Site Visit Minutes FA4484-21-Q0015.pdf

DEPARTMENT OF THE AIR FORCE

87TH AIR BASE WING (AMC)

JOINT BASE MCGUIRE-DIX-LAKEHURST, NJ

20 JUL 2021

87 CONS/PKB

SUBJECT: Site Visit Meeting Minutes for GPH Audio/Video Upgrade, Solicitation Number FA4484-21-Q-0015

1. A site visit relevant to the solicitation referenced above was conducted on 01 JUL 2021 at 1000 hours beginning at 87 CONS, Bldg 2402, Joint Base M-D-L. Those in attendance were:

NAME ORGANIZATION

Bill Belknap AEONRG, LLC Victor Coskey Coskey’s Electronic Systems Gary Fern Visual-Sound Christina Vargas 87 CONS

2. Ms. Christina Vargas introduced herself as the Contract Specialist for the requirement and primary point of contact. A sign-in sheet was provided for each attendee to sign.

The following information was discussed:

***NOTE: Remarks and explanations at this conference will not qualify the terms and conditions of the solicitation; solicitation terms and specifications will not change unless the solicitation is amended in writing by the Contracting Officer.

3. The purpose of this conference/site visit is to:

a. Reiterate the importance of reading the entire solicitation package.

b. Familiarize yourself with the site layout where performance is required.

c. Remind everyone that questions should be submitted in writing to

Christina Vargas, Contract Specialist at christina.vargas.1@us.af.mil and SSgt Sarah Brown, Contracting Officer at sarah.brown.22@us.af.mil NLT 8 JUL 2021, 1400 hours and will be posted on the SAM.gov (whichever is applicable) website.

4. This requirement is a 100% small business set-aside under NAICS 238210.

5. Description of requirement: To provide an upgrade to and installation of an audiovisual system within the USA Joint Base McGuire-Dix-Lakehurst, New Jersey USAF Expeditionary Center Grace Peterson Hall (GPH). All vendor provided equipment shall be installed in the control booth, podium, and auditorium seating area in accordance with the Statement of Work (SOW).

6. Solicitation Package: Pay special attention to the different sections in the solicitation before submitting your package. There is information throughout the solicitation package which requires the prospective offerors to respond and submit information. As stated in the solicitation, award will be made to the lowest priced technically acceptable, responsible offeror that meets the requirements of the SOW and the solicitation.

7. Please read the entire Statement of Work to ensure you understand the work that is required.

8. Questions and answers that are submitted during the pre-proposal phase will be posted on SAM.gov, along with any necessary amendments and the minutes to this conference/site visit.

9. Ms. Christina Vargas, Contract Specialist, reminded everyone to submit any and all questions to the contract specialist and contracting officer via email NLT 8 JUL 2021 at 1400 hours.

10. Attendees proceeded to the Grace Peterson Hall at the USAF Expeditionary Center, Bldg. 5656 located at JB M-D-L at approximately 1030. Attendees met Mr. Frank Fleischmann, Multimedia Supervisor, who led attendees to the key site areas, the projection booth, auditorium, stage with podium, and control room within the Grace Peterson Hall.

The government offered permission to attendees to take pictures.

Note: Pictures supplied by the government will be incorporated as an attachment and amended into the solicitation.

11. Ms. Christina Vargas thanked all attendees for the site visit, asked if there were any immediate questions, and reminded everyone all questions should be submitted via email to christina.vargas.1@us.af.mil and sarah.brown.22@us.af.mil. The site visit concluded at approximately 1130 hours. All attendees departed.

X Christina Vargas Contract Specialist

DEPARTMENT OF THE AIR FORCE

87TH AIR BASE WING (AMC)

JOINT BASE MCGUIRE-DIX-LAKEHURST, NJ

X Edward Sherwood on behalf of SSgt Sarah ...

Contracting Officer

Attachment: Q&A