Attachment 1 - Flooring IDIQ SOW.docx

Flooring Multiple Award Construction Contract IDIQ Statement of Work 26 April 2021

PART 1 TECHNICAL PROVISIONS

1.1. WORK TO BE DONE

The contractor shall provide various floor coverings as well as removal/installation of various floor coverings, accessories, and related work. Trim and moldings (thresholds/transition strips) shall be included as needed to provide smooth transitions from flooring to adjacent surfaces. The work consists of furnishing all plant, labor and materials to perform all work in strict accordance with these technical provisions, delivery order Statement of Work (SOW) and the project drawings. Flooring installers must meet the criteria set forth in Unified Facilities Guide Specifications (UFGS), Whole Building Design Guide and must be fully qualified to install all types of floor coverings outlined under this contract.

1.2. COMPLIANCE WITH COMMODITIES CONTRACT

In accordance with the Government’s Commodities Contract policy, the Government shall choose carpet types and patterns from each of the Enterprise Carpet Contract vendors for this contract, per task order. For carpet and adhesive material costs, if required per task order, the contractor shall utilize the mandatory sources below, and adhere to the Not to Exceed (NTE) pricing and types of materials offered from the following vendors in the Enterprise Carpet program:

Shaw: FA8057-17-C-0002, POC Farrah Finley (888) 393-2830 pin 2273 J+J Flooring Group: FA8057-17-C-0003, POC Kay Henderson (800) 241-4586 ext. 8389 Mohawk: FA8057-17-C-0004, POC Stacey Ridley (706) 879-6582 CMA-Milliken: FA8057-17-C-0005, POC Paul Snyder (888) 669-9772

1.3. LOCATION

The site of the work is Minot Air Force Base, ND, MAF facilities in the vicinity of Minot AFB.

1.4. HOURS OF OPERATION

The contractor shall perform most of the services during normal hours of operation, 7:00 AM – 5:00 PM, Monday through Friday. However, some areas may dictate that work must be performed at other than normal hours, as specified per task order. Coordination of dates and times shall be accomplished per task order. The contractor is not normally required to provide services on the following holidays:

1.4.1. Base Closures.

Work scheduled, but not accomplished because of base closure due to weather, exercises, or actual alerts, shall commence as soon as possible after reopening the base, unless otherwise directed by the CO through coordination with the Program Manager.

1.4.2. Non-Standard Work Hours

If the contractor desires to conduct work on a Federal Holiday, weekend, or during non-standard hours, the contractor must submit a request to the Contracting Officer no later than one week prior to the proposed date of work. Work on federal holidays will be permitted at the sole discretion of the Government.

1.5. WORK DESCRIPTION

The work to be performed includes, but is not necessarily limited to, the following:

1.5.1. Verification of Dimensions

The contractor shall be responsible to field verify all measurements. Any plans provided are only approximate regarding the size and general shape of the room.

1.5.2. Flooring Removal

The contractor shall remove existing flooring and accessories in work area as described in this document and in each task order.

1.5.3. Patch flooring

The contractor shall repair and patch floors as described in this document and in each task order.

1.5.4. Surface Preparation

The contractor shall conduct all surface preparation as described in this document and in each task order.

1.5.5. Installation

The contractor shall furnish and install all materials as described in this document and in each task order.

1.5.6. Disposal of Debris

The contractor shall dispose of all scrap materials and debris at an off-base location as described in this document and in each task order.

1.5.7. Furniture and Other Items

The government is responsible to remove all furniture prior to removal/installation date as coordinated through Contracting and the Program Manager.

1.6. STANDARD TESTS, QUALITY, AND GUARANTEES

1.6.1. Contractor Quality Control

The contractor is responsible for verifying the project size, scope, and all reasonably foreseen existing conditions for each task order. The contractor shall notify the Contracting Officer of any conditions found that prevent the satisfactory installation of flooring materials. This contract requires the contractor to remove all existing flooring materials and all foreign matter from the surface to be covered (to include loose particles and grease). The contractor is responsible for testing the moisture content and alkalinity of the substrate of the flooring materials as necessary to ensure conditions conform to the manufacturer’s installation specification.

1.6.2. Response Time

Contractor must be able to respond on site within 24 hours during the period of work, capable of dealing with emergencies or issues arising from the task order.

1.6.3. Quality Assurance

It is the contractor’s responsibility to assure the quality of the materials and installation. The government Program Manager will evaluate the contractor’s performance through periodic on-site inspections or receipt of complaints from Base personnel.

1.6.4. Warranty

All articles, supplies and equipment, parts, and assemblies thereof, of standard Manufacturers or for which design requirements are not prescribed by these specifications shall be guaranteed against any failure in the proper use or operation caused by defective material, workmanship, or design for the full warranty time which is standard with the manufacturer and/or supplier or as required by the applicable UFGS. The contractor shall provide a minimum one year warranty on all work performed. A copy of the warranty shall be submitted to the Contracting Officer before final inspection of the facility.

1.7. HEALTH AND SAFTEY PLANS

The contractor shall submit a complete health and safety plan for the proposed work. Plan/Program shall be in compliance with EM 385-1-1, OSHA, 29 CFR 1910, and other occupational health and safety requirements of the contract. Plan shall provide a detail description of procedures to comply with health and safety requirements.

1.8. CONTRACTOR’S TEMPORARY SANITATION FACILITIES

All temporary sewer and sanitation facilities shall be self-contained units with both urinals and stool capabilities. Ventilate the units to control odors and fumes and empty and clean them at least once a week or more often if required. The doors shall be self-closing.

1.9. GOVERNMENT FURNISHED SERVICES AND UTILITY AVAILABILITY

All reasonable quantities of utilities (water and electricity) will be made available to the contractor without charge. The Government may not be held responsible for interruptions of utility service and shall not be liable for contractor delays, damages, or increased costs occasioned by any such interruption of service.

1.9.1. Refuse Collection

The contractor is responsible for disposing of construction debris and contractor-generated refuse at construction sites safely and properly in accordance with this section.

1.9.2. Insect and Rodent Control

When the contractor detects an insect or rodent problem, the contractor shall notify the appropriate facility manager or construction representative for entomology services.

1.9.3. Security Police and Fire Protection

The government will provide security police and fire protection to the extent necessary to ensure a secure and safe site of work. The contractor shall adhere to the security and fire directives, instructions, and policies of Air Force installations.

1.10. ADMINISTRATION REQUIREMENTS

1.10.1. Subcontractors and Personnel

Furnish a list of key contact personnel of the contractor and subcontractors to the contracting office, including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.10.2. Supervision

Have at least one qualifying supervisor capable of reading, writing, and conversing fluently in the English language on the job site during working hours.

1.10.3. Records Management Requirements by the Contractor

The contractor shall make available in a timely manner any permits, reports, or general performance data required in the PWS/SOW. The contractor shall also mark any/all proprietary information in the records submitted to the Air Force/government for Freedom of Information Act purposes. The contractor shall create, handle and maintain records for the Air Force, regardless of medium, (in a pre-agreed medium that can be used by the Air Force ) in accordance with the requirements established in AFRIMS Records Disposition Schedule (RDS), AFI 33-322, Records Management program, AFI 33-364, Records Disposition Procedures and Responsibilities, and AFMAN 33-363, Management of Records. Full text versions of these publications are available for download at http://www.epublishing.af.mil. The contractor’s records person should attend Records Management Orientation Training conducted by the Base Records Manager. Inquiries as to the specific actions necessary to meet the requirements established in the above referenced publication may be directed to <insert POC info>.

1.10.4. Availability of CADD Drawing Files

After award and upon request, the electronic “Computer Aided Drafting and Design (CADD)” drawings files will be made available to the contractor if such CADD files are available. Data contained on these electronic files shall not be used for any purpose other than as a convenience for the referenced project. Any other use or reuse shall be at the sole risk of the contractor and without liability or legal exposure to the Government. The contractor shall make no claim and waives to the fullest extent permitted by law, any claim or cause of action of any nature against the Government, its agents or sub consultants that may arise out of or in connection with the use of these electronic files. The contractor shall, to the fullest extent permitted by law, indemnify and hold the Government harmless against all damages, liabilities or costs, including reasonable attorney’s fees and defense costs, arising out of or resulting from the use of these electronic files. These electronic CADD drawing files are not construction documents. Differences may exist between the CADD files and the corresponding construction documents. The Government makes no representation regarding the accuracy or completeness of the electronic CADD files and the corresponding construction documents. In the event that a conflict arises between the signed and sealed construction documents prepared by the Government and the furnished CADD files, the signed and sealed construction documents shall govern. The contractor is responsible for determining if any conflict exists. Use of these CADD files does not relieve the contractor of duty to fully comply with the contract documents, including and without limitation, the need to check, confirm and coordinate the work of all contractors for the project. If the contractor uses, duplicates and/or modifies these electronic CADD files for use in producing construction data related to this contract, all previous indicia of ownership (seals, logos, signatures, initials and dates) shall be removed.

1.11. SUBMITTALS

1.11.1. Submittal Preparation

In preparing submittals it shall be incumbent upon the contractor to clearly and fully demonstrate that proposed materials, systems, or methods meet or exceed all applicable specific requirements. Whenever possible, parameters such as units of measurement, testing protocols and technical vernacular specified in the text will be those employed or referenced by the contractor or his agent in demonstrating compliance. When not possible, the contractor will clearly and fully demonstrate, by written notation, how other parameters, employed or referenced, compare with those specified. Transmit each submittal using the transmittal form and method prescribed by the Contracting Office.

1.11.2. Material Submittals

Upon task order award, and as necessary during project execution, the contractor shall submit to the Contracting Officer for approval one hard copy of manufacturer's data, catalog cuts, samples, and other information as requested for the items on the Material Submittal Schedule and the Technical Provisions and one electronic copy of the same information. No new materials shall be used unless submittal has been approved by the Contracting Officer. If an “or equal” product is submitted, contractor shall submit color/finish sample books/binders/sets for the full product line style for selection of final sample submittal. If specific product is specified in the task order statement of work, no sample is necessary. Submit color/finish samples as follows:

a. Broadloom Carpet: Minimum 9"x9" sample of each product/color used

b. Modular Carpet: Full tile of each product/color used

c. Modular Walk-Off Carpet: Full tile of each product/color used

d. Bleach-Resistant Modular Carpet: Full tile of each product/color used

e. Luxury Vinyl Tile: Full tile of each product/color used

f. Rubber Tile: Full tile of each product/color used

g. Rubber Stair Tread, Tread-Riser, and Nosing: Minimum 2” wide, full depth/height sample of each product/color used

h. Epoxy Floor Coating: Minimum 2” sample for each product/color used

i. Heavy-Duty and Aircraft Hangar Floor Coating: Minimum 2” sample for each product/color used

j. Ceramic Tile: Full tile of each product/color used

k. Transition Strips and Other Moldings: Minimum 2” wide color sample for each product/color used

l. Resilient Wall Base: Minimum 2” wide color sample for each product/color used

m. Wood Wall Base and Trim: Minimum 4” wide finished sample of each species/profile/finish used

n. Recessed Entrance Floor Mat: Minimum 2” sample of insert material and other selectable materials for each product/color used

1.11.3. Manufacturer’s Instructions

Manufacturer’s instructions pertaining to the use or installation of submitted and approved products, materials, or equipment used or installed in the execution of work under this contract form a part of these specifications as though specifically set forth herein. These instructions apply whether furnished as a normal, usual, or customary practice of the manufacturer or if furnished in response to a requirement stipulated herein. In the event of conflict between the specification of drawings and Manufacturer’s’ instructions, the contractor shall bring such conflict to the attention of the COR for resolution before proceeding with the work involved.

1.11.4. Removal and Installation Plan

The contractor shall submit a plan for the removal, preparation, and installation of materials at the pre-project meeting. The plan shall include removal methods for existing material, methods and materials for repair and patching of existing surfaces, methods and material for surface preparation, and methods and materials for installation. Include a description of any required phasing of the work in the plan.

1.11.5. Warranty

Ten days prior to project final inspection the contractor shall furnish to the Contracting Officer a list of all items which are specified to be warranted accompanied by a copy of each specific warranty. For each specific warranted item, the list shall include the name, address, and telephone numbers of the subcontractor who installed the item, the supplier or distributor, and the manufacturer as well as a POC for warranty work.

1.12. ENVIRONMENT PROTECTION

The contractor shall perform all work in such manner as to prevent the polluting of air, water, or land, and shall follow all applicable federal, state, and local regulations and guidelines. The use of hazardous materials (i.e., lead-based paints, asbestos containing materials and other materials without permission to use) is prohibited. The contractor shall protect against the emission of any hazardous substance(s) that cause or contribute to air pollution and may reasonably be anticipated to endanger health, welfare and the environment.

1.12.1. Construction and Demolition Debris

All debris, waste, and excess construction material shall be disposed of off base by the contractor at no cost to the Government. If any waste material is dumped in areas not permitted by the that state’s regulatory authority, the contractor shall remove the material, dispose of the material in accordance with applicable technical provisions, and restore the area to the condition of the adjacent undisturbed areas. Where directed, contaminated ground shall be excavated, disposed of as approved, and replaced with suitable fill material, all at the expense of the contractor.

1.12.2. Hazardous Materials

a. IAW AFI 32-7086 (Hazardous Material Management), contractors using hazardous materials on an Air Force installation must comply with the authorization procedures contained in sections 2.5.3. and 2.5.5. of the instruction.

b. IAW FAR Clause 52.223-3, each offeror must provide the Contracting Office with a list of proposed HAZMAT that it plans to use on the installation during the performance of the contract. IAW AFFARS Clause 5352.223-9003, contractors must obtain Air Force authorization prior to using HAZMAT on an Air Force installation, and must report usage data to the HAZMART.

c. Contractors must submit to the Contracting Office the information and supporting documentation (including SDS) necessary to obtain HAZMAT usage authorization. The Contracting Office will transmit the contractor submittal to the HAZMART for processing. If the HAZMAT is a Class I ODS, the contracting officer must also have a copy of the applicable and current SAO approval of the Class I ODS requirements (see paragraphs 4.3.1., 4.3.6., and 4.5. of the instruction). NOTE: Contractors are not required to coordinate with a government UEC or Unit Safety Representative.

d. For each contractor-identified HAZMAT that the HMMP team determines does not meet the Air Force definition of a HAZMAT, the IHMP requirements do not apply. The HMMP team will notify the Contracting Office that the contractor has authorization to bring and use that material on the installation without reporting usage.

e. If the contractor needs to bring a material on the installation that was not included in the original HAZMAT listing, the contractor must first notify the Contracting Office and then obtain prior authorization, if the HMMP team determines the material to be a HAZMAT.

f. All hazardous materials must be approved through the above process prior to bringing any hazardous material on installation.

1.12.3. Notification of Environmental Spills

The Contractor or their authorized representative shall report any spills immediately by calling the Base Fire Department, and the contract COR as specified per task order if the contractor spills or releases any substance listed in 40 CFR 302, Designation, Reportable Quantities, and Notification or general fluids into the environment. In these cases, the type of material and quantity spilled shall be reported. The Contractor shall be held liable for the spill or release of such substances, and is expected to clean up all spills. The Contractor shall be liable for the cleanup and cost of any spill.

1.12.4. Compliance With Laws and Regulations

The Contractor shall be knowledgeable of and comply with all applicable federal, state, and local laws, regulations, and requirements regarding environmental protection to include AFI 32-7080, Pollution Prevention Program, AFI 32-7042, Solid and Hazardous Waste Compliance, and ACC Manual 32-7051, Environmental Quality Manual, and 40 CFR 273, 40 CFR 133, North Dakota Administrative Code 33-24-02-06, and base Hazardous Waste Management Plan (September 2005) 5 BW-32-7043. In the event of environmental laws/regulations/requirements change during the term of the contract, the Contractor shall comply with such laws/regulations as changed.

1.13. SECURITY REQUIREMENTS

1.13.1. Base Entry

1.13.1.1. Passes

The Contractor shall be responsible for obtaining all necessary passes, decals or other items required for access to the areas in which work will be performed. The Contractor shall request contractor passes through the Contracting Officer by providing the name, social security number, date of birth, work phone, and home phone of employees requiring passes. Personnel must adhere to the REAL ID Act of 2005 to ensure access to base is granted. Pass requests will be forwarded by the Contracting Officer to the Security Forces Squadron Commercial Visitor Control Center for approval and issuance. Upon completion or termination of the contract, or an individual’s release from employment, the contractor shall retrieve the identification issued above and surrender it to the Security Forces Squadron Pass and Registration Section located in the Commercial Visitor Control Center.

a. Some facilities/areas on base are considered sensitive or controlled areas. These facilities/areas will be identified at the time of scheduled work. All scheduling of work in these areas shall be coordinated with the Facility Manager. If escorted entry is required, contractor employees shall contact the Facility Manager or his alternate at the Entry Control Point and will be issued a Visitor’s Badge. Contractor employees shall be under direct surveillance at all times of a person displaying a Controlled Area Badge. The Visitor’s Badge will be returned to the Entry Controller each time the employee completes his duties and leaves the area.

b. Work in Controlled/Secure Areas. Prior to beginning any work in a controlled secure area, the Contractor shall be required to submit a list of employees that includes actual employee identification credentials such as a social security number, driver’s license number etc., in order for an EAL letter to be developed to gain access into secure areas. Background checks will be conducted on the employees identified on the list by Security Forces personnel before any employee access will be granted into secure areas. The contractor or the designated representative shall be responsible for pre-announcing workers into controlled/secure areas. Preannouncement is handled through the controlled area monitor of the owning/using unit. The following procedures require special attention: when contractor personnel arrive at the entry control point, they shall wait outside the outer gate until signed in by their escort. The Security Police will search all vehicles and all personnel. Each person must present two forms of identification, at least one of which must have a current photograph considered the primary identification matching the EAL. After the contractor personnel are signed in and searched, and when directed by Security Forces, they will proceed through the entry control point with their escort(s). The time required for this entry procedure should be anticipated at 30-60 minutes and is not reimbursable by the Government. Delays shall be reported to the Contracting Officer.

1.13.1.2. Vehicles

Although contractors will not be issued vehicle passes, vehicles are subject to search while on the installation. Employee privately owned vehicles will not be allowed access to restricted/controlled areas. Company vehicles will only be allowed access to restricted/controlled areas if needed.

1.13.2. Reporting Requirements

Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor’s employees shall be briefed by their immediate supervisor prior to entering the base.

1.13.3. Personnel Requirements

The contractor shall ensure that his/her employees comply with all base traffic regulations and properly conduct themselves while on the base. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

The Government is authorized to restrict the employment under the contract of any contractor employee or prospective contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

1.13.4. Weapons, Firearms, and Ammunition

Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned or privately owned vehicle.

1.14. SPECIAL PROVISIONS FOR WORKING ON OR NEAR THE AIRFIELD.

By basic definition, all areas within the airfield fence are considered on the airfield. This is a restricted area. If required, instructions for obtaining access and escort to restricted areas will be provided per task order.

1.15. CONTRACTOR USE OF PREMISES

1.15.1. Utilities

The government will provide reasonable quantities of utilities (water and electricity) for project work areas when available at no cost to the Contractor. The government will NOT modify points of distribution to accommodate contractor project activities. At remote project work areas where no utilities are available, the contractor shall furnish his/her own utility services.

1.15.2. Toilet Facilities

Contractor personnel may use existing toilet facilities if available on the premises and approved by the facility occupants and the Program Manager. At construction sites where toilet facilities are not readily available, the contractor shall provide his/her own chemical sanitary toilets. The contractor shall service the chemical toilets regularly subject to government inspection by the base medical officer. The contractor shall correct all identified sanitary deficiencies within 24 hours of inspection.

1.15.3. Elevators

When required, the contractor shall arrange for temporary use of existing elevators through COR subject to approval. Contractor shall use elevator only minimally, and shall not exceed elevator load capacity.

1.15.4. Noise Control

The contractor shall comply with all applicable state and local laws, ordinances, and regulations relative to noise control.

1.15.5. Vehicle Control

The contractor shall not park or run vehicles on grass areas for shortcuts, or convenience. Only equipment required in direct performance of work will be permitted to enter grass areas. The contractor shall repair or replace any damage done to lawns or shrubs caused by construction equipment or related project activities. Contractor personnel shall load all loose debris on trucks leaving the site in a manner that will prevent dropping materials on streets, and conform to local ordinances. Fasten suitable cover such as a tarpaulin over the load before entering surrounding streets. The contractor shall promptly clean up any materials that falls from trucks. The use of cell phones without a hands-free device is prohibited on the installation while operating a motorized vehicle. Seat belts are required at all times while driving a vehicle. Base speed limits are strictly enforced, and violation(s) may result in suspended base driving privileges.

1.15.6. Government Furnished Equipment

No Government Furnished Equipment (GFE) will be provided under this contract. However, the government reserves the right to provide Government Furnished materials (GFM) for use on any task order. The contractor shall transport all GFM, if any, described on each delivery order from the government storage area to the work site indicated on the delivery order. Once GFM is released to the contractor for transportation to the project site, the contractor shall assume the risk and responsibility for any loss or damage to GFM. The contractor shall follow the instructions provided per task order regarding the disposition of GFM not consumed in performance of this contract.

1.15.7. Storage

The government will not provide dedicated space outside the project area on the installation for contractor use. Contractor may be required to provide appropriate onsite temporary storage for materials, as determined per task order.

1.15.8. A safe and visually acceptable (neat, clean, free of debris) work site is an important standard and will be enforced. The contractor shall maintain trailers and portable storage containers in good condition or must remove them.

1.15.9. The contractor is solely responsible for the security of his/her property and general housekeeping of the project area(s). The Contractor shall protect adjacent property, offices and their contents from dust, dirt or other materials. Work areas shall be maintained in a neat, clean, and safe condition and shall, at a minimum, be cleaned with all waste and packing materials removed at the end of each shift. Contractor shall provide all protective materials necessary i.e. carts, plastic covering, taping, etc. to ensure all items to be moved and building finished surfaces are well protected throughout the entire process.

1.15.10. Severe Weather: The contractor shall develop and be prepared to implement procedures to evacuate and/or protect people and facilities under his/her control in the event of severe weather. The contractor shall notify the Program Manager of any decision to delay work due to weather. The contractor is responsible for monitoring weather conditions and base closure/delay through use of commonly available media, to include utilizing the Minot Air Force Base “Team Minot Mobile” app.

1.16. EXTRA MATERIALS

Provide extra materials as described in the applicable UFGS or as specified per task order.

PART 2 PRODUCTS

This contract will include installation of the following flooring types, related accessories, and any preparatory work as required. Unless otherwise noted, specific product requirements (size, pattern, color, performance, basis of design, etc.) will be provided in each task order SOW.

2.1. BROADLOOM CARPET

Materials and installation shall meet the applicable standards of UFGS 09 68 00 Carpeting and the Carpet and Rug Institute CRI 104 Carpet Installation Standard for Commercial Carpet. The contractor shall comply with the requirements of the Air Force Enterprise Carpet Contract. Carpet shall be installed by direct glue-down methods in accordance with manufacturer’s installation specifications. Ideally, pile direction shall be toward the entrance, but other factors, such as pattern, aesthetics, and economic use of material, may also be considered. The contractor shall notify the COR if any of the above listed factors exist. The COR shall make the determination as to how the contractor shall proceed with the installation.

2.1.1. Stair nosing must be rounded to allow carpet to make contact with nosing. For straight stairs with a nosing, carpet shall be installed with one piece covering both tread and nosing and a separate piece covering the riser. The contractor shall apply contact cement to the nosing, under the nosing, and on the stair tread.

2.2. MODULAR CARPET.

Materials and installation shall meet the applicable standards of UFGS 09 68 00 Carpeting and the Carpet and Rug Institute CRI 104 Carpet Installation Standard for Commercial Carpet. The contractor shall comply with the requirements of the Air Force Enterprise Carpet Contract. The contractor shall install carpet tile and plank in accordance with manufacturer’s installation specifications. Whole tiles shall be used in doorways, aisles, and heavy traffic areas wherever possible. Installation method (monolithic, 1/4 turn, ashlar, brick, herringbone, etc.) will be identified per task order. Carpet products with both tiles and planks may have planks utilized when identified in the task order.

2.3. MODULAR WALK-OFF CARPET.

Materials and installation shall meet the applicable standards of UFGS 09 68 00 Carpeting and the Carpet and Rug Institute CRI 104 Carpet Installation Standard for Commercial Carpet. The contractor shall comply with the requirements of the Air Force Enterprise Carpet Contract. Installation method (monolithic, 1/4 turn, ashlar, brick, herringbone, etc.) will be identified in each SOW.

2.4. BLEACH-RESISTANT MODULAR CARPET.

Materials and installation shall meet the applicable standards of UFGS 09 68 00 Carpeting and the Carpet and Rug Institute CRI 104 Carpet Installation Standard for Commercial Carpet. Bleach-resistant modular carpet is NOT subject to the requirements of the Air Force Enterprise Carpet Contract. <Need additional technical requirements> Installation method (monolithic, 1/4 turn, ashlar, brick, herringbone, etc.) will be identified in each SOW.

2.5. CERAMIC TILE.

Materials and installation shall meet the applicable standards of UFGS 09 30 10 Ceramic, Quarry, and Glass Tiling and Tile Council of North America Handbook for Ceramic, Glass, and Stone Tile Installation. Installation method or pattern will be identified in each Task order.

2.6. LUXURY VINYL TILE.

Materials and installation shall meet the applicable standards of UFGS 09 65 00 Resilient Flooring. Installation method or pattern will be identified in each task order.

2.7. RUBBER TILE.

Materials and installation shall meet the applicable standards of UFGS 09 65 00 Resilient Flooring. Installation method or pattern will be identified in each task order.

2.8. RUBBER STAIR TREAD, TREAD-RISER, AND NOSING.

Materials and installation shall meet the applicable standards of UFGS 09 65 00 Resilient Flooring.

2.9. EPOXY FLOOR COATING.

Materials and installation shall meet the applicable standards of UFGS 09 67 23.13 Standard Resinous Flooring or UFGS 09 67 23.14 Chemical Resistant Resinous Flooring as stated in the Task order.

2.10. HEAVY-DUTY AND AIRCRAFT HANGAR FLOOR COATING.

Materials and installation shall meet the standards of UFGS 09 67 23.15 Fuel Resistive Resinous Flooring, 3-Coat System or UFGS 09 67 23.16 Fuel Resistive Resinous Flooring, 5-Coat System as stated in the task order.

2.11. TRANSITION STRIPS AND OTHER MOLDINGS.

Edges of flooring meeting flooring a different type or level shall be protected with molding. Materials and installation shall meet the applicable standards of UFGS 09 30 10 Ceramic, Quarry, and Glass Tiling, UFGS 09 65 00 Resilient Flooring, and UFGS 09 68 00 Carpeting as required.

2.12. RESILIENT WALL BASE.

Materials and installation shall meet the applicable standards of UFGS 09 65 00 Resilient Flooring. In locations where wall base is present and installation of new flooring will require replacement of that wall base, new wall base shall be provided unless otherwise stated in the task order. Exceptions to installation of wall base shall be wood baseboard or as stated in the task order. The contractor shall carefully remove existing cove base from the wall. The contractor shall scrape away old adhesive from walls. Damaged areas shall be repaired by the contractor. Upon the satisfactory repair of damaged areas, the contractor shall install new cove base in accordance with manufacturer’s recommendations. Use roll product to minimize seams.

2.13. WOOD WALL BASE AND TRIM.

Materials and installation shall meet the applicable standards of UFGS 06 20 00 Finish Carpentry, UFGS 09 90 00 Paints and Coatings, and Woodwork Institute Architectural Woodwork Standards.

2.14. DOOR THRESHOLD.

Materials and installation shall meet the applicable standards of UFGS 08 71 00 Door Hardware and be provided as specified per task order.

2.15. RECESSED ENTRANCE FLOOR MAT.

Materials and installation shall meet the applicable standards of UFGS 12 48 13 Entrance Floor Mats and Frames.

2.16. POLISHED CONCRETE.

Polished concrete shall meet all applicable standards as found in the Whole Building Design Guide, applicable commercial standards, and specifications provided per task order.

PART 3 EXECUTION

All preparation and installation shall comply with manufacturer’s instructions/recommendations, the Whole Building Design Guide, applicable UFGS, the task order, and as described elsewhere in this document. This includes, but is not limited to, removal of existing materials, surface preparation, and new material installation, as required for a “turn-key” project ready for full use/traffic/service.

3.1. WORK SEQUENCE:

3.1.1. Pre-Performance Conference

Within ten days after award of each task order but prior to commencement of any work at the site, the contractor shall meet with the Contracting Officer and Program Manager to discuss the coordination of the work.

3.1.2. Commencement of Work

The Notice to Proceed for task orders under this contract shall be instruction to commencement of work under that task order. Work shall begin within the number of days specified on the task order. Each task order will have an assigned period of performance.

3.1.3. Starting Notification

The contractor shall notify COR at least seven calendar days in advance of starting all work on site. This shall include, but is not limited to, notification when the initial work shall begin; when work shall resume after stoppage exceeding five work days; and when work shall begin following all specified exclusion periods. The official Notice to Proceed does not constitute sufficient notification to COR that work shall begin.

3.1.4. Preparatory Meeting

The first day of on-site work the contractor will coordinate with the Contracting Officer and the Program Manager to conduct a “Preparatory Meeting”, unless the requirement is waived by the Contracting Officer. Items addressed at this meeting, as a minimum, shall include safety procedures, materials employed, and the Removal and Installation Plan to ensure compliance with requirements.

3.1.5. Project Execution

The work performed under this contract will be in both occupied and unoccupied facilities/areas. In occupied facilities/areas, the contractor shall accomplish all work in a manner that minimizes inconvenience to the using agencies and their mission. The contractor shall perform all work with continuous daily progress. The government will not accept or permit days of no work or times laps of inactivity by the contractor except for drying or curing of previous work or as directed by the CO. The contractor shall protect all government furniture and equipment within the work area from dust, moisture, debris, and damage. The government will hold the contractor responsible for any damages caused by contractor operations as a result of lack of adequate protection of government property. NOTE: Once electronic equipment becomes contaminated/damaged with dust it cannot be restored and the contractor shall be held responsible to replace such items at no additional cost to the government. The contractor shall maintain the work site, hallways, and emergency exits free of debris, and safe at all times. Contractor personnel shall strictly adhere to safety standards (OSHA and AFOSH) and practices at all times during the term of the contract.

3.2. REMOVAL AND INSTALLATION

3.2.1. Flooring Removal

The contractor shall remove existing flooring and finishes in work area in a manner to prevent unnecessary damage to the work area. The contractor shall ensure that surfaces are clean, dry, and free of curing or parting agents that interfere with the bonding of the adhesives. Whenever a powdery or porous surface is encountered, a primer compatible with the new flooring shall be used to provide a suitable surface for the installation. Refer to part 3.6 for asbestos remediation requirements.

3.2.2. Cutback Adhesives

The contractor shall remove any cutback adhesive that does not contain asbestos. If allowed by manufacturer’s recommendations, flooring may be installed over cutback adhesives containing asbestos, with approval from the COR, if no sanding is required. If the cutback adhesive needs sanding, the contractor shall contact the COR for further instruction.

3.2.3. Patch Flooring

Repair of minor holes, cracks, and depressions in the concrete, wood or tile floor shall be made with compatible patching compound per manufacturer recommendations. The contractor shall not exceed manufacturer’s recommendations for patching thickness. Patched areas shall be primed in accordance with manufacturer specifications. The contractor’s responsibility for such floor repair preparation shall be limited to the use of no more than one gallon of patching compound per ten square yards of floor area to be covered. The contractor must notify the contracting officer if floor repairs in excess of this amount are identified and request further instruction.

3.2.4. Surface Preparation

All surface prep shall conform to the manufacturer’s installation specifications. All materials must be removed as required as part of the surface preparation. The surface must be cleaned. The contractor is responsible for testing the moisture content and alkalinity of the substrate of the flooring materials to ensure conditions conform to the manufacturer’s installation specification.

3.2.5. Installation

All installation shall comply with manufacturer’s instructions and recommendations, applicable UFGS, the task order, and as described elsewhere in this document. The contractor shall accomplish all initial cleaning and application of surface coatings as required. Unless explicitly noted in the task order, the contractor is responsible for determining installation method as required for a “turn-key” project ready for full use/traffic/service.

3.2.5.1. Installation Over Existing Flooring

Flooring shall not be installed directly over existing vinyl and rubber flooring products unless explicitly noted in the task order. New flooring shall NEVER be installed over existing carpet.

3.2.5.2. Minor Wall Repair

Contractor will be responsible for minor wall repair, up to 8 inches high on the wall, for incidental damages caused through cove base removal. Minor wall repair over 8 inches high, when existing cove base removal damages sheet rock behind cove base, may be required through task order modification. This does not indemnify the contractor from correction of avoidable damages to Government property.

3.2.5.3. Cut-outs and Trimming

The contractor shall cut materials to fit around existing fasteners and anchors, telephone and electrical boxes, built-in casework, door frames, walls, and other equipment and obstacles. Remove and replace telephone and electrical box covers as required for proper installation of materials. The contractor shall take precautions not to damage the doors, walls, furniture, or other government property. The contractor shall be responsible for any damage they cause and shall make repairs at no additional cost to the government. The contractor shall check that door bottoms clear and swing over the newly covered floor area without binding.

3.2.6. Disposal of Debris

The contractor shall dispose of all scrap materials and debris at an off-base location. The contractor shall furnish refuse containers of the capacity required. Disposal shall be in accordance with existing local, state and federal regulations and shall not be allowed in base refuse containers. The contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations. Debris must be removed the day installation is completed.

3.3. CONTRACT CHANGES

At no time shall the contractor accept direction or changes in type of product obtained, configuration or installation without the written approval of the Contracting Officer.

3.3.1. Forced Work Stoppage

The CO, base fire chief, and other base authorized emergency response personnel, or their representative(s), have the authority to order the contractor to terminate work and clear the area of personnel and equipment. The contractor shall comply with such an order with all possible speed. When the previously mentioned authority figures or their representative(s) interrupt the contractor’s operations, the contractor shall immediately notify the contracting officer of the delay.

3.4. INTERRUPTION OF UTILITY SERVICES:

The contractor shall not hold the government responsible for interruptions of utility service. Nor will the government be liable for contractor delays, damages, or increased costs occasioned by any such interruption of service.

3.5. WORK IN SECURE AREAS:

The contractor shall comply with security regulations imposed by the installation commander and/or the agency responsible for the project location. Projects in restricted or controlled areas will require escort by base personnel. Rules of entry will be established and directed to the contractor at the pre-performance conference for each project.

3.6. ASBESTOS REMEDIATION

When required by the task order, asbestos remediation shall be accomplished compliant with UFGS 02 82 00 Asbestos Remediation, and all local, state, and federal laws and guidelines. Submit all required documents including, but limited to:

a. North Dakota Department of Environmental Quality Notification of Demolition and Renovation form (SFN17987)

b. Asbestos Hazard Abatement Plan

c. Landfill Approval

d. Transporter Certification

e. Air Sampling Results

f. Asbestos Disposal Quantity Report

g. Worker's License

h. Contractor's License -- End of Section --