Site_Visit_Meeting_Minutes.pdf

FA4484-18-R-0013

B5444 ROOFING REPLACEMENT

SITE VISIT MINUTES

19 JULY 2018

MEETING IN 87TH CONTRACTING ATRIUM

1. A site visit relevant to the solicitation referenced above was held in the 87th Contracting Squadron’s atrium and at building 5444 on 19 July 2018, at 8:30 AM Eastern Time Zone.

2. Lt Jennifer Green, Contract Specialist, welcomed everyone 9:15 AM Eastern Time Zone in the atrium. Lt Green specified this as the site visit for contractors planning on responding to FA4484-18-R-0013 for the B5444 Roof Replacement requirement at Joint Base McGuire-Dix-Lakehurst. Lt Green further clarified the nature of the site visit as follows:

WELCOME!

1. This is a pre-proposal conference and site visit for solicitation number FA4484-18-R-0013 regarding the B5444 Roofing Replacement requirement at Joint Base McGuire-Dix-Lakehurst. Is everyone in the right place?

2. My name is Lt Jennifer Green and I am the Contract Specialist assigned to this requirement.

Mrs. Siouzann Lende is the Contracting Officer. Please note, all remarks and explanations at this conference will not qualify the terms and conditions of the solicitation. In addition, solicitation terms and specifications will not change unless the solicitation is amended in writing.

3. The purpose of this site visit is to:

A. Familiarize yourself with the current operation B. Answer any questions that are not complex and technical in nature C. If questions are technical and complex, they should be submitted in writing and answers will be emailed to each offeror accordingly.

4. Description of services: As you know, this solicitation is for building 5444 roofing replacement at JB MDL. Please reference the Performance Work Statement (PWS) for the detailed description.

5. Solicitation Attachments: Pay special attention to the different sections in the solicitation before submitting your proposal. There is information throughout the solicitation package which requires the offeror to respond and submit information.

6. Make sure prices are filled out and are correct. If at all possible, submit all pages of the solicitation package. If there are any amendments to the solicitation, please acknowledge and submit along with your quote, as they are also a part of your submittal package.

7. Please read the entire PWS and address all elements. Even though the sections are spelled out, it is important that entire PWS should be looked at and addressed so that we can better evaluate whether or not you understand the Scope of Work that is outlined in the PWS.

8. We will be visiting the site to observe the current operation. Please stay with the group. Do not wander off.

9. Questions and answers that are submitted during the pre-submittal phase will be posted to FBO along with any necessary amendments and the minutes to this conference/site visit. All questions must be submitted no later than 5:00PM Eastern Time Zone on 24 July 2018. Proposals are due no later than 5:00 PM Eastern Time Zone on 2 August 2018.

10. Upon completion of the site visit, please promptly leave Joint Base McGuire-Dix-Lakehurst as your pass is only good for the duration of the site visit.

11. This completes my briefing. ANY QUESTIONS?

3. The meeting in the 87 CONS atrium was adjourned and all parties followed the Mr. Dustin May, the COR, to the site.

Site Visit

1. All attendees arrived at building 5444 at 0925 of Joint Base McGuire-Dix-Lakehurst. At this location, roofing material and installation requirements were discussed. The COR, Mr. Dustin May, pointed out details stated in the PWS and answered non-technical questions (posted 25 July).

SITE VISIT CONCLUSION

1. Lt Green thanked all attendees for attending the site visit and re-emphasized questions are to be submitted not later than 5:00 PM Eastern Time Zone on 24 July 2018 and that it is important to pay special attention to the different sections in the solicitation before submitting their package. Lt Green also reminded all attendees that proposals are due no later than 5:00 PM Eastern Time Zone on 2 August 2018.

The site visit concluded at 9:45AM Eastern Time Zone, and all contractors departed.

JENNIFER E. GREEN, 1st LT, USAF Contract Specialist