1._Paving_Technical_Specifications.pdf

Technical Specifications

For

Basic Ordering Agreement

(BOA)

PAVING

May 2017

USAFE

Lajes Field, Azores, Portugal

65th Civil Engineer Squadron

APO AE 09720

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TABLE OF CONTENTS

Section No. Title

01 11 10 Statement of Work 5

01 33 00 Submittal Procedures 22

01 57 50 Environmental Compliance 37

UFGS General Requirements Subgroup 50

DETAILS 56

Page 1 Standard Curb Inlet Page 2 Standard Storm Manhole Page 3 Standard Sanitary Manhole Page 4 Standard Curbs and Gutters Page 5 Standard Stairs Page 6 Standard Stairs and Handrails Page 7 Trench Details Page 8 Standard Joint Details Page 9 Standard Thickened Edge Detail Page 10 Standard Retaining Wall

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SECTION 01 11 10

STATEMENT OF WORK

PART 01 – GENERAL

1.01 TITLE: Basic Ordering Agreement (BOA)

1.02 PROJECT DESCRIPTION:

a. All work shall be in performed in accordance with the drawings and specifications including the furnishing of all materials, labor, plant, tools, equipment, transportation, and services (including engineering/technical design support) and incidentals thereto.

b. The contract is for a broad range of paving projects in support of the 65th CES. The contract is Basic Ordering Agreement (BOA) and shall encompass a wide variety of individual construction tasks as listed in the “Bidding Schedule”.

c. Performance of services will be accomplished by the contractor through individual task orders. The project scope on each task order will be identified by the Government.

d. All work, Specifications, Statement of Work, drawings, and other contract requirements shall be performed in strict accordance with the specifications written for this contract.

e. The work shall include tasks in a variety of trades such as pavement, excavation, underground conduits (for exterior electrical, plumbing, communications, storm and sanitary sewer), traffic markings, painting, demolition, and concrete work.

f. Examples of maintenance, repair and construction work, which may be required under this contract may include, but are not necessary limited to:

(1) Install/replace/repair road systems.

(2) Install/replace/repair storm and sewer lines, valves and distribution systems.

(3) Install/replace/repair curbs, gutters, sidewalks, and pavements either on roads or in the airfield.

(4) Install PVC and other necessary conduits.

g. It is the policy of the United States Air Force to use innovative and sustainable approaches to environmental management and technology to accomplish its mission. Sustainable projects do not deplete resources, cause environmental degradation, or negatively impact human health. The contractor shall incorporate pollution prevention and sustainability initiatives into this BOA. The contractor shall operate in a manner that promotes energy management to include energy efficiency, use of renewable energy, and water conservation.

The contractor shall comply with the installation Environmental Management System

(EMS).

1.03 ORDERING PROCEDURES:

a. As government requirements develop under the terms of this contract, the Contracting Officer (CO) or his/her representative will notify the contractor of the new requirement.

The following are procedures for ordering from the contract CLINS (Contract Line Item Numbers) in the Unit Price Books.

b. Unit Price Clin:

(1) All (CLINS) allow the government to place a task order using the established bid schedule. This is accomplished using the process explained below:

(2) Upon receipt of this notification, the contractor(s) shall respond to the needs of the Government within the time established on each task order by visiting the proposed work site in the company of the CO (or authorized representative) and the government representative to conduct a scope validation site visit and conference during which the following will be discussed:

i. Site investigation

ii. Methods and alternatives for accomplishing work

iii. Definition and refinement of requirements

iv. Detailed scope of work

v. Requirements for plans, sketches, shop/design drawings, submittals, etc

vi. Preliminary quantities (NOTE: The contractor establishes his own detailed quantity estimates for use in developing his proposal.)

(3) Measurements shall be in accordance with units specified in the bid schedule.

(4) From the date of the site visit, the time allowed for submittal of the contractor's technical and cost proposal for individual requirements will be as follows, unless otherwise directed by the CO. Classification of projects as routine or urgent will be determined by the government.

Routine: Technical proposals shall be delivered to the CO no later than 10 working days after the site visit. Projects shall be classified as “routine” approximately 75% of the time.

Urgent: Technical proposals shall be submitted within 3 working days after the site visit unless mission dictates a shorter time period. Projects shall be classified as “urgent” approximately 25% of the time.

(5) Upon receipt of the contractor's technical and cost proposal, the government will evaluate the proposal as specified. The government will return the technical proposals with comments as required (including the cost proposal for adjustments).

(6) Non-Pre-priced Items:

i. Non-pre-priced items (NPIs) are items of work not covered in the Bid Schedule and within the scope and general intent of the contract. NPIs may be incorporated into task orders; however, the need to negotiate NPIs reduces the efficiency of the contract and may undermine the cost savings of pre-priced items. Therefore, the value of NPIs for an individual task order shall not exceed 10% of the total value of the task order unless this limitation is waived. NPIs may not exceed 25% regardless of approval.

ii. NPIs shall be incorporated into and made part of the task order and shall be performed at the unit price. The contractor shall submit three (3) verifiable quotes from sources approved by the contracting officer for each proposed NPI item.

iii. If NPIs will be recurring during the life of the contract, they may be added at the discretion of the CO and by supplemental agreement to the UP.

iv. Full hourly labor rates apply only to NPIs, and not the remaining IGE line items.

Prices for listed items must include labor.

(7) Project Estimating:

i. The range of project magnitudes is as follows:

SMALL - €25,000.00 or less

MODERATE - €25,000.01 to €200,000.00

LARGE – above €200,000.00

ii. The project's magnitude as stated in paragraph 1.03.b.(7).i (Small, Moderate, Large) shall be stated in each Government request for project estimating. The contractor(s) shall immediately notify the CO if the PE will fall outside the project magnitude.

iii. The Government may accept the contractor(s)'s initial estimate without negotiations.

1.04 SPECIAL CONSIDERATIONS:

a. Contractor(s) must use and regard the most current and valid “Lajes Field Facilities Excellence Standards (LFFES)” for construction projects on Lajes Field, Azores. A copy of this standard will be provided to the contractor(s) by the CO upon request by each contractor.

All project staging areas, construction sites, and storage areas shall be securely fenced around the entire perimeter of the job site. Fencing shall be completely secured at top and bottom to prevent pedestrian access. Fences shall be screened with opaque screening material to prevent visibility of the fenced area (min 2 m in height) in areas where material storage, contractor work trailers, trash container and any debris that maybe collected as result of construction.

Fences and screens shall be adequately staked and/or anchored to prevent blowing over during high wind conditions. Submit photos or samples of the screening material for approval prior to installation.

When the Contractor is executing pavement marking paintings outside the airfield, the dimensions of these (crosswalks, longitudinal lines, etc.) must be in compliance with the most updated version of the LFFES.

b. The contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The contractor shall only remove trees when specifically authorized by 65 CES Environmental Management office to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workmen, the contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound. The contractor shall return all areas disturbed during construction to its original condition.

c. The contractor shall request approval for laydown area and placing an office trailer at any project location. Any office trailer shall be no more than 10’ x 32’ in size, provided with a skirt on all sides, in like new condition, and painted Cream Beige or an equivalent color of similar tone approved by CO, if it is not obscured and hidden by the opaque fencing material.

Office trailers in need of painting and / or repairs or, that are in an unsightly condition will not be allowed at the project site. A nameplate shall be displayed on the exterior of all trailers which lists the name of the contractor’s company, contractor’s point(s) of contact (POC) and telephone number where he/she can be reached, contract number, and title, and the date trailer was placed at the job site.

d. All contractor employees shall obey all traffic laws on installation. The contractor shall park all vehicles only in legally designated locations, or within the fence line of the construction site.

e. The contractor shall perform normal housekeeping functions inside and outside contractor job sites. Such functions include grounds maintenance, sweeping, mopping, dusting, disposal of accumulated waste materials and rubbish and other operations necessary to present a neat appearance at all times. All rubbish and waste materials shall be removed daily and shall be placed in contractor furnished containers. During construction, the contractor shall maintain all areas in a neat and orderly manner. The contractor shall clean the construction site and/or structure of all construction trash, trash generated by employees, debris, demolished building materials, combustible waste material, and/or dust daily or more frequently as necessary for safe operations. During the laying of asphalt roads, streets and/or parking surfaces, areas soiled by residual asphalt shall be cleaned daily. The contractor shall treat with lime entrances and exits to asphalt work site at their own expense. The contractor shall ensure all light or moderate weight debris at the construction site is properly secured in waste receptacles so that it does not blow to another area or onto the airfield. At the end of each project all equipment, rubble and rubbish shall be completely removed from the base by the contractor, leaving the area in a safe, clean and orderly manner to the satisfaction of the CO.

f. The contractor shall provide a haul route plan for approval for each project.

g. Trucks loaded with loose material that can create a dust, debris or falling hazard shall be secured and covered. Fasten a suitable cover, such as tarpaulin, over the load before entering surrounding streets. The contractor is solely responsible for spillage from his/her vehicles and such spillage shall be cleaned up immediately. For the duration of this contract and on a daily basis, the contractor shall remove from all base roads and/or streets asphalt, mud, soil, rocks, trash, and debris that result from their construction operation on base. All roads and/or streets affected shall be cleaned before close of business on the particular day affected. In the case of asphalt, roads will be cleaned and/or treated with lime immediately.

h. Grassy areas disturbed by any type of construction work including storage, equipment staging, and material delivery areas shall be sodded or seeded as required on each delivery order. Contractor shall be responsible for the successful growth and maintenance of all new grass areas under this contract for a period of thirty (30) days, or three mowings, after final acceptance of the work. All grass, shrubbery, and ornamental plants fenced by the construction site shall be maintained to base standards by the contractor.

i. All contractor owned items such as, but not limited to, stakes, traffic/safety cones, barriers, warning tape, erosion control fences that are erected during construction, shall be removed entirely after completion of project and prior to Government acceptance of the project site.

The contractor, at his own expense, shall return to the site to remove any items left at or near the project site after this time period.

j. If there are any uncertainties with respect to elevations, location of new or existing utilities, or any other information in this contract, the contractor shall obtain clarification from the CO or his designated representative. See “Digging Permit”, paragraph 1.11.

k. The contractor shall coordinate the exact location of each item of work with the inspector, such as drainage systems, drop inlets, repairs, and so forth. Once a week, the contractor shall layout and stake the proposed work in the field, and then review the layout with the inspector, who shall make recommendations as to adjustments needed.

Prior to doing any work, the contractor shall receive approval from the inspector, who will coordinate with the CO, engineer, and environmental flight as required.

l. In addition to the compliance with the Unified Facilities Guide Specifications (UFGS) enumerated on this document, additional considerations should be taken into account when a contractor is executing concrete slabs in airfields.

Concrete slabs for airfields should be executed in compliance with the UFC 3-260-02 (Unified Facilities Criteria) in regards to the pavements flexural strength.

m. All vertical road signals to be applied by the Contractor must comply with Portuguese IMTT (Instituto da Mobilidade e dos Transportes Terrestres) (www.imtt.pt) regulations and standards - PDF, 51 pages

1.05 AIRFIELD WORK:

http://www.imtt.pt/ http://www.imtt.pt/sites/IMTT/Portugues/InfraestruturasRodoviarias/InovacaoNormalizacao/Divulgao%20Tcnica/SinalizacaoVerticalCaracteristicas.pdf

a. When performing work on the airfield, the airfield must remain functional. Work on the airfield must be performed so that contractor interference with aircraft movement is minimized. The contractor shall give right-of-way to aircraft at all times. Aircraft will be directed by the control tower to avoid routes where the contractor is working as much as practicable. Contractor shall provide and maintain all necessary cones, signs and flag persons as required to protect his work and operations. Closing of taxiways shall not be permitted.

b. Clean Up. The contractor shall continuously sweep and remove, with brooms and vacuum sweeper, any debris or materials which he spills, drops, dumps or vehicle tracks on any airfield surfaces and properly dispose of them. At the end of each work day, the airfield and vehicle access routes shall be cleaned of any debris left by the contractor.

Prior to departure each day, the contractor must receive approval from the airfield manager or inspector who shall check for any residual debris. If failure to adequately clean the airfield surface results in airfield closure, the contractor will be held liable for all costs associated with said closure.

c. Restricted Areas. Portions of the airfield are located in Restricted Areas delineated by red lines or ropes. Work in Restricted Areas requires a 30 day notice to Security Forces and Airfield Management and therefore the contractor must schedule his/her work accordingly.

The contractor may not enter a restricted area unless accompanied by a government escort, which shall be arranged.

d. Radio. Each day when working on the airfield, the contractor shall obtain a hand-held two-way radio from Airfield Management (Portuguese Terminal Building). The contractor shall establish and maintain two-way communication with the control tower at all times while on the runway.

e. Driving. Prior to operating vehicles on the airfield, arrangements must be made with Airfield Management (535-1361) for a flightline driver pass and briefing for all Contractor personnel to be driving on the airfield. Additionally, the contractor must submit a list of all vehicles, drivers, and equipment to be used on the flightline to the CO and airfield management. All vehicles and equipment to be used on the airfield shall be equipped with pneumatic tires.

f. Photography is prohibited on the airfield.

g Coordination. When working on the airfield, coordination is required between the contractor, the inspector, the airfield manager, and with the base communications agency prior to beginning work. Note that contractor equipment vehicles could interfere with the “line-of-sight” operation of air traffic control equipment that is operated by the base communications agency.

1.06 AIRFIELD REQUIREMENTS:

a. Contractor shall contact the Lajes Field Airfield Management (AM Ops) for construction restrictions involving the flight line, taxiway, and runway areas and shall comply with applicable Air Force and base security requirements while construction is in progress. A mobilization/pre-construction meeting will be held between Airfield Management (AM), contracting, civil engineering and contractor prior to project start. At this meeting contractor will be mandated to adhere to USAFE 32-1007 Attachment 16, Construction Phasing Plan and Operational Safety on the Airfield during Construction and in accordance with (IAW) ICAO (International Civil Aviation Organization) Annex 14, Chapter 7.4, ATT-16, Section 13, and Operational Risk Management provided by Airfield Management (ORM).

b. A construction phasing plan should be included in the contract documents. The construction phasing plan should be submitted for coordination and review at the concept and design stage.

c. The work area limits, barricades and temporary fencing requirements will be clearly delineated for each phase.

d. The work area limits should include identification of restricted areas requiring escorts and free zones with secure areas (if applicable).

e. Construction vehicle access roads, including access gates and haul routes will be shown on the work plan.

g. Temporary pavement marking and lighting details will be presented on the work plan.

h. The contractor’s personnel shall identify vehicle parking area and access routes to the work area, as well as designated waste and disposal areas.

i. The contractor shall provide information about maximum height of construction equipment expected to be used during construction, debris cleanup responsibilities and schedule (if applicable).

j. Holes, trenches, obstacles, loose pavement, trash and other debris shall be identified, closed or marked and lit at the end of the working day.

k. Construction equipment should not penetrate the 50:1 approach departure clearance surface (if applicable).

l. The construction area will be closed off with barricades, fence and lights (if applicable) and shall be placed at intervals sufficiently close so as to delineate the construction area, IAW ICAO Annex 14, Section 7.4, ATT-16, Section 3 and Operational Risk Management provided by Airfield Management (ORM). Contractor shall ensure adequate marking and lighting is provided for the duration of the project.

m. The contractor should have a person on call 24hrs a day for emergency maintenance, if required during performance of each task order.

n. The contractor shall adhere to the Operational Risk Management (ORM) provided by AM with each task order for Airfield Work.

o. The contractor shall check with AM Ops for construction restrictions involving the airfield, taxiways, and runway areas, and shall comply with applicable Air Force, ICAO and Base requirements while the construction is in progress.

p. At the end of the work day, contractor shall stop by AM Ops to return the radio and sign out the Contractor’s Tracking Sheet, and brief Airfield Management Personnel on duty about the work accomplished during the day.

q. AM, CES and Base Safety personnel will continue to monitor the construction area to ensure all safety precautions are still being adhered to and remain effective (missing fence, barriers, cleanup, etc).

r. AM Ops personnel will perform random construction checks to evaluate and ensure new hazards are identified, mitigated and proper risk assessment is accomplished.

1.07 QUALITY CONTROL:

a. Government Inspection: When the contractor considers that the work is acceptable to the government and is complete, the contractor shall inform the CO five (5) calendar days in advance of the final inspection that the work is complete and ready for inspection. The CO and his representative will inspect the work on site. In the event that the work is not acceptable, the contractor shall record a list of deficiencies noted by the government to be corrected. A subsequent inspection will take place in order to review the corrected items.

b. Government Approval of Work: The government will notify the contractor that work for a specific task order is, or is not, acceptable. Invoices for a task order shall not be permitted until the government has accepted the work. The contractor shall clean up prior to government acceptance.

1.08 SECURITY REQUIREMENTS:

a. The contractor shall comply with security regulations imposed by the Installation Commander and/or the agency occupying the space where the work is to be performed, including adhering to, or, obtaining any security clearances.

b. Closure of Openings: The contractor shall close every fence opening resulting from work in order to prevent outside intrusion at the end of each workday. The Closure(s) shall remain in place when contractor is not actively engaged in working on the site(s), including each and every day, night, weekends, and holidays, to reduce wind and weather intrusion. The closure(s) shall be constructed of mesh wire anchored in place to stud framing, if necessary, or similar construction as approved by a government representative through the CO.

c. Contractor Access to Air Force Installations: The contractor shall obtain temporary installation passes for all contractor/subcontractor personnel who visit or perform work on the Air Force Installations cited in the contract. The contractor shall obtain passes through the 65 CONF. Contractor personnel are required to wear or prominently display contractor furnished badges while visiting or performing work on the installation.

d. Work Performed in Secured Areas: Projects in secured areas may require a local agency check of contractor personnel and all sub-contractors prior to commencement of work. If a check is required, the contractor should allocate time in the work schedule to accomplish this check. The contractor shall price work performed in secured areas according to standard work hour rates unless prior approval to use non-standard work hour rates is obtained from the CO.

e. Escort in Restricted Areas: Contractor personnel must be escorted at all times in a controlled/restricted area by a government escort. Escorts for secured areas will be scheduled by the contractor at least 10 calendar days prior to starting work. The government will provide an escort as quickly as possible, but the contractor should expect delays due to the sensitive nature of secured areas.

f. Unauthorized Reconnaissance: The contractor shall inform all personnel working under his/her jurisdiction (including subcontractor and visiting supplier personnel) that access to areas outside the immediate work area (excluding cafeterias and rest rooms near the work site, direct haul and access routes, contracting and points of supply and storage) is strictly prohibited. Circulation of the above personnel shall be limited to official business only.

Persons engaged in unauthorized reconnaissance of other contractor or government activity will be referred to the CO for disposition. Infractions involving possible compromise of national security will be turned over to the Office of Special Investigation (OSI) for disposition.

1.09 CONSTRUCTION SITE MAINTENANCE:

a. The contractor shall maintain each site in a neat and orderly manner. All supplies and equipment on the project site shall be stored to preclude mechanical and climatic damage.

All grass, weeds, etc. shall be cut as necessary to prevent any fire/safety hazards and shall be no higher than 5 cm at any one time or as directed by the CO. All trash, debris, paper etc.

shall be picked up immediately and placed in proper containers.

b. Contractor Parking: The contractor shall inform his employees, suppliers, and subcontractors that their vehicles shall not be parked on grass, in Fire Lanes or other restricted areas, parking spaces marked as “Handicapped” or “Government”, at any time.

In addition, vehicles may not be driven over grass surfaces, unless indicated during a site visit or pre-performance conference. Any damage done to lawns, shrubs, sidewalks etc. shall be repaired or replaced by the contractor at no additional cost to the government.

c. Clean-up of Installation Access Routes Outside of the Construction Limits and Staging Areas: All mud, dirt, debris, foreign objects, or spills of any kind from the contractor's operations (including subcontractors and suppliers) on (a) streets and parking lots, used as access to the work or staging areas, shall be cleaned up not less than daily, or as requested by the CO, and (b) parking aprons and hard surfaces used as access to the work or staging areas, shall be kept clean at all times.

d. Trucking: Loose debris on trucks leaving the site shall be loaded in a manner that will prevent dropping of materials on streets and conform to local ordinances and laws. Fasten suitable cover, such as a tarpaulin, over the load before entering surrounding streets. The contractor shall be responsible for immediately cleaning up any materials that fall from trucks.

e. Fencing of Construction Site: Fences will be used to isolate construction sites as per instructions by the CO and per recommendations of the Base Safety Office during the pre-construction conference.

f. Barricades:

(1) The contractor shall barricade access to all construction sites. Barricading shall be used to isolate areas from access. The barricades shall be maintained in good condition, and be installed such that people approaching from the predominant direction can clearly read the warning. Barricades on streets shall have battery powered flashers for night use.

Construction fencing shall be used to isolate exterior areas from pedestrian access, and shall be maintained in good condition. Cones shall only be used to temporarily block pedestrian traffic. Extended pedestrian blockages or road traffic shall use rigid barrels/barricades. All barricades, barrels, cones, etc., are included in the contractor’s supplied equipment/supplies and therefore shall not be a direct cost to any task order unless the CO deems the individual task order requirements so extensive as to warrant payment.

(2) All projects involving excavation shall be secured with flashing lights on all sides and have construction fencing completely surrounding the site at a minimum of five (5) feet from the hole.

1.10 DRAWING REQUIREMENTS:

a. Existing Condition Drawings and As-built Drawings (including utilities):

(1) Existing condition drawings showing existing underground utilities are available upon request. The contractor shall avail himself of the drawings. Any utility line shown on the record drawings (or made known to the contractor) and damaged during construction work shall be repaired immediately by the contractor at no additional cost to the government.

(2) The government does not guarantee the accuracy or adequacy of existing record drawings. It is the contractor's responsibility to verify all existing conditions prior to starting work on each task order.

(3) During the progress of the job, the contractor shall keep a careful record at the job site of all work accomplished from the layouts shown on the drawings. The contractor shall provide documents (drawings or sketches) to describe all of the work accomplished, and enter changes and corrections on contract or record drawings promptly and submit to the

CO.

b. As-built Work Element in Progress Schedule:

(1) The contractor shall include as-builts as a work element on the AF Form 3064, Contract Progress Schedule. The total effort (labor, admin, etc.) for as-builts shall not exceed 3% of the total task order value when requested. Partial payment for the task order will be withheld from the contractor until as-builts are submitted and approved by the Government.

(2) As-builts shall be in the form of one (1) CD-ROM with all documents and drawings as .pdf-files and shall be turned over to the CO within 21 calendar days of final inspection.

(3) The as-builts shall be professionally drafted in AutoCAD and the contractor shall use conventional drafting techniques, nomenclature, symbols, lettering, noting, and dimensioning. Resolution of reproducible as-builts shall be legible.

(4) Computer-Aided Design and Drafting (CADD) drawings shall comply with the most current version of Department of Defense (DOD) Technical Report arcGIS.

(5) The as-built drawings shall indicate, in addition to all changes and corrections, the actual as-built condition. In order that the location of sub-surface utility lines and appurtenances may be determined in the event the surface openings or indicators become covered over or obscured, utility record drawings shall show by offset dimensions to two permanently fixed surfaced features, the end of each run including each change in direction. Valve, splice boxes, and similar appurtenances shall be located by dimensioning along the utility run from a reference point. The average depth below the surface of each run shall also be recorded.

1.11 PERMITS:

a. Welding Permit: No welding shall be started without first obtaining a permit issued by the 65 CES/CEFP, Fire Prevention and Emergency Service Office. Contractor shall request the welding permit not less than five (5) working days before the welding work starts.

b. Work Clearance Requests:

(1) In order to avoid damaging any underground utilities, such as sewer, water, gas, electrical, telephone, cable TV, and possibly others, the contractor must obtain digging permits. The contractor shall process, obtain and maintain a Work Clearance Request (AF Form 103) required, prior to beginning construction.

(2) The contractor is responsible for obtaining a Work Clearance Request for each task order right after Notice to Proceed (NTP) is issued. The contractor must fill out the request form (AF Form 103) with pertinent information and attach a plan showing the location of the respective work (contract drawings with areas highlighted is acceptable).

(3) Contractor shall submit to CO two (2) signed copies of the form (AF Form 103)

(4) Also, as a part of the work request process, the contractor shall be required to mark all locations of excavation work on site with white spray paint or stakes with flagging.

Existing utilities will be marked in the field by the respective agency in proposed construction areas. The contractor is required to maintain these markings (or reference points) so that the pertinent agency does not have to duplicate their work.

1.12 PROGRESS REPORTS: The reports mentioned in FAR clause 52.236-15, "Schedules for

Construction Contracts" shall be accomplished on AF Form 3064, Contracts Progress Schedule, and AF Form 3065, Contract Progress Report.

1.13 MATERIAL SUBMITTAL AND APPROVAL FORM: In accordance with FAR clause

52.236-5 “Materials and Workmanship,” all material requiring approval shall be submitted by the contractor to the CO for approval on an AF Form 3000 within 10 calendar days after NTP (or as other-wise established by the CO).

1.14 UNIQUE PROJECT REQUIREMENTS:

a. Paving and Excavation Projects:

(1) Prior to start of any paving, striping and excavation under this contract, the contractor shall coordinate start and completion dates in writing with the CO or his/her designated representative, five (5) workdays prior to the scheduled start date.

(2) Special Requirements for Excavating Around or Locating Existing Utilities:

Excavations for street and utility outages will also include the following requirements unless waived by the CO: Prior to the start of work, all valve locations will be identified/located so the utility can be shut off in the event of accidental damage. To preclude accidental damage, the contractor shall locate the exact location of all known utilities by hand digging within 1m in each direction of the marked utility prior to any excavation with power equipment. Any utilities discovered during excavations that are not shown on the drawings will be marked on the contract drawings and will be identified on the contractor's as-built drawings.

1.15 COORDINATION WITH GOVERNMENT ACTIVITIES:

a. If it becomes necessary to interrupt work activities due to construction, permission to do so must be requested in writing to the CO twenty-one (21) days in advance.

b. The contractor shall request street closings, both partial and/or total, twenty-one (21) days prior to the closing.

c. Work in conjunction with this contract which requires utility outages which will affect (as determined by the CO) normal activities in the building, construction area, or other work areas, shall be performed by the contractor at a time other than regular work periods of the organization occupying the facility or area.

d. Temporary construction for facilities used by the contractor for preventing interruption of normal work activity or loss of utilities shall be subject to approval of 65 CES/CEP through the CO.

e. Utility Outages:

(1) The contractor shall coordinate all utility outages with the using agency through the CO or his representative prior to the outage. Services shall not be interrupted until receipt of approval of proposed hours and dates from the 65 CES/CEP through the CO. All work shall be arranged to ensure that the outage will be of minimum duration. The contractor will provide notice to the CO, in writing, not less than ten (10) working days prior to the required outage or as determined by the CO. No response to the outage/interruption request shall be considered as disapproval for the outage/interruption. In the event a scheduled utility outage is canceled by the Government, notification shall be given to the contractor at least 24 hours in advance of the time for the outage to start and the contractor waives his right to any claim for equitable adjustment or increased cost of performance under this contract as a result of this cancellation. Once a utility outage is arranged and work begun, work must go on continuously until the affected utilities are restored to the affected facility.

(2) The contractor’s Interruption and Outage Requests shall include specific location of interruption/outage, hours and dates of interruption/outage, services affected by the interruption/outage.

(3) Water Mains. Operation of valves on water mains will be by government personnel only. Where shut-off of water lines interrupts service to fire hydrants or fire sprinkler systems, the contractor shall contact the CO and arrange his operations to have sufficient personnel available to restore service without delay in the event of an emergency as determined by the 65 CES/CEFP Fire Prevention Office.

(4) Fire Protection System. Where interruption of electrical power affects a fire protection system service, the contractor shall notify the CO ten (10) working days before making such interruptions and shall restore service prior to leaving the job site each day.

1.16 GOVERNMENT FURNISHED EQUIPMENT AND MATERIALS:

a. Government Furnished Materials (GFM) will not be furnished to the contractor as a general rule, however, the Government reserves the right to provide GFM and/or Government Furnished Equipment (GFE) to be used on any task order. In such cases, these materials will be receipted for by the contractor and excluded from the price of the task order.

b. The contractor, with his own forces, shall transport all GFE/GFM, if any, described on the task order from the Government storage area to the work site indicated on the task order. As unit prices include materials/equipment, work using GFE/GFM shall be accomplished by use of the non-standard hours item clause.

c. The contractor assumes the risk and responsibility for the loss or damage to GFE/GFM

d. The contractor shall follow the instructions of the COR regarding the disposition of all GFE/GFM not consumed in performance of a task order.

1.18 REMOVAL AND REPLACEMENT RESPONSIBILITY: The contractor shall be responsible for the replacement or repair of all existing finished surfaces, utilities, equipment, landscapes, grounds, and structures or parts thereof that he/she has damaged, removed, or cut into in order to perform work specified. Removed items to be reinstalled shall be stored by the contractor, free from damage, until reinstalled at no additional cost to the Government.

1.19 WARRANTY SERVICE REQUIREMENTS:

a. The contractor shall furnish, as a minimum, one (1) primary name and telephone number of an individual on his/her management staff, available twenty four (24) hours per day, seven

(7) days per week, for the life of this task order to respond to warranty situations. In the event the primary individual is unavailable, the contractor shall furnish an alternate individual and shall notify the CO of the alternate individual’s telephone number.

b. Following notification by the CO or, the COR, the contractor shall respond to a warranty service requirement identified by the CO, or the COR, in accordance with the “Warranty Service Priority List” of this program. This list prioritizes warranty work into the following categories:

Emergency: Perform on-site inspection to evaluate situation, determine course of action, initiate work within 2 hours and work continuously to completion.

Urgent: Perform on-site inspection to evaluate situation, determine course of action, initiate work within 24 hours and work continuously to completion.

Routine: All other work to be initiated within 48 hours and work continuously to completion.

c. The “Warranty Service Priority List” is as follows:

Emergency: Emergency deemed as any damage on the active runway.

Urgent: All repairs on the airfield taxiways and/or parking aprons.

Routine: All other areas.

d. Should parts be required to complete the work and the parts are not immediately available the contractor shall have a maximum of 12 hours after arrival at the job site to provide the CO with firm, written proposals for emergency alternatives and temporary repairs for government participation with the contractor to provide emergency relief until the required parts are available on site for the contractor to perform permanent warranty repair. The contractor’s proposals shall include a firm date and time that the required parts shall be available on site to complete the permanent warranty repair. The CO will evaluate the proposed alternatives and select the alternative considered to be in the best interest of the government to reduce the impact of the emergency condition. Alternatives considered by the CO will include the alternative for the contractor to “do nothing” while waiting until the required parts are available to perform permanent warranty repair.

Negotiating a proposal, which will require government participation and the expenditure of government funds, shall constitute a separate procurement action by the government.

1.20 SAFETY ASSURANCE:

a. Preconstruction Safety Meeting: Representatives of the contractor shall meet with the contracting officer and representatives prior to the start of repair, alteration or construction activities for the purpose of reviewing the contractor’s safety and health provisions pertinent to the work to be performed under the contract. The contractor shall be prepared to discuss, in detail, the measures it intends to take in order to control any unsafe or unhealthy conditions associated with the work to be performed under the contract. This meeting may be held in conjunction with the preconstruction conference, if so directed by the contracting officer.

The conduct of this meeting is not contingent upon a general preconstruction meeting. The level of detail for the safety meeting is dependent upon the nature of the work and the potential inherent hazards. The contractor’s principal on site representatives, the general superintendent, and its safety representatives shall attend this meeting.

b. Contractor Responsibility: The contractor shall assume full responsibility and liability for compliance with the applicable regulations pertaining to the health and safety of personnel during the execution of work, and shall hold the Government harmless for any action on its part or that of its employees or subcontractors, which results in illness, injury or death.

c. Inspections, Tests, and Reports: The inspections, tests and reports made by the contractor, subcontractors, specifically trained technicians, equipment manufacturers, and others as required by a task order, shall be furnished in accordance with the terms of the task order. A report shall consist of the results of lab tests.

d. Materials and Equipment: Special facilities, devices, equipment, clothing, and similar items used by the contractor in the execution of work shall comply with the applicable regulations.

e. Hazardous Materials: The contractor shall bring to the attention of the contracting officer any previously unknown material suspected of being hazardous which it encounters during execution of the work period. A determination may be made by the contracting officer as to whether the contractor shall perform tests to determine if the material is hazardous. If the Contracting officer directs the contractor to perform the tests, and/or if the material is found hazardous and additional protective measures are needed, a contract change may be required, subject to equitable adjustment under the terms of the contract.

1.21 HOLIDAY PERFORMANCE AND HOURS OF WORK:

a. Normal access to the job site shall be between the hours of 0800 to 1700 hrs, Monday through Friday. No work will be performed after hours, during the weekends, or on host nation / American holidays unless otherwise negotiated prior to task order award.

b. List of US Holidays:

(1) 1 January* New Year's Day

(2) 3rd Monday in January Martin Luther King's Day

(3) 3rd Monday in February Presidents Day

(4) Last Monday in May Memorial Day

(5) 4 July* Independence Day

(6) 1st Monday in September Labor Day

(7) 2nd Monday in October Columbus Day

(8) 11 November* Veteran's Day

(9) 4th Thursday in November Thanksgiving Day

(10) 25 December* Christmas Day

*When the holiday is on a Saturday, the preceding Friday will be the U.S. holiday.

When the holiday is on a Sunday, the following Monday will be the U.S. holiday.

c. List of Host Country Holidays Lajes, Azores:

(1) 01 Jan New Years

(2) ** Mardi Gras

(3) ** Good Friday

(4) 25 Apr Day of Liberty

(5) 01 May Day of the Worker

(6) ** Holy Spirit Monday

(7) ** Corpus Christi Day

(8) 10 Jun Day of Portugal

(9) 11 Aug Praia da Vitória Day

(10) 15 Aug Assumption Day

(11) 05 Oct Founding of the Republic

(12) 01 Nov All Saints Day

(13) 01 Dec Restoration of Independence

(14) 08 Dec Immaculate Conception

(15) 25 Dec Christmas

**Indicates dates change each year.

d. Request for deviation from these specified hours and days must be submitted in writing to the CO.

1.22 SAFETY PLAN: The contractor shall submit a safety plan and procedure to the CO for review and approval within 21 calendar days of contract award.

1.23 CERTIFICATION: Certified tests on materials and/or equipment to be incorporated into this project will be acceptable provided they are conducted in accordance with the standards established by the authority cited in the referenced specifications and the tested materials or equipment meet the specified requirements. Preprinted certifications are not acceptable. All certifications shall be in the original form and shall itemize the specified material and/or equipment for the specified quality and the test method used. Attach certified copies of all test reports to such certifications.

1.24 CONTRACTOR PERSONNEL: Contract Manager: The contractor shall provide a contract manager and at least one alternate. The contract manager and alternate shall have full authority to act for the contractor in all contractual matters. The contract manager or alternate shall be available during standard work hours. The contract manager and alternate shall be able to read, speak and write English fluently.

1.25 GOVERNMENT PERSONNEL: Personnel from 65 CES/CEP are designated as the representative of the CO for the purpose of technical surveillance of workmanship and inspection of materials for work being performed under this contract. This designation in no way authorizes anyone other than the CO to commit the Government to changes in the terms of the contract. No oral statement of any person and no written statement of anyone other than the CO shall modify or other-wise affect the terms or meaning of this contract. All requests by the contractor for interpretations, modifications, or changes shall be made in writing to the CO. The Government shall not be liable for any costs incurred by the government or any action taken by the contractor, which are not in conformance with this statement.

1.26 E-MAIL CAPABILITY: The contractor shall have e-mail capability, via Internet or other means. This will allow the CO and 65 CES/CEP to communicate with contractor via email.

1.27 GOVERNMENT LIABILITY: The Government shall not be liable for any loss or damage to the contractor's property, including stock, or for expenses incidental to such loss or damage. The contractor shall file a report with the Base Security Forces immediately as is practicable to report loss.

PART 2 - PRODUCTS - Not Applicable

PART 3 - EXECUTION - Not Applicable

End of Section

SECTION 01 33 00

SUBMITTAL PROCEDURES

PART 01 – GENERAL

1.01 SCOPE: The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections. Units of weights and measures used on all submittals are to be the same as those used in the contract drawings and/or specifications. Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements. Contractor's Quality Control (CQC) System Manager and the Designer of Record, if applicable, to check and approve all items prior to submittal and stamp, sign, and date indicating action taken.

Proposed deviations from the contract requirements are to be clearly identified. Include within submittals items such as: Contractor's, manufacturer's, or fabricator's drawings;

descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples; O&M manuals (including parts list);

certifications; warranties; and other such required submittals. Submittals requiring government approval are to be scheduled and made prior to the acquisition of the material or equipment covered thereby. Picked up and disposed of in accordance with manufacturer's Safety Data Sheets (SDS) and in compliance with existing laws and regulations samples remaining upon completion of the work.

1.01 DEFINITIONS:

a. Submittal Descriptions (SD): Submittals requirements are specified in the technical sections. Submittals are identified by Submittal Description (SD) numbers and titles as follows:

SD-01 Preconstruction Submittals Submittals which are required right after the notice to proceed commencing work on site.

Submittals required prior to the start of the next major phase of the construction on a multi-phase contract.

Schedules or tabular list of data or tabular list including location, features, or other pertinent information regarding products, materials, equipment, or components to be used in the work, submitted prior to contract notice to proceed or next major phase of construction.

Certificates of insurance Surety bonds List of proposed subContractors List of proposed products Construction Progress Schedule Network Analysis Schedule (NAS) Submittal register Schedule of prices Health and safety plan Work plan Quality control (QC) plan Environmental protection plan

SD-02 Shop Drawings Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work. Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the contractor for integrating the product or system into the project.

Drawings prepared by or for the contractor to show how multiple systems and interdisciplinary work will be coordinated.

SD-03 Product Data Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work. Samples of warranty language when the contract requires extended product warranties.

SD-04 Samples Fabricated or unfabricated physical examples of materials, equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged. Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project.