attachment_7_Section_L_-_Instructions_to_Offerors.docx

L-900. INSTRUCTIONS TO OFFERORS

PROPOSAL INSTRUCTIONS:

A. To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three (3) separate volumes, Volume I - Technical Proposal, Volume II - Past Performance Proposal, and Volume III – Price Proposal.

B. The Contracting Officer (CO) has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO’s opinion, adequate price competition exists, no additional price information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the CO determines that adequate price competition no longer exists, offerors may be required to submit information to the extent necessary for the CO to determine the reasonableness of the price.

C. Specific Instructions:

1. VOLUME I – TECHNICAL PROPOSAL:

a. The page limitation for Volume I, Written Technical Proposal, is 10 pages. The page limitation includes any cover page, charts, graphs, drawings, diagrams, supporting illustrations, spreadsheets, etc., but excludes any table of contents or list of acronyms (if utilized). Offerors are cautioned that any pages that exceed the page limitations shall not be read but shall be removed and either retained in the contract file without being considered in the evaluation, or, sent back to the offeror.

b. The written technical proposal shall be clear, concise, and include all the information required by this provision in sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their capabilities, work processes, facilities, and experience and will base its evaluation on the information presented in the offeror’s technical proposal. The written technical proposal shall address the following subfactor to describe the offeror’s proposed approach to performing the requirements set forth in the Statement of Work to determine whether the proposal is acceptable or unacceptable.

Subfactor 1 - Manpower Plan

Description: Offeror must provide a manpower plan outlining the hiring and surge plan.

Measure of Merit: This requirement is met when the offeror’s proposal provides a plan identifying the hiring plan and surge plan. The hiring plan shall show an approach to provide qualified personnel to meet the requirements of the SOW. The surge plan shall provide details on how the offeror will adjust manpower to a fluctuating volume of projects.

3. VOLUME II - PAST PERFORMANCE PROPOSAL:

a. The offeror shall submit Present and Past Performance Information for itself and any joint venture member via the past performance questionnaire (see RFP attachment three (3)) and the following paragraphs.

b. The requested present and past performance information shall be provided in a separate volume (i.e., 3-ring binder, e-mail attachment, etc.) labeled "Volume II - Past Performance". Each offeror/joint venture member shall complete a separate past performance questionnaire for up to five (5) active or completed contracts within the past five (5) years from the issuance date of the RFP, that the offeror/joint venture member considers relevant in demonstrating its ability to perform the proposed effort.

c. In addition to the information provided in the past performance questionnaire for each entity as required above, the offeror must submit a consent letter executed by each of its proposed teaming member(s) authorizing release of adverse past performance information to the prime offeror to allow the prime offeror an opportunity to respond.

d. Within the five (5) contracts submitted in Volume II, Past Performance, include relevant information in the past performance questionnaire concerning the offeror’s/joint venture member’s compliance with FAR 52.219-8, Utilization of Small Business Concerns or FAR 52.219-9, Small Business Subcontracting Plan, if these clauses are or were contained in the contract. When subcontracting possibilities existed on the contracts submitted by the offeror/joint venture member address whether or not the offeror/joint venture member awarded subcontracts to small business concerns.

e. The US Government will consider and evaluate offeror's past performance information, to include the PPIFs, which are deemed recent and relevant for the requirements of this RFP. The Government will also use information submitted by the offeror and other sources such as other Federal Government offices and commercial sources, to assess performance. Recent and Relevant is defined in the subparagraph below:

i. Recency Assessment: An assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed during the past 5 years from the date of issuance of this solicitation. Past performance information that fails this condition will not be evaluated.

ii. Relevant performance information obtained to determine whether the products provided/services performed under those contracts relate to the Technical subfactor and Price factor. For each recent past performance citation reviewed, the relevance of the work performed will generally be assessed for the Technical subfactors and Price Factor (however, all aspects of performance that relate to this acquisition may be considered). Consideration will be given to:

· The offeror performed as the prime contractor for projects with a contract dollar value of at least $250,000.00 and similar project size, complexity and function, utilizing trades relevant to those required by this solicitation related to site grading projects.

· In determining the relevancy of effort performed under individual past performance contracts, the Government will only consider the specific effort or portion consistent with that proposed by the prime, subcontractor or teaming partner. The PPIFs and information obtained from other sources will be used to establish the relevancy of past performance.

f. Teaming arrangements are characterized by two or more business entities that are working together under the representation of one of the existing business entities for the duration of a contract. A teaming arrangement is not a formal merger of two or more business entities. The Government recognizes the validity and integrity of teaming arrangements as detailed in FAR 9.6. All offerors are encouraged to review FAR 9.6 to acquaint themselves with its details. Since the Government can only determine the responsibility of the prime contractor per FAR 9.604(b), in accordance with FAR 9.1, Responsible Prospective Contractors, offerors must identify in their offer any teaming arrangement to be considered and completely identify the relationships / responsibilities of the teaming members, to include relevant and recent past/present performance information on a maximum of five (5) projects teamed with the same partner. If unable to submit five (5) past/present performance information questionnaires with the same partner, submit past/present performance information on the prime contractor for a maximum of five (5) projects total.

g. Joint ventures are characterized as two or more business entities that have been merged to create one business entity with equal responsibility during the course of the contract. If this is a first time Joint Venture, please submit past/present performance information on a maximum of five (5) projects total by any business entity in the arrangement as identified in paragraphs (a) and (b) above.

h. Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s written consent. Provide a letter of consent to release past performance information to the prime offeror from each subcontractor that will perform major or critical aspects of the requirement.

i. The offeror shall send out and track the completion of the PPQ (see RFP Attachment 3) to each of the offeror’s references. The responsibility to send out and track the completion of the PPQ rests solely with the offeror - i.e., it shall not be delegated to any other entity. The PPQ must be submitted directly by the offeror’s reference to the Government not later than the date established in the RFP for receipt of proposals. References may submit their completed PPQ either email to chad.michaud@us.af.mil and james.moore.45@us.af.mil or by mail. The completed Past Performance Information Forms NLT the offeror due date and time specified in block 13 of the solicitation SF1442. Have PPIFs sent to:

5 CONS/PKA

Attn: Chad Michaud & TSgt James Moore, FA4528-19-R-A004 165 Missile Ave Minot AFB, ND 58705

If mailing, the outside envelope must be marked as follows:

NOTE: TO BE OPENED BY ADDRESSEE ONLY

The completed questionnaires should be contained in a second envelope marked with the mailing address and the following legend:

SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

Once the Present/Past Performance Questionnaires are completed by your POCs, the information contained therein shall be considered source selection sensitive and shall not be released to you, the offeror. Therefore, any exchange/contact between the offeror/joint venture member and/or critical subcontractor and its own reference in regards to comments made on the questionnaire is not permitted.

1. VOLUME III – PRICE PROPOSAL: Submit original and one (1) copy.

a. Complete blocks 14 through 20C of the RFP Section A, SF1442. In doing so, the offeror accedes to the contract terms and conditions as written in RFP Sections A through K. These sections constitute the model contract. The offeror shall submit only those pages that require a fill-in.

b. Complete the Bid Schedule Attachment three (3); it shall be utilizied for evaluation purposes. The Bid Schedule will become part of the resultant contract. Insert proposed extended prices in Section B for each Contract Line Item Number (CLIN). The amounts for each CLIN will be from the total annual value each year from the offeror schedule.

c. Provide a proposal for the initial Task Order - Seed Project, see Attachment five (5) using pricing from Attachment 3 of the base year.

d. Other than certified cost or pricing data may be requested by the Government.

D. General Information:

1. Format for proposal parts I, II, and III shall be as follows:

a. The proposals will be 8 1/2” x 11” paper or standard A4 paper, except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17”.

b. A page is defined as one face of a sheet of paper containing information.

c. Typing shall not be less than 10 point.

d. Elaborate formats, bindings or color presentations are not desired or required.

e. Electronic Submission – In accordance with FAR 52.215-1 – Instructions to Offerors, emailed proposals will be accepted. Emailed proposals must be sent to james.moore.45@us.af.mil and chad.michaud@us.af.mil. Note email size must not exceed 10 MB. If the proposal is more than 10 MB, please submit as email 1 of 2, etc. Format must be a Word Document, PDF, or Excel sheet. The offeror must request and obtain an acknowledgement of receipt for electronic submission.

f. A letter of authorization for the Contracting Officer to verify offeror’s financial responsibility (attachment six (6)). Include name, address and phone numbers for financial institutions to include points of contact.

g. Acknowledgement of all amendments to the solicitation in accordance with the instructions on the SF 30 (amendment form).

h. Page limitations may be placed on responses to Evaluation Notices (ENs), if issued. The specified page limits for EN responses will be identified in the letters forwarding the ENs to offerors or on the EN form itself. Each page containing proprietary information should be so marked.

i. Each page of the offeror’s proposal and any EN responses should contain the following legend at the bottom of each sheet:

SOURCE SELECTION INFORMATION--SEE FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

2. A Completed RFP shall consist of the completed and signed RFP, to include any amendments issued. Any noncompliance with the terms and conditions of the RFP may cause the offerors proposal to be determined unacceptable and therefore not considered eligible for award.

3. Offerors shall ensure that all clauses and provisions requiring “fill in” information are appropriately completed, including the proposed prices associated with the contract line items in the schedule of the RFP. The proposed pricing shall be utilized for evaluation purposes. The offer schedule will become part of the resultant contract.

4. A pre-proposal site visit will be conducted as specified in clause 52.236-27 Alternate 1.

5. Offeror should allow sufficient time to arrive and submit the proposals to the Contracting Office prior to the closing time. Late proposals will be processed in accordance with the provisions established in FAR 15.208 “Late Submission, Modifications, and Withdrawals of Proposals”. If gate access is not granted, please contact the CO immediately. The contractors are responsible for coordinating and processing gate pass requests in a timely manner. The USAF shall not be held accountable. The USAF shall not be responsible for delays due to in-processing or out-processing the base.

6. All contractors’ questions in response to this solicitation must be emailed to james.moore.45@us.af.mil and chad.michaud@us.af.mil no later than 15 March 2019 at 1400 CST. The US Government will not be held responsible for answering any questions after this time. All questions/answers resulting from this solicitation will be posted to Federal Business Opportunities.

7. This section provides general guidance for preparing proposals. Offerors’ proposals must include all data and information requested by this solicitation and must be submitted and conducted in strict accordance with these instructions. Non-conformance with the specific organization, content, and page limitations may result in misevaluation of proposals or, depending on the magnitude of the nonconformance the proposals may be eliminated from further consideration.

8. The proposal must be completed and returned NLT the offeror due date and time specified in block 13 of the solicitation SF1442.

To: 5 CONS/PKA Attn: Chad Michaud and James Moore, FA4528-19-R-A004

165 MISSILE AVENUE

MINOT AFB ND 58705-5027