Air Boss and Ground Services PWS 2024 v2.pdf

PERFORMANCE WORK STATEMENT (PWS)

FIRST STATE AIRSHOW AND OPEN HOUSE

AIR BOSS AND GROUND SUPPORT

16-19 May 2024

1. Scope of Work. The Contractor shall provide all personnel, along with any additional items required, in order to meet the requirements specified below for this Service:

2. Contractor Responsibilities. The Contractor hereby agrees to provide Air Boss and Ground Support Services at Dover AFB, DE. Open House on dates specified in paragraph 5 of this PWS provided weather and site conditions permit, along with the following:

2.1 AIRBOSS:

2.1.1 Using acts provided, produce an Open House schedule using time allotted for show.

2.1.2 Direct Open House performers within the confines of the schedule set by the event director.

2.1.3 Assist in obtaining any and all waiver, certifications, and/or approvals from the FAA to conduct the airshow.

2.1.4 Liaison with the FAA Representatives (FSDO), Air Traffic Control (ATC) and Emergency Services personnel during the show and throughout event planning.

2.1.5 Manage ground movements of taxiing aircraft and vehicular traffic during airshow.

2.1.6 Assist in ensuring all regulatory requirements pertaining to air operations are met.

2.1.7 Conduct the Pilot Safety Briefing prior to each show (mandatory for all airshow participants) at a location provided by the Open House sponsor.

2.1.8 Air Boss services including back up in case of emergency, illness, or injury.

2.2 NARRATOR:

2.2.1 Review aircraft and flight crew personnel in attendance for aircraft statistical data and flight crew information, review flight sequence schedules to prepare air show narration.

2.2.2 Accomplish pre-flight coordination with air boss, airfield management, and security forces

2.2.3 Discuss arrangements with Public Affairs and Protocol on military and special introductions, to include

Distinguished Visitors and Special Guests.

2.2.4 Attend and participate in the daily pre-show safety briefings

2.2.5. Introduce team announcers and individual act narrators.

2.2.6. Discuss and provide (if necessary) music to production sound personnel.

2.2.7. Provide record and produce promotional announcements for known financial Sponsors

2.2.8. Advise Air Show to obtain all music licensing paperwork with BMI, SESAC, and ASCAP for duration of _____ithe military aerial event.

2.3. OPEN HOUSE AUDIO:

2.3.1. Full range, high fidelity speakers and sound stations along a 5,000 foot crowd line and one (1) location of _____show audio broadcasting in the vicinity of flight line, allowing for high quality volume and profile for _____maximum spectator viewing and increased crowd safety.

2.3.2. Provide sound projection to Air Show crowds of at least 50,000 people.

2.3.3. Ability to project voice over music.

2.3.4. Safe and fully functional equipment, cables, and accessories.

2.3.5. No breaks in sound, voice, or music reproduction other than pauses in effect due to schedule of events or

_____idue to emergency notifications and/or actions.

2.3.6. Ability to hook-up and hear VHF/UHF air-to-ground radio communications over the Public Address (PA) system.

2.3.7. Two audio outputs for the press to connect and record directly from the sound system.

2.3.8. Wired and wireless microphones.

2.3.9. A minimum of one successful performance test of all sound equipment on Thursday before show.

2.3.10. Must have a minimum of 320 square ft. Control platform for Air Boss, Narrator, and Audio Control everyone on same level.

2.3.11. Must provide a sound technician onsite during all show hours (Friday-Sunday) to control the narration, music, and cockpit voice PA system interface.

2.3.12. Provide a primary/secondary VHF air-to-ground radio at the Control Point for use by the Air Boss. This system must be capable of being patched into the PA system for selective projection of pilot and Air Boss air-to-ground voice communications to the audience.

2.3.13. All equipment for this requirement must be powered by generators supplied at the contractor’s expense.

The contractor shall provide a backup generator and all fuel. Planning must include industry standards for ensuring generator noise does not interfere with sound system components, the Air Boss/Air Show Announcer stand, or any of the distinguished visitor areas. Planning should mitigate generator noise by ensuring generators set up in a place with minimal impact to the Air Show crowd.

2.3.14. All equipment provided must be in good operating condition at all times during the show.

2.3.15. Appropriate background music suitable for Military Open House events.

2.3.16. Must be capable of receiving a balanced line level, from an XLR connector from Thunderbirds communications trailer.

2.3.17. Sound system personnel must be available to set-up, break down, and to operate the sound system as ______requested by the Air Show Director(s)/Air Boss from 17-19 May 2024.

2.4. AIRSHOW GROUND SUPPORT:

2.4.1. Provide a ground team to assist the Air Boss in sequencing the marshalling and handling of aircraft, vehicles, and movement of personnel during airshow operations.

2.4.2. Support airshow act coordination of services to include fuel, smoke oil, nitrogen, hydraulic fluid, and other vcvcv required services.

2.4.3. Control the inventory and distribution of engine oil, smoke oil, AVGAS.

2.4.4. Must hold liability insurance for individual or company.

2.4.5 Must be available to support the Air Boss as requested by the Air Show Director(s)/Air Boss from 16-19 ____iMay 2024.

3. Air Boss Training/ Experience Requirements: The contractor shall meet or surpass all of the following training/experience requirements.

3.1 Must have 200 hours experience working with Warbird Airshows

3.2 Must have documented background experience with Air Traffic Control Procedures and

Airspace requirements or at least 10 years’ experience as an Air Boss working with military shows

3.3 Must have experience with large Airshows (100,000 +) attendees

3.4 Must be able to provide VHF radio equipment for use at the show

3.5 Must have conducted operations with the Military Jet Teams (Thunderbirds, Blue Angels, and Snowbirds).

3.6 Must hold liability insurance for individual or company

4. Narrator Training / Experience Requirements: The contractor shall meet or surpass all of the following training/experience requirements.

4.1 . Have had experience conducting at least 5 airshows at a military installation or military sponsored event within the past 2 calendar years.

4.2. Must have narrated at least 20 air shows working at Warbird Air Shows

4.3. Must have experience with large Airshows (100,000 +) attendees

4.4 Must be able to act as liaison with FAA representative, emergency personnel and security forces prior to, ___ during and following the air show

4.5 Must have conducted operations with the Military Jet Teams (Thunderbirds, Blue Angels, or Snowbirds).

4.6 Must hold liability insurance for individual or company

5. Compensation. The Government hereby agrees to compensate the Contractor at the rate specified. Advance payment is not authorized, nor will the Government pay a deposit. This agreement is in full force regardless of weather conditions. If the Contractor is on site and ready to perform, but cannot perform due to circumstances outside of his/her control the Contractor will be paid 100% of the performance fee.

6. Open House. The Dover AFB Open House shall start on Saturday, May 18, 2024 and continue through

Sunday, May 19, 2024. Contractor must arrive on Thursday, May 16, 2024, in order to be available for the Friday practice performance.

7. Lodging. The Contractor will not include a fee for lodging, unless additional rooms are approved by the

Airshow Director. Five non-smoking room will be provided by Dover AFB.

8. Transportation. The Contractor will not include a fee for ground transportation, but must indicate what they require . Dover AFB will provide 3 fully insured automobile during the hours of the Dover AFB 2024 Open House.

9. Deposits. The Government will not pay any deposits. All costs will be inclusive and paid in one lump sum.

Invoices for payment must be submitted through Wide Area Workflow (WAWF). WAWF Instructions will be contained in Clause 252.232-7006 of the award.

10. Government Contractor. The Contractor and his/her employees will perform services under this contract in accordance with the terms and conditions of this contract including the PWS as a Contractor and not as a Government agent or employee or joint venture. The Contractor and employees are employed to render professional aviation services only, and any payment made by the Government, are compensation solely for such services rendered.

----Required in all Performance Work Statements, not applicable to all requirements

RECORDS MANAGEMENT:

The contractor understands that when creating, handling and maintaining records for the Air Force, either electronic or paper, you must meet the requirements established in AFRIMS Records Disposition Schedule (RDS), AFI 33-322, Records Management Program, AFI 33-364, Records Disposition Procedures and Responsibilities, and AFM 33-363, Management of Records. In order to meet the requirement established IAW the above mentioned regulations contact the Base Records Management Office (436 CS/SCXK, Bldg. 310) at

(302) 677-3642 for guidance and training.

SECURITY:

All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the governmental Installation shall abide by all security instructions and directives of Dover AFB. Employees are responsible for safeguarding all government property provided for contractor use.

At the close for each work period, government facilities, equipment and materials shall be secured, lights, heat and water turned off and all doors and window secured.

The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general wellbeing or operational mission of the Installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified during the Criminal Background Check

(CBI).

Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Employees and subcontractors later found to be undocumented or illegal aliens will be remanded to the proper authorities.

The contractor shall submit any request for compensation on delays to the Contracting Office for approval. The contractor shall notify the Contracting Office or authorized representative as soon as the contractor realizes/determines of any potential delays in accordance with the terms and conditions of this requirement.

All contractors and subcontractors when working in a Controlled, Restricted or other sensitive areas must be escorted at all times. The military agency or unit responsible for the project or work is responsible for providing the escorts. The Contractor shall follow existing procedures and instructions for obtaining entrance to restricted or controlled areas.

CONTRACTOR BADGE POLICIES:

All requests for contractor badges will be submitted through the Base Contracting Squadron Office and/or the requesting agencies base point of contact. The Contracting Squadron Office or base point of contact will then fill out an Operational Risk Management Assessment Form (ORM) for the requesting agency and submit it to the Pass and Registrations section for approval IAW OPlan 31-101. As a minimum the ORM will be submitted 10-days prior to the requested date of employment.

All contactor employees who will be granted unescorted access to the Installation are required to consent to a Criminal Background Investigation (CBI) prior to being granted entry to the Installation. Continued employment is contingent upon successful completion and favorable reporting of the CBI.

DAFB Contractor badges will be issued for a maximum period of one year. Prior to reissuing new badges, all old badges must be returned to 436 SFS, Pass and Registration for destruction. Also before a new badge will be issued an ORM must be resubmitted to the Pass and Registration section for approval again. In the event a badge is lost or stolen, immediately contact the 436 SFS, Pass and Registration office. The badge holder must accomplish the Loss/Theft of Identification Worksheet and provide it to his/her supervisor. The supervisor of the contractor will investigate the loss and report in writing the circumstances in which the badge was lost to the 436th Contracting Squadron and 436 SFS, Pass and Registration office and submit a new request for badge before a new badge can be reissued.

Base Contracting Office or base point of contact will immediately notify 436 SFS, Pass and Registration when a contractor’s employment has been terminated. The Site Supervisors are responsible for notifying and returning the contractor’s badge to Pass and Registration when this occurs. At no time will a contractor contact Security Forces directly regarding badge denial; they need to contact the Contracting Office.

INSTALLATION ACCESS:

The contractor shall obtain personal contractor identification badge for all employees and vehicle passes for all contractor and personal vehicles requiring entry onto Dover AFB from 436 SFS, Pass and Registration, for the duration of the contract. Employees are only permitted to enter the Installation during the date and time periods indicated on their contractor badge.

Vehicle registration, proof of insurance and a valid driver’s license must be presented for all vehicles while operating on the Installation. All vehicles entering the DAFB Main Base, Military Family Housing or sensitive areas are subject to search. Any refusal or non-consent by an employee will result in termination of their base access and immediate confiscation of this access badge.

During Force Protection Condition (FPCON) Normal and Alpha, personnel without base issued badges must be sponsored onto the installation.

During FPCON Bravo, Charlie and Delta, personnel without base issued identification shall be physically escorted onto the installation.

During Higher FPCONs (Charlie and Delta) the base will normally curtail non-essential operations/functions;

access by non-essential Contract operations will be suspended as the direction of the Installation Commander.

ANTITERRORISM AWARENESS LEVEL I TRAINING:

DoD Contractors supporting a Base Service Contract (e.g., Custodial Services, Ground Maintenance, etc.) are highly encouraged to complete AT Awareness Level I training IAW AFI 10-245, Antiterrorism, Standard 25, by completing the―Force Protection computer based training (CBT) course through the Joint Knowledge Online (JKO) Learning Management System (LMS) at http://jko.jten.mil/courses/atl1/launch.html for individuals without access to government Non-classified Internet Protocol Router Network (NIPRNET) computer and who do not possess a CAC card.

CONTRACTOR MANPOWER REPORTING:

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for aerobics Instructor via data collection site. The contractor is required to completely fill in all required data field at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year, which runs 1 October through 30 September * of each calendar year. Contractor may direct questions to the CMRA help desk.”

*Reporting Period: Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

http://jko.jten.mil/courses/atl1/launch.html http://www.ecmra.mil/ http://www.ecmra.mil/