Performance_Work_Statement.pdf

PERFORMANCE WORK STATEMENT

FOR THE

RENTAL OF WASHERS & DRYERS

AT

DIX ANNEX

JOINT BASE MCGUIRE-DIX-LAKEHURST

Joint Base McGuire-Dix-Lakehurst Rev 8

09 Dec 15

PERFORMANCE WORK STATEMENT

FOR

THE RENTAL OF

WASHERS & DRYERS

AT

DIX ANNEX

JOINT BASE MCGUIRE-DIX-LAKEHURST

1.0. DESCRIPTION OF SERVICES. The contractor shall furnish all labor, materials, supervision, transportation, personnel and equipment necessary to provide, install and maintain coin free washers and dryers on a rental basis on Dix Annex, Joint Base McGuire-Dix-Lakehurst, New Jersey.

1.1. BASIC SERVICES. The contractor shall provide, install, maintain, relocate, and remove coin free washers and dryers, on a rental basis, at locations listed on Appendix A. The contractor shall furnish new ENERGY STAR rated heavy duty commercial type washers and dryers designed for high usage. All units shall be maintained in working condition, free of rust, dents, stains, or excessive scratches for the duration of the contract.

1.1.1. WASHER REQUIREMENTS. Washers shall be heavy duty commercial type, 14-16 pound capacity, equipped with an automatic timer. Washers shall have a minimum of three (3) wash cycles: normal, permanent press, and delicate with a minimum of three (3) temperature settings. Washers shall have hot and cold water connections. A 120 Volt, AC 20 AMP circuit is provided for each washer. The contractor shall provide proper operating instructions and machine number decal on each washer. Each washer shall be equipped with industry standard safety functions.

1.1.2. DRYERS REQUIREMENTS. Dryers shall be electric, heavy duty commercial type, 14 16 pound capacity, equipped with an automatic timer. Dryers shall have a minimum of three (3) drying cycles for different types of fabrics: heavy, normal and delicate. Stackable dryers consist of 2 dryers, one on top of each other, and are considered 1 stackable dryer within this performance work statement (PWS). Exhaust vent connections are available at each dryer location. A 220 Volt, AC, 30 AMP circuit is provided for each dryer. The contractor shall provide proper operating instructions and machine number decal on each dryer. Each dryer shall be equipped with industry standard safety functions. The contractor shall clean the exhaust venting systems, only to the building venting header systems, when required.

1.2. INSTALLATION/TRANSITION/REMOVAL. The contractor shall provide a detailed installation schedule plan based on the government provided removal plan for the existing washers and dryers from information provided on Appendix A. The installation schedule plan will be reviewed and approved by the COR within 10 business days. The contractor shall adhere to the approved installation plan. During the installation phase, the incumbent contractor will be removing the old washers and dryers. The government provided removal plan will be provided at the pre-performance meeting. Close coordination is required to minimize a lapse in service.

The contractor shall install the washers and dryers in accordance with industry standards and manufacturer’s installation instructions through an experienced installer. The contractor shall provide and install all necessary adapters and fittings required to insure that the equipment is compatible with the existing utility connections. The contractor shall broom sweep all debris, dust, and cobwebs from floors and walls prior to the placement of new washers and dryers.

During the installation cycle, all packing, materials and other debris shall be removed daily by the contractor and disposed of off base. The contractor shall inspect each washer and dryer during the installation process to insure compliance with manufacturer’s installation instructions.

The contractor shall be provided a removal plan within 60 days of notice that the government will not exercise an option period.

1.3. SERVICE CALLS. The contractor shall be notified by the Contracting Officer Representative (COR) in the event that a washer or dryer becomes inoperative or malfunctions.

The contractor shall repair or replace inoperative washers or dryers with two (2) business days of notification. If applicable, the contractor shall coordinate the times and dates of washer and dryer replacements with the COR. The contractor shall absorb all costs associated with the repairs or replacements, to include inside delivery. All packing materials and other debris shall be removed daily by the contractor and disposed of off base. The contractor shall notify the COR upon completion of all service calls and provide documentation per section 1.5 of this document.

1.4. REMOVAL/RELOCATION OF WASHERS/DRYERS. The total number of washers and dryers will fluctuate due to mission requirements. The contractor shall be given a seven (7) day notice of any required decreases, increases or location changes by the COR.

1.5. REPORTS/DOCUMENTATION. The contractor shall prepare and submit written reports and documentation of all services performed. The reports and/or documentation shall be forwarded to the COR within two (2) business days of the completion of any service. The reports and/or documentation shall include but not be limited to: machine decal number, location, type of appliance repaired or replaced, any related facility concerns such as electrical, water or exhaust system failures, work performed, date of work, name of technician, and overall condition of the equipment.

1.6. MANPOWER REPORTS. The contractor shall make available at the end of each contract year any contractor reports analyzing labor hours, materials consumption, equipment usage and general performance data. Reports will itemize such data and provide overall scope summaries.

The contractor shall mark any proprietary information. The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at Uhttp://www.ecmra.milU. Reporting inputs will be for the labor executed during the period of performance for each government fiscal year (FY), which runs 1 Oct through 30 Sep. While inputs may be reported any time during the FY, all data shall be reported no later than 31 Oct of each calendar year. The contractor may direct questions to the Contractor Manpower Reporting Application help desk at Uhttp://www.ecmra.milU

2.0. SERVICE DELIVERY SUMMARY

http://www.ecmra.mil/ http://www.ecmra.mil/

Performance Objectives Statement of Work

Paragraph Performance Thresholds

Installation/Transition. Provide and install washers and dryers in accordance with approved installation plan

1.2 All washers and dryers shall be installed in the allotted approved timeframe

Service Calls. Repair and/or replace washers and dryers within 2 days 1.3 All repairs shall be completed 98% of the allotted time Removal/Relocation. Install, relocate or remove washers and dryers within 7 days

1.4 All work completed within the allotted time 98% of the time

Reports/Documentation. Provides reports and documentation 1.5

All reports and documentation are current/available 100% of the time.

Manpower Reports. Provides annual labor data documentation. 1.6 All required documentation provided 100% of the time.

Equipment Removal. Remove washers and dryers in accordance with approved removal plan.

1.2 All washers and dryers shall be removed in the allotted approved timeframe

3.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES. All reasonable quantities of utilities will be available to the contractor without charge. Any temporary lines and connections that may be required shall be installed, maintained and removed by the contractor at his expense and in a manner satisfactory to the COR.

3.1. POLICE PROTECTION. Base Security Forces shall provide initial law enforcement response and services to the contractor. The Base Security Operations Desk can be reached at phone number (609) 562-6001. If dialing 911 from a cell phone, the location must be fully identified to ensure that the proper responder is notified.

3.2. FIRE PROTECTION. Base Fire Departments shall provide initial response and fire protection services to the contractor. The base Fire Alarm Control Centers can be reached at phone number 911 from a base telephone. If dialing 911 from a cell phone, the location must be fully identified to ensure that the proper responder is notified.

3.3. EMERGENCY MEDICAL SERVICE (EMS). The medical treatment facility may provide urgent health care to contract employees (contract employee is not a government employee but is a contractor or an employee of a contractor) for injuries occurring while on duty.

Urgent health care is defined as medical care authorized to the extent necessary to save life or limb and prevent undue pain and suffering. The contract employee will be transferred to a civilian medical facility as soon as the contract employee is stabilized. The cost of such treatment will be paid for, in full, within a reasonable period of time, by the contract employee and will not be borne by the 87th Medical Treatment Facility, the United States Air Force or the government. A Hospital Invoice/Receipt / Accounts Receivable Record, will be prepared to ensure collection and/or billing of charges. If a contract employee cannot pay for the treatment at the time of discharge, a statement of charges and a letter of indebtedness will be completed and billed to the contract employee for medical services rendered. An accounts receivable record will be established for each contract employee who receives medical care and is unable to pay at the time of discharge. Follow-up on accounts receivable will be completed in accordance with AFMAN 41-120, Medical Resource Management Operations. After an accounts receivable record is established and billing for outpatient medical services has occurred, the SF 558, Medical Record - Emergency Care and Treatment, will be annotated with the date of billing and the voucher number and forwarded to Outpatient Records to be filed in the medical record folder.

The contract employee shall ensure that he/she provides timely notice to his/her medical insurance company and that if the insurance company is to make payment, the insurance company has adequate information and documentation to make payment. A contract employee treated in a natural disaster is not charged for outpatient care.

3.4. RESTRICTED AREA BADGES. The government shall furnish an USAF Restricted Area Badge (AF Form 1199A) to all authorized contractor employees with proper security clearances and a validated need for access to flight line areas to perform maintenance services. The contractor shall coordinate the required request for restricted area badges with the COR.

3.5. RESTRICTED AREA ESCORTS. The government shall provide escort services for contractor employees to provide maintenance services within base restricted areas only until the contractor has been provided with the required AF Form 1199A (with escort authorization) to provide their own escorts. The contractor shall coordinate the necessary government escort services with the COR. The contractor is required to obtain restricted area badges for employees. The contractor shall obtain the appropriate number of employees with badges to escort the workforce.

3.6. PHYSICAL SECURITY. The contractor shall be held fully accountable for any failure to maintain the physical security of all base restricted areas, secured facilities or sites that they are responsible for providing services within. The contractor shall be responsible for the safekeeping and inventorying of all government-furnished keys and combinations issued for the performance of services within secured areas. All losses or damages caused by the contractor, or by the contractor’s failure or negligence in maintaining proper security of these areas will be paid for by the contractor. Upon termination or completion of the contract, the contractor shall secure the previously issued keys and return them to the COR within twenty-four (24) hours.

4.0. GENERAL INFORMATION.

4.1. HOURS OF OPERATION. The normal hours of operation for the contractor to perform normal maintenance and repair services required under this contract are 7:00 AM to 4:00 PM, Monday through Friday. The contractor is not required to provide normal service on the following days: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. The Contracting Officer (CO) must approve in advance, excluding legal holidays, any exceptions to work hours and designated workdays. The contractor shall submit their request to the CO no later than two (2) working days in advance of the requested change(s).

4.2. CONTRACTOR PERSONNEL. The contractor and their employees shall comply with all base regulations at all times and shall conduct themselves in a professional manner. Uniforms and badges will be mandatory. The contractor shall provide a complete and current employee roster to the COR and CO within ten (10) working days of the contract award. The contractor’s employee roster shall identify the primary and alternate site manager or foreman and the Quality Control inspector and their telephone or beeper numbers. As required, the contractor shall provide updated copies of their employee roster to the COR and CO.

4.3. CONTRACTOR EMPLOYEE UNIFORMS AND IDENTIFICATION. All contractor employees shall wear a distinctive company logo on their outer garment at all times. The contractor employee shall be neat and professional in appearance and meet current commercial standards. In addition, the contractor’s employees shall wear a company-issued identification badge with the company’s name, employee’s name and employee’s photo prominently displayed on their outer clothing.

4.4. TOBACCO POLICY. The contractor shall ensure that all contractor employees do not use tobacco products within 50 ft. of any base facility, around fuel tanks and generators, within any clearly marked “No Smoking” areas or within 50 ft. of any flight line aircraft parking areas.

4.5. SAFETY AND ACCIDENT REPORTING. The contractor shall be responsible for providing services under this contract IAW all base, local, state and Federal occupational safety requirements. The contractor shall ensure that all services are conducted safely at all times. The contractor shall ensure that all contractor employees are issued and properly use all required safety personal protective equipment. The contractor shall use mechanically sound and safe vehicles and equipment in the performance of services under this contract. The contractors shall take necessary corrective actions if the contractor’s employees are conducting operations in an unsafe manner. In the event of an accident, the contractor shall contact the base emergency 911 service and the COR immediately. Additionally, the contractor and contractor’s personnel will be knowledgeable of and comply with all other base incident-reporting procedures. See the Safety Guide for Civilian Contractors on Appendix B for additional information.

4.6. HIRING GOVERNMENT PERSONNEL. The contractor is restricted from hiring the COR, inspectors, monitors or any other government employees whose employment could result in conflict of interests in accordance with DOD 5500.7R

4.7. SECURITY REQUIREMENTS/VEHICLES AND PASSES. All contractor or contractor employees’ vehicles used for the performance of this contract shall comply with all local, state and federal regulations. In addition, all vehicles described above must be registered through the Security Police Squadron, Pass and Registration and will comply with JB MDL directives. After award of contract, the contractor shall request through the COR, CO and Security Forces to be issued base passes and identification badges for their employees and work vehicles in accordance with the attached Contractor Security Appendix – 1 Oct 13. Reference:

Appendix C.

4.8. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE

NATIONAL COMMAND AUTHORITY OR THE LOCAL INSTALLATION

COMMANDER. This service does not meet the criteria for continuation of performance during a crisis.

4.9. EXECUTIVE ORDER (EO) 13423 (Strengthening Federal Environmental, Energy, and Transportation Management). The contractor shall assist in compliance with this EO through the:

(a) Use of products with post-consumer recycled content

(b) Use of products that are recyclable

(c) Use of low toxicity or non-toxic products

(d) Use and installation of low-maintenance products

5.0. ENVIRONMENTAL COMPLIANCE. The contractor is required to comply with all applicable bases, local, state and Federal environmental laws and regulations, including Air Force Instructions, in effect at the time of performance of this contract. The contractor shall be responsible for obtaining and complying with any required operating permits. The contractor shall be responsible and liable for penalties, fines, or environmental damage claims that may be required or assessed by the local, state or Federal governments as a result of the contractor’s performance, or failure to perform, during the course of this contract. The government will inspect for environmental compliance at their discretion, and will notify the COR of any discrepancies found. In addition, the contractor may be subject to contractual sanctions including, but not limited to, termination, suspension, and debarment and adverse past performance assessment.

5.1. SOLID WASTE. The contractor is responsible for the proper handling and disposal of solid waste. The contractor shall also be responsible for any enforcement action that may be taken by the State of New Jersey, other State or the Federal Government related to handling, transportation and the proper disposal of solid waste materials. If notification, certifications, documentation, manifests, permits or any other written materials are required by law to be obtained, prepared and/or submitted, the contractor shall prepare same and provide a written copy to the COR. Any action, which violates permit requirements for compliance, must be reported to the Environmental Flight immediately.

5.2. NOTIFICATION OF ENVIRONMENTAL SPILLS. In the event that the contractor spills or releases any un-permitted substance, hazardous substance or hazardous waste into the environment, the contractor shall immediately report the incident to the Fire Department, the COR, and the CO. The contractor shall be liable for the costs of clean up and remediation of any spills or the release of such substance into the environment. The government shall provide the contractor with the following utilities: electricity, and water. The government will only provide reasonable amounts in accordance with the PWS.

38T5.3.38T 38TMATERIALS.38T All materials used in the performance of services on the installation shall be in compliance with industry standards, local, Federal and State laws, and will be used according to manufactures' recommendations. Materials will be used for intended purposes and will be stored and utilized in accordance with industry standards. The contractor will submit Material Safety Data Sheets on all materials to be used fifteen (15) days prior use for approval by the COR.

6. APPENDICES:

A. ESTIMATED WORKLOAD / LOCATIONS

B. SAFETY GUIDE FOR CIVILIAN CONTRACTORS

C. SECURITY REQUIREMENTS

APPENDIX A

Estimated Workload / Locations

The estimated workload data is predicated on historical information and does not reflect a commitment or guarantee of firm work due to the dynamic mission of Joint Base McGuire-Dix-Lakehurst. The quantities listed on the bid schedule reflect the actual washers and dryers to be provided which are subject to change predicated upon demand.

UBLDG

NO.

UUNIT/ACTIVITY/TENANT

UWASHERS

UWASHERS

UDRYERS

UDRYERS

UFUNDS

UTYPE

Standard Front Load Standard Stackable

1188 CHILD DEVELOPMENT – 1P

st P floor 2 2 OCO

5215 DCFA – 1P

st P, 2P nd P & 3P rd P floors 12 6 OCO

5229 FIRE STATION #2 – 1P

st P floor 1 1 OCO

5254 DCFA – 1P

st P floor 2 2 OCO

5256 DPW BILLETING – Basement 2 2 OCO 5257 DPW BILLETING – Basement 2 2 OCO 5258 DPW BILLETING – Basement 2 2 OCO

5275 DPW BILLETING – 1P

st P, 2P nd P & 3P rd P floors 3 3 OCO

5276 DPW BILLETING – 1P

st P, 2P nd P & 3P rd P floors 3 3 OCO

5353 DPW, FIRE HOUSE #1 – 1P

st P floor 1 1 OCO

5401 UNACCOMPANIED BILLETS -1P

st P, 2P nd P & 3P rd P floors 12 6 OCO

5404 FPD BILLETING – Basement 6 6 OCO 5405 FPD BILLETING – Basement 6 6 OCO 5406 FPD BILLETING – Basement 6 6 OCO

5431 FPD BILLETING – 1P

st P, 2P nd P & 3P rd P floors 12 6 OCO

5432 FPD BILLETING – 1P

st P, 2P nd P & 3P rd P floors 12 6 OCO

5433 1079TH GSU – 1P

st P, 2P nd P & 3P rd P floors 12 6 OCO

5434 FPD BILLETING – 1P

st P, 2P nd P & 3P rd P floors 12 6 OCO

5501 FPD BILLETING – 1P

st P, 2P nd P & 3P rd P floors 24 8 4 OCO

5502 FPD BILLETING – 1P

st P, 2P nd P & 3P rd P floors 20 20 OCO

5503 FPD BILLETING – 1P

st P, 2P nd P & 3P rd P floors 20 20 OCO

5504 FPD BILLETING – 1P

st P, 2P nd P & 3P rd P floors 20 20 OCO

5505 FPD BILLETING – 1P

st P floor 1 1 OCO

5509 FPD BILLETING – 1P

st P, 2P nd P & 3P rd P floors 20 20 OCO

5515 DPW BOQ – 2P

nd P & 3P rd P floor 8 6 OCO

5516 NCO ACADEMY – 1P

st P, 2P nd P &3P rd P floors 16 16 OCO

5602 FPD BILLETING – 1P

st P floor 20 14 OCO

5603 FPD BILLETING – 1P

st P floor 20 14 OCO

5606 FPD BILLETING – 1P

P floor 20 14 OCO

5611 FPD BILLETING – 1P

st P floor 20 14 OCO

5612 FPD BILLETING – 1P

st P floor 20 14 OCO

5641 FPD BILLETING – 1P

st P floor 10 4 2 7 OCO

5642 FPD BILLETING – 1P

st P floor 9 5 11 OCO

5646 FPD BILLETING – 1P

st P floor 7 4 7 OCO

5911 FPD BILLETING – 1P

st P floor 20 14 OCO

5912 FPD BILLETING – 1P

st P floor 20 14 OCO

5913 FPD BILLETING – 1P

st P floor 20 14 OCO

5952 FPD BILLETING – 1P

st P floor 20 14 OCO

5953 DOUGHBOY GYM – 1P

st P floor 1 1 OCO

5989 FPD BILLETING – 1P

st P floor 20 14 OCO

5990 FPD BILLETING – 1P

st P floor 20 14 OCO

5991 FPD BILLETING – 1P

st P floor 20 14 OCO

5992 FPD BILLETING – 1P

st P floor 20 14 OCO

6053 DCFA/FIELD HOUSE – 1P

P floor 1 1 OCO

TOTAL 525 13 145 253

Washer & Dryers Floor Locations

UBLDG

NO.

UUNIT/ACTIVITY/TENANT

UBASEMENT

1PU

UPU FLOOR

2PU

nd

UPU

FLOOR

3PU

rd

UPU

FLOOR

UREMARKS

1188 CHILD DEVELOPMENT – 1P

st P floor 2W-2D

5215 DCFA – 1P

st P, 2P nd P & 3P rd P floors 4W – 2D 4W – 2D 4W – 2D Elevator

5229 FIRE STATION #2 – 1P

st P floor 1W-1D

5254 DCFA – 1P

st P floor 2W-2D

5256 DPW BILLETING – Basement 2W – 2D 5257 DPW BILLETING – Basement 2W – 2D 5258 DPW BILLETING – Basement 2W – 2D

5275 DPW BILLETING – 1P

st P, 2P nd P & 3P rd P floors 1W-1D 1W-1D 1W-1D

5276 DPW BILLETING – 1P

st P, 2P nd P & 3P rd P floors 1W-1D 1W-1D 1W-1D

5353 DPW, FIRE HOUSE #1 – 1P

st P floor 1W-1D

5401 UNACCOMPANIED BILLETS -1P

st P, 2P nd P & 3P rd P floors 4W - 2D 4W - 2D 4W - 2D Elevator

5404 FPD BILLETING – Basement 6W – 6D 5405 FPD BILLETING – Basement 6W – 6D 5406 FPD BILLETING – Basement 6W – 6D

5431 FPD BILLETING – 1P

st P, 2P nd P & 3P rd P floors 4W - 2D 4W - 2D 4W - 2D Elevator

5432 FPD BILLETING – 1P

st P, 2P nd P & 3P rd P floors 4W - 2D 4W - 2D 4W - 2D

5433 1079TH GSU – 1P

st P, 2P nd P & 3P rd P floors 4W - 2D 4W - 2D 4W - 2D Elevator

5434 FPD BILLETING – 1P

st P, 2P nd P & 3P rd P floors 4W - 2D 4W - 2D 4W - 2D Elevator

5501 FPD BILLETING – 1P

P, 2P nd P & 3P rd P floors 12W - 4D 6W - 4D 6W - 4D

5502 FPD BILLETING – 1P

st P, 2P nd P & 3P rd P floors 4W - 4D 8W - 8D 8W - 8D

5503 FPD BILLETING – 1P

st P, 2P nd P & 3P rd P floors 4W - 4D 8W - 8D 8W - 8D

5504 FPD BILLETING – 1P

st P, 2P nd P & 3P rd P floors 4W - 4D 8W - 8D 8W - 8D

5505 FPD BILLETING – 1P

st P floor 1W – 1D

5509 FPD BILLETING – 1P

st P, 2P nd P & 3P rd P floors 4W - 4D 8W - 8D 8W - 8D

5515 DPW BOQ – 2P

nd P & 3P rd P floor 4W – 3D 4W – 3D

5516 NCO ACADEMY – 1P

st P, 2P nd P &3P rd P floors 16W – 16D

5602 FPD BILLETING – 1P

st P floor 20W - 14D

5603 FPD BILLETING – 1P

st P floor 20W - 14D

5606 FPD BILLETING – 1P

st P floor 20W - 14D

5611 FPD BILLETING – 1P

st P floor 20W - 14D

5612 FPD BILLETING – 1P

st P floor 20W - 14D

5641 FPD BILLETING – 1P

st P floor 14W - 11D Elevator

5642 FPD BILLETING – 1P

st P floor 14W - 11D Elevator

5646 FPD BILLETING – 1P

st P floor 11W – 7D Elevator

5911 FPD BILLETING – 1P

st P floor 20W – 14D

5912 FPD BILLETING – 1P

st P floor 20W – 14D

5913 FPD BILLETING – 1P

st P floor 20W – 14D

5952 FPD BILLETING – 1P

st P floor 20W – 14D

5953 DOUGHBOY GYM – 1P

st P floor 1W - 1D

5989 FPD BILLETING – 1P

st P floor 20W – 14D

5990 FPD BILLETING – 1P

st P floor 20W – 14D

5991 FPD BILLETING – 1P

st P floor 20W – 14D

5992 FPD BILLETING – 1P

st P floor 20W – 14D

6053 DCFA/FIELD HOUSE – 1P

P floor 1W - 1D

Key: W – Washer

D - Dryer

Dix Map

Dix main.pdf

APPENDIX B

SAFETY GUIDE FOR CIVILIAN CONTRACTORS

SAFETY GUIDE FOR

CIVILIAN CONTRACT

APPENDIX C

SECURITY REQUIREMENTS

UINSTALLATION ENTRY CONTROL PROCEDURES FOR ALL CONTRACTORS

After award of contract, the Contractor shall request through the COR, CO and Security Forces to be issued base passes and identification badges for their employees and work vehicles in accordance with the attached Contractor Security Appendix – 1 Oct 13.

CONTRACTOR

SECURITY APPENDIX

PERFORMANCE WORK STATEMENT