Attachment 4 - Section L - 52.212-1 Addendum.pdf

FA452821R0001

Attachment 4

Section L – 52.212-1 Addendum

Section L - 52.212-1 and Addendum – Instructions, Conditions, and Notices to Offerors

ADDENDUM TO 52.212-1, Instructions to Offerors – Commercial Items (Dec 2020)

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY

REMOVED FROM ANY RESULTANT AWARD.

1.0 General instructions. This section provides general guidance for preparing proposals, as well as specific instructions on the format and content of the proposal. Throughout this solicitation, the terms “Offeror” includes subcontractors, teammates and/or joint venture partners. The offeror’s proposal must include all data and information requested, and must be submitted in accordance with these instructions. The Offeror shall be compliant with the requirements as stated in the solicitation. Compliance with the instructions and requirement is mandatory.

Failure to comply with all instructions may result in the proposal being non-compliant and ineligible for award.

1.1 Addendum to 52.212-1(b), submission of offers. Submit signed and dated offers no later than the date and time provided in Block 8, page 1 of the SF1449 to:

SSgt Ryan Nichols and Angela Klein 165 Missile Ave Minot AFB, ND 58705 ryan.nichols.11@us.af.mil and angela.klein@us.af.mil Phone: 701-723-3260 and 701-723-4188

1.2 Addendum to 52.212-1(c), Period for Acceptance of Offerors. The paragraph is tailored as follows: “The offeror agrees to hold the prices and discount percentages in its offer firm through 30 September 2021.”

1.3 Addendum to FAR 52.212-1(f), Late submissions, modifications, revisions, and withdrawals of offers. This paragraph is tailored to read as follows: offerors are responsible for submitting electronic offers by the solicitation due date and time. Offers received after the solicitation due date and time are considered late and will be handled in accordance with FAR 52.212-1(f)

1.3.1 FAX PROPOSALS SHALL NOT BE CONSIDERED. All questions must be submitted in writing no later than 20 January 2021 at noon CST to ryan.nichols.11@us.af.mil and angela.klein@us.af.mil.

Questions submitted after this date may not be considered. Any proposal, modification, or revision, that is received at the designated Government office after the exact time specified for receipt of proposals is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late proposal would not unduly delay the acquisition;

and (i) there is acceptable evidence to establish that it was received at the Government installation designated for receipt of proposals was under the Government’s control prior to the time set for receipt of proposals; or (ii) It was the only proposal received. However, a late modification of an otherwise successful proposal, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted. Only electronic versions of proposals will be accepted. Paper copies will be rejected and not considered for award. Offers may be submitted in one of the following three ways:

1.3.1.1 Submit offers electronically to the Government via email to SSgt Ryan Nichols at ryan.nichols.11@us.af.mil and Angela Klein at angela.klein@us.af.mil. All Documents shall be submitted in .pdf format. The title of the documents shall include the volume number and offeror’s CAGE code (i.e. “Vol 1 Price, ABC Corp, CAGE #”). The contractor is responsible for ensuring said individuals have received the proposal. The contractor may request confirmation of receipt of proposal.

1.3.1.2 Hand carry/deliver offers in the form of CDs containing electronic files. Note: USB’s are not authorized electronic transmittal devices. Proposals received on USB’s will be rejected and not considered for award. All documents shall be submitted in .pdf format. The title of the document shall include volume number, Offeror’s Name and Offeror’s CAGE code (i.e. “Vol 1 Price, ABC Corp, CAGE #”). Contractors shall request base access for hand carried proposal deliveries NO LATER THAN 48 HOURS prior to the proposal due date/time by sending an email request to ryan.nichols.11@us.af.mil and angela.klein@us.af.mil identifying the company name and list of individuals requesting access to Minot Air Force Base. Offerors are cautioned that Minot Air Force Base, ND has visitor control procedures and requires individuals not affiliated with the installation to obtain a visitors pass prior to entrance. SOME DELAY SHOULD BE ANTICIPATED WHEN HANDCARRYING PROPOSALS. Offerors should allow for sufficient time to arrive and submit the proposals to the contracting office PRIOR to the set closing time Central Standard Time (CST). Late proposals will be processed in accordance with FAR 52.212-1(f) “Late Submission, Modifications, Revisions, and Withdrawal of Offers”

1.3.1.3 Mail Offers in the form of CDs containing electronic files to the address noted in paragraph

1.1 above. All documents must be in .pdf format. The title of the documents shall include the Volume Number, the Offeror’s name and the Offeror’s CAGE code.

1.3.2 All offers shall be complete, clearly presented, and contain sufficient detail for effective evaluation as detailed in Addendum to 52.212-2 of this solicitation. Offers shall be neat, indexed (cross-indexed as appropriate) and assembled in an orderly manner. Elaborate artwork, expensive visuals, and other presentation aids are neither necessary nor desired. Offers shall only contain information that is relevant to this solicitation.

1.3.3 Page Size, Format and Limit

1.3.3.1 A page is defined as each face of an 8 ½” x 11” document containing information. Page limitations will be treated as maximums and shall apply to all electronic files whether submitted via email or CD. Pages in excess of the maximum page limited defined below will not be evaluated.

1.3.3.2 For the purpose of formatting, font size shall not be less than 10 pitch.

1.3.3.3 Pages shall be numbered sequentially in each volume and identify the solicitation number.

1.3.3.4 Page limits shall be considered maximums. Pages in excess of the maximum will not be read or evaluated. When Evaluation Notices (ENs) are necessary, the Government will issue them by electronic means to prospective offerors. Page limitations may be placed on responses to ENs and such limitations will be provided at the time of ENs.

1.3.3.5 Indexing. Electronic files should be located in appropriately labeled files so as to easily discern each volume as outlined in 1.3.5 – 1.3.9. Each volume shall contain a detailed table of contents identifying the subparagraphs within that volume. The table of contents is not included in the maximum page limitation.

1.3.4 OFFER PREPARATION INSTRUCTIONS: To assure timely and equitable evaluation of the offers, the offeror must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including format, terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award.

The Contracting Officer (CO) has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO’s opinion, adequate price competition exists, no additional price information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the CO determines that adequate price competition no longer exists, offerors may be required to submit information to the extent necessary for the CO to determine the reasonableness of the price.

Offerors are cautioned to follow the detailed instructions fully and carefully, as the Government reserves the right to make an award based on initial offers received, without discussions, of such offers. Unacceptable offers will not be evaluated.

The response shall include four parts: 1) Cover Page, 2) Volume I – Technical, 3) Volume II – Past Performance, and 4) Volume III – Price Proposal to be eligible for award. The content of each part is discussed below.

1.3.5 COVER PAGE. There is no page limit for the cover page.

1.3.5.1 Solicitation Number

1.3.5.2 Solicitation Date and time specified for receipt of offers

1.3.5.3 Company Name

1.3.5.4 Company address and remit to address if different than mail address

1.3.5.5 Company point of contact(s)

1.3.5.6 Company point of contact(s) e-mail address

1.3.5.7 Company point of contact(s) telephone numbers

1.3.5.8 SAM registration expiration date

1.3.5.9 CAGE code

1.3.5.10 DUNS Number

1.3.5.11 Registration confirmation for NAICS 332510

1.3.5.12 Offer acceptance period

1.3.6 VOLUME I – TECHNICAL. The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical factor as defined in Addendum 52.212-2, paragraph 3.2. Proposals shall not simply rephrase or restate the Statement of Work or contain general statements such as “Standard procedures will be employed”. Proposals shall provide convincing rationale addressing how the technical portion of the offer meets solicitation requirements. Offerors shall assume the Government has no prior information presented in the offer.

Statements that the offeror understands, can, or will comply with the Statement of Work (including referenced publications, technical data, etc.); paraphrasing the Statement of Work or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used.” Etc., will be considered unacceptable and will negatively impact the offeror’s rating under the Technical Factor. Elaborate artwork, expensive visuals, and other presentation aids are neither necessary nor desired.

1.3.6.1 The Technical Volume shall be comprised of two (2) parts and shall be limited to no more than ten (10) pages each.

1.) Store Management Plan

2.) Transition Plan

1.3.6.2 Store Management Plan

1.3.6.2.1 The Offeror shall submit a Store Management Plan with their proposal. The plan shall identify the management and staffing requirements the offeror plans to use to ensure compliance with the Statement of Work.

1.3.6.3 Transition Plan

1.3.6.3.1 Offerors shall provide a Transition Plan that contains key milestones that illustrates when the offeror intends to manage, staff, equip, and complete all required tasks within 30 days after contract award and to be able to perform in accordance with the Statement of Work on the first day of the performance period without degradation of support from the previous contract.

1.3.7 VOLUME II – PAST PERFORMANCE. The Past Performance Volume consists of Past Performance Information Forms (PPIFs) – Attachment 2. Offerors shall submit PPIFs for the same or similar requirements described in the Statement of Work.

1.3.7.1 A PPIF – Attachment 2, is provided with the solicitation for offerors to send to a maximum of three (3) references of their choice. Offerors should have PPIFs submitted for recent and relevant contracts performed for Federal agencies or commercial customers where offerors performed as the prime contractor that demonstrate the offerors’ ability to successfully perform the scope and breadth of the requirements described in the Statement of Work of this solicitation. PPIF references who have returned the forms will be used in the past performance evaluation. Please note that the PPIF will only be accepted if it is received directly from the reference. Offerors with no same or similar past performance shall include this information in their Past Performance Volume.

1.3.7.1.1 Past Performance Information Form – Attachment 2: Offerors shall complete Section A, General Information and send the past Performance Questionnaires to their contract POCs listed in their Past Performance Volume. Past Performance Questionnaires received in excess to the first three (3) contracts listed in the Past Performance Volume, or if applicable, for each party to the first time joint venture effort, will not be evaluated.

1.3.7.1.2 Offerors shall indicate in their past performance information which POCs Past

Performance Questionnaires were sent to and confirm that the questionnaires were submitted.

1.3.7.1.3 Questionnaires shall be e-mailed by the offeror’s customers’ POCs directly to

SSgt Ryan Nichols or Angela Klein at ryan.nichols.11@us.af.mil and angela.klein@us.af.mil.

1.3.7.1.4 Completed questionnaires received or routed through the offeror, subcontractor or teaming contract will not be accepted.

1.3.7.1.5 Offerors are responsible for sending and tracking the timely completion and submittal of Past Performance Questionnaires. The responsibility to send out the questionnaires rests solely with the offer or and shall not be delegated to any other entity.

1.3.7.1.6 Offerors shall ensure questionnaires are submitted to SSgt Ryan Nichols at ryan.nichols.11@us.af.mil no later than the solicitation closing date and time.

Offerors shall also inform POCs of any extension to the solicitation closing date.

1.3.7.2 If a teaming arrangement/Joint Venture is contemplated for this solicitation, offerors shall submit any recent and relevant performance information on previous teaming arrangements/ Joint Ventures with the same partner or as the same CAGE code in this solicitation. If this is a first time joint effort, each party to the arrangement must provide past performance information on no more than three (3) contracts each.

1.3.7.3 Subcontractor Consent – Attachment 6. Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent.

Offerors shall submit in their Past Performance Volume a signed consent letter from all proposed subcontractors consenting to the release of their past performance information to the prime contractor.

1.3.8 VOLUME III - PRICE. There is no page limit for Volume III. Offers shall submit the following information in Volume III:

1.3.8.1 A statement the offeror accedes to the contract terms and conditions as written in the solicitation in its entirety. Offerors shall clearly identify any exceptions to the solicitation and provide accompanying rationale.

1.3.8.2 Complete Blocks 17a and 30a, b, and c of the SF1449.

1.3.8.3 A statement acknowledging all solicitation amendments, if any were issued.

1.3.8.4 A completed Attachment 7, Pricing Discount Coefficient Table. The following is a brief explanation of Attachment 7, Pricing Discount Coefficient Table.

1.3.8.4.1 Offerors shall select pricing databases from the list of databases provided in the Statement of Work section 1.3.3 for each identified category of COCESS items, for which item prices and specifics can be researched. The offeror must propose a primary and alternate database for each category. The offeror shall then propose a discount percentage for each corresponding database category. The proposed discount percentage will automatically calculate a coefficient factor percentage for each category. By proposing a discount percentage against an identified database for each category, the offeror is proposing to sell items found in the database’s corresponding category at the database’s advertised price multiplied by the corresponding category’s coefficient factor.

1.3.8.4.2 If an offeror proposes different discount percentages/coefficient for option years, the offeror must complete a Pricing Discount Coefficient Table for each proposed option year, per the instructions found in Attachment 7, Pricing Discount Coefficient Table.

1.3.8.5 Complete Attachment 8, Common COCESS Items Price List – Market Basket. The following is a brief explanation of Attachment 8, Common COCESS Items Price List.

1.3.8.5.1 Offerors shall complete Attachment 8, Common COCESS Item Price List – Market Basket using the discount coefficients provided in Attachment 7, Pricing Discount Coefficient Table to calculate prices.

1.3.8.5.2 If an item is found in both the primary and alternate databases, the offeror must complete Attachment 8, Common COCESS Items Price List – Market Basket utilizing the primary database. If an item is not available in the primary database, the offeror must complete Attachment 8, Common COCESS Items Price List – Market basket utilizing the alternate database.

1.3.8.5.3 If the offeror does not complete separate pricing discount for option years, it will be assumed the proposed pricing discounts in Attachment 7, Pricing Discount Coefficient Table will extend to all available option years and will be evaluated accordingly.

1.3.8.6 Offeror’s shall fill-in the HIGHLIGHTED cells only using the digital EXCEL Spreadsheets provided as attachments. Do not attempt to alter any fields other than the highlighted cells.

Separate option year lists may be included on the same spreadsheets utilizing different tabs or “sheets”.

1.3.8.7 Completed representations and certifications at FAR Provision 52.212-3 and all other provisions and clauses that require fill-in information. See FAR 52.212-3 for those representations and certifications the offeror shall complete electronically.

1.3.8.8 Teaming Arrangement Documentation (If Applicable). If Teaming Arrangements are contemplated they must comply with the appropriate Federal Regulations (13 C.F.R. Part 121 (Size Regulations), Part 124 (8(a) & SDB) and Part 125 (Government Contracting Programs)). Offerors shall provide the following information no later than the date and time proposals are due:

1.3.8.8.1 Signed Teaming Agreement.

1.3.8.8.2 Clearly established roles of each party (the prime and subcontractor responsibilities for tasks, contract administration, proposals, work management, etc.).

1.3.8.8.3 Subcontractor past performance cannot be disclosed by the prime offeror without the subcontractor’s consent. Offerors shall include a letter from all subcontractors that will perform major critical aspects of the requirement consenting to the release of their past performance information to the prime contractor, only if it is being used as part of the past performance evaluation.

1.3.8.8.4 Identify each member’s share of the prospective contract, 50/50, 51/49, etc.

1.3.8.8.5 Include exclusivity that the team member will not be replaced for the duration of the contract, any exceptions should be identified and assurance that the team members are not teaming with another firm for the same procurement.

1.3.8.8.6 Include a statement of acknowledgement that the prime contractor is responsible for adhering to contract terms and conditions and daily management. The prime contractor is obligated to negotiate in good faith and responsible for conveying mandatory Government terms and conditions to subcontractors.

1.3.8.8.7 Include a statement of acknowledgement that the prime contractor shall remain fully responsible for contract performance, regardless of any teaming arrangement between the prime contractor and its subcontractors.

1.3.8.9 A letter of authorization must be submitted for the Contracting Officer to verify the offeror’s financial responsibility. Include name, address, and phone numbers for financial institutions to include points of contact by completing the Financial Institution Reference Sheet (Attachment 3 to this solicitation).

(End of Addendum)