Amendment 1 - Attachment 11 - COCESS Q and A.pdf

FA452821R0001

COCESS Solicitation

Minot AFB 20 January 2021

1. Would you provide as much of the product past purchase history related to this contract? If so, please provide product name, manufacturer, manufacturer part number, quantity and frequency of purchases. Also, if there is purchases by product category available, would you please provide, also?

Answer: The listing of items ordered from FY20 is attached with this Question and Answer update.

There was not a breakout by category available.

2. If there are functional alternates available for some of the market basket items, are respondents allowed to substitute or would the alternate need to be approved prior to changing the product info in the response?

Answer: Offerors are to provide pricing on the market basket of items, Attachment 8, as requested and apply the pricing discount coefficients accordingly to match Attachment 7. No substitutes will be approved during evaluations. The purpose of the market basket of items is to be used during solicitation evaluation only, this does not commit the Government to purchase these items.

3. Attachment 3 – Financial Institution: Company is a publicly traded corporation with financial information available in public filings. Would submitting a link to the Annual Report be acceptable for submittal?

Answer: In this instance, complete the Attachment and annotate/attach the Annual Report.

4. Line item 1 of Attachment 9 is "Creamy Peanut Butter, 40 oz. jars.” Please advise which category this item falls under for pricing?

Answer: Entomology uses the peanut butter for traps. This falls in the Structures category.

5. The SOW states that NPI items cannot be sold over the counter. For items not found in any of the databases but are on the required store stock list, will these be considered pre-priced or NPI items?

Answer: The items listed in Attachment 9 are not required on the store stock list, they are a request/suggested. Per SOW para. 1.4.4.: The Government will provide categories of recommended high-use/recurring items for the store, Appendix 1; however, it is the responsibility of the Contractor to decide which items to stock in the store. The Contractor shall provide the 5 CES/CEOEM Supply Technician or CoMC with a list of initial store stock items no later than 30 days post contract award.

Per SOW 1.4.4.1. the items are pre-priced: The Contractor shall use Microsoft Office Excel to supply the 5 CES/CEOEM Supply Technician or CoMC with a current, electronic pre-priced store stock item listing within the first 30 calendar days of contract award. This listing shall include the name of the item, description, manufacturer (or supplier), manufacturer part number, and current item sale price. All “over-the-counter” items sold in the store must be priced in accordance with Pre-Priced Items paragraph 1.4.2 of this SOW. Additionally, per para 1.4.3 of the SOW: During the initial 30 calendar days following contract award, the Contractor and the 5 CES/CEOEM Supply Technician or CoMC may agree to add items not found in the proposed databases to a SPI List. And para 1.4.3.2: The Contractor may also work with the CO during execution of the contract to periodically add commonly purchased items not found in the databases identified in the Pricing Discount Coefficient Table located in the solicitation/contract, to the SPI List following the same procedures identified in paragraph 1.4.3.1.

6. Per the SOW 1.4.1, Sale prices shall include fully burdened prices that account for delivery/freight costs and/or pass through charges. However, Section 1.6.2.4 states "Pre-priced items shall not have reimbursable transportation charges as they are fixed price. The Contractor shall obtain Free on Board (FOB) pricing when available from their source of supply. Freight charges beyond FOB shall require pre approval by the 5 CES/CEOEM Supply Technician or CoMC.” Please clarify?

Answer: Sale prices are Firm Fixed Prices as states in SOW para 1.4.1 and 1.6.2.4 for those pre-priced items and shall not have reimbursable transportation charges. Para 1.6.2.4 goes on to clarify for those items that require expedited shipment of emergency items as requested by the Government the premium freight must be pre-approved by the 5 CES/CEOEM Supply Technician or CoMC.

Additionally freight/shipping charges are reimbursable for NPIs where freight costs could not be determined prior to shipment. See updated SOW for breakout of 1.6.2.4 – 1.6.2.4.3.

7. On Attachment 8: Electrical Line item 1 (pn:71A6051-001D) & 2 (pn:71A5570001D) is made in China. Will the Government remove from the Market Basket?

Answer: The item has been removed.

8. On Attachment 8: Electrical Line item 46 (pn:F24T12/CW/HO) is discontinued per manufacturer. Will the Government remove from the Market Basket?

Answer: The item has been removed.