)

1.7.1. The ACF is a metal building containing three industrial diesel engine driven air compressors, a post-compression cooler/dehumidifier, and filter to generate the necessary air for the PAMP mixing process.

1.8. MAINTENANCE FACILITY

1.8.1. This site contains an integrated heated facility with single occupant bathroom for storage of components, on-site repair and enough space to expand capabilities as needed. The facility includes a 12 x 14 ft. garage door for heavy equipment loading and unloading for repair.

2. DESCRIPTION OF SERVICES

2.1. SYNOPSIS

2.1.1. The Contractor shall maintain all facilities, grounds, equipment, and appurtenances associated with operation of the PAMP. The scope of work is broken down into several sections as defined below:

2.2. MONTHLY PREVENTATIVE MAINTENANCE

2.2.1. The Contractor shall provide the government a plan of maintenance for monthly, quarterly and annual maintenance of the PAMP. This list shall include a minimum of the following:

2.2.1.1. Monthly testing of the tank, valve control system, including a soap bubble test of fittings for gas leaks. Any leaks shall be classified per the Gas Piping and Technology Committee standards for grading natural gas leaks. Any class 3 leak shall be documented and monitored, and class 2 or class 1 leaks shall be repaired in priority order.

2.2.1.2. Logged preventative maintenance of the pumping system. This includes greasing at proper locations, inspection of the drive belts, and a minimum 10 minute run to exercise the pumping equipment.

Utilize excess space in the tanks to move fuel from one tank to another to prevent dry run.

2.2.1.3. Logged manufacturer-specific preventative maintenance on the air compressor system. This shall include a minimum 10 minute run of all the compressors.

2.2.1.4. Logged manufacturer-specific preventative maintenance on the evaporator system. Cycling shall be done per manufacturer’s specifications and on months where flaring occurs.

2.2.1.5. Full cycling of mechanical components, such as valves, dampers etc.

2.2.1.6. Full site walkthrough and cleanup of detritus buildup that has migrated in.

2.2.1.7. Should repair requirements be discovered during any of the scheduled preventative maintenance inspections, the contractor shall provide the Government with a repair cost estimate proposal. The estimate will include approximate man hours, itemized parts list, date to be accomplished, and total price.

The Government will evaluate the cost proposal and modify the contract to add additional funds to the appropriate Unscheduled Repairs CLIN.

2.3. QUARTERLY AND SEMIANNUAL PREVENTATIVE MAINTENANCE

2.3.1. The quarterly and semiannual maintenance shall occur at least quarterly and along-side the monthly preventative maintenance as required. Maintenance shall include:

2.3.1.1. All maintenance on systems not specified as monthly per manufacturer specification.

2.3.1.2. Periodic maintenance as noted in the annual run and maintenance inspection.

RUTHERFORD, ALEXANDER J CIV USAF AFGSC 5 CES/CEOER

Get these dimensions.

2.3.1.3. One spring and one summer PAMP run, in addition to the winter monthly runs (see 2.5, below).

2.4. ANNUAL MAINTENANCE AND LONG RUN

2.4.1. Once per year, the PAMP shall be exercised for a full day to ensure continuous operational capacity. The time of this run shall be coordinated between Minot AFB, Montana-Dakota Utilities (the natural gas utilities provider for Minot AFB), and the contractor to adequately balance mission, cost of fuel and weather conditions. The PAMP shall be run as a real-world test, providing fuel-air mixture to the installation for a full 24 hour period. This shall occur during mid to late spring when demand is lower, but enough to stress-test the system.

2.4.2. The fuel consumed during this run shall be re-supplied before the winter PAMP runs to maintain mission capability, unless the remaining fuel exceeds the specific fuel capacity (see section 2.6, below).

2.4.3. The annual run shall also serve as the annual inspection and maintenance of the facility grounds.

Logged inspection of the following is required:

2.4.3.1. Full facility inspection of all real property assets. Use of Uniformat II style of inspecting buildings is the minimum standard and recommended to allow for consistency between the contractor and local assessors. The results of this inspection and any deficiencies noted shall be submitted in a written report to the CO and COR within 30 days of the inspection. The report shall include a plan of remediation as required to maintain at least an Amber rating throughout the contract. A minimum of Amber+ shall be required on all systems at the completion of the contract.

2.5. PAMP RUNS

2.5.1. From the months of October through March, the PAMP shall be run monthly to ensure operational capacity. This shall include:

2.5.1.1. All monthly maintenance as stated in section 2.2 and quarterly maintenance as applicable in section 2.3.

2.5.1.2. A test run of the system per manufacturer’s specification. During each month, a different compressor, evaporator, pumping system, and tank shall be used to evenly cycle all components.

2.5.1.3. The contractor shall log all stoichiometric readings of the test run and submit in the monthly contractor report (see section 2.8, below).

2.6. FUEL LEVEL MAINTENANCE

2.6.1. Due to the high amount of fuel and age of the system, a capped fuel maximum shall be maintained at 228,000 gallons of the stamped 360,000 gallon list until all systems are labelled as green. This shall allow for complete fuel transfers and maintain safety standards of the tanks to allow for tank maintenance operations to occur year-round.

2.6.2. Upon a complete inspection of the fuel tanks with a green rating, this fuel may be expanded to 258,000 gallons. This will still allow for work on one of the 30,000 gallon tanks in an emergency, and will maintain safety margins on all tanks.

2.6.3. During a maintenance event which requires removal of the fuel, the contractor shall secure a means to store the fuel, either on site or off site, until the repair can be completed.

2.7. INITIAL SYSTEM INSPECTION AND UPGRADE PLAN

2.7.1. The PAMP was originally designed and constructed from approximately 2003 to 2012 and has been partially upgraded along the way. Some of the systems may be obsolete, or parts may no longer be available to repair the system when a failure occurs.

2.7.2. The contractor shall submit a plan to modernize the PAMP to current technological standards within 180 days of the start of contract. The upgrade plan shall contain the following:

2.7.2.1. Current situation of the PAMP: List any deficiencies found during the initial inspection deemed in need of upgrade.

2.7.2.2. Repair Timeline: Develop preliminary timeline to complete upgrade of the PAMP

2.7.2.3. Upgrade Report: Provide a report of the effects of the upgrade, including operational manning requirement changes, changes to the system from the original design, and a list of proposed products to replace what is in line. The COR shall provide details to the contractor on current technology used on base to improve compatibility.

2.7.2.4. Contractor cost-estimate: Provide the Government with a cost estimate to upgrade the system.

2.8. DOCUMENTATION

2.8.1. The PAMP is missing several pieces of documentation, most notably the upgrades since the initial construction. The contractor shall be responsible for regenerating a complete documentation set of the PAMP, including the following:

2.8.1.1. Operations manuals: These manuals shall be made available in both print and digital formats in sufficient quantity and placement so personnel can readily access the instructions on site. Digital copies shall be sent to the CO and COR for record-keeping and posterity.

2.8.1.2. Full site map: Provide a dimensioned, layered map, in Arcmap or Autodesk AutoCAD 2016 or newer formats, detailing the layout of the PAMP.

2.8.1.3. Operational and Maintenance Logs: Provide digital logs of all operations, maintenance, and upgrades to the PAMP. Due to the regularity of submission, all non-monthly work may be submitted in the monthly report as addendums or attachments.

2.8.1.4. Replacement and new signage: Much of the signage on the site is degraded to the point of unreadability. The contractor shall replace all required and best practice signage on site and add appropriate signage where it is required, but not in place.

2.9. COORDINATION

2.9.1. The Contractor shall be responsible for coordinating all phases of their operations with the appropriate base personnel through the Contracting Officer or an authorized representative (hereafter CO). The facility shall remain in operation throughout the Period of Performance. The Contractor shall coordinate around the normal activities of the facility.

2.10. WARRANTY

2.10.1. A warranty of one year from acceptance of the project shall be included in all work done by the contractor. The warranty shall cover craftsmanship, material and equipment quality, and manufacturer’s defects.

3. SERVICE SUMMARY (SS)

3.1.1. The contract service requirements are summarized in performance objectives that relate directly to the mission. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS and the Contractor’s QCP provide information on contract requirements, the expected level of Contractor performance, and the expected method of Government surveillance and confirmation of services provided. These thresholds are critical to mission success.

Procedures as set forth in the Federal Acquisition Regulation (FAR) 52.212-4(a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the initial 30 days of the contract, two additional errors on each task shall be allowed in an effort to identify normal phase-in problems.

The SS cites the key performance objectives and the associated thresholds that must be attained, over which the Government shall exercise surveillance. The absence of any contract requirement from the SS shall not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract.

SERVICE SUMMARY

Performance Objective PWS Paragraph

Performance Threshold Remedy Method of

Surveillance

SS-1

Monthly preventative maintenance – performed each month throughout the year/PAMP operational run (Oct to Mar)

2.2, 2.5 inclusive

No more than 4 valid defects per month

Re-performance Within 72 hours of notification

Periodic & Verified by

COR

SS-2

Quarterly/Semi Annual preventative maintenance – performed at least quarterly in conjunction with the monthly maintenance

2.3 inclusive

No more than 4 valid defects per performance

Re-performance Within 72 hours of notification

Periodic & Verified by

COR

SS-3

Annual Maintenance and Long Run – once per year, full day operational run of the PAMP to include full facility inspection

2.4 inclusive

No more than 4 valid defects per performance

Re-performance

Within 1 week of notification or a mutually acceptable timeframe to the COR and contractor.

Periodic & Verified by

COR

SS-4

Identify/Document/Report all deficiencies and repair requirements to Government inclusive

0 defects Immediate report of findings or deficiencies

Periodic & Verified by

COR

3.1.2. Quality Control: The contractor shall develop and maintain a quality program to ensure PAMP maintenance is performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in section 3, Service Summary.

3.1.3. Quality Assurance: The Government shall inspect and evaluate the Contractor’s performance to ensure services are received IAW requirements set forth in this contract. The COR shall inspect by watching actual task performance, physically checking an attribute of the completed task, checking a management information report, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The COR will use the Contractor’s work schedule or modified version thereof to record surveillance results. Results of the surveillance then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the Contractor a Corrective Action Report (CAR) and forward the CAR and the Contractor’s response to the CO. The Contractor shall respond to the CAR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

4. SAFETY

4.1. TECHNICAL AND STATUTORY COMPLIANCE

4.1.1. The Contractor shall abide by the following regulations for PAMP Maintenance:

4.1.1.1. 40 CFR 112 – Oil Pollution Prevention

4.1.1.2. STI SP001 – Standards for the Inspection of Aboveground Storage Tanks

4.1.1.3. MIL-STD-161G - Identification Methods for Bulk Petroleum Products Systems

4.1.1.4. NFPA 54 – National Fuel Gas Code

4.2. PERSONNEL

4.2.1. The Contractor shall strictly adhere to all relevant regulations as stated in 29 CFR 1910, Occupational Health and Safety. The Contractor must have a minimum of two qualified workers. In the event of a problem, either worker must be able to provide assistance to the other. Particular care shall be exercised in connection with operation of vehicles and other equipment on the site, and in transit to and from the site.

4.3. PROTECTION OF PROPERTY

4.3.1. The Contractor shall be responsible to check and determine that all necessary precautions have been taken to protect all property, both Government and private, in all areas where work is being accomplished. Damage caused from failure or neglect of the Contractor to exercise proper precautions in the performance of work shall be immediately repaired to the satisfaction of the CO without cost to the Government.

4.4. CLEANUP

4.4.1. Proper care of materials and waste shall be observed throughout the period of performance. All waste shall be promptly stored in a container suitable for outdoor storage, and all materials not in use shall be stored until needed for installation. Tools and equipment shall remain properly stored unless in use. All waste shall be properly disposed of by the Contractor per local laws and regulations. Any waste scattered by natural or man-made events shall be reclaimed by the Contractor, excepting where the waste moves into an unauthorized area to the Contractor. Upon completion of the work, the Contractor is obliged to perform a final cleanup of any remaining material, tools, equipment, and waste to the satisfaction of the CO. Any cleanup accomplished by the Government due to failure or neglect on the

Contractor shall be charged to the Contractor and will be deducted from the final payment of the contract amount.

5. SCHEDULING

5.1. OPERATING TIMES

5.1.1. Working days and hours for the Contractor will normally be from Mondays to Fridays between the hours of 7:30 a.m. to 4:30 p.m. local time, excluding Saturdays, Sundays, and Federal holidays. If the contractor would like to request to work during periods other than above, it must be requested in writing to the CO at least three days in advance. The CO reserves the right to allow or deny work outside the normal hours.

5.1.2 During the PAMP operational run months, October through March, the contractor will be required to provide 24/7 standby phone support. If it is determined through phone support that the PAMP is inoperative and requires repair, the contractor will be expected to have a technician on site within 4 hours.

5.2. FEDERAL HOLIDAYS

5.2.1. Federal holidays are observed by the Government, and work will not occur on these days without prior approval from the CO. Refer to the applicable Wage Determination published by the Department of Labor for specific holidays.

If holidays occur on a Saturday, the preceding Friday will be observed. If holidays occur on a Sunday, the following Monday will be observed. If a holiday occurs on a scheduled service day, the contractor will be responsible for rescheduling services for the first day after or before the holiday observance.

5.3. BASE CLOSURES

5.3.1. Scheduled work that cannot progress due to base closure shall resume as soon as possible after re-opening the base. The Period of Performance will be extended by the amount of time lost due to base closure.

5.4. START OF WORK

5.4.1. The Contractor will coordinate the date for actual commencement of work with the, CO, COR, and Engineering Representative after the Entry Access List is approved.

5.5. ACCESS TO SITE

5.5.1. U.S. Air Force personnel control the site and the right-of-way.

5.5.2. Emergency Access: The Contractor shall not block vehicle access to and from the base.

5.5.3. The contractor shall immediately obey any and all orders to vacate the site for any reason.

6. SECURITY REQUIREMENTS

6.1. GENERAL

6.1.1. The contractor is required to comply with all Minot AFB security regulations and directives.

6.2. BASE ACCESS/PASSES

6.2.1. The Contractor shall be responsible for obtaining all necessary passes or other items required for access to the areas in which work will be performed. The Contractor shall request contractor passes through the Contracting Officer by providing the name, social security number, date of birth, work phone, and home phone of employees requiring passes on the contractor’s company letterhead. Pass requests will be forwarded by the Contracting Officer to the 5th Security Forces Squadron Visitor’s Control Center who will conduct the required criminal history background check for each employee. Personnel identified with a felony conviction within the past 10 years, any sex crimes and or homicide will be denied base access. Upon completion or termination of the contract or an individual’s release from employment, the contractor shall retrieve the identification issued above and surrender it to the 5th Security Forces Squadron Pass and ID Section located in the Visitor Control Center.

6.3. REAL ID ACT

6.3.1. Individuals, who do not possess a driver’s license or identification card compliant with the REAL ID Act and do not possess an acceptable alternate identification credential, will be denied access. One form of the following documents will be accepted as proof of identity. The document must be a picture ID and all documents must be unexpired and valid. The goal is to minimize, within acceptable risk, the potential of improper screening and access credential issuance. NOTE: The information in section 3.7.6.1.

– 3.7.6.15. is from Handbook for Employers, Instructions for Completing Form I-9 (Employment Eligibility Verification Form), U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services and REAL ID Act of 2005 Implementation: An Interagency Security Committee Guide

6.3.1.1. US Passport

6.3.1.2. Permanent Resident Card/Alien Registration Receipt Card (Form I-551)

6.3.1.3. Foreign passport with a temporary (I-551) stamp or temporary (I-551) printed notation on a machine-readable immigrant visa

6.3.1.4. Employment authorization document that contains a photograph (Form I-766)

6.3.1.5. Driver’s License that is current and meets REAL ID Act it contains a photograph and biographic information such as name, date of birth, gender, height, weight, eye color, and address

6.3.1.6. Identification card issued by Federal, State, or local government agencies, provided it contains a photograph and biographic information such as name, date of birth, gender, height, eye color, and address

6.3.1.7. U.S. Coast Guard Merchant Mariner Cards/Credentials

6.3.1.8. PIV or Federally Issued PIV-1 Cards (Personal Identification Verification) issued by the Federal Government

6.3.1.9. PIV-I card (Personal identification verification-Interoperable Issued by Non-Federal Government entities’

6.3.1.10. DHS “Trusted Traveler Cards” (Global entry, NEXUS, SENTRI, FAST)

6.3.1.11. Merchant Mariner card issued by DHS/ United States Coast Guard (USCG)

6.3.1.12. Border Crossing Card (Form DSP-150)

6.3.1.13. U.S. Certificate of Naturalization or Certificate of Citizenship (Form N-550) and U.S.

Permanent Resident Card (Form I-551)

6.3.1.14. U.S. Refugee travel document or other travel document or evidence of immigration status issued by DHS containing a photograph

6.3.1.15. Foreign Government Issued Passport

6.3.2. Prior to beginning any work in a controlled secure area, the Contractor shall be required to submit a list of employees that includes actual employee identification credentials (i.e. driver’s license information (driver’s license number State of Issue, and name listed on the license exactly as displayed on the license) in order for an EAL letter to be developed to gain access into secure areas. The contractor or the designated representative shall be responsible for pre-announcing workers into controlled/secure areas.

Preannouncement is handled through the controlled area monitor of the owning/using unit. Each person must present their submitted identification matching the EAL.

6.3.3. Occasionally, Government forces will conduct various disaster or contingency exercises. Should the contractor be in an area subject to control, they shall immediately comply with the directions of Minot AFB personnel. This may include cessation of work and immediate departure from the area. The contractor or their representative shall immediately inform the CO and await a clearance to return to the area under work. The contractor may shift workers to other work sites with concurrence of the CO.

Disruption of work schedules shall be at no cost to the Government. These military exercises occur 5-10 times per year

6.4. SITE ENTRY

6.4.1 All work will need to be coordinated with the Security Forces POC to properly coordinate scheduled work times. Contractor shall coordinate with POC to gain access to the site.

7. RECORDS MANAGEMENT

7.1.1. All records, files, documents, regardless of media (e.g., paper, electronic, etc.), that are the responsibility of the contractor are the property of the Government and shall remain so upon termination or completion of the contract. The contractor shall keep these items current and maintain and dispose of them in accordance with the requirements established in Air Force Instruction (AFI) 33-322, Records Management Program, and the Air Force Records Disposition Schedule which can be provided by the records management POC upon request. Records shall be turned over to the Government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act. The Minot AFB Records Management Office (5 CS/SCXR), 723-7542/2084, will provide assistance and training to the contractor to ensure compliance with Federal record keeping requirements.

8. SPECIAL INSTRUCTIONS

8.1. PROVISION OF CONTRACTING OFFICER’S AUTHORITY

8.1.1. No person other than the CO shall have the authority to modify the terms of this contract. In the event the contractor, or any subcontractor, effects any change to the terms and conditions of this contract at the direction of any person other than the CO, the change will be considered to have been made without authority, and no increase in cost or price will be made to the contract amount.

8.2. TRAFFIC REGULATION

8.2.1. The contractor will abide by all traffic regulations outlined in the Air Force Regulation 31-204, for Minot AFB, as supplemented. Copies of these regulations and supplements are available for review at

Base Pass and Registration, 15 Missile Avenue or Base Security Police Office, 547 Tanker Trail. Changes will be furnished to the contractor prior to enforcement.

8.3. MANDATORY SEATBELT REQUIREMENT

8.3.1. The use of seatbelts by all vehicle operators and passengers is mandatory on Minot AFB, ND, to include the operation of vehicles on Minot AFB Missile Sites. Violations can result in the temporary or complete loss of the violators on base driving privileges.

8.4. FEDERAL, STATE, AND LOCAL COMPLIANCE

8.4.1. In addition to base ordinance, law, and policy, the contractor shall comply with all applicable federal, state, and local statutes, ordinances, laws, and regulations at all times while on Minot AFB.

8.5. VEHICLE REGISTRATION

1.5.1. All contractor vehicles must be permanently or temporarily registered with the State of North Dakota Motor Vehicle Department, per applicable State Law. Details concerning a non-resident permit will be provided at the pre-performance conference.

8.6. RADAR DETECTORS AND DASH CAMERAS

8.6.1. Radar detectors and dashboard mounted video systems must be turned off while on the base.

8.7. DRIVING UNDER SUSPENSION

8.7.1. The contractor is responsible for ensuring all drivers under their employ have valid driver’s licenses by the issuing state. Any person caught driving under suspension will be escorted off the base and barred from returning.

8.8. PORTABLE DEVICES

8.8.1. It is illegal to use hand-held phones, GPS, or other portable devices while driving on Minot AFB.

Use of devices while parked is acceptable. Anyone caught using a portable device while driving will be escorted off base and barred from returning.

8.9. HIRING OF ILLEGAL IMMIGRANTS

8.9.1. It is prohibited to hire illegal immigrants. All undocumented workers will not be permitted access to Minot AFB, ND. Violation of this policy will result in corrective action, up to and including termination of the contract.

8.10. FIRE PREVENTION

8.10.1. The Contractor shall ensure that all contract employees know how to report a fire. Contractor personnel shall observe all requirements for handling and storage of combustible supplies, materials, waste, and trash. Contractor employees operating critical equipment shall be trained to properly respond during a fire alarm or fire. Welding shall not be accomplished without prior coordination and approval of the Base Fire Department.

8.11. COOPERATION WITH GOVERNMENT PERSONNEL

8.11.1. The contractor must always obey federal Equal Employment Opportunity directives. The Air Force, and all other government entities, maintain a zero-tolerance policy toward anyone in violation of those directives, as well as harassing government personnel, or fellow co-worker by using profanities or other offensive language during meetings, phone calls, working on Federal facilities, or through any other electronic media. Harassment of any person based on race, color, sex (including pregnancy, sexual orientation, transgender status or identity, sex stereotyping, and sexual harassment), religion, national origin, age, disability, or any other category protected by law or policy will not be tolerated. Harassment by anyone, including harassment by any manager, supervisor, work leader, co-worker, or contractor is strictly prohibited. This requirement is a material part of the contract, and will form a significant part of the performance evaluation conducted by the Contracting Officer during and after the contract period of performance. Failure to comply is grounds for removal from any government or military installation in addition to termination for cause /default.

8.13. TOBACCO USE

8.13.1. (AFI 40-102 – 26 MAR 2012) Tobacco use is prohibited on Air Force installations except in Designated Tobacco Areas (DTAs). Tobacco use includes: cigarettes, cigars, and electronic cigarettes, stem pipes, water pipes, hookahs, and smokeless products that are chewed, dipped, or sniffed. Following contract award, the Designated Tobacco Areas will be identified to the contractor.

8.13.2. Designated Tobacco Areas shall be marked with signs: “Designated Tobacco Area.” Designated Tobacco Areas: Shall be away from common points of facility entry/egress, and not in front of buildings or air intake ducts. The distance from the building shall not be less than 50 feet. DTAs shall be a minimum of 50 feet from pedestrian walkways, to include parking lots. DTAs shall be a minimum of 100 feet from playgrounds. Tobacco use is prohibited in Air Force vehicles.

Medical Treatment Facility campuses shall be tobacco free. Medical Treatment Facility campuses are defined as the contiguous area surrounding the clinic or hospital, to include parking structures and lots;

and other outdoor areas contiguous with the Medical Treatment Facility.

9. ATTACHMENTS

1. Minot AFB PAMP Site Map

2. Photographs, PAMP

3. Uniformat II Quick Reference